Collaborating with Office 365. OneDrive for Business Office 365 Groups

Transcription

1 Collaborating with Office 365 OneDrive for Business Office 365 Groups

2 Agenda Office 365 Project Status OneDrive for Business overview OneDrive for Business sharing Hands-On Demo Break Office 365 Groups overview Hands on Demo

3

4 Office 365 Landscape

5 What is OneDrive for Business? Cloud-based storage Replaces Novell Space for your files Think Me Your files by default, but you can share with others Work anywhere, anytime

6 OneDrive Replaces Benefits: File sync and share using UWindsor usernames and groups 1 TB (or more) of space Edit files right in the Web browser Available anytime, anywhere and on many devices (including smart phones)

7 OneDrive for Business Sync client installed on PC or Mac will keep files in your OneDrive folder synced with the cloud Access your files from anywhere from portal.office.com Install the OneDrive app on your mobile device to have all your files on the go

8 One place for all your files

9 Office 365 Sharing Windows Explorer / Finder Web Office 2016 applications Outlook 2016

10 PC Sync Client

11 Mac Sync Client

12 Sharing with PC Client

13 Sharing with Mac Client

14 Sharing from Client

15 Sharing Message

16 Office 365 Online

17 OneDrive on the Web

18 OneDrive on the Web

19 OneDrive on the Web

20 Shared with me / by me

21 OneDrive Discover

22 OneDrive Search

23 OneDrive Search

24 Microsoft Office Online / 2016 Always work with the most recent version of your Microsoft Office files Share files with others, to view or edit Using Office Online or MS Office 2016, collaborate in real time with those you have shared the file with No need to copies and versions back and forth!

25 Office 2016 Sharing

26 Collaborate in Real Time

27 Office 365 Versioning OneDrive keeps up to 500 versions of a file When you open a file for editing, OneDrive creates a version in the background Can view, compare, restore, delete previous versions Useful for seeing what changes have been made by other editors

28 Office 365 Versioning

29 Office 2016 Versioning

30 OneDrive Outlook 2016 Integration Outlook 2016 for Windows intelligently shows all your recent files, on the computer or in OneDrive Recent OneDrive files follow you, regardless of device Outlook 2016 for Windows also has the ability to save your attachments to your OneDrive, or a Group OneDrive

31 OneDrive Outlook 2016 Integration

32 Outlook Send As

33 OneDrive Outlook 2016 Integration

34 OneDrive Outlook 2016 Integration

35 Mobile Client

36 Questions?

37 Hands-On Demo

38 Break

39 Office 365 Groups A container with familiar tools , calendar, OneDrive for Business, OneNote Any member of the group can access any of the tools Useful for team, project, department collaboration Space for the group s files Think We

40 Office 365 Groups Available through: Web Outlook 2016 Mobile (Android and ios)

41 Office 365 Groups Ideal replacement for a Lotus Notes TeamRoom, Document Library Much of the same functionality (mail, calendar) Added One Drive file storage functionality = Replacement for shared Novell Drives One Drive space quota different from individual - max. 25TB!

42 Office 365 Groups Group Owner Can add/remove members, can promote member to owner Member Access Group contents Guest Member from outside the University Membership changes can be made in Outlook 2016 or in the Group on the web

43 Office 365 Groups Groups you have access to listed in your mailbox on left hand side

44 Office 365 Groups

45 Office 365 Groups

46 Office 365 Groups - Calendar Can use used to note important dates/milestones for the group Can send invitations out from the group to group members Does not tie meeting invite to an individual Member can add entries to their own calendar, or overlay group calendar

47 Office 365 Groups - Calendar

48 Office 365 Groups - Files Similar to your personal One Drive, but based on a SharePoint document library Provides enhanced functionality e.g. add additional columns for data classification Alerts receive a notification when files are added/changed

49 Office 365 Group Files Sync

50 Files = Recent Files

51 Files Browse Library

52 Office 365 Groups - Files

53 Office 365 Groups - Files

54 Office 365 Groups - Views

55 Microsoft Planner Microsoft Planner web based task management tool for teams/projects Assign tasks to members, set due dates Receive updates Track process using dashboards

56 Microsoft Planner

57 Requesting Office 365 Groups

58 Want to Learn More? University has subscription to Lynda.com Free for faculty, staff and students 1000s of courses, not just IT related! Then login with your UWinID and password

59

60 Questions?

61 Hands-On Demo