Google Apps A Suite for Online Productivity

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1 Google Apps A Suite for Online Productivity

2 About the Technology Training Centre Located within the University of Alberta Professional Private and Group Training Customized Training Individualized Training (One to One) Standard Business Application Training Remote Training (at your facility) Learn more about today s programs with us!

3 About Terrance Judge Member of the Technology Training Centre 10 Years of Computer Sales and Tech Support 6 years of Digital Design, Development and Technical Instruction Mutant Super Power - Turn Caffeine and Sugar into completed projects Relishes helping people understand technology Really likes cats

4 Google Suite Overview A Full Productivity Suite Available on computers, phones and tablets Collaborative tools for teams and businesses More than 4 million organizations use G Suite

5 Google App Types 3 Types of Apps: Communication Organization Productivity

6 Google Communication Apps Gmail Most popular webmail on the internet, with powerful communication tools. Google Hangouts Live communication tool with integrated Text Messaging, Audio & Video calling, and Screen Sharing.

7 Google s Gmail Google s Powerful Online Webmail Tool Started on April 1, 2004, as a limited Beta release Average webmail inbox size in 2004 was 100MB, Gmail offered 1GB for free February 2016, Gmail had one billion active users worldwide First app with one billion installs on Android devices

8 Gmail Features Powerful sorting tools in Labels and Filters Combined with Google quality Search, you can have your automatically manage itself World leading Spam Filter Built in Malware and virus scanning Huge storage space (unlimited for enterprise) Unparalleled Uptime

9 Google Hangouts Google s Communication Tool offering: Instant Messaging Group Messaging Direct Phone Calling Video Calling Screen Sharing

10 Google Organization Apps Google Calendar Time management app, with a focus on scheduling & sharing, including maps and images. Google Keep Remember what you need, when and where you need to with lists, and share them. Google Drive & Team Drive Upload & store files online. Share & access them from any device.

11 Google Calendar Google s Time-Management, Organization and Scheduling Solution Provides an effective tool for managing your days and events Works with Gmail, Google Hangouts, Google Keep, and Google Drive

12 Calendar Features Organize any length event in your calendar Include documents, notes, or maps on any event Create multiple calendars, keep events separated by topic or audience Share events or calendars with individuals, teams, or family members Sync your calendar with all devices

13 Google Keep Google s Note-Taking and Sharing service Offers a variety of tools for taking notes including text, lists, images, and audio Use Keep privately, or share lists with others Universal device access, including integration with Google Apps, notably Gmail

14 Google Drive & Team Drive Google s Cloud Storage and File Management Acts as the backbone to all of the Google Productivity Apps Provides storage and access to files, with tools to create, sort, or manage them Available to all google users, and functions on most devices

15 Drive Features 15GB of storage for personal users (expandable) Unlimited storage for Businesses and Organizations Can store any type of file, with most file formats accessible with Drive native apps 3rd Party support for additional apps File & Folder sharing to view, comment, or edit Team Drives provide file sharing and management for Businesses and Organizations

16 Google Productivity Apps Google Docs Collaborate with others on a text editor as powerful as MS Word, and see edits in real time Google Sheets Spreadsheets with the major features of Excel and other editors, with a full suite of sharing tools Google Forms Build instantly deliverable surveys, forms, evaluations, sign-ups & more, and track responses

17 Google Docs Google s Word Processor App Online rich text documents accessible by all members of a team or organization Supports many formats, include MS Word, PDFs, Open Office, Rich Text, Plain Text, and even epubs Includes most features of Microsoft Word with unique tools of its own

18 Google Sheets Google s answer to the 4,000 year old tradition of Spreadsheets Supports MS Excel, PDFs, Open Office, CSV and TSV Features mirror Excel, trades mass-data capacity for accessibility & collaboration Extensive equation & formula support, including real time data from Google Finances Supports charts, pivot tables, and more

19 Google Forms Google s Interactive Form App Collect input from an audience, including surveys, quizzes, RSVPs, Registrations, and more Supports small or large forms with branching paths that change based on user inputs Can output all data to a spreadsheet in real-time Drag and drop interface makes forms easy to set up, and deliver via , websites, or links

20 Google Productivity Apps Google Slides Presentation tool, capable of responsive slideshows that only need a Browser and an Internet connection. Google Sites Build responsive information Web Pages with a simple drag and drop too, with personalized URLs.

21 Google Slides Google s Presentation Solution As powerful and functional as Powerpoint Deployable in any circumstance, from any device that has a browser, even when offline Supports YouTube and other web embeds Presentations are automatically responsive, adapting to any presentation environment

22 Google Sites Google s Simple Website Builder Build customized Information websites with a easy to use drag and drop interface Websites are automatically responsive to work on any screen size Custom URLs allow you to easily share your website Embed any google product, including Forms, Docs, Slides and Maps

23 Productivity App Features Instant sharing with individuals, teams, or groups Apps built for collaboration, allowing real-time edits by multiple people at once Each App includes built in chat, suggested edits, and commenting tools Full Revision histories, restore a document to any previous version Mobile and Desktop compatible, access anywhere

24 Thank you for your time! Presentation and notes will be available at: If you have any questions about training for the Google Programs, contact us at or visit:

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