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1 Using Office 365

Signing in to Office 365 Office 365 is a web-based office suite that allows the user to create, edit, and share documents and presentations from any internet enabled computer, tablet, or phone.

2 Signing in to Office 365 Office 365 is a web-based office suite that allows the user to create, edit, and share documents and presentations from any internet enabled computer, tablet, or phone. And, because it is web-based, any documents you create can be accessed from any internet enabled computer anywhere in the world. These instructions will illustrate how to sign on to the service from either a computer OR a mobile device. From a laptop or desktop computer Step 1: Open a web browser (Chrome, Firefox, Safari, Internet Explorer, Microsoft Edge) Step 2: Navigate to the Microsoft Office 365 sign in portal. Step 3: Enter your full LIVE.SAISD.NET address and password. If, during sign in, you are asked to choose between a Microsoft Account and a Work Account, choose Work Account. Step 4: Choose the type of document you wish to create.

3 Signing in to Office 365 From a mobile device. While most mobile devices have a web browser, it is recommended that the user utilize one of the Microsoft native apps available for the operating system when creating, editing, or sharing documents. The native apps provide the user more functionality than Office 365 in a web browser. Microsoft has written native applications for ios and Android operating systems. These illustrations are based off of ios apps, but function the same on Android OS. Step 1: Locate and download the Microsoft app you wish to use from the respective app store. Step 2: Open the app you wish to use. Step 3: Sign on using your full SAISD l address and password. *If, during sign in, you are asked to choose between a Microsoft Account and a Work Account, choose Work Account. Step 4: Create the document. Step 5: Unlike the web browser version of Office 365, on a mobile device, you can choose where you would like to save the document; on the device or online. If you wish to be able to access the document from any computer using the web-based version of Office, choose OneDrive-San Antonio ISD. If you wish to have the document available ONLY on the mobile device, choose the device, in this case ipad. Be sure to name the document! The important thing to remember is, no matter how Office 365 is accessed, via a web browser or a mobile application, the user has the ability to retreive documents from any internet enabled device anywhere in the world! If you need assistance logging on to the service, please contact SAISD Helpdesk at

Using Office 365 Understanding the user interface. 1 2 4 3 5 1. App Launcher The app launcher is designed to help the user get to apps from anywhere in Office 365.

4 Using Office 365 Understanding the user interface App Launcher The app launcher is designed to help the user get to apps from anywhere in Office 365. When the user click (or tap) the app launcher icon App launcher icon, a menu of apps and services appears. 2. Current Application The name of the application the user is currently using will be displayed here. 3. App tiles Launch commonly used apps. Click a program tile to: Create and share Office documents (Word Online, Excel Online, PowerPoint Online, or OneNote Online) Store, open, and share online files (OneDrive) 4. Notifications and Settings. Receive alerts and Change Office365 settings. 5. Install desktop/mobile version of Office Install the full version of Office on up to 5 computers.

5 Using Office 365 Download Office and install Office for Windows Important The process that installs Office 2016 also uninstalls all Office 2013 products. As you might expect, Word 2013, Excel 2013, and the rest of the Office suite are uninstalled. In addition, if a computer has InfoPath 2013, SharePoint Designer 2013, or certain versions of Visio 2013 or Project 2013 installed, installing Office 2016 also uninstalls those programs. You won t be able to reinstall them. For more information, see We need to remove some older apps error. Sign in to Office 365, at If you don t see Office listed, your plan probably doesn t include Office applications. If you know your plan includes Office, you may not have a license assigned, see What Office 365 product or license do I have? If Office is not listed ask your Office 365 administrator to assign a license to you. On the Office page, select a Language, and then choose Install to install the 32-bit version. Note To install the 64-bit version, choose 64-bit in the Version section before you choose Install. If you re uncertain, try Choose the 32-bit or 64-bit version of Office for more information. Install the latest version of Office page At the bottom of the screen, select Run. Select Run in install wizard Follow the prompts and accept the license agreement. When you see You re good to go, select All done. Select All done! in Office install wizard

6 Using Word in Office 365 Basic tasks in Word Online With Word Online you use your web browser to create, view, and edit the personal documents that you store on OneDrive. Save changes Word saves your changes automatically. Look on the status bar at the bottom left corner of Word Online. It will either show Saved or Saving. Share documents online Because your document is online, you can share it by sending a link instead of an attachment. People can read it in their web browser or mobile device. Click File > Share > Share with People.

Using Word in Office 365 Comment in the browser A comment balloon shows where comments have been made in the doc. Reply to comments, and check off items you ve addressed.

7 Using Word in Office 365 Comment in the browser A comment balloon shows where comments have been made in the doc. Reply to comments, and check off items you ve addressed. Edit in the browser If you try to type in the document and nothing happens, you re probably in Reading view. Switch to Editing view: click Edit Document > Edit in Word Online.

Using Word in Office 365 Type and format text, add pictures, adjust the layout of the page, and more.

Work together on the same doc To work together in Word Online, you edit a document as you normally would.

You can see everyone who is currently working in the document by clicking in the ribbon.

8 Using Word in Office 365 Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing, click Open in Word. Work together on the same doc To work together in Word Online, you edit a document as you normally would. If others are also editing it, Word Online alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon. Clicking on an author s name jumps you to where they re working in the doc. And you ll see the changes they make as they re happening. They can be working in Word Online, Word 2010 or later, or Word for Mac Add a header or footer Go to Insert > Header & Footer to add headers and footers to your document.

9 Using Word in Office 365 Click Options to choose how you d like them to appear. Add page numbers Click Insert > Page Numbers and then choose from the gallery where you d like the page numbers to appear.

10 Using Word in Office 365 Select Include Page Count to show the current page number along with the total number of pages (page X of Y). Find and replace text Quickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Click Replace (or type Ctrl+H) to find and replace text. Print in Word Online Go to File > Print. Word Online creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.

11 Using Excel in Office 365 Basic tasks in Excel Online With Excel Online you use your web browser to create, view, and edit workbooks you store on OneDrive. From your OneDrive, click Create > Excel workbook. Create an online workbook To rename the workbook, click the default file name and type a new one.

Using Excel in Office 365 Share workbooks online After you ve created your online workbook, you can share it with friends, coworkers, or the public.

12 Using Excel in Office 365 Share workbooks online After you ve created your online workbook, you can share it with friends, coworkers, or the public. People can view your worksheets, sort and filter data, and drill into the details of PivotTables on the web or mobile device. To share a workbook, click Share and type addresses of people you want to share with or get a link you can to your contacts. Edit in the browser If you try to enter data, set up a formula, add charts, or apply basic formatting and nothing happens, you re probably in read-only view. Here's how you can switch to editing view: Click Edit Workbook > Edit in Excel Online. For more advanced editing options, click Edit in Excel. Excel Online saves your work automatically however, if you change your mind about any changes you ve just made, use Undo or press Ctrl+Z. Work together on the same worksheet When you re working with others in Excel Online, you can edit the worksheet as you usually would. When others edit the worksheet, Excel Online shows their presence and the updates right away. This only works when everyone is working in Excel Online. If anyone opens the workbook in Excel desktop, others won't be able to edit the workbook at the same time in Excel Online.

13 Using Excel in Office 365 Print in Excel Online Select the cells or chart you want to print, and then go to File > Print. To print the whole worksheet, don t select anything before going to the Print command. Click Print for a preview. If you change your mind about printing a selected area, choose the Entire Sheet print option and click Print. If the final print preview looks right, click Print. Printable view of worksheet

14 Using Office 365 Basic tasks in PowerPoint Online With PowerPoint Online you create presentations right in your internet browser. They live in your OneDrive space, and you can edit and share them online without any other software or installations. Let s walk through the steps for creating a basic presentation: Pick a theme PowerPoint comes with themes, sets of professionally designed colors and layouts. Just pick a theme, and all your slides will follow that look. On the Design tab, pick a theme. Every theme has variations, so you can pick a different color scheme. Pick a layout for your slides Each slide layout has placeholders for text, pictures, charts, shapes, and more. Pick the layout that works best with the content you plan to present. On the Home tab, click Layout. Pick a layout, and click Change layout.

Using Office 365 Add text To add text to your slide,

For text bullets, place your cursor in the line of

15 Using Office 365 Add text To add text to your slide, click inside a text placeholder and start typing. For text bullets, place your cursor in the line of text, and on the Home tab, pick a bullet style. On the Insert tab, click Picture. Add a picture In the Choose File to Upload box, find a picture, and click Open.

Using Office 365 Add transitions between slides For smooth, animated shifts between slides, add transitions. On the Transitions tab, pick a transition.

16 Using Office 365 Add transitions between slides For smooth, animated shifts between slides, add transitions. On the Transitions tab, pick a transition. To apply the transition to all the slides in your presentation, click Apply To All. Present your slide show You can run your PowerPoint Online presentation with an Internet connection and a web browser. To start your slide show, on the View tab, click Slide Show. To manage your slide show, go to the controls in the bottom, left corner Manage your slide show and do the following: Click Back to go to the previous slide Click Next to go to the next slide Click Exit to get out of Slide Show View. To go to any slide in the presentation, right-click the slide, and click Go to Slide. Go to a slide out of sequence Enter the slide number in the Slide box.

Click the Share tab. Under Share, click Get a link. To share a view-only copy of your presentation, under View only, click Create.

17 Using Office 365 Share your presentation online As you work on your presentation in OneDrive, you might want to share it so other people can see it or work on it with you. Note If you have OneDrive for Business, see Share a presentation using OneDrive for Business. Click the Share tab. Under Share, click Get a link. To share a view-only copy of your presentation, under View only, click Create. To let others view and edit a copy of your presentation, under View and Edit, click Create. To shorten the link you share with others, click Shorten.

Using Office 365 Copy the link, and click Close. Paste the URL into an email. To co-author a presentation with others, see Work with other people on a presentation.

Important A PDF viewer is required for printing in PowerPoint Online. If you don't already have one, you can download one from the Web. On the File tab, > Print, > Print to PDF.

18 Using Office 365 Copy the link, and click Close. Paste the URL into an . To co-author a presentation with others, see Work with other people on a presentation. Print your slides You can print your slides and use them as handouts, or you can add your speaker notes to them and use them as a visual aid when you present. Important A PDF viewer is required for printing in PowerPoint Online. If you don't already have one, you can download one from the Web. On the File tab, > Print, > Print to PDF. To see the presentation when it s been converted to PDF, click Click here to view the PDF of your document. In the Print box that appears, under Page Sizing & Handling, click Fit, and under Orientation, click Landscape. Set any other print layout options you want. Note If you need help picking print options, click the Help link in the upper right corner of the Print box. Click Print. Tip The PDF file opens in a new browser window. You can close it when you are finished printing.

19 Using Office 365

Office 365 for Business Basics

Office 365 for Business Basics Notice of Rights No part of this document may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language, in any form or by any