SpellCheck for Dynamics GP

Transcription

1 Title Page SpellCheck for Dynamics GP This documentation is for the builds shown below and higher: v / /

2 SpellCheck from WilloWare Incorporated for Dynamics GP 2 Copyright Manual copyright 2016 WilloWare Incorporated. All rights reserved. Your right to copy this documentation is limited by copyright law and the terms of the software license agreement. Only the software licensee may use this documentation. Making unauthorized copies, adaptations, compilations, or accessing the web-based version by direct linking, or sharing the web-based version with unlicensed users, or making derivative works for commercial distribution or other use is prohibited, and constitutes a punishable violation of the law. Trademarks Great Plains, Dynamics, and Dynamics GP are either registered trademarks or trademarks of Great Plains Software, Inc. in the United States and/or other countries. Great Plains Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. The names of actual companies and products mentioned herein may be trademarks or registered marks - in the United States and/or other countries - of their respective owners. The example companies, organizations, products, domain names, addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, address, logo, person, place, or event is intended or should be inferred. Warranty disclaimer WilloWare Incorporated disclaims any warranty regarding the examples contained in this documentation, including the warranties of merchantability and fitness for a particular purpose. Limitation of liability The content of this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by WilloWare Incorporated WilloWare Incorporated. assumes no responsibility or liability for any errors or inaccuracies that may appear in this manual. Neither WilloWare Incorporated nor anyone else who has been involved in the creation, production or delivery of this documentation shall be liable for any indirect, incidental, special, exemplary or consequential damages, including but not limited to any loss of anticipated profit or benefits, resulting from the use of this documentation or sample code. License agreement Use of this product is covered by a license agreement provided with the software product. If you have any questions, please call WilloWare Incorporated at WILLO ( ), or contact support@willoware.com. Publication date August 2016

3 SpellCheck from WilloWare Incorporated for Dynamics GP 3 Contents Title Page... 1 Contents... 3 Installation... 4 Registration... 5 SpellCheck Security... 6 About... 7 SpellCheck Setup... 8 Company Dictionary Using SpellCheck... 11

4 SpellCheck from WilloWare Incorporated for Dynamics GP 4 Installation If you encounter any problems, contact us at: support@willoware.com. SpellCheck no longer requires that Microsoft Word is installed on the GP Client computer. SpellCheck uses a web-service to perform spelling corrections. SpellCheck will work with the GP Web Client. Installation must first be performed on the Dynamics GP SQL Server. After running the installation process to create system tables for SpellCheck, install the software on each client computer. Server & Client Installation Please follow the installation instructions at

5 SpellCheck from WilloWare Incorporated for Dynamics GP 5 Registration Navigation: Tools >> Setup >> System >> Registration >> Additional >> Register SpellCheck When you have registered you will be sent a Registration File. This is not a human readable file, and will be imported into the Registration window. On the Registration window, click the Folder button, then locate the registration file (it will have a.rg file extension). Locate where the file was saved. Select the file, then click OPEN. On the registration window, click VALIDATE. If the keys are accepted as VALID, click SAVE. You can also retrieve the key (or updated key) automatically by clicking the Get Key Online button. Your key will have an expiration date. The SpellCheck web-service is licensed peryear and must be renewed each year (at a minimum), but can be licensed for longer periods of time.

6 SpellCheck from WilloWare Incorporated for Dynamics GP 6 SpellCheck Security SpellCheck installation will create a Security Task and Security Role called SPELLCHECK. The Task will be assigned to the Role. The system administrator(s) will need access to the SpellCheck Setup window, but other users do not need any special security for SpellCheck to work.

7 SpellCheck from WilloWare Incorporated for Dynamics GP 7 About Navigation: Help >> About Microsoft Dynamics GP >> Additional >> About SpellCheck The About SpellCheck window will show the build installed on the client, and other information about the database version and installation status.

8 SpellCheck from WilloWare Incorporated for Dynamics GP 8 SpellCheck Setup Navigation: Tools >> Setup >> System >> SpellCheck Setup SpellCheck must be attached to a Text or String field where you want to perform spell checking. The settings are system-wide, so once a SpellCheck location is defined, it is active for all companies. Define a SpellCheck location by selecting the Product, Series, Form Name, Window Name, and Field Name. Setup for several common locations is provided below: Dynamics GP Notes windows. There are 5 of these, and they will be listed in sequence as Note. The technical name is Form_Note_1, Form_Note_2, etc. Attach SpellCheck to each of the five Note Entry windows. The same note entry windows are used for all Record-Level and Window-Level notes. Product: Microsoft Dynamics GP Series: System Form Name: Note Window Name: Note Field Name: Text Field Sales Comment Entry. The same window is used for both the Document-level comment and the line Comment. Product: Microsoft Dynamics GP Series: Sales

9 SpellCheck from WilloWare Incorporated for Dynamics GP 9 Form Name: Sales Comment Entry Window Name: Sales Comment Entry Field Name: Comment Text Comment Setup Product: Microsoft Dynamics GP Series: Company Form Name: Comment Setup Window Name: Comment Setup Field Name: Comment Text Test the SpellCheck location by selecting it in the scrolling window, then clicking the Blue Arrow. SpellCheck will attempt to open the window, and confirm that it can access the specified field. If the SpellCheck location is OK, it will flash RED, as shown above.

10 SpellCheck from WilloWare Incorporated for Dynamics GP 10 Company Dictionary SpellCheck uses a web-service to perform automatic spelling correction. If you have terminology that is specific to your business or industry, and those terms are being incorrectly identified by SpellCheck, you can maintain a list of words that should be ignored by the SpellCheck routine. Although the window allows upper and lower case, SpellCheck always checks this list comparing the suspect word against the dictionary in upper case. The dictionary is stored in the Company Database in a table called W5258Words. If you need to load a large number of words, you can import them directly into this table.

11 SpellCheck from WilloWare Incorporated for Dynamics GP 11 Using SpellCheck SpellCheck uses a web-service to auto-correct spelling mistakes. If there are no spelling errors control is returned immediately to Dynamics GP. If it detects spelling errors, you will be asked if you want to correct them. It asks for confirmation so that you have an opportunity to bypass SpellCheck if you need to save something with words spelled as-is (i.e. SpellCheck has previously incorrectly identified, and changed the spelling of, words you want to leave as-is). SpellCheck will automatically correct all spelling mistakes, and update the text in Dynamics GP. SpellCheck is triggered by a change event on the field where you have attached SpellCheck. A change event is created when you (1) enter something into a field, and (2) leave the field. On a Note Entry window, leaving the field will happen when you click the OK or SAVE button. SpellCheck will run at that point, and prevent the Note from saving until spelling has been checked.