Microsoft have launched Student Advantage to provide students with a free subscription to Office 365 Pro Plus.

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1 Microsoft have launched Student Advantage to provide students with a free subscription to Office 365 Pro Plus. What s included? Office 365 ProPlus for PC (Office 2013) Office 365 ProPlus for Mac (Office 2011) Office Mobile for iphone/ipod Touch* Office Mobile for Android * Note that an Office for ipad app is not currently available from Microsoft, however ipad users can use a web based version of Office applications via OneDrive for Business. Further information Students may choose to install and use the software on up to 5 personal computers and a further 5 mobile devices for the web version. Each device will need to be connected to the Internet at least once every 30 days for the software to remain activated. Students will require a broadband connection at home to download the software, as we are not able to distribute the installation files via disc. When students leave the school, their licence will expire and the software will be deactivated. Students should contact their new institution/employer to enquire about licenced Microsoft Services or purchase an individual subscription or product from Microsoft. Whilst we are unable to provide support or technical advice for the installation and use of Office Pro Plus products, we are happy to help students who are having issues logging in to the Office 365 portal using their school account. It is important that instructions in this document, for installation of the appropriate format are followed carefully. This agreement is only applicable to students; Staff have access to an alternative product agreement. In this document Detail of product information Frequently Asked Questions Instructions for Windows installation of Office Pro Plus Instructions for Mac installation of Office Pro Plus How to use OneDrive for Business Office Web Apps

2 Detail of product information Format Package Details Minimum System Requirements Office 365 ProPlus for Windows Office 365 ProPlus for Mac Download via your school based Office 365 account. See details further down this page. What you get: Word 2013 Excel 2013 PowerPoint 2013 OneNote 2013 Access 2013 Publisher 2013 Outlook 2013 InfoPath 2013 Download via your school based Office 365 account. See details further down this page. What you get: Word 2011 Excel 2011 PowerPoint 2011 Outlook 2011 Operating Systems Windows 7 Windows 8 (including tablets) Windows Server 2008R2 Windows Server 2012 Hardware 2 GB RAM. 3 GB of disk space 1024x768 monitor resolution recommended A Mac computer with an Intel Processor. Mac OS X (Snow Leopard) or greater. 1 GB RAM 2.5 GB disk space 1280x768 monitor resolution recommended Office Mobile for iphone / ipod Touch Download the Office Mobile for Office 365 application from the App Store. What you get: Word Mobile Excel Mobile PowerPoint Mobile OneNote (separate download) iphone 4 or greater. ipod Touch 5th generation. ios 6.1 or later. ipad users can download the iphone application but may prefer to use Office Web Apps. Office Mobile for Android Phones Office Mobile for Windows Phones Download the Office Mobile for Office 365 app from the Play Store. What you get: Word Mobile Excel Mobile PowerPoint Mobile OneNote Mobile (separate download) Windows Phones already include: Office Mobile (Word, Excel, PowerPoint) OneNote Mobile Outlook Mobile Android phones running OS 4.0 (Ice Cream Sandwich) or greater. Android touch enabled smartphones only. Not compatible with some Android devices that are not a phone) Tablet users can use Office Web Apps.

3 Frequently Asked Questions How many machines/devices can I run this subscription on? Each subscription license allows you to run Office on up to five machines being Mac or PC. You can also run Office Mobile for Android or Office Mobile for iphone on up to 5 mobile devices. Is this a full version Office? Yes, this is full Office on the PC, Mac, iphone/ipod Touch, and Android platform and all are available for offline use. How long will the free subscription of Office 365 ProPlus last for? You will be licensed whilst you are a student at Wirral Grammar School for Boys. The license is linked to your wirralgrammarboys.com account. What happens when I leave Wirral Grammar School for Boys? Your account will be deleted and the ability to use Office 365 ProPlus applications will cease. If you are moving to another education establishment, you should make enquiries with your new school/college/university. You may choose to purchase a subscription to continue using the software. Are there any compatibility issues with school? We currently use Office 2010 on school computers which is fully compatible and are looking to upgrade to 2013 by the Easter break Can I obtain the desktop software on a DVD? We are not able to distribute the software on disc. You will need to download the software to your personal device(s) on your home broadband connection. Can I use Office Web Apps instead? Yes, we allow staff and students to use OneDrive for Business for personal storage, which includes access to Word, Excel & PowerPoint Web Apps. However, these are cut-down versions of the desktop apps and require you to be connected to the Internet when using the apps. Will Microsoft release a version for ipad / Android Tablets? We do not have access to Microsoft s plans for future versions of Office. However, it is widely understood that Microsoft may have an ipad app in development. What support is available? Wirral Grammar School for Boys are unable to provide support for the installation, configuration or issues arising from the use of Office on personal devices. We are happy to assist users who need help finding the download links. Microsoft have many user guides available at office.com Is the software available for Staff or volunteers? The Student Advantage arrangement is only available to students whilst at Wirral Grammar School for Boys. Staff may continue to purchase Office 2013 / 2011 for 7 and should seek assistance from the ICT Tech Team. Our licence agreement does not cover use of Office for volunteers or other associates.

4 How to download Office 365 ProPlus on Windows computers If you already have a previous version of Office installed on your computer, it is recommended that you fully uninstall & reboot before installing ProPlus. (Control Panel-> Add/Remove Programs) Log into the school portal at and locate the settings icon top right hand corner of the window (next to your name) in the Click on the and select Office 365 Settings Select Software from the menu, then select your desired language before clicking install to start the download and installation. Click Here

5 Click Install. You may wish to download the 64-bit version of the software if your PC is running a 64-bit version of Windows by clicking advanced, however Microsoft recommend the 32-bit software for all versions of Windows. Download and run the installation software. This can take some time depending on your connection speed. After you have completed the installation, open an Office application, such as Word. You will be presented with a Get Started with Office 2013 screen. Enter your Wirral Grammar School for Boy s address eg 18smitha@wirralgrammarboys.com and click next If you are prompted to choose a Microsoft or Organizational account, choose Organizational Account. Enter your normal password and click Sign In. Finalise the installation of Office and install any updates if required.

6 How to download Office 365 ProPlus on Mac computers. If you already have a previous version of Office installed on your computer, it is recommended that you fully uninstall & reboot before installing ProPlus. Follow the steps for downloading for Windows as above. After you have completed the installation, open an Office application, such as Word. You will be presented with a Get Started with Office 2011 screen. Select Sign in to an existing Office 365 Subscription Enter your Wirral Grammar School for Boy s address eg 18smitha@wirralgrammarboys.com and click next If you are prompted to choose a Microsoft or Organizational account, choose Organizational Account. Enter your normal password and click Sign In. Finalise the installation of Office and install any updates if required.

7 How to access Office Web Apps via OneDrive for Business To access Office Web Apps from any computer & most mobile devices, including ipads. Log in to your school Click OneDrive at the top of the page This will launch your One Drive for Business area. If you have not loaded OneDrive Business before, then it may take a while before it is automatically set-up. Click + new document to create or upload an existing document. If creating a new document, give it a name and click OK.

8 The appropriate Office Web App will launch. Note that files are saved automatically when you exit the application (File -> Exit) and are stored in your OneDrive for Business area. Important notes You are responsible for the files, images and videos stored under your account name If you think that someone has access to your account change your password immediately OneDrive is not linked with your school documents area. You cannot use the OneDrive sync tool on the school network, but you can at home if you wish. Documents stored in your OneDrive area can be accessed from the OneDrive for Business website, within Office 2013 desktop applications on school computers and using Office 365 Pro Plus at home. You can use the OneDrive for Business app on tablets & phones to send files to & access your OneDrive area. OneDrive for Business is not the same as a personal OneDrive account. Documents stored in the One Drive for Business cloud storage area cannot be backed-up, recovered or reverted to older versions by the school.

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