NAVSEA Virtual Career EXPO Recruiter Guide

Transcription

1 NAVSEA Virtual Career EXPO Recruiter Guide

2 Recruiter Schedule Chat live with candidates looking to discover civilian and active duty opportunities with the federal government. Below is the live chat schedule. Please make sure your booth is covered during these times. Remember: to direct all applications through USAJobs. NAVSEA Warfare Center Booth 10a-8p EST NAVSEA RMC Norfolk Booth 10a-5p EST NAVSEA Headquarters Booth 10a-5p EST NAVAIR Booth 10a-8pm EST NAVSEA Wounded Warrior Booth 10a-5p EST NAVSEA Naval Shipyard Booth 10a-11p EST NAVSEA SUPSHIPS Booth 10a-6p EST US Navy NRC Booth 10a-8p EST Department of Defense Booth 10a-5p EST SPAWAR Pacific Booth 1p-8p EST Marie Corps Booth 10a-5p EST SPAWAR Atlantic Booth 10a-5p EST Page 2

3 Event Profile The first time you log into the event, your event profile will be displayed. Filling out your profile completely and accurately will help you while networking with attendees and sponsors in the event. Your profile contains your personal bio and message. Filling in this information allows others in the event to determine if you are a good fit for networking and/or business opportunities. When setting up your profile, you can choose an image to represent you during the event. You may select from an extensive list of stock images, or you can upload your own photo. You can edit your profile at any time by clicking Profile on the toolbar at the top of the screen. Page 3

4 Data Portal The second tab in the profile is the Data Portal tab. In this area be able to see all of the reports of users that entered your space, the communications you have had, etc. You will also be able to download the reports by clicking on CSV and saving the spread sheet to your desktop. You can review your reports at any time by clicking on Tools then Update My Profile on the toolbar. Page 4

5 Event Landing Page After logging into the event, completing your profile and uploading your resume, you will be taken to the event s landing page. From the landing page, you can visit the main areas of the event. 1. Exhibit Hall Visit and interact with sponsors on the event floors. 2. Networking Lounge Network with your peers via interactive group chat. 3. Resource Center Review all of the EXPO material in the digital library. You can return to the landing page by clicking Lobby on the toolbar at the top of the screen. Page 5

6 Helpful Information In some of the EXPO floors, you will notice a blue drawer. These blue drawers include helpful information about each area. Take a minute to review them to get the most out of your EXPO experience. Once you have read them, they can be closed by clicking on the tab with the arrow (circled to the left). Page 6

7 Exhibit Hall By clicking on Exhibit Hall icon on the landing page, you will be taken to the event floor, where you can view sponsor spaces. To enter a space, click on the space icon on the event floor. Click on the sponsor s name to view their space. You can return to the Exhibit Hall by clicking Exhibit Hall on the toolbar at the top of the screen. Page 7

8 Space Staffing When candidates enter your space and click on the Staff tab, they see icons for all of your space representatives. If a space rep is online, the candidate can chat with that individual by clicking on the rep s icon and selecting Start Chat. If a particular rep is not online, the candidate will still be able to send an in-event or vcard simply by clicking on the rep s profile icon. Staff can also chat with attendees in the space s group chat room You can return to the Exhibit Hall by clicking Exhibit Hall on the toolbar at the top of the screen. Page 8

9 Adding Job Postings in Booth Builder Please ensure that you post jobs for your booth via step 8 and not step 7. Step 7 is misleading because there is an "apply here" button, and we can't remove that, so to avoid uncertainty, please post all jobs via a link (step 8). As of today there are three jobs posted and they need to be posted under step 8 vs. step 7. Step 8 - Click Add new Enter Title enter the job positions title Enter Description enter the job positions description Enter URL copy/paste the link to the job posting from USAjobs.gov Save your changes Make sure you assign the job posting to a tab in Step 9 by clicking the checkbox next to the job posting in the appropriate tab. Page 9

10 Private Chat with a Candidate If you are involved in a private chat with an attendee or a sponsor, you can now invite others to join your chat. Click on the Invite button in the chat box. Find the person you want to invite by typing their name in the user finder. Click on the user s name to invite them into your discussion. Once he or she accepts, the user you invited will be able to participate in the private chat area. You can invite as many people as you wish into this private chat window. Page 10

11 Candidate Notes - s Window Below is an example of the Pop up that you will receive if someone Send you and . Notes Area - Candidate cannot see your notes Page 11

12 Candidate Notes Private Chats Private Chat Window Below is an example of the Pop up that you will receive if someone Sends a private chat request. Notes Area - Candidate cannot see your notes Notes Area - Candidate cannot see your notes Page 12

13 Job Center - Resume Database While you are searching the Resume Database, you can click on the users name to open their profile info. In this window, you will learn more about the user and their background information. You can choose to communicate with the user using the communication tools located in the upper right side of the profiles. Page 13

14 Job Center - Resume Database To search the Resume Database, simply type in a keyword or simply click Search. The list of resumes uploaded in the system will appear. The title of the resume will appear in bold at the top of each listing. Click on View Resume to open the document in the program it was created in. (ie word or pdf) Page 14

15 Networking Lounge The Networking Lounge is a great place to communicate with others in the event. The Lounge features a group chat, where visitors can talk about the event, network or simply chat while taking a break from the event. To access the Networking Lounge, click on the Lounge icon on the main landing page. You can return to the Networking Lounge by clicking Lounge on the toolbar at the top of the screen. Page 15

16 Resource Center The Resource Center is your digital library to browse content by Subject across all sponsors. You can organize and view the content by Subject or type of Media such as White Papers, Podcasts and e- Brochures by the selection in the upper left. Select the content for immediate viewing and you can also save any of the content to your briefcase for review at your convenience. Page 16

17 Badge Center Along the way, you will earn badges based on your activities. Visit the Badge Center to review all of the badges available and how to earn each. View a list of all the participants that have earned achievements and their point values. You can filter each section by selecting the title. The top 10 highest scorers are displayed at the top of the list with your entry highlighted. Click on any user s entry to see their profile. The purpose of the Badge Program is to recognize users for engaging in certain activities within an EXPO environment by rewarding them with badges. Start a private chat with a recruiter, visit all of the booths on the Exhibit Hall Floor or complete the Feedback Survey to start earning. To access the Badge Center, click on the Badge Center from the top toolbar. Page 17

18 Achievement Badges Avid Reader Energizer Enthusiast Achievement Profile Master Social Butterfly Social Commentator Voyager EXPO Commentator Saved a number of documents to their briefcase which they can access after the event. Invited other contacts to attend the event which socializes the event to a larger audience. The real virtual expert. This badge of distinction is awarded to those who continually participate in virtual events and are leaders in virtual socializing. Completed their profile information to better socialize with others in the event. Participated in a number of one on one chats increasing their networking reach. Contributed a number of comments ] to the event's Blog Center posts. Sharing their views and thoughts with others in the event. Visited a number of event spaces and sponsor areas enabling them to socialize with others virtually. Completed the feedback survey (located by clicking the log out button in the top toolbar) 10 User must add 6 documents to briefcase 10 User must invite 3 users to register via the invite a friend feature 10 User must log into the EXPO 3 times or more 10 User must complete profile and add image 10 User must accept 10 private chats 10 User must add 3 comments or more to the Blog Center 10 User must visit all booths at least once for 3mins each 20 User must complete feedback survey (located by clicking the log out button in the top toolbar) Page 18

19 Who s Here View a list of all the participants that are currently logged into the NAVSEA Virtual Career EXPO. In this quick view you can learn some info about the users. First you will see the users name, title and company and image. Second, you will see the users identification badge. Finally, you can view the achievement badges they have earned. Click on any user s tile to see their profile. Identification Badges display the users user type. Below is a break out of the possible user types. Candidate Recruiter Wounded Worrier To access the Communication Center click Who s Here under the Tools drop down on the toolbar. Page 19

20 Blog Center The Blog Center is a great place to review NAVSEA highlights and comment on topics that relate to you. We intend to use this blog to: - Provide authentic messages about NAVSEA and the efforts of our commands. - Highlight opportunities, both current and future. - Allow editors to showcase their categories and describe, in their own words, why NAVSEA is a great place to work. - Recruit employees. If you have access to the Web and are passionate about a category, find out how to apply. Additionally we want to hear from you. What do you think about the NAVSEA Virtual Career EXPO? You can view the Blog Center by clicking Blog Center on the toolbar at the top of the screen. Page 20

21 Communication Center There are three types of event communication: private and/or group chats, in-event s and vcard sharing. To initiate communication with other event participants, you can click the Communicate icon at the top of your screen. It will open your personal Communication Center. Here you can view any vcards and/or s you received as well as view previous chat sessions you participated in. By clicking New next to any of the chat types, you can send a vcard, send an or start a live chat. From within a sponsor s space, you can click on the Staff tab at the bottom of the screen, then click on the icon of a space staff member. This will bring up their event profile, where you can you can initiate communication. Note: A yellow box will appear around an sponsors avatar unless they are engaged in a private chat, in which case the box is red. To access the Communication Center click Communicate located on the lower toolbar. Page 21

22 Communication Notification If you receive a vcard, chat request or in-event , you will be notified via a communication window that appears above the event toolbar at the top of your screen. Scroll over this area to maximize the notification window and click on the red X when you want to return to the toolbar. Note: If you do not respond (accept, decline, open, save, delete) to the communication items, the window will continue to reappear. Chat Request - If you receive a chat request, you will be able to accept or decline the request. You may also send a short message to the chat requester when declining a chat. - You have the option to open, save or delete any new unread s. VCard The notification window will display the user s contact information. You have the option to open, save or delete the vcard. Page 22

23 Search You can use the Search feature to find people and spaces within the event. To launch the Search feature, click on Search on the toolbar at the top of the screen. When you search for people, users that are online are denoted by a blue icon. You can begin to communicate with them by clicking their name. When searching for spaces, you are able to go directly to your desired space by clicking on the space name in the search results. In the Search For field, type your search criteria. You can perform a global search by leaving the boxes checked, or you can narrow your search to people or spaces. (Example: if you check the people box, only names of event participants will display in your search results.) You can perform a search by clicking in the search field in the toolbar at the top of the screen. Page 23

24 Sounds of the event The event utilizes audio cues to notify you when certain actions occur. This is especially helpful if you are logged into the event but are working in another application. Communication Received You will hear this sound when you receive a new , chat request or vcard. Click on the icon on the left to play the sound. Chat Accepted When someone responds to a chat request that you initiated, you will hear this sound. Click on the icon on the left to play the sound. Page 24

25 LIVE Event Support EXPO Date Live Technical Support via chat in the Help Center September 6, 2012 from 10am 11pm ET NAVSEA Warfare Center Booth 10a-8p EST NAVSEA RMC Norfolk Booth 10a-5p EST NAVSEA Headquarters Booth 10a-5p EST NAVAIR Booth 10a-8pm EST NAVSEA Wounded Warrior Booth 10a-5p EST NAVSEA Naval Shipyard Booth 10a-11p EST NAVSEA SUPSHIPS Booth 10a-6p EST US Navy NRC Booth 10a-8p EST Department of Defense Booth 10a-5p EST SPAWAR Pacific Booth 1p-8p EST Marine Corps Booth 10a-5p EST SPAWAR Atlantic Booth 10a-5p EST Contact Us If you need assistance during the archive period, Page 25