Should My Business Move to Office 365?

Transcription

1 Should My Business Move to Office 365?

2 The Basics A crash course on how Microsoft is reinventing the way we work. Work from anywhere, any time, on any device. Microsoft Office 365 provides applications you re familiar with and files that are always accessible. Office 365 is designed to provide users with a powerful, single solution for all of their cloud productivity and collaboration needs. Easy access to , calendar, files, and Office applications. Never buy a new version of Office again! Office 365 automatically updates. Save to the cloud for backup and access on the go. Work more securely and share files confidently with built-in customizable security and privacy controls. Office 365 is smartphone and tablet-friendly.

3 Planning Ahead A rundown of what your IT team will need to consider when deciding whether Office 365 is the right fit for your business. Before you start migrating to Office 365, look at the big picture. Avoid surprises by taking a few minutes to look ahead at what the process will encompass. 1. Do you want someone to help you set up Office 365? 2. Ensure your devices meet system requirements 3. Plan for 4. Plan for file storage and migration 5. Plan for Skype for Business 6. Plan for integration with Active Directory or other software 7. Will you move to Office 365 all at once or in stages?

4 Getting the Ball Rolling Time to get to the nitty-gritty. Your business can successfully migrate to Office 365 by spelling out the phases and steps involved. What needs to happen? When? Who is responsible for implementing them? Keep in mind this plan can vary based on the size of your organization, as well as the migration approach (third-party, staged, hybrid, etc.) Microsoft put together a deployment checklist for Office 365: Determine your deployment goals with your internal and external stakeholders Agree on scope and timeline Agree on project tracking mechanism Develop success criteria and a communication/training plan Inventory your current environment and make key decisions Collect the number of user accounts (login names, addresses) Collect the number and size of mailboxes (including shared and conference rooms) Collect client versions and configurations (browsers, operating systems, office applications, mobile versions, etc.) Collect information on file storage locations (file shares, Intranet file storage) Collect online meeting and messaging systems you plan to migrate Collect details about any applications integrated with existing systems

5 Getting the Ball Rolling Continued... Fix potential deployment blockers Clean up active directory accounts Get your data ready for migration Get your network ready Update client software versions Set up Office 365 services Configure your subscription: Verify the domains you want to use with your subscription Configure application settings ( , instant messaging, online meetings web collaboration, file storage, Yammer) Collect client versions and configurations (browsers, operating systems, office applications, mobile versions, etc.) Optionally prepare for single sign-on Brief the service desk Test the deployment and optional migration process Tell users about upcoming changes/how it will affect them Roll out to users Setup accounts and mailboxes: Add your users and assign licenses Add your users and assign licenses Optionally migrate data Validate functionality then complete final steps: Migrate DNS settings to point to Office 365 Tell users when they can start using Office 365 Reconfigure client systems to connect to Office 365

6 Moving Forward Vology takes the complexity out of deploying and managing Office 365 across organizations. You (or your IT team) may have concerns about migrating to Office 365. This is completely understandable. Vology is here to help! Areas of Expertise: Migration Planning Licensing Configuration and administration Migrations End user support Help desk services BENEFIT TASK SOLUTION Collaborate openly on teams and projects Create and contribute to shared content Run effective meetings Maximize your productivity Share your identity and expertise Engage with community and build a knowledge base Using a shared space Building a project history Storing content centrally Using collaboration tools Having online meetings Using shared workspaces Using tasks and presence Subscribing to feeds and expert Maintaining your profile Sharing your work Using social networks Proactively sharing information Sites in Office 365 OneDrive for Business and Sites Skype for Business Outlook and Outlook Web App Skype for Business and Sites Newsfeed and Yammer

7 Vology s Managed Office 365 Practice provides 24/7/365 user support, reporting, administration, license, and cost management. We want you to focus on your business, not stressing about finding and retaining expert administrators with deep knowledge in each Office 365 component. Vology has successfully deployed and supported SharePoint, Skype for Business, and Exchange solutions in both cloud-based and on-premise environments. Vology is a Certified Microsoft Cloud provider, and our Managed Office 365 Practice comes with a proven commitment to delivering outstanding customer experiences and ensuring success at every level. If you re ready to let Vology help your company navigate its migration to Microsoft Office 365, contact us.