Creating a Custom Layout
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1 PROCEDURES LESSON 24: WKING WITH MASTERS Displaying the Slide Master 1 Click the VIEW tab 2 Click the Slide Master Customizing Slide Master Elements 1 Click the VIEW tab 2 Click the Slide Master 3 In Slide Master view, click the slide master you want to customize 4 Click the element on the slide you want to customize 5 Customize the element as desired using options on the SLIDE MASTER tab Creating a Custom Layout 1 Click the VIEW tab 2 Click the Slide Master 3 If necessary, click the SLIDE MASTER tab Edit Master Group 4 Click the Insert Layout 5 If desired, click the Title box in the Master Layout group to show the title placeholder and the Footers box to show the footer placeholder 6 Click the Insert Placeholder button and on the menu, click the desired placeholder 7 In the Edit Master group, click the Rename button 8 In the Rename Layout dialog box, enter a name for the layout 9 Click Rename Working with the Notes and Handouts Masters Working with the Notes Master 1 Click the VIEW tab 2 Click the Notes Master 3 Click a placeholder and modify as Working with the Handout Master 1 Click the VIEW tab 2 Click the Handout Master 3 Click a placeholder and modify as 1
2 LESSON 25: WKING WITH THEMES AND TEMPLATES Creating a New Theme 1 Click the VIEW tab 2 Click the Slide Master Creating Custom Theme Colors 1 In the Background group, click the Colors 2 From the menu, click the desired color scheme or click Customize Colors 3 In the Create New Theme Colors dialog box, select the new theme colors as 4 Enter a name for the new theme colors 5 Click Save Creating Custom Theme Fonts 1 Click the SLIDE MASTER tab Background Group 2 Click the Fonts 3 From the menu, click the desired font, or click Customize Fonts 4 In the Create New Theme Fonts dialog box, select the fonts as 5 Enter a name for the new theme fonts 6 Click Save Saving a Theme 1 Click the DESIGN tab Themes Group 2 Click the Themes More 3 From the gallery, click Save Current Theme 4 In the Save Current Theme dialog box, enter the name for the theme in the File name box 5 Click Save Creating a Template 1 With the presentation that you want to save as a template open, click FILE 2 Click Save As 3 Navigate to the location where you want to store the template 4 Type the template file name in the File name box 5 Click the Save as type dropdown arrow 6 Click PowerPoint Template 7 Click Save Starting a New from a Custom Template 1 In File Explorer, display the folder where the template is stored 2 Right-click the template and click New Applying a Custom Theme to an Existing 1 Open a blank presentation 2 Click the DESIGN tab Themes Group 3 Click the Themes More 4 From the Custom section of the gallery, click the desired theme Using an Online Template to Create a 2 Click New 3 In the Backstage view, click a category in the Suggested searches list or enter a search string in the search box 4 Click the desired template 5 Click Create 2
3 LESSON 26: WKING WITH LINKS, ACTION BUTTONS, AND EXTERNAL CONTENT Inserting Links on Slides 1 Click the slide on which you want to insert the link 2 Click the placeholder or object for the link 3 Click the INSERT tab Links Group 4 Click the Hyperlink button 5 In the Insert Hyperlink dialog box, click the desired option in the Link to pane 6 Fill in the linking information as necessary and click OK Inserting an Action Button 1 Click the slide on which you want to insert the button 2 Click the HOME tab Drawing Group 3 Click the Shapes More 4 Under Action Buttons, click the desired button 5 On the slide, drag to place the button as 6 In the Action Settings dialog box, specify the desired settings on the button 7 Click OK Inserting an Excel Worksheet on a Slide 1 Click the slide on which you want to insert the worksheet 2 Click the INSERT tab Tables Group 3 Click the Table 4 On the menu, click Excel Spreadsheet Inserting an Existing Worksheet 1 Click the slide on which you want to insert the worksheet 2 Click the INSERT tab Text Group 3 Click the Object 4 In the Insert Object dialog box, click Create from file 5 Click the Browse button and navigate to the location where the Excel file is stored 6 Select the file and click Open 7 Click OK Editing Worksheet Data 1 Double-click the worksheet object to open it for editing 2 Edit and format the data as Resizing a Worksheet 1 Click and drag a corner sizing handle to resize the worksheet as 2 Click and drag a side handle to hide columns and rows as Linking Excel Data to a 1 In the Excel worksheet, select the data you want to copy and link 2 Press Ctrl+C to copy the data to the Clipboard 3 In the PowerPoint slide, click the slide on which you want to copy the data 4 Click the HOME tab Clipboard Group 5 Click the Paste drop-down arrow 6 On the menu, click Paste Special 7 In the Paste Special dialog box, click Paste link 8 Click OK Editing Data in a Linked Worksheet 1 Double-click the worksheet object to open it in Excel 2 Edit the data as 3
4 LESSON 27: GANIZING AND REHEARSING A SLIDE SHOW Inserting Sections 1 In the Thumbnail pane, click the slide that will be first in the new section 2 Click the HOME tab Slides Group 3 Click the Section 4 From the menu, click Add Section Renaming Sections 1 In the Thumbnail pane, rightclick the Untitled Section heading a Click the HOME tab Slides Group b Click the Section button c From the menu, click Rename Section 2 In the Rename Section dialog box, enter the new name 3 Click Rename Creating a Custom Show 1 Click the SLIDE SHOW tab Start Slide Show Group 2 Click the Custom Slide Show 3 On the menu, click Custom Shows 4 In the Custom Shows dialog box, click New 5 In the Define Custom Show dialog box, click in the Slide show name box and type the name 6 Click the slides you want to add to the custom show and click the Add button 7 Click OK 8 Click Close Hiding Slides 1 In the Thumbnail pane, click the slide you want to hide 2 Click the SLIDE SHOW tab Set Up Group 3 Click the Hide Slide button Click the Hide Slide button again to redisplay the slide Rehearsing Timings 1 Click the SLIDE SHOW tab Set Up Group 2 Click the Rehearse Timings 3 Advance from slide to slide at the desired pace 4 At the end of the show, click Yes to keep the slide timings, or No to discard them 4
5 LESSON 28: SETTING UP AND RUNNING A SLIDE SHOW Setting Slide Show Options 1 Click the SLIDE SHOW tab Set Up Group 2 Click the Set Up Slide Show 3 In the Set Up Show dialog box, click the options as 4 Click OK Controlling Slides During a 1 Click the SLIDE SHOW tab Start Slide Show Group 2 Click the From Beginning 3 Right-click the screen and from the shortcut menu, click the desired option for controlling the slide show Press the following keys to advance through the slide show: N Down arrow Right arrow Enter PgDn Spacebar Press the following key to move backward through the slide show: P Up arrow Left arrow PgUp Backspace Annotating Slides During a 1 Click the SLIDE SHOW tab Start Slide Show Group 2 Click the From Beginning 3 Right-click the screen 4 From the shortcut menu, point to Pointer Options 5 Click the desired option Using Presenter View 1 In the open slide show, press ALT+F5 2 In Presenter view, click the Advance to the next slide and Return to the previous slide arrows to navigate through the slide show 3 Use the slide show tools to make adjustments to the show as 4 Press ESC to close Presenter view 5
6 LESSON 29: REVIEWING A PRESENTATION Using the Thesaurus 1 Click the word for which you want to find a synonym 2 Click the REVIEW tab Proofing Group 3 Click the Thesaurus button 4 In the Thesaurus task pane, click the desired term Working with Comments Displaying Comments 1 On the slide containing the comment, click the Comments button on the status bar 2 Review the comment and if desired, click in the Reply box and enter a reply Inserting Comments 1 Click the slide on which you want to insert the comment 2 If necessary, click the Comments button on the status bar to display the Comments task pane 3 Click the New Comment button and enter the comment in the comment box 2 Click the REVIEW tab Comments Group 3 Click the New Comment 4 In the Comments task pane, enter the comment in the comment box Viewing Comments 1 Click the REVIEW tab Comments Group 2 Click the Next button or the Previous button to move from comment to comment Deleting a Comment 1 Click the comment to select it 2 Click the REVIEW tab Comments Group 3 Click the Delete Sending a for Review 2 Click Share 3 Click 4 Click the desired option for sharing the presentation via Comparing s 1 Click the REVIEW tab Compare Group 2 Click the Compare button 3 In the Choose File to Merge with Current dialog box, navigate to the location where the desired file is stored 4 Select the file and then click Merge Reviewing Changes 1 Click the REVIEW tab Compare Group 2 Click the Next button or the Previous button to move from change to change 3 Click the Accept button or Reject button to select options for selecting or rejecting changes 6
7 LESSON 30: INSPECTING AND PROTECTING A PRESENTATION Inspecting a 2 Click Info 3 Click the Check for Issues 4 On the menu, click Inspect Document 5 In the Document Inspector, click to mark options as 6 Click Inspect 7 Review the inspection results and then click Close Checking Compatibility and Accessibility Checking Compatibility 2 Click Info 3 Click the Check for Issues 4 On the menu, click Check Compatibility 5 Review any compatibility issues and click OK Checking Accessibility 2 Click Info 3 Click the Check for Issues 4 On the menu, click Check Accessibility 5 In the Accessibility Checker task pane, review the list of errors and tips 6 Fix accessibility issues as 7 Click OK Setting a Password 2 Click Info 3 Click the Protect 4 Click Encrypt with Password 5 In the Encrypt Document dialog box, enter the password 6 Click OK 7 In the Confirm Password dialog box, enter the password again 8 Click OK Marking a As Final 2 Click Info 3 Click the Protect 4 Click Mark as Final 5 Click OK in the message box, and then click OK again Adding a Digital Signature to a 2 Click Info 3 Click the Protect 4 From the menu, click Add a Digital Signature 5 If necessary, follow instructions to create a new digital ID 6 In the Sign dialog box, click the Commitment Type down arrow and click Created and approved this document 7 In the Purpose for signing this document box, enter the purpose as 8 Click Sign 9 Click OK 7
8 LESSON 31: SHARING A PRESENTATION Packaging for CD If your presentation includes images or media files, you should optimize and compress the media objects before packaging the presentation 1 Insert a recordable CD in the computer 2 Click FILE 3 Click Export 4 Click Package for CD 5 Click the Package for CD 6 In the Package for CD dialog box, type the CD name 7 Click Options 8 Set the options as 9 Click OK 10 Click Copy to CD 11 When asked if you want to use linked files, click Yes 12 Click Close Copying to a Folder 1 Insert a recordable CD in the computer 2 Click FILE 3 Click Export 4 Click Package for CD 5 Click the Package for CD 6 In the Package for CD dialog box, type a presentation package name 7 Click Copy to Folder 8 In the Copy to Folder dialog box, type the folder name 9 Click the Browse button and navigate to the location where you want to store the files 10 Click OK 11 When asked if you want to copy linked files, click Yes 12 Click Close Presenting a Slide Show Online 1 Click the SLIDE SHOW tab Start Slide Show Group 2 Click the Present Online a Click FILE b Click Share c Click the Present Online 3 Read the information in the Present Online dialog box, and click Connect 4 In the next Present Online dialog box, specify how you want to send the notification to attendees 5 When you and your attendees are ready to begin the presentation, click Start 6 Click End Online when the slide show ends Creating a Video of a 2 Click Export 3 Click Create a Video 4 In the Create a Video pane, click Computer & HD Displays 5 Click the desired resolution 6 If desired, change the number of seconds for each slide a Click Don t Use Recorded Timings and Narrations b Click Record Timings and Narration c In the Record Slide Show dialog box, click Start Recording 7 Click Create Video 8 In the Save As dialog box, navigate to the location where you want to store the video 9 Type the name for the video 10 Click Save Saving a on the SkyDrive 2 Click Save As 3 Click your SkyDrive account 4 Click the Documents folder in the right pane 5 In the Save As dialog box, enter the file name 6 Click Save 8
9 Viewing a on the SkyDrive 1 Start Internet Explorer 2 In the address bar, enter com and press Enter 3 In the Microsoft account box, enter your login e- mail address 4 Press Tab and enter your account password 5 Click Sign In 6 In SkyDrive, navigate to the location where the presentation is stored 7 Click the presentation to open it in the PowerPoint Web App 8 Navigate through the slides as 9 When you reach the end, sign out of SkyDrive Saving a as a Show 2 Click Save As 3 Navigate to the location where you want to store the show 4 Type the name for the presentation 5 Click the Save as type drop-down arrow and click PowerPoint Show 6 Click Save 9
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