Patrick Morin. EDI Implementation Guide for Purchase Order (850) Version

Transcription

1 Patrick Morin EDI Implementation Guide for Purchase Order (850) Version

2 Contents Contents 2 Introduction 4 Revisions 5 Contacts 6 Patrick Morin... 6 Alligacom Inc General Information 7 EDI Identifier... 7 Communication Schedule... 7 EDI Separators... 7 EDI Translator... 7 Implementation procedure 8 1 Setup Testing / Parallel Production... 8 ANSI Data Element Requirements Values 9 ANSI Data Element Type Values Purchase Order 10 ISA - Interchange Control Header GS Functional Group Header ST - Transaction Set Header BEG Beginning Segment for Purchase Order CUR Currency REF Reference Identification PER Administrative Communication Contact FOB F.O.B. Related Instructions CSH Sales Requirements ITD Terms of Sale/Deferred Terms of Sale DTM Date/Time Reference N9 Reference Identification MSG Message Text TD5 Carrier Details N N3 Address Information N4 Geographic Location PO1 Baseline Item Data EDI Version Page

3 PID Product/Item Description SAC Service, Promotion, Allowance or Charge Indicator MSG Message Text SE Transaction Set Trailer GE Functional Group Trailer IEA Interchange Control Trailer Example EDI Annex A Annex B EDI Version Page

4 Introduction EDI 850 Implementation Guide Patrick Morin is pleased to welcome you into its EDI supplier program. We believe in close cooperation with our suppliers and EDI is one step towards achieving this objective. If you have any question regarding this guide or EDI in general, please contact our help desk at (877) extension 103. The objective of this guide is to supply you with as much information as possible to successfully exchange electronic documents with Patrick Morin. All specifications conform to the American National Standards Institute (ANSI) Electronic Data Interchange (EDI) X 12 standards. The ability to print EDI documents at your place of business can be helpful but the true benefits of EDI are achieved when the process is fully integrated with your information system. All necessary information to integrate EDI will be provided including a detailed breakdown of the segments and data elements for each document exchanged. Mandatory segments and elements are always required on every document. All segments and elements that are required by Patrick Morin are marked as Must Use. Segment usage is marked at the top of each page under Usage. Element usage is marked in the far-left column beside each element. If the column reads Used, the element is optional. Information in the Attributes column is from the ASC X12 standards and is provided for reference only. Trading Partners must adhere to our requirements as indicated by Must Use. EDI Version Page

5 Revisions EDI 850 Implementation Guide Version 1.0 New EDI guide Version 1.1 Changed ISA/GS code to PATMORIN from PATRICKMORIN Version 1.2 Added BC and BG to Annex B Version 1.3 Marc-André Dubien 22/07/2014 CUR REF TD5 Line Number PO Change Version 1.4 Ken Wilson 08/10/2014 Added value BEG01 = 06 Added N9 Version 1.5 Version 1.6 Ken Wilson 21/04/2015 Ken Wilson 16/05/2016 Added test ID Added alternative product codes so that order sequence is no longer required EDI Version Page

6 Contacts Patrick Morin Administrative Contact: Richard Pratte Tel: (450) Ext supportinfo@patrickmorin.com Alligacom Inc. Technical Contact: EDI Support Team Alligacom Inc de Rouen Suite 200 Montréal, Québec H1V 3T2 Tel: ext. 103 (toll-free) Fax: (514) support-edi@alligacom.com EDI Version Page

7 General Information EDI 850 Implementation Guide EDI Identifier ID : ZZ: PATMORIN (Production) ID : ZZ: PATMORINTEST (Test) The identification code for sender and receiver is the same for the ISA and GS segment. Communication Schedule Our documents are received and sent through our EDI service provider, Alligacom. The EDI process runs continually from 11:15 PM until 9:15 PM. EDI Separators Element separator HEX 2A = * Sub-element separator HEX 3E = > Segment terminator HEX 7E = ~ EDI Translator Our EDI translator is Gentran Server for NT from Sterling Commerce running on a Windows 2000 platform. Functional Acknowledgments We will immediately transmit 997 Functional Acknowledgments for ALL EDI transaction sets sent by our Trading Partners. The 997 will contain detailed information on any translation errors in your EDI transmission. Patrick Morin expects all Trading Partners to constantly check for 997's and respond to any translation errors in your transmissions or when a 997 is not received. EDI Version Page

8 Implementation procedure EDI 850 Implementation Guide Implementation should be completed in 3 steps. 1 Setup - Exchange mailbox ID and EDI settings. - Establish AS2 partnership as required or creation of trading partnership on a VAN (we can arrange all of this if needed in order to provide a streamlined service) - Setup in the translator and administrative table. - Create a new map if needed. 2 Testing / Parallel - Test mailbox is used but with the flag P in the element 15 (ISA). - Paper documents should continue to be exchanged for comparison purposes. - Original documents continue to be used as primary business documents. 3 Production - No paper documents to be exchanged. - Change the flag to production in the ISA segment, if needed. EDI Version Page

9 ANSI Data Element Requirements Values M O X = Mandatory = Optional = Relational - the presence of this element is dependent on the value or presence of other data elements in the transaction set. ANSI Data Element Type Values AN DT ID Nn Rn TM = Alpha numeric type data element. = Date type data element in format YYYYMMDD. = Identifier type data element which contains a value from predefined list of values that are maintained by ASC X12. = Numeric type data, n indicates decimal places to right of decimal point. = Numeric type data, n indicates decimal places to right of decimal point. Decimal is optional for integer values but required for fractional values. = Time type data element in format HHMM. EDI Version Page

10 850 Purchase Order Functional Group = PO This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. EDI Envelope: Pos Id Segment Req Max Use Repeat Notes Usage ISA Interchange Control Header M 1 Must use GS Functional Group Header M 1 Must use Header: Pos Id Segment Req Max Use Repeat Notes Usage 010 ST Transaction Set Header M 1 Must use 020 BEG Beginning Segment for Purchase M 1 Must use Order 040 CUR Currency M 1 Must Use 050 REF Reference Identification O >1 Must use 060 PER Administrative Communications O >1 Must Use Contact 080 FOB F.O.B. Related Instruction O 1 Must Use 130 ITD Terms of Sale/Deferred Terms of O >1 Use Sale 150 DTM Date/Time Reference O 10 Must use 240 TD5 Carrier Details M 12 Must Use LOOP ID N N9 Reference Identification O 1 Use 300 MSG Message Text O 1000 Use LOOP ID N N1 O 1 Must use 330 N3 Address O 2 Must use 340 N4 Geographic Location O >1 Must use EDI Version Page

11 Details: LOOP ID PO PO1 Baseline Item Data M 1 Must use LOOP ID PID PID Product/Item Description O 1 Must use LOOP ID - SAC SAC Service, Promotion, Allowance or Charge Information O 1 Use 289 MSG Message Text O 1000 Use Summary: Pos Id Segment Req Max Use Repeat Notes Usage 030 SE Transaction Set Trailer M 1 Must use EDI Envelope: GE Functional Group Trailer M 1 Must use IEA Interchange Control Trailer M 1 Must use EDI Version Page

12 ISA - Interchange Control Header Pos: Max: 1 Envelope - Mandatory Loop: N/A Elements: 16 User Option (Usage): Must use To start and identify an interchange of zero or more functional groups and interchange-related control segments ISA*00* *00* *ZZ*PATMORIN *ZZ*YOUROWNIDENTITY*120805*1547*U*00401* *0*P*>~ Ref Id Element Req Type Min/Max Usage ISA01 I01 Authorization Information Qualifier M ID 2/2 Must use Description: to identify the type of information in the Authorization Information User Note 1: Use No Authorization Information Present (No Meaningful Information in I02) ISA02 I02 Authorization Information Description: Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01) ISA03 I03 Security Information Qualifier ISA04 I04 Security Information Description: to identify the type of information in the Security Information 00 No Security Information Present (No Meaningful Information in I04) Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) ISA05 I05 Interchange ID Qualifier Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified ISA06 I06 Interchange Sender ID Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element M AN 10/10 Must use M ID 2/2 Must use M AN 10/10 Must use M ID 2/2 Must use M AN 15/15 Must use ISA07 I05 Interchange ID Qualifier M ID 2/2 Must use EDI Version Page

13 Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified ISA08 I07 Interchange Receiver ID ISA09 I08 Interchange Date Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them Description: Date of the interchange ISA10 I09 Interchange Time Description: Time of the interchange ISA11 I10 Interchange Control Standards Identifier Description: to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer U ISA12 I11 Interchange Control Version Number U.S. EDI Community of ASC X12, TDCC, and UCS Description: This version number covers the interchange control segments Standard Issued as ANSI X ISA13 I12 Interchange Control Number Description: A control number assigned by the interchange sender ISA14 I13 Acknowledgment Requested ISA15 I14 Usage Indicator Description: sent by the sender to request an interchange acknowledgment (TA1) 0 No Acknowledgment Requested Description: to indicate whether data enclosed by this interchange envelope is test, production or information ISA16 I15 Component Element Separator Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator EDI 850 Implementation Guide M AN 15/15 Must use M DT 6/6 Must use M TM 4/4 Must use M ID 1/1 Must use M ID 5/5 Must use M N0 9/9 Must use M ID 1/1 Must use M ID 1/1 Must use M 1/1 Must use EDI Version Page

14 GS Functional Group Header Pos: Max: 1 Envelope - Mandatory Loop: N/A Elements: 8 User Option (Usage): Must use To indicate the beginning of a functional group and to provide control information GS*PO*PATMORIN*YOUROWNIDENTITY* *1547*9*X*004010~ Ref Id Element Req Type Min/Max Usage GS Functional Identifier M ID 2/2 Must use Description: identifying a group of application related transaction sets PO Purchase Order Transaction Set (850) GS Application Sender's Description: identifying party sending transmission; codes agreed to by trading partners GS Application Receiver's GS Date GS Time Description: identifying party receiving transmission. s agreed to by trading partners Description: Date expressed as CCYYMMDD Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) GS06 28 Group Control Number Description: Assigned number originated and maintained by the sender GS Responsible Agency Description: used in conjunction with Data Element 480 to identify the issuer of the standard X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Description: indicating the version, release, M AN 2/15 Must use M AN 2/15 Must use M DT 8/8 Must use M TM 4/8 Must use M N0 1/9 Must use M ID 1/2 Must use M AN 1/12 Must use EDI Version Page

15 subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed EDI 850 Implementation Guide Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997 EDI Version Page

16 ST - Transaction Set Header Pos:010 Max: 1 Header - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use To indicate the start of a transaction set and to assign a control number ST*850*90001~ Ref Id Element Req Type Min/Max Usage ST Transaction Set Identifier M ID 3/3 Must use Description: uniquely identifying a Transaction Set 850 Purchase Order Transaction Set ST Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 Must use EDI Version Page

17 BEG Beginning Segment for Purchase Order Pos:020 Max: 1 Header - Mandatory Loop: N/A Elements: 4 User Option (Usage): Must use To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates BEG*00*NE* ** ~ Ref Id Element Req Type Min/Max Usage BEG Transaction Set Purpose M ID 2/2 Must use Description: identifying purpose of transaction code User Note 1: All values accepted however it should be 00 Original 05 Replace 06 - Confirmation BEG02 92 Purchase Order Type Description: specifying the type of Purchase Order NE New Order BEG Purchase Order Number Description: Identifying number for Purchase Order assigned by the purchaser M ID 2/2 Must use M AN 1/22 Must use BEG Date M DT 8/8 Must use EDI Version Page

18 CUR Currency Pos:040 Max: 1 Header - Mandatory Loop: N/A Elements: 2 Ref Id Element Req Type Min/Max Usage CUR01 98 Entity Identifier M ID 2/3 Must use CUR Currency CAD USD Canadian Dollar US Dollar X ID 3/3 Must use EDI Version Page

19 REF Reference Identification Pos:050 Max: >1 Header - Optional Loop: N/A Elements: 2 User Option (Usage): Must use (see notes below) To specify identifying information REF*IA* ~ REF*PD*2363~ Ref Id Element Req Type Min/Max Usage REF Reference Identification Qualifier M ID 2/3 Must use Description: qualifying the Reference Identification IA PD TH Internal vendor number (Mandatory) Promotion number (Optional) Transportation Account REF Reference Identification Description: Reference information as specified by the Reference Identification Qualifier User Note 1: This field (IA) is the number representing the supplier in the database of Patrick Morin This field (PD) is the promotion number if there is a promotion. X AN 1/30 Must use EDI Version Page

20 PER Administrative Communication Contact Pos:060 Max: >1 Header - Optional Loop: N/A Elements: 8 User Option (Usage): Must use (see notes below) To identify a person or office to whom administrative communications should be directed. PER*A5**TE* x 222~ PER*BD*John Doe*EM* @ .adress.com2363*TE* x 101~ Ref Id Element Req Type Min/Max Usage PER Contact Function Description: qualifying the contact M ID 2/2 Must use A5 Appointment Scheduler (Present only if an appointment is requested) BD Buyer or Buyer s department (Mandatory) PER02 93 Description: Contact s PER Communication Number Qualifier Description: Qualifier defining the communication method EM Electronic Mail FX FAX TE Telephone PER Communication Number Description: Number or address to use related to the precedent field, X AN 1/60 Use X AN 2/2 Must use X AN 1/80 Use accordingly with the previous field PER Communication Number Qualifier Description: Qualifier defining the communication method EM Electronic Mail FX FAX TE Telephone X AN 2/2 Use EDI Version Page

21 PER Communication Number Description: Number or address to use related to the precedent field, X AN 1/80 Use accordingly with the previous field PER Communication Number Qualifier Description: Qualifier defining the communication method EM Electronic Mail FX FAX TE Telephone PER Communication Number Description: Number or address to use related to the precedent field, X AN 2/2 Use X AN 1/80 Use accordingly with the previous field If PER03 or PER04 is present, then the other is required If PER05 or PER06 is present, then the other is required If PER07 or PER08 is present, then the other is required EDI Version Page

22 FOB F.O.B. Related Instructions Pos:080 Max: >1 Header - Optional Loop: N/A Elements: 1 User Option (Usage): Must use (see notes below) To specify transportation instructions relating to shipment FOB*PP~ Ref Id Element Req Type Min/Max Usage FOB Shipment Method of Payment M ID 2/2 Must use Description: identifying payment terms for transportation charges CC PC PP PU Collect Prepaid but Charged To Customer Prepaid Pickup EDI Version Page

23 CSH Sales Requirements Pos:110 Max: 5 Header - Optional Loop: N/A Elements: 1 User Option (Usage): Must use To specify general conditions or requirements of the sale CSH*SP~ Ref Id Element Req Type Min/Max Usage CSH Sales Requirement O ID 1/2 Must use Description: to identify a specific requirement or agreement of sale BK SP Ship Partial, Balance BO Ship Partial, Balance Cancel EDI Version Page

24 ITD Terms of Sale/Deferred Terms of Sale Pos:130 Max: >1 Header - Optional Loop: N/A Elements: 8 User Option (Usage): Use To specify terms of sale ITD***3* *30* *60*150****DISCOUNT OFFERED*25~ Ref Id Element Req Type Min/Max Usage ITD Terms Discount Percent O R6 1/6 Use Description: Terms discount percentage, expressed as a percent value, if invoice is paid on or before the Terms Discount Due Date ITD Terms Discount Due Date Description: Date payment is due if discount is to be earned (CCYYMMDD) ITD Terms Discount Days Due ITD Terms Net Due Date ITD Terms Net Days Description: Number of days in the terms discount period by which payment is due if terms discount is earned. Description: Date when total invoice amount becomes due (CCYYMMDD) Description: Number of days until total invoice amount is due. ITD Terms Discount Amount ITD Terms Description ITD Day of Month Description: Total amount of terms discount Description: Free-form description to clarify the related data elements and their content. Description: Numeric value of the day of the month being referenced. If ITD03 is present, then at least 1 of ITD04, ITD05 or ITD13 is required If ITD08 is present, then at least 1 of ITD04, ITD05 or ITD13 is required O DT 8/8 Use O N0 1/3 Use O DT 8/8 Use O N0 1/3 Use O N2 1/10 Use O AN 1/80 Use O N0 1/2 Use EDI Version Page

25 DTM Date/Time Reference Pos:150 Max: 10 Header - Optional Loop: N/A Elements: 3 User Option (Usage): Must use To specify pertinent dates and times DTM*002* *~ Ref Id Element Req Type Min/Max Usage DTM Date/Time Qualifier M ID 3/3 Must use Description: specifying type of date or time or both. 002 Requested Delivery DTM Date Description: Date expressed as CCYYMMDD X DT 8/8 Must use EDI Version Page

26 N9 Reference Identification Pos:295 Max: 1 Header - Optional Loop: N9 Elements: 2 User Option (Usage): Use To transmit identifying information as specified by the Reference Identification Qualifier N9*L1*ADDITIONAL INFORMATION~ Ref Id Element Req Type Min/Max Usage N Reference Identification Qualifier M ID 2/3 Must use Description: qualifying the Reference Identification N Reference Identification Description: Reference Identification X AN 1/30 Must use EDI Version Page

27 MSG Message Text Pos:300 Max: 1000 Header - Optional Loop: N9 Elements: 1 User Option (Usage): Use To provide a free-form format that allows the transmission of text information MSG*HEADER MESSAGE GOES HERE~ Ref Id Element Req Type Min/Max Usage MSG Free-form Message Text M AN 1/264 Must use Description: Free-from message text EDI Version Page

28 TD5 Carrier Details Pos:240 Max: 12 Header - Optional Loop: N9 Elements: 1 User Option (Usage): Use Providing the Transportation Routing Ref Id Element Req Type Min/Max Usage TD Routing M AN 1/35 Must use EDI Version Page

29 N1 Pos:310 Max: 1 Header - Optional Loop: N1 Elements: 4 User Option (Usage): Must use To identify a party by type of organization, name, and code The N1 loop will repeat to allow the N1 segment to appear twice. N1*BT*PATRICK MORIN*92*0001~ N1*ST*STORE NAME*92*0002~ Ref Id Element Req Type Min/Max Usage N Entity Identifier M ID 2/3 Must use Description: identifying an organizational entity, a physical location, property or an individual BT ST Bill To Ship To N Description: Free form name N Identification Qualifier Description: designating the system/method of code structure used for Identification 92 Assigned by Buyer N Indentification Description: identifying a party or other code X AN 1/60 Must use X ID 1/2 Must use X AN 2/80 Must use EDI Version Page

30 N3 Address Information Pos:330 Max: 2 Header - Optional Loop: N1 Elements: 1 User Option (Usage): Must use To identify a party by type of organization, name, and code N3*123 SOMEWHERE AVE.~ Ref Id Element Req Type Min/Max Usage N Address Information M AN 1/55 Must use Description: Free form address information User Note 1: This segment is used only to supply the ship-to (ST) address. EDI Version Page

31 N4 Geographic Location Pos:340 Max: 1 Header - Optional Loop: N1 Elements: 4 User Option (Usage): Must use To specify the geographic place of the named party N4*ANYCITY*AB*A1B 2C3*CA~ Ref Id Element Req Type Min/Max Usage N City O AN 2/30 Must use Description: Free form city name N State or Province O ID 2/2 Must use N Postal N Country Description: identifying the province/state Description: Free form postal code Description: identifying the country User Note 1: This segment is used only to supply the ship-to (ST) address. O ID 3/15 Must use O ID 2/3 Must use EDI Version Page

32 PO1 Baseline Item Data Pos:010 Max: 1 Details - Mandatory Loop: PO1 Elements: 9 User Option (Usage): Must use To specify basic and most frequently used line item data PO1**1*EA*15**VP* *UP* *BP*023789~ Ref Id Element Req Type Min/Max Usage PO Quantity X R6 1/15 Must use Description: Quantity ordered PO Unit or Basis for Measurement PO Unit Price Description: specifying units in which quantity is expressed. See Annex B for the detailed list of allowed code. Description: Purchase price per unit PO Product/Service ID Qualifier PO Product/Service ID Description: identifying the source of the descriptive number used in Product/Service ID BP Buyer Part (Patrick Morin) UP UPC ( ) VP Vendor Part Description: identifying the source of the descriptive number used in Product/Service ID PO Product/Service ID Qualifier PO Product/Service ID Description: identifying the source of the descriptive number used in Product/Service ID BP Buyer Part (Patrick Morin) UP UPC ( ) VP Vendor Description: identifying the source of the descriptive number used in Product/Service ID O ID 2/2 Must use X R6 1/17 Must use X ID 2/2 Must use X AN 1/48 Must use X ID 2/2 Must use X AN 1/48 Must use EDI Version Page

33 PO Product/Service ID Qualifier PO Product/Service ID Description: identifying the source of the descriptive number used in Product/Service ID BP Buyer Part (Patrick Morin) UP UPC ( ) VP Vendor Description: identifying the source of the descriptive number used in Product/Service ID X ID 2/2 Use X AN 1/48 Use PO Product/Service ID Qualifier Description: identifying the source of the descriptive number used in Product/Service ID PL PO Product/Service ID Purchaser's Order Line Number Description: identifying the source of the descriptive number used in Product/Service ID X ID 2/2 Use X AN 1/48 Use If PO106 is present, then PO107 is required If PO108 is present, then PO109 is required If PO110 is present, then PO1011 is required If PO112 is present, then PO1013 is required EDI Version Page

34 PID Product/Item Description Pos:050 Max: 1 Details Optional Loop: PID Elements: 2 User Option (Usage): Must use To describe the product in coded or free-form format. PID*F****ITEM DESCRIPTION~ Ref Id Element Req Type Min/Max Usage PID Item Description Type Description: indicating the format of a description M ID 1/1 Must use F Free-form PID Description Description: Free-form item description X AN 1/80 Must use EDI Version Page

35 SAC Service, Promotion, Allowance or Charge Indicator Pos:130 Max: 1 Details Optional Loop: SAC Elements: 6 User Option (Usage): Use To request or identify a service, promotion, allowance or charge and to specify the amount involved. SAC*A*H000***1000**********SPECIAL ALLOWANCE~ Ref Id Element Req Type Min/Max Usage SAC Allowance or Charge Indicator M ID 1/1 Must use Description: indicating an allowance or charge for service required. A Allowance SAC Service, Promotion, Allowance or Charge SAC Amount Description: identifying the service, promotion, allowance or charge. See Annex A for the detailed list of allowed code. Description: Monetary amount (total amount for the service, promotion, allowance or charge) SAC Allowance/Charge Percent Qualifier Description: indicating on what basis allowance or charge percent is calculated SAC Percent Description : Percent express as a percent SAC Description Description: Free-form description of service, promotion, allowance or charge X ID 4/4 Must use O N2 1/15 Must use X ID 1/1 Use X R6 1/6 Use O AN 1/80 Use At least one of SAC05 or SAC07 is required If SAC05 and SAC are present, then SAC05 takes precedence If SAC06 or SAC07 is present, then the other is required EDI Version Page

36 MSG Message Text Pos:289 Max: 1000 Details - Optional Loop: Elements: 1 User Option (Usage): Use To provide a free-form format that allows the transmission of text information MSG*DETAIL MESSAGE GOES HERE~ Ref Id Element Req Type Min/Max Usage MSG Free-form Message Text M AN 1/264 Must use Description: Free-from message text EDI Version Page

37 SE Transaction Set Trailer Pos:030 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) SE*18*90001~ Ref Id Element Req Type Min/Max Usage SE01 96 Number of Included Segments M N0 1/10 Must use Description: Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 Must use EDI Version Page

38 GE Functional Group Trailer Pos: Max: 1 Envelope - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use To indicate the end of a functional group and to provide control information GE*1*9~ Ref Id Element Req Type Min/Max Usage GE01 97 Number of Transaction Sets Included M N0 1/6 Must use Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element GE02 28 Group Control Number Description: Assigned number originated and maintained by the sender M N0 1/9 Must use EDI Version Page

39 IEA Interchange Control Trailer Pos: Max: 1 Envelope - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use To define the end of an interchange of zero or more functional groups and interchange-related control segments IEA*1* ~ Ref Id Element Req Type Min/Max Usage IEA01 I16 Number of Included Functional Groups M N0 1/5 Must use Description: A count of the number of functional groups included in an interchange IEA02 I12 Interchange Control Number Description: A control number assigned by the interchange sender M N0 9/9 Must use EDI Version Page

40 Example EDI 850 : ISA*00* *00* *ZZ*PATMORIN *ZZ*YOUROWNIDENTITY*120805*1547*U*00401* *0*P*>~ GS*PO*PATMORIN*YOUROWNIDENTITY* *1547*9*X*004010~ ST*850*90001~ BEG*00*NE* ** ~ REF*IA* ~ REF*PD*2363~ PER*A5**TE* x 222~ PER*BD*John Doe*EM* @ .adress.com2363*TE* x 101~ FOB*PP~ ITD***3* *30* *60*150****DISCOUNT OFFERED*25~ DTM*002* *~ N9*L1*ADDITIONAL INFORMATION~ MSG*HEADER MESSAGE GOES HERE~ N1*BT*PATRICK MORIN*92*0001~ N1*ST*STORE NAME*92*0002~ N3*123 SOMEWHERE AVE.~ N4*ANYCITY*AB*A1B 2C3*CA~ PO1**1*EA*15**VP* *UP* *BP*023789~ PID*F****ITEM DESCRIPTION~ SAC*A*H000***1000**********SPECIAL ALLOWANCE~ MSG*DETAIL MESSAGE GOES HERE~ SE*20*90001~ GE*1*9~ IEA*1* ~ EDI Version Page

41 Annex A Allowance / charge list H000 : SPECIAL ALLOWANCE EDI Version Page

42 Annex B BC BG BX CA DA EA HR LF MR PC RL SF ST SY WK Description Bucket Bag Box Case Days Each Hours Linear Foot Meter Piece Roll Square Foot Set Square Yard Week EDI Version Page