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1 Staff Microsoft Office Training Workshops To see Course Information Hold down the CTRL key on the keyboard & click on the page number Contents Introduction to Office Introduction to Access Database Office 365 Microsoft Forms for Surveys, Quizzes and Polls... 2 Word Fundamentals (Basic)... 3 Word Managing How Text Flows (Basic)... 4 Word - Produce Quick Reports (Intermediate)... 5 Word Mail Merge (Intermediate)... 6 Word Reviewing (Track Changes) (Intermediate)... 7 Excel Fundamentals (Basic)... 8 Excel Data Consolidation (Basic)... 9 Excel - Visualising Data with Charts (Intermediate) Excel Summarising Data (Intermediate) Excel - Conditional Formatting & Data Validation (Intermediate) Excel Sorting, Filtering and Advanced Filtering of Data (Basic) Excel - Sharing and Protecting Workbooks (Basic) Excel Using V-Lookups and H Lookups (Intermediate) Excel - Pivot Tables (Intermediate) Excel - Format Cells and Ranges (Basic) PowerPoint Essentials (Basic) PowerPoint Making Interactive Slide Shows (Intermediate) PowerPoint Working with Slide Master and Sharing a Presentation (Intermediate)... 20

2 Introduction to Office 365 Office 365 includes many collaboration tools such as Teams, OneNote and OneDrive and more. These tools allow you to communicate, brainstorm ideas, share documents and have Skype video meetings. Office 365 is free to all staff at SGUL. In this workshop you will get a hands-on introduction on how to: Access Office 365 From a browser Store and share files in OneDrive for Business Use Sway for interactive reports and newsletters Use Planner and Teams Use 365 Forms for Surveys And Quizzes Use OneNote Date: Tue 24/07/2018 Time: 2 3:30pm Duration: 1½ hours 1

3 Introduction to Access Database 2013 Access 2013 database allows you to store data that you can analyse quickly and easily. In this introduction you will understand what a database is and create a database with two related tables where you will enter, search and query data from both tables and produce reports to present your information. Database Terminology Find, Edit And Delete Records In A Table Create Tables (Fields & Data Types) Use Select Queries Design A Form Using The Form Wizard Create Reports Using The Report Wizard Create One-To-Many Relationships Date: Wed 30/05/2018 Time: 10 1pm Duration: 3 hours 1

4 Office 365 Microsoft Forms for Surveys, Quizzes and Polls Microsoft Forms provides you with the tools to create on-line surveys, quizzes, polls and plan events. There are various ways you can allow the respondents to access the form using any web browser on any device. As the results are submitted you can see the results via the built-in analytics to evaluate responses or download in Excel to analyse further. Adjust Form Settings Create Various Types Of Questions (Options, Likert) Add Branching Logic According To How Questions Are Answered Add/Delete A Logo Or Picture To The Form Or Questions Add/Delete Video To Questions Share Your Form For Collaboration Allow Various Ways To Assess Your Form Add A Theme Check Results And Responses In Excel Date: Fri 29/06/2018 Time: 1 3:30pm 2

5 Word Fundamentals (Basic) Microsoft Word is the standard word-processing application used for typing various documents. So understanding how it works is essential. This course is hands-on using the word processor to create documents and basic formatting. Work With Font (Entering, Deleting Aligning- & Changing Text). Navigating Around A Document Use Find And Replace Set Margins Insert Page Numbers Line Spacing Spelling And Grammar Checks Text Alignment Bullets And Numbering Templates Date: Wed 23/05/2018 Time: 2 4:30pm 3

6 Word Managing How Text Flows (Basic) Word allows you to layout your documents so you can communicate your message. Although the content of your document is important, a well formatted and organised document captures and maintains the reader s attention. Set Page Layouts Work With Breaks Control Pagination Set Up Columns Date: Wed 08/08/2018 Time: 10:30 12:30pm 4

7 Word - Produce Quick Reports (Intermediate) You will be able to format, update and produce quick reports working with Word built in styles. You can quickly create a table of contents a list of figures, tables and manage large documents in the Navigation pane. Add Page Numbers Create Landscape & Portrait Pages In One Document Use And Modify Styles Generate A Table Of Contents Label Images And Tables Generate A List Of Figures And Tables Insert Section Breaks Insert Columns Automatic Chapter And Subsection Numbering Headers & Footers For Different Pages Date: Fri 08/06/2018 Time: 10 1pm Duration: 3 hours 5

8 Word Mail Merge (Intermediate) Mail Merging is the process of combining information from a word document with information from another Data file. For example Outlook, Excel or Access database. Mail merge is used to create letters and many labels. The data file contains the information that changes e.g. the names and addresses of the people to whom you want to write or create a label for. Create a letter Previewing Your Letters Completing the Merge Using Excel and Access as Data Sources Inserting Individual Fields Preparing Labels with Images Close and Save a file Using Word Fields in Mail Merge Inserting Word Fields Date: Wed 20/06/2018 Time: 10:00 12:30pm 6

9 Word Reviewing (Track Changes) (Intermediate) Collaborating with multiple people can get confusing because you have to deal with multiple copies of the same document. You and others can edit the original document without making copies. Track changes records every edit without making anything permanent. You can see the changes made and decide whether to accept or reject them. Understand How Track Changes Work Turn Tracking On And Off Set Tracking Options Show Revisions In Balloons Show Revisions Inline Switch Between Final And Revision Specify What To Show Display The Reviewing Pane Accept Changes Review, Accept And Rejecting Changes From Other Editors Date: Wed 01/08/2018 Time: 1 3pm 7

10 Excel Fundamentals (Basic) Excel Fundamentals is aimed at those who have little or no knowledge of Excel, or who would like a refresher on basic features. As well as applying some builtin Excel functions. Understand Excel Terminology Enter, Edit, Select, Copy, And Move Data Write Simple Formulas Using Plus +, Minus -, Multiply *, Divide / Freeze Panes Flash Fill Use Built-In Functions Sum, Average, Min & Max Delete And Insert Columns And Rows Create A Chart Become Familiar With The Status Bar Date: Fri 18/05/2018 Time: 10:30 12:30pm 8

11 Excel Data Consolidation (Basic) Data Consolidation is the process of combining data from separate worksheets into one. You can combine the data in a variety of ways, including calculating the total, average, maximum, or minimum figures. Understand Data Consolidation Consolidate With Identical Layouts Create An Outlined Consolidation Consolidate With Different Layouts Consolidate Data Using 3d Sum Functions Understand Data Linking Link Worksheets Update Links Between Workbooks Date: Fri 25/05/2018 Time: 11 1pm Duration: 2 hours 9

12 Excel - Visualising Data with Charts (Intermediate) A chart is a visual representation of data and are used to compare trends and patterns in data. You can also use charts to compare set targets against actual achievements. Different scenarios require different types of charts. Understand The Different Chart Types Update Charts Charting Non-Sequential Data Chart Your Data Format Your Chart Using Chart Elements How To Plot Time Add Trend Line And Error Bars Alter The Scale Use Sparklines To Present Data Create And Save And Customise Charts To Use Again Date: Wed 11/07/2018 Time: 2 4:30pm 10

13 Excel Summarising Data (Intermediate) You use conditional formulas to summarise data that meets one or more specified criteria. The criteria can be based on a number, text, date or can perform a calculation. Apply Absolute And Relative Cell Referencing Use Sum-If To Add Numbers That Meet A Particular Criteria Use Sum-Ifs To Add Number Values That Meet Multiple Specified Criterias Use Count-If To Total Data That Meet A Particular Criteria Count-Ifs To Total Data That Meet Multiple Specified Criterias Use Average-If Find the Average of All the Cells in a Range That Meet A Given Criteria. Use Average-Ifs To Find The Average Of All Cells That Meet Multiple Criteria Date: Wed 18/07/2018 Time: 10:30 1:00pm 11

14 Excel - Conditional Formatting & Data Validation (Intermediate) Data validation is about allowing you to dictate what can be entered in to cells and make the worksheet as user-friendly as possible. Conditional formatting is applied selectively based on specific rules. This type of formatting allows you to see for example, values that are over a certain amount or to instantly spot high and low values based on assigned colouring. Gain An Understanding Of Conditional Formatting Conditionally Format Cells Containing Specific Data Clear Conditional Formatting Use Cell Formatting Options Format The Top Ten Items In A Range Use The Various Top/Bottom Rules Use The Rules Manager Date: Wed 25/07/2018 Time: 10:30 1pm Duration: 3 hours 12

15 Excel Sorting, Filtering and Advanced Filtering of Data (Basic) The Filter function allows you to analyse information in a table by selecting rows that match a certain criteria or data. It can be used to help find a record, or to extract a subset of records that you can edit, format, copy, move, chart or manipulate without affecting the other records. Gain An Understanding Of Filtering Learn How To Apply And Use A Filter Learn How To Clear A Filter Learn How To Create A Compound Filter Learn How To Filter For Multiple Values Learn How To Create Custom Filters Learn How To Use Wildcards in Custom Filters. Extract Records And Paste Them In Another Location Date: Mon 25/06/2018 Time: 10:30 1pm 13

16 Excel - Sharing and Protecting Workbooks (Basic) You can create a shared workbook and place it on a network location where several people can edit the contents simultaneously. Protection is applied to worksheets that are used frequently or by multiple users. Data in worksheets can be protected to prevent accidental deletion or modification or prevent users from entering data anywhere else in the worksheet. Provide Total Access To Cells Protect A Worksheet Work With A Protected Worksheet Disable Worksheet Protection Provide Restricted Access To Cells Password Protect A Workbook Open A Password Protected Workbook Remove A Password From A Workbook Share A Workbook Verify And Update Links To Other Workbooks Or Documents Edit A Shared Workbook Remove A User From A Shared Workbook Stop Sharing A Workbook Track Changes To A Workbook Add Comments To A Workbook Date: Fri 13/07/2018 Time: 10:30 12:30pm 14

17 Excel Using V-Lookups and H Lookups (Intermediate) The Look-Up functions are used to search and extract data from a large list or table in worksheets using formulas. It can be used for a variety of purposes, such as to answer questions, extract data or perform calculations on specific values. Search And Return A Name, Item Or Details Based On An Identifier In A Table Return Approximate Data From A List Return An Exact Match From A List Use The =IFERROR Function With Lookups Merge Two Or More Tables Return The Correct Data For Combined Values In A List Date: Fri 22/06/2018 Time: 10 1pm Duration: 3 hours 15

18 Excel - Pivot Tables (Intermediate) A Pivot table is a way to extract data from a long list of information and present it in a readable form. Pivot tables can be used to summarise, analyse, explore and present your data in both tables and charts. Organise Your Source Data Use Excel Tables Create A Pivot Table Use Pivot table Techniques Select Elements Of A Pivot Table Date: Wed 13/06/2018 Time: 10:30 12:30pm 16

19 Excel - Format Cells and Ranges (Basic) Excel provides many different tools to help you layout your spreadsheets for easier understanding. Applying formatting can draw the eye to important information and give it a professional look. Insert And Delete Cells Modify Cell Alignment And Indentation Change Font Styles Apply Number Formats Wrap Text Within Cells Merge Cells Apply Borders Format Painter Apply Cell Styles Insert Hyperlinks Date: Thu 05/07/2018 Time: 2 4:30pm 17

20 PowerPoint Essentials (Basic) If you want to produce professional and exciting presentations, this enjoyable and extremely useful workshop is for you. Create Slides Using Design Templates Incorporate Images Into Your Presentation Use The Drawing Tools Use Animation Effects Print Slides View Your Presentation Date: Thu 17/05/2018 Time: 2 4 pm Duration: 2 hours 18

21 PowerPoint Making Interactive Slide Shows (Intermediate) Presentations are much more than words, adding the appropriate animation and graphics to your slide with sound, music or video clips can create the impact needed. Understand PowerPoint Media Tools Insert An Online Video Insert An Audio Clip Format Your Slide Show Edit Audio Clips Optimise And Compress Media Insert Hyperlinks Insert Action Buttons Making Interactive, Non-Linear Slide Shows Date: Tue 03/07/2018 Time: 2 4:30pm 19

22 PowerPoint Working with Slide Master and Sharing a Presentation (Intermediate) PowerPoint enables you to save your presentation in a variety of file formats, such as a PDF document or a web-based presentation. You may need to reduce file size when distributing it via , or to ensure that your audience can view the presentation, even if they don t have PowerPoint installed. Slide master controls the overall appearance of your slides such as formatting layout and design. When you modify the slide master the changes will be applied to every slide layout. You will learn how to Package Presentations For CD Save A Presentation As A PDF Document Save A Presentation As A Video Send A Presentation Via Broadcast A Slide Show Save A Presentation To A Storage Device. Understand Slide Masters View Slide Masters Modify Slide Layouts. Add Slide Transitions To The Slide Master Insert Slide Numbers Create A Custom Slide Layout Date: Fri 20/07/2018 Time: 10:30 1pm 20

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