WEBSITE USER GUIDE. Produced on 19/1/16. Page No 1

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1 WEBSITE USER GUIDE Page N 1

2 CONTENTS Item Page N Welcme 3 Passwrds. 3 Frnt Page.. 4 Scrlling Marquee.. 5 Abut Us... 5 Hw abut jining.. 5 PU3A News.. 5 Latest News. 5 Frnt Page Calendar.. 5 Side Menu Items (Only) Lg Out.. 6 Main Menu Items.. 7 (Includes duplicate links in side menu) Hme 7 Gallery 7 Activities My Details. 12 Infrmatin Cntact 14 Page N 2

3 WELCOME If yu are viewing this dcument it is a fair guess that yu are cnsidering jining the Peterbrugh U3A frm that we wuld like t say WELCOME, and we hpe yu find this website user guide helpful in finding yur way arund the site. First Steps --- Lgin Passwrds The first thing many peple want t knw is Hw d I lg in? Yu will nly be able t get t the pages and dcuments placed behind the lgin prcess nce yu have frmally jined the Peterbrugh U3A. Once that happens yu will receive an giving yu yur Membership Number (which is the first part f the lgin) and a system generated passwrd f randm letters and numbers. This passwrd shuld be changed the first time yu lg in, and this is described in the My Details sectin f this guide later. Fr current members f PU3A if yu cme t lg in and find yu have frgtten yur passwrd then please send an t websitehelp@peterbrughu3a.rg.uk stating the prblem, yur name and yur membership number and a reply will be sent as sn as pssible with a new system passwrd. Page N 3

4 FRONT PAGE SECTIONS & LINKS The abve picture shws the Peterbrugh U3A website frnt page. Each sectin f the page is highlighted and numbered Each f sectins 1 10 is described and the peratin explained in the fllwing pages. All users f the website are encuraged t read this dcument t enable them t gain the mst help frm the website. Sectin 1 The U3A lg is als a link and is displayed n all f the pages that are part f the actual site (nt attached dcuments within the site). If the user clicks n U3A they will be returned t the frnt page frm where ever they are. Sectin 2 The main navigatin bar is shwn at the tp f the page and prvides links t items under the headings f Hme/Gallery/Activities/ My Details/Infrmatin/Cntact. The menu is either a Drp Dwn system where further items are displayed as links if yu click n the menu title, r they are direct links t ther pages when yu click them. The best way t find which is Page N 4

5 which is click and experiment. Each f the menu links are described in mre detail n subsequent pages f this dcument Sectin 3 - Scrlling Marquee This is where items f particular interest are advertised as a mving set f text usually with a text link highlighted in a different clur t take yu t mre infrmatin if yu click it. The easiest way t find the click is t let the text scrll thrugh twice (the maximum ur text scrlls) and then click the text link. Sectin 4 Abut Us - This is a fairly static text bx that utlines the Peterbrugh U3A, giving a little f the histry and a welcme nte. The text may ccasinally change, s take a lk every nw and again Sectin 5 Hw abut Jining - This is a sectin where a link is given t enable ptential new members t view a mre in depth welcme nte and als find links t bth the Peterbrugh U3A brchure and jining frm as well as a link t the Natinal Brchure Sectin 6 PU3A News - Here yu will find a link t the latest Peterbrugh U3A Newsletter and als anther link t the Natinal U3A Brchure Sectin 7 Latest News - This centre sectin cntains regularly updated links t new pints f interest t members. The brief headline and a few descriptive lines tell what each item is abut and the bld underlined headline is a link t the article itself. The text f each headline will als nrmally cntain a link t the bdy f the item. The newest items are twards the tp f the clumn with headlines in RED slightly lder stries have their headline in BLUE. Sectin 8 Calendar - This is a calendar which links t Activities/Grups. By clicking n a visible date within the current mnth the user is taken t a page listing the activities which are nrmally held n that particular day f the week. It shuld be nted that this des nt necessarily mean that a particular grup will actually meet n that day, there may be circumstances that have caused a cancellatin. Yu shuld nly attend a venue fr a Grup Meeting if yu have cnfirmed it is t take place n that DATE Sectin 9 Side Menu - This is anther menu system, but tailred slightly differently. The links are as fllws: My Activities Links t a diary page where activities yu have selected t be specifically displayed t yu (see item under Activities page in this dcument) will be shwn as taking place as lng as the Grup Leader has put in meeting dates n the system. If dates d nt shw, ask the grup leader if he/she can update the grup pages and if they are unsure hw t d s then ask them t cntact the Web Admin cmmittee persn Page N 5

6 Meetings This takes yu t a page where future mnthly meetings are detailed with guest speakers (where apprpriate) shwn. Details f the AGM will als be shwn here at a date apprpriate time. Visits This will take yu t a page where rganised day trips are displayed. Any U3A member (and nn-members if there are spaces) can apply t jin these trips, but they are ften very ppular and spaces g fast. Arts & Crafts This link takes yu t a page where Activities/Grups are f a mre creative nature ranging frm Art Appreciatin t Wd Turning are listed with further links t each grup page Exercise Grups Again takes yu t a page listing grups f a mre physical nature with mst invlving exercise f sme descriptin. These are as diverse as Belly Dancing, Cycling and Glf t name but 3 General Interest Anther link t a page f Activities and Grups which dn t cmfrtably fit int a particular sectin. These range frm cerebral activities such as Histry and Philsphy t gentle sprts like Petanque, Mtrcycling, Lunch Clubs and many thers Literature & Languages A link t Activities such as Crime Readers and Creative Writing Grups. And als learning ther languages at mst levels. Als included are Petry Grups Music This will take the user t Activities and Grups with a musical bent, frm listening t playing and singing and als trips t cncert venues Science Finally a link t Grups such as Astrnmy, Engineering and Science. Sectin 10 Lg In/Out - The last sectin f the frnt page is a buttn fr PU3A Members t lg in/lg ut f the system. This allws members wh have lgged in t view items that are prtected by their sign-in details t lg back ut f the member s sectin. This shuld be used each time a user lgs in/ut but MUST BE USED t lg ut if the member is using a public cmputer such as in a library r internet café t prtect bth their persnal details and the website as a whle. Page N 6

7 Main Menu Items The menu navigatin f the PU3A website falls int 2 sectins. The tp menu (Pic 1 belw) and the side menu (Pic 2 belw) (Pic 1) (Pic 2) The tp menu (Pic1) will either lead the user t anther page when clicked, r when hvered ver with the muse will present further drp dwn ptins. Each link frm this menu system is described belw. The side menu (Pic 2) has sme items which are duplicated in the tp menu and sme items which are specific t the side menu. Each item in this menu is either nted and described in the tp menu descriptin if a duplicate item, r described in its wn right if it nly appears in the side menu Hme On click this menu item will always return the user t the PU3A website hmepage Gallery On click this item will frward the user t a page where pht galleries f events held by PU3A can be fund. Each picture presented is a further link t pen up yur cmputer brwsers sftware t display a series f phts Page N 7

8 Activities On hvering ver the Activities item n the tp menu a drp dwn sub-menu appears giving links t the items shwn n the left. Items which can nly be accessed via this sub menu are This Mnth/Activities by Day/A-Z/New and Prpsed. The items Arts & Crafts/Exercise Grups/General Interest/Literature & Languages/Music/Science/My Activities can als be accessed via the side menu with a single click. The methd f access t the secnd set f links is entirely up t the user the result is the same. Menu Items nly accessible frm the Main Menu Activities Drp Dwn Menu This Mnth This link will present a page as shwn abve. Each date is shwn with a list f activities scheduled fr that day belw it. By clicking n the activity name the user will be taken t the relevant activity page. There will be shwn detail abut the grup and cntacts details fr the grup leader. Cntact shuld be made with the grup leader befre attending yur first sessin t ensure there are vacancies and that the event has nt been cancelled. Page N 8

9 Activities by Day This link will present a page with each day shwn and what activities ccur n that day. This DOES NOT mean each activity is held every week the user shuld refer t the secnd clumn where the frequency f meetings is shwn (the key t the naming cnventin is shwn abve the grid). The third clumn gives a link t the details page f each activity. A-Z A simple list, in alphabetical rder, f each activity run within PU3A is shwn n this page with a brief descriptin f the activity. Further detail can be fund by clicking the Find ut mre buttn assciated with the relevant grup. New and Prpsed This link will shw any freshly frmed Activities/Grups within PU3A, and any grups which have been suggested t the cmmittee as pssible grups if enugh interest is shwn. Mre detail can be fund by clicking the Find ut mre buttn assciated with the relevant grup. Page N 9

10 Menu Items accessible frm the Main Menu Activities Drp Dwn Menu AND the Side Menu Arts & Crafts A page is presented shwing all grups under the umbrella term f Arts & Crafts in alphabetical rder. The letters shwn abve the list are links t grups beginning with that letter click the relevant letter and the page will jump t the start f that letter. Further detail n specific grups can be fund by clicking the Find ut mre buttn assciated with the relevant grup. Exercise Grups A page is presented shwing all grups under the umbrella term f Exercise Grups in alphabetical rder. The letters shwn abve the list are links t grups beginning with that letter click the relevant letter and the page will jump t the start f that letter. Further detail n specific grups can be fund by clicking the Find ut mre buttn assciated with the relevant grup. The fllwing links General Interest/Literature & Languages/Music/Science all fllw the same frmat as the 2 grups shwn abve fr their particular discipline Page N 10

11 My Activities This link will present a 2-mnth diary shwing any activities yu have added t yur activities participated in by using the Add t my Activities buttn within the detail page f each grup as shwn belw Hwever these will nly shw n the diary if the grup leader has added specific dates fr meetings via their access t the website. If yu wish t use this facility and yur grup leader hasn t added dates please ask them t either d s themselves r ask them t call the Web Admin cmmittee member fr advice n hw t d it if they are unsure. Beware if yu click n the red X next t an activity entry n the diary yu are remving the whle activity/grup frm items yu will be infrmed f nt just that day. T reinstate the activity, yu have t visit the detail page fr the activity and re-click the Add t my activities buttn Page N 11

12 My Details This menu link will present a page t registered users (assuming the member has lgged int the system using their User ID and Passwrd) shwing the detail held by PU3A The details include Name Gender Address Telephne Number (Land Line) Mbile Telephne Number Check bx fr receiving Frum replies Check bxes fr phne/mbile/ display (nly relevant fr Grup/Activity Leaders) Each f these fields are updateable by the user, and shuld be altered if addresses and/r phne numbers change. PU3A d use these details fr cntact, and if they are incrrect then yu may miss smething imprtant t yu. Once changed the user MUST click the Save my details buttn at the bttm f the details sectin. Finally, n this page the user can, if required, change their passwrd used t access the PU3A website. This shuld be dne if there is a chance that yur passwrd has becme knwn t thers. Whilst PU3A is nt a high security risk there may be details n the website yu d nt wish thers t have access t, like yur address/phne number calendar shwing days yu are ut f yur huse etc. Page N 12

13 Infrmatin The Infrmatin link n the tp menu bar gives the user access t pages where varius infrmatin items and dcuments can be fund. Descriptins f the types f articles and dcuments are laid ut belw. Minutes The page this links t shws a list f Cmmittee and AGM minutes, each f which has a dwnlad buttn assciated with it. By pressing this buttn, a cpy f the required minutes will be dwnladed t yur PC/Device in PDF frmat. Newsletters This link will take yu t a page giving access t the thrice yearly Newsletter. These are kept fr sme perid f time (currently ging back 3 years) and users can dwnlad a cpy in PDF frmat by clicking the relevant dwnlad buttn. Applicatin Frms This link will access a page shwing bth Applicatin and Renewal f Membership frms. These can be dwnladed in PDF frmat fr printing. PU3A currently nly accepts paper applicatins fr membership. General Dwnlads The page yu will have displayed n fllwing this item cntains many and diverse dcuments ranging frm adverts fr upcming events, Grup Leader Hw t dcuments fr running their grups, Natinal and lcal U3A brchures, agendas and the PU3A electrnic calendar fr the current year. All f these dcuments and mre are dwnladable in PDF frmat. All Dwnlads This link takes yu t a page listing ALL f the dwnlads available frm the ther items shwn in this main menu item. The list is rather lng, but yu can sub-divide them using the 3 blue links at the tp f the presented page hwever it wuld be quicker t simply select the crrect item frm the menu in the first place. Page N 13

14 Links The page presented shws links t external websites away frm the PU3A website that may be useful. At the time f writing this guide they included Age UK Peterbrugh Discunts fr Members Internatinal U3A links Mah-Jng Natinal Third Age Trust Site Cnstitutin f Peterbrugh U3A Resurce Centre U3A Summer Schls Website fr Senir Citizens Latest News The page yu are taken t by fllwing this menu item shws a list f the latest news items bth within and external happenings f interest t PU3A members. The items displayed will shw up t 1 year histrically, hwever we try t keep it relevant, therefre sme items may disappear as they g ut f date. Nrmally as things are added t this page there will be ne r mre links t the item elsewhere n the PU3A website. Privacy Plicy As with all publicly accessible websites the law requires that we display the terms under which a user cntinues t use the site. This includes the use f ckies which glean infrmatin frm yur brwser as yu use the site. We d nt have any ulterir mtive fr cllecting ckie infrmatin frm yu apart frm allwing us t see hw much use the website is getting frm members and visitrs. N persnal infrmatin is taken by ur use f ckies, s n need t wrry n that scre. Cntact There are 2 ptins fr this menu item. When yu hver yur muse pinter ver the wrd Cntact a drp dwn menu item appears shwing Cmmittee. Yu can click n the wrd Cntact which will take yu t a page that displays the PU3A generic e- mail addresses fr cntact, the PU3A mail address and cntact numbers fr the primary cmmittee members. Alternatively, yu can click n the sub-item Cmmittee t access a page which shws all f the cmmittee members, their pst and their cntact numbers We hpe yu find this user guide helpful. If yu have any queries, please frward them via t websitehelp@peterbrughu3a.rg.uk Page N 14

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