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1 Chapter 1 : Excel Microsoft Docs Excel More Less. Check out the new Excel training. Beginner. Start using Excel. Create a chart. Add numbers in Excel Basic math in Excel Some of these new features add functions that Excel never had before, but most of them make it effortless to use features that took a lot of time, trouble, and expertise to use in earlier versions. This makes it easy to manage different worksheets in a dual-monitor setup, while also bringing Excel into line with Word, which has used separate windows for separate documents for ages. Other new features streamline existing features, making it surprisingly easy for beginners to perform tasks that used to be limited to experts. When you select a block of data, a Quick Analysis icon appears at the lower right of the selection. Click on it, and Excel displays a gallery of suggested formatting, charts, totals, and much more. For example, as you move through the suggested choices, Excel displays a row or column of totals, running totals, averages, and other calculations based on the selected data. Quick Analysis also suggests suitable charts, or custom formatting that color-codes the data, or displays icons in each cell indicating whether the number of greater or less than the preceding cell. The same gallery also suggests possible pivot tables for custom views of the data, making this feature more accessible than ever. All these various options were and still are available from the Ribbon if you had the knowledge and patience to find them, but now Excel goes out of its way to offer them. By the way, keyboard aficionados will be glad to know that the Quick Analysis gallery, like everything else in Excel, can be opened with a keyboard shortcut, in this case Ctrl-Q. If you have a column of first names and a column of last names, and you want a single column containing cells with a last name followed by a comma, then a first name. I used to accomplish this by copying the names into Word, combining them there by replacing tabs with commas, and then copying the results back into Excel. Now, all I need to do is go to the top row of the columns of names, containing, for example, "Arthur" and "Andersen," find an empty cell on that row, and enter "Andersen, Arthur". Then I start typing a similar combination of names on the next cell down, corresponding to the names in the second row, and Excel fills in that cell, and the whole rest of the column, with the combined names that I want. The filled-in data appears in gray until I click on an icon that invites me to confirm that I got the data I want. You can use the same trick in reverse, too, extracting the first or last word from cells that contain multiple words, instead of combining multiple words into one cell. With some experimentation, you may find that Flash Fill is smarter than you expect. For example, if you have a column of dates such as ",,, " and you enter "s, s" in the column next to them, Excel will instantly suggest "s," and "s" to continue the series correctly. One especially nifty feature lets you add a view-in-excel button to almost any table that you want to include on a webpage. This can be a webpage on your own site or a blog or anywhere else. Page 1

2 Chapter 2 : What's new in Excel - Excel Microsoft Excel is designed to help you get professional-looking results with features that let you get away from walls of numbers and draw more persuasive. Getting to know Excel Excel is similar to Excel If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface. The Excel Start Screen Click the buttons in the interactive below to become familiar with the Excel interface. Command Group Each group contains a series of different commands. Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands. The Ribbon The Ribbon contains all the commands you will need to perform common tasks in Excel. It has multiple tabs, each with several groups of commands. Microsoft Account From here, you can access your Microsoft account information, view your profile, and switch accounts. Formula Bar In the formula bar, you can enter or edit data, a formula, or a function that will appear in a specific cell. In the image below, cell C1 is selected and is entered into the formula bar. Note how the data appears in both the formula bar and in cell C1. By default, it includes the Save, Undo, and Redo commands. You can add other commands depending on your preference. Row A row is a group of cells that runs from the left of the page to the right. In Excel, rows are identified by numbers. Row 10 is selected in the image below. Column A column is a group of cells that runs from the top of the page to the bottom. In Excel, columns are identified by letters. Column H is selected in the image below. Name Box The Name box displays the location, or "name" of a selected cell. In the image below, cell B4 is selected. Note that cell B4 is where column B and row 4 intersect. Vertical and Horizontal Scroll Bars Your spreadsheet may frequently have more data than you can see on the screen at once. Click, hold and drag the vertical or horizontal scroll bar depending on what part of the page you want to see. Zoom Control Click and drag the slider to use the Zoom control. The number to the right of the slider reflects the zoom percentage. Worksheet View Options There are three ways to view a worksheet. Simply click to select the desired view: Worksheets Excel files are called workbooks. Each workbook holds one or more worksheets also known as "spreadsheets". One worksheet will appear by default when you open an Excel workbook. Cell Each rectangle in a workbook is called a cell. A cell is the intersection of a row and a column. Simply click to select a cell. Cell B3 is selected in this example. It continues to use features like the Ribbon and Quick Access toolbar, where you will find commands to perform common tasks in Excel, as well as Backstage view. The Ribbon Excel uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel. Click the arrows in the slideshow below to learn more about the different commands available within each tab on the Ribbon. The Home tab gives you access to some of the most commonly used commands for working with data in Excel, including copying and pasting, formatting, and number styles. The Home tab is selected by default whenever you open Excel. The Insert tab allows you to insert charts, tables, sparklines, filters, and more, which can help you visualize and communicate your workbook data graphically. The Page Layout tab allows you to change the print formatting of your workbook, including margin width, page orientation, and themes. These commands will be especially helpful when preparing to print a workbook. The Formulas tab gives you access to the most commonly used functions and formulas in Excel. These commands will help you calculate and analyze numerical data, such as averages and percentages. The Data tab makes it easy to sort and filter information in your workbook, which can be especially helpful if your project contains a large amount of data. These features make it easy to share and collaborate on workbooks. The View tab allows you to switch between different views for your workbook and freeze panes for easy viewing. These commands will also be helpful when preparing to print a workbook. Contextual tabs will appear on the Ribbon when working with certain items, like tables and pictures. These tabs contain special command groups that can help you format these items as needed. Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called add-ins. To minimize and maximize the Ribbon: The Ribbon is designed to respond to your current task, but you can choose to minimize it if you find that it takes up too much screen Page 2

3 space. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon. Ribbon Display options Select the desired minimizing option from the drop-down menu: Auto-hide displays your workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen. Auto-hiding the Ribbon Show Tabs: To show the Ribbon, simply click a tab. Showing only Ribbon tabs Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Excel for the first time. To learn how to add custom tabs and commands to the Ribbon, review our Extra on Customizing the Ribbon. The Quick Access toolbar Located just above the Ribbon, the Quick Access toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, and Repeat commands. To add commands to the Quick Access toolbar: Click the drop-down arrow to the right of the Quick Access toolbar. Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands. The added command Backstage view Backstage view gives you various options for saving, opening a file, printing, and sharing your workbooks. To access Backstage view: Click the File tab on the Ribbon. Backstage view will appear. Clicking the File tab Click the buttons in the interactive below to learn more about using Backstage view. Info The Info pane will appear whenever you access Backstage view. It contains information about the current workbook. You can also inspect the workbook and set protection controls. New From here, you can create a new, blank workbook, or choose from a large selection of templates. Open From here, you can open recent workbooks, as well as workbooks saved to your OneDrive or on your computer. Print From the Print pane, you can change the print settings and print your workbook. You can also see a preview of your workbook. Share From here, you can invite people to view and collaborate on your workbook. You can also share your workbook by ing it as an attachment. Close Click here to close the current workbook. Account From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account. Options Here you can change various Excel options. For example, you can control the Quick Analysis preferences, AutoRecover settings, or Language preferences. Return to Excel You can use the arrow to close Backstage view and return to Excel. Worksheet views Excel has a variety of viewing options that change how your workbook is displayed. To change worksheet views, locate and select the desired worksheet view command in the bottom-right corner of the Excel window. Worksheet view options Click the arrows in the slideshow below to review the different worksheet view options. This is the default view for all worksheets in Excel. This view can help you visualize how your worksheet will appear when printed. Page 3

4 Chapter 3 : Microsoft Excel Essentials - Microsoft Virtual Academy MicrosoftExcel  Quick Reference Card The Excel Screen Keyboard Shortcuts Close button General Open a Workbook Ctrl + O Create New Ctrl + N. Present your data visually. This course is intended for students who are experienced Excel users and have a desire or need to advance their skills in working with some of the more advanced Excel features. Students will likely need to troubleshoot large, complex workbooks, automate repetitive tasks, engage in collaborative partnerships involving workbook data, construct complex Excel functions, and use those functions to perform rigorous analysis of extensive, complex datasets. To ensure success, students should have practical, real-world experience creating and analyzing datasets using Excel Specific tasks students should be able to perform include: To meet these prerequisites, students can take the following Logical Operations courses, or should possess the equivalent skill level: Use 3-D References Topic B: Consolidate Data Lesson 2: Sharing and Protecting Workbooks Topic A: Collaborate on a Workbook Topic B: Protect Worksheets and Workbooks Lesson 3: Automating Workbook Functionality Topic A: Apply Data Validation Topic B: Work with Forms and Controls Topic C: Work with Macros Lesson 4: Applying Conditional Logic Topic A: Use Lookup Functions Topic B: Combine Functions Topic C: Auditing Worksheets Topic B: Watch and Evaluate Formulas Lesson 6: Create Sparklines Appendix A: Cube Functions Appendix D: Import and Export Data Appendix E: Internationalize Workbooks Appendix F: Page 4

5 Chapter 4 : Microsoft Excel Review & Rating blog.quintoapp.com An easy to follow tutorial outlining everything you need to know on Excel to gain the skills to enhance your resume. Designed for the absolute beginner. Lear. To learn how you can get started creating a basic Excel workbook quickly, see Basic tasks in Excel. Top features to explore Get started quickly Templates do most of the set-up and design work for you, so you can focus on your data. Instant data analysis The new Quick Analysis tool lets you convert your data into a chart or table in two steps or less. Preview your data with conditional formatting, sparklines, or charts, and make your choice stick in just one click. To use this new feature, see Analyze your data instantly. Fill out an entire column of data in a flash Flash Fill is like a data assistant that finishes your work for you. As soon as it detects what you want to do, Flash Fill enters the rest of your data in one fell swoop, following the pattern it recognizes in your data. To see when this feature comes in handy, see Split a column of data based on what you type. Create the right chart for your data With Chart recommendations, Excel recommends the most suitable charts for your data. Get a quick peek to see how your data looks in the different charts, and then simply pick the one that shows the insights you want to present. Give this feature a try when you create a chart from start to finish. Filter table data by using slicers First introduced in Excel as an interactive way to filter PivotTable data, slicers can now also filter data in Excel tables, query tables, and other data tables. One workbook, one window In Excel each workbook has in its own window, making it easier to work on two workbooks at once. Look for details in New functions in Excel To learn more about it, see Save a workbook to the Web. Embed worksheet data in a web page To share part of your worksheet on the web, you can simply embed it on your web page. Other people can then work with the data in Excel Online or open the embedded data in Excel. To learn more about it, see Present a workbook online. This file format lets you read and write ISO dates to resolve a leap year issue for the year To learn more about it, see Save a workbook in another file format. New charting features Changes to the ribbon for charts The new Recommended Charts button on the Insert tab lets you pick from a variety of charts that are right for your data. Related types of charts like scatter and bubble charts are under one umbrella. With just a Design and Format tab, it should be easier to find what you need. Fine tune charts quickly Three new chart buttons let you quickly pick and preview changes to chart elements like titles or labels, the look and style of your chart, or to the data that is shown. To learn more about it, see Format your chart. Richer data labels Now you can include rich and refreshable text from data points or any other text in your data labels, enhance them with formatting and additional freeform text, and display them in just about any shape. Data labels stay in place, even when you switch to a different type of chart. You can also connect them to their data points with leader lines on all charts, not just pie charts. To work with rich data labels, see Change the format of data labels in a chart. View animation in charts See a chart come alive when you make changes to its source data. Powerful data analysis Create a PivotTable that suits your data Picking the right fields to summarize your data in a PivotTable report can be a daunting task. Now you can get some help with that. To learn more about it, see Create a PivotTable to analyze worksheet data. Use one Field List to create different types of PivotTables Create the layout of a PivotTable that uses one table or multiple tables by using one and the same Field List. Revamped to accommodate both single and multi-table PivotTables, the Field List makes it easier to find the fields you want in your PivotTable layout, switch to the new Excel Data Model by adding more tables, and explore and navigate to all of the tables. Use multiple tables in your data analysis The new Excel Data Model lets you to tap into powerful analysis features that were previously only available by installing the Power Pivot add-in. In addition to creating traditional PivotTables, you can now create PivotTables based on multiple tables in Excel. To learn more about it, see Create a Data Model in Excel. Use Power Query to easily discover and connect to data from public and corporate data sources. This includes new data search capabilities, as well as capabilities to easily transform and merge data from multiple data sources so that you can continue to analyze it in Excel. To learn more about it, see Discover and combine with Power Query for Excel. Power Map is a three-dimensional 3-D data visualization tool that lets you look at information in new ways by using geographic and time-based data. You Page 5

6 can discover insights that you might not see in traditional two-dimensional 2-D tables and charts. See Power Map for Excel for details about the preview. Connect to new data sources To use multiple tables in the Excel Data Model, you can now connect to and import data from additional data sources into Excel as tables or PivotTables. By using MDX queries, you can further leverage table relationships to create meaningful PivotTable reports. To learn more about it, see Create a relationship between two tables. Use a timeline to show data for different time periods A timeline makes it simpler to compare your PivotTable or PivotChart data over different time periods. Instead of grouping by dates, you can now simply filter dates interactively or move through data in sequential time periods, like rolling month-to-month performance, in just one click. To learn more about it, see Create a PivotTable timeline to filter dates. Use Drill Down, Drill Up, and Cross Drill to get to different levels of detail Drilling down to different levels of detail in a complex set of data is not an easy task. Custom sets are helpful, but finding them among a large number of fields in the Field List takes time. To learn more about it, see Drill into PivotTable data. No need to reach for the Excel Object Modelâ now you can create and manage calculated members and measures right in Excel. A standalone or de-coupled PivotChart lets you experience new ways to navigate to data details by using the new Drill Down, and Drill Up features. To learn more about it, see Create a PivotChart. Simply click the Power View button on the ribbon to discover insights about your data with highly interactive, powerful data exploration, visualization, and presentation features that are easy to apply. Power View lets you create and interact with charts, slicers, and other data visualizations in a single sheet. Learn more about Power View in Excel The Power Pivot data analysis engine is now built into Excel so that you can build simple data models directly in Excel. The Power Pivot add-in provides an environment for creating more sophisticated models. Use it to filter out data when importing it, define your own hierarchies, calculation fields, and key performance indicators KPIs, and use the Data Analysis Expressions DAX language to create advanced formulas. Learn more about the Power Pivot in Excel add-in. It helps you analyze and review your workbooks to understand their design, function, and data dependencies, and to uncover a variety of problems including formula errors or inconsistencies, hidden information, broken links and others. From Inquire, you can start a new Microsoft Office tool, called Spreadsheet Compare, to compare two versions of a workbook, clearly indicating where changes have occurred. During an audit, you have full visibility of the changes in your workbooks. Expand your Office skills. Chapter 5 : Download Microsoft Excel for free Tutorial explaining 10 of the most common must-know features in Microsoft Excel, Excel is used world-wide and this tutorial shows slightly beyond the basics in a simple way of understanding. Chapter 6 : Excel training - Excel 1/30/ Whether you're a novice or an expert wanting to refresh your skillset with Microsoft Excel, this course covers all the basics you need to start entering your data and building organized workbooks. Chapter 7 : Microsoft Excel Online - Work together on Excel spreadsheets - [Voiceover] Hi, I'm Dennis Taylor and welcome to Microsoft Excel Macros in Depth. If you want to eliminate some of the drudgery associated with repetitious command sequences, or data manipulation tasks, then you need to know more about macros, Excels automation capability. Chapter 8 : Microsoft Excel - Free download and software reviews - CNET blog.quintoapp.com Excel at Excel with the help of this bestselling spreadsheet guide John Walkenbach's name is synonymous with excellence in computer books that decipher the complexities of Microsoft Excel. Known as "Mr. Spreadsheet," Page 6

7 Walkenbach shows you how to maximize the power of Excel while bringing you up to speed on the latest features. Chapter 9 : Excel Getting Started with Excel Excel is similar to Excel If you've previously used Excel, Excel should feel familiar. If you've previously used Excel, Excel should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface. Page 7