PowerPoint 2016: Part 1

Transcription

1 PowerPoint 2016: Part 1 Updated: April 2018 Cost: $1.10

2 PowerPoint is a presentation tool used to create slide-by-slide lectures and visual aids. It can display a combination of text, video, audio, and pictures to enhance presentations. Lesson 1: Creating Your First PowerPoint Presentation How to create a blank presentation 1. Open PowerPoint. a. You can either find PowerPoint by double-clicking the icon on the desktop -ORb. Using the Start menu and looking under the Microsoft Office folder. 2. Select the Blank template. 3. Once you have created a new presentation you are greeted by a title slide. The Title Slide has two boxes with faint, gray outlines. These are your placeholders. The outlines will not show when you present your slide show they exist to help you position text and graphics while creating and editing the presentation. Outline Preview Area Place Holder Status Bar 2

3 File Tab always appears in the upper left corner of the screen of Microsoft Office programs. It contains common functions like Open, Save, and Print. Placeholders are preformatted boxes that hold the objects in your slide. You use placeholders to hold text, images, and charts. They show where objects will appear on the slide. Status Bar appears at the bottom left of the screen. The status bar contains the number of the slide currently displayed, total number of slides, and name of the design template in use. Outline Preview Area displays thumbnails (smaller versions) of your slides and how they will look in your final presentation. Click on a slide in the preview area to display it in the main viewing area. Choosing a slide layout There are different slide layouts that come with placeholders already positioned. You can change a slide s layout or create a new slide with a specific layout from the Home ribbon. Choose a New Slide s layout. Change your current slide s layout. Either option will give you the same menu listing of layouts. You can choose to have a single or dual text area. Blank placeholders are traditionally text fields. These icons represent charts, text, and graphics. You can insert any in the placeholder. 3

4 Now, let s return to the Titles Slide. If you click on the larger placeholder (pictured right), you ll notice you can now click on the words Click to add title to begin typing your title. There is also a placeholder for a subtitle. If you did not want a subtitle, click on the outline of the placeholder and press the Delete key. To use the subtitle option, click on the words Click to add subtitle and type your text. NOW YOU TRY: o Open a blank template. o Make sure you have the Title Slide chosen. o In the title placeholder, type The Red Panda o In the subtitle placeholder, type, Not every panda is black and white. o If done successfully, it should look like this: How to insert a new slide 1. Click the New Slide icon found on the Home ribbon. 2. Click the thumbnail of the slide type you want to insert. In this example, we are choosing the Title and Content slide (see far right). 3. From here, you can enter in a title for the slide, and then a bulleted list of information as demonstrated above. How to create a hierarchy A hierarchy is a numbered or lettered outline with various levels. Sometimes you will need to create a hierarchy within your bulleted list to show level of importance. Once you ve created a Title and Content slide with information in the content section, you can increase or decrease the position of the bulleted list, as seen here: 4

5 1. Click in front of the first word you want to indent. 2. Hit the Tab key on the keyboard. 3. You can also use the increase and decrease lines using the navigation icons under the Home tab. NOW YOU TRY: o Insert a new Title and Content slide. o In the Title, type Facts about red pandas: o In the Content section, type the following each on a different line: Red pandas can be found in: China India They climb trees and rocks to avoid predators. o Increase the indent for China and India. o If done successfully, it should look like this: Lesson 2: How to apply a Design Template Ribbons Ribbons are menu options placed above the work area and found in all Microsoft Office programs. Each ribbon contains commands related to its name. The Design ribbon, for example, contains options to change your PowerPoint presentation s appearance. You can adjust the color, slide orientation, and themes. The commands all relate to design Themes: select theme styles. To see all the different templates, click on the down arrow at the end of the Theme gallery. 2. Variants: color and font variations of the selected theme. 3. Customize: customize your selected themes (or select a solid color) and adjust the size of the slide. 5

6 To apply (or preview) a theme: 1. Click the Design ribbon. Design templates will appear at the right of the ribbon. 2. Place your mouse over the design thumbnail to preview the design on your presentation. 3. Click on a thumbnail to apply to the presentation. NOW YOU TRY: o Click on the Design ribbon. Templates will appear to the right of the ribbon. o Place your mouse over the design thumbnail to preview the design on your presentation. o Locate and apply the Organic design template. o If done successfully, your first slide should now look like this: NOTE: If you only want to apply a design to the current slide, right-click on the template and choose Apply to Selected Slides. Lesson 3: Inserting Objects, Word Art, Slide Transition, etc. This is a brief overview of the things you can insert into a PowerPoint presentation. For a more in-depth explanation on how to insert sounds, videos, and more, try our PowerPoint 2016: Part 2 course. The Insert Ribbon The Insert ribbon allows you to insert a variety of objects. Let s examine the types of objects you can insert into your presentation. How to insert a Text Box: With a text box, you can write text anywhere on a slide. To insert a text box, locate the icon on the Insert ribbon (icon featured right), click and drag the box where you want, and start typing. 6

7 Personal picture: If you have a specific image saved on your computer that you would like to use, follow these instructions: 1. Click the Pictures command. 2. A new window will appear that allows you to browse your Pictures folder (or other folders on your computer). 3. Click on the image you want. 4. Click Open. Picture online To use this feature, you will need to have internet access. The Microsoft Clipart images and photos are stored at Office.com. Click this button to have access Microsoft s clip art, stock photos, and other images. to Shape The Shapes command lets you create your own simple graphics, such as lines, word balloons, stars, and other shapes. You insert a shape the same way as a text box. Sound or Movie For a media-rich slideshow, you may want to add movie or sound files. Before you can insert these files, they need to already be saved on your computer or be accessed via Internet). To add these objects, the procedure is similar to adding images. Chart A spreadsheet will appear on your slide. You can manipulate data in order to create your own charts and graphs. Table Insert rows and columns to create a table. When the table is inserted, a new menu appears with various formatting options. Here, you can add borders, change the border sizes of the table, and manage the cells in the table. WordArt WordArt is another standard of Microsoft Office. The text you create is predesigned and can be quite colorful. Be cautious not to overuse WordArt; too much can be distracting. 7

8 NOW YOU TRY: o Search for two red panda pictures from the internet and save them to the Pictures folder on the computer. o Insert a blank slide to the presentation. o Using the instructions above, insert both pictures on the blank slide in the presentation and adjust them how you like. o If done successfully, it should look somewhat like this: Formatting an Object When working with any object, a new ribbon will appear. These are contextual ribbons that contain commands related to the movie, image, WordArt, or shape that you inserted. Let s look at the WordArt contextual ribbon Shape Styles: This allows you to change the border or style of the WordArt box. 2. WordArt Styles: This allows you to change the style and color of your WordArt. 3. Arrange: Allows you to change the location and arrangement of your WordArt. You can change the alignment (Left, Center, and Right), rotate the WordArt, or choose to place it above or below other elements. Lesson 4: Transitions and Animations PowerPoint allows you to add animations and stylish slide transitions. Example: You want to create a slide that lists local restaurants, but don t want your audience to see the entire list right away. Instead, you want to pause between each list item and give a more detailed description before moving on to your next point. You can add animation to each line, so that the items appear one at a time (instead of all at once). WARNING: Do not go overboard with slide transitions and animations. Animations add more time to your presentation and audiences dislike over-using effects (i.e. having every single word fly in). 8

9 Using Slide Transitions If you would like each slide to transition to have an animation, you can click on the Transitions ribbon. Here, you select the type of transition. You can apply it to your whole slideshow or just an individual slide. If you click on a transition type, you will see a preview of the transition play. You can adjust the speed and duration of each transition. Choose to manually transition the slide (by pressing Enter or clicking your mouse) or have the slide transition automatically (by timer). Using Custom Animations If you select an object (such as a table), you can choose to animate it. During your slideshow presentation, the object will appear by a selected action (such as flying, typing or spinning). You can use any combination of transitions, directions, timing, and animations. The Animation Ribbon 1. Click on the object you want to animate. 2. Click on the Animations ribbon from the top row. 3. Click on an animation to apply it to your image or text. If desired, you can add multiple animations to a single object; each animation will have its own number in the animation pane. NOTE: Animations are color-coded. Red for exit animations (how the object will leave the slide). Green for entrance animations (how the object will appear on the slide). Yellow for emphasis animations (when you want the object to animate but remain on the slide). Using the Animation Panel to add, remove, and adjust animations Once you ve chosen animations for your images and text, you can edit the animations themselves. Under the Animations ribbon, there is an Animation Pane command. Clicking this will give you a new pane on the right. This allows you to reorder, add, delete, and edit your picture and text animations. 9

10 NOW YOU TRY: o Using the instructions above, add an animation to both of the pictures. o Change the start from On Click to With Previous for the second picture listed on the animation pane. o Click the Preview icon on the top left to see the results. How to use Notes At the bottom of the PowerPoint screen, beneath the current slide, is an area to write notes. This is for your benefit. Your audience will not be able to see your notes during your presentation. You can write yourself directions or create a speech in the note field. NOW YOU TRY: On the title slide, write a note to remind yourself to be energetic when giving this presentation. Changing views The default view of PowerPoint is called Normal. Along the left-side of the window, you see a thumbnail preview of each slide. 10

11 If you prefer, you can choose different views while creating a presentation. To change a view, select the View Ribbon. On the left, select the view you prefer from the Presentation Views group. NOW YOU TRY: Select the different views to see how your presentation changes. Which of these views does not allow you to edit the slides? Why do you think that is? You can now view your work! Click on the Slide Show tab at the top of the PowerPoint, and then choose the From Beginning command at the far left. Enjoy! 11