Instructional Design: ADDIE Model

Transcription

1 Instructional Design: ADDIE Model RenWeb Training for Teachers at Trinity Lutheran School EDT 892 Instructional Design Tiffany Gurgel October 2013 EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 12

2 Table of Contents Analysis 2 Design 7 Development 11 Implementation 13 Evaluation 14 References 18 Appendix A 19 Appendix B 64 EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 1

3 Analysis Performance Gap Trinity Lutheran School recently went to a new management system. With this management system teachers are able to take attendance, put lesson plans and homework on a parent portal, keep a grade book accessible to parents and create teacher website for their class. This is a new program to all of our teachers. None of the teachers have had prior use of this management program. Teachers from grades 5 through 8 feel comfortable with putting their grades, homework and creating the class website. The teachers for Pre-K 3 through 4 th grade are not as comfortable with these skills. Many of these teachers do not know how to save a file as a PDF and then upload it to their RenWeb class site. A few teachers had asked me about posting their homework in RenWeb and how they could post newsletters or worksheets. I told this to our assistant principal who had been trained with RenWeb more than the rest of the teachers. At one of our first faculty meetings of this school year Scott, the assistant principal, asked about the need for a tutorial on some of the aspects of RenWeb and all of the primary teachers said yes they would love one. The teachers from grades 5 through 8 really did not respond in needing one because most of them had been playing around with the system already. At our last faculty meeting, our assistant principal, Scott, was going over some of the parts of RenWeb and was being bombarded with questions from the primary grades. They needed things done slower and written down. Our faculty meeting was already going long and so I talked to Scott about doing training for just the primary teachers as part of my CUW class. It EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 2

4 was during this meeting that I was able to see the gap between what the primary teachers knew and were able to do with RenWeb and the middle school teachers. After this meeting and another discussion with Scott, we decided to talk with the teachers and decide what it was on RenWeb that they felt comfortable doing and those things that they still felt they needed instruction on. After talking with teachers, almost all of the teachers could take attendance and through the RenWeb management system. Some of the teachers were still unclear about posting assignments, posting web documents with their homework, adding announcements, calendar events and web documents to their site. Two areas that were not mentioned were using RenWeb for posting resources or posting a picture gallery. When asked if they would use these tools most of them said yes and so these two areas were added to the training. Instructional Goals After talking with the teachers and Scott the goals that I hope to achieve through this training are as follows: Teachers should be able to save a Word document as a PDF. Teachers should be able to post assignments to their class website. Teachers should be able to upload and post a worksheet that goes along with a homework assignment to the class website. Teachers should be able to create announcements, calendar events, post resources and documents, and create a picture gallery for their parent to their class website. Learners EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 3

5 The learners will include the primary grade teachers (Pre-K 3 through 4 th grade). The teachers range in age from early 20s through late 50s. There are 2 teachers between the ages of 25 and 30, one teacher between the ages of 30and 35, one teacher 45 and 50, and five teachers between the ages of 55 and 60. All of the teachers are female. The teachers are all willing to use technology in their classroom but are sometimes not as comfortable as the teachers of grades 5 through 8 with the use of different technology programs. Many of the teachers fear that they will do something in a program that they won t be able to change. They are sometimes fearful just to play around with a program because they either will get lost or won t be able to get back to an area that is needed. Most of the teachers want a step by step guide to what needs to be done for each part of the RenWeb system. A few of the teachers would be willing to play around with the program to figure out the process but many of them want to be told what to do and have someone take them through the process. All of the teachers have some prior knowledge to the RenWeb program as we were trained in the taking of attendance and all of the teachers are currently using this part of the system. All teachers have laptops and are familiar with Microsoft Office. Posting items to the website requires making Word documents into PDFs so that everyone will be able to access the document. All but two of the teachers know how to save a document as a PDF. None of the teachers have had prior training in posting homework to their class website or entering information to the class website. All of the teachers were taken to the page where the homework would be posted but none of the primary teachers tried this out during the training session. Resources The teachers will need their laptops. Some of the training will be in a classroom that has internet and a SMARTboard to project the Management System to take the teachers step by step EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 4

6 through the different processes. A training manual has been created for the instructor of the class to follow. Handout manuals will be given to the teachers to follow along as we go through the training. The handouts will also be available online for the teachers to access if they misplace the copy from the training session. My thought is to offer both a face-to-face training but then to also have this information available to teachers on-line. Some of the teachers I know learn better face-to-face and others would be fine with just the directions or tutorial online that they could access to perform the different tasks. Having the on-line access would also be helpful for any teacher on staff if they forgot how to do something, they would have a place to go for help. This would also be used at the beginning of each year as a refresher guide to those that may have forgotten how to do some of the things over the summer. The first activity will be completed before the training session using a job aid. They will save several documents as PDFs to bring to training. They will also need dates and pictures on their computers to use during the training session. In talking with the teachers, they all felt comfortable in being able to complete these two items prior to the training session. The instructional designer for this project management plan will be me. I will be conducting interviews with the teachers to find out where they are and what they most need when it comes to RenWeb training. The subject matter experts will be Scott, assistant principal, John, technology coordinator, and Kathy, teaching aide. All three of these people have more training and knowledge of the program. Scott and John went through separate training from the rest of the teachers on RenWeb. Kathy will also be a help in seeing what she sees that teachers EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 5

7 are having trouble with when it comes to RenWeb. I will be the main instructor and Scott will be a co-instructor. Scott will help me, the instructor, by walking around to help in answering questions as we go through the different lessons. The only financial aspect of the training is for the paper used to run the training guidelines for the teachers. EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 6

8 Design Task Inventory Desired Performance 1: Teachers will successfully save a Word document as a PDF. (motor and order) o Task: Teachers will save a document as a PDF. Step 1: Teachers will open a document that they have previously created in Word. Step 2: Using the step-by-step job aid, teachers will save the document as a PDF. Desired Performance 2: Teachers will navigate the Lesson Plan tab of the RenWeb site. (motor and order) o Task: Teachers will access the lesson plan page and post their homework for today. Step 1: Teachers will use their login information to access the RenWeb site. Step 2: Teachers will navigate to the lesson plan page from their homepage. Step 3. Teachers will post an assignment to the site. Desired Performance 3: Teachers will successfully upload a document to post with a homework assignment. (motor and order) o Task: Teachers will add a worksheet to their RenWeb homework page. EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 7

9 Step 1: Teachers will use their login information to access the RenWeb site. Step 2: Teachers will navigate to the lesson plan page from their homepage. Step 3: Teachers will post an assignment to the site. Step 4: Teachers will add a document resource to a posted homework assignment. Desired Performance 4: Teachers will successfully navigate the tool in RenWeb to add the classroom s weekly newsletter to their class website. (motor, order) o Task: Teachers will upload a document to their classroom webpage using their knowledge of posting assignments. Step 1: Teachers will use their login information to access the RenWeb site. Step 2: Teachers will navigate to the resource page from their homepage. Step 3: Teachers will upload a document to their resource page. Desired Performance 5: Based on the previous tasks, teachers will successfully use the different tabs in the Web Configuration tool in RenWeb. (cognitive, motor, and order) o Task: Teachers will create a useful website for the parents in their class by posting announcements, dates and pictures. Step 1: Teachers will use their login information to access the RenWeb site. Step 2: Teachers will access the Web Configuration tab on RenWeb s EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 8

10 Performance Objectives homepage. Step 3: Teachers will access the announcement, picture gallery, and calendar tabs to add important information that will display on their class website. Step 4: Teachers will input data for their classroom. Objective 1: Prior to the training program, teachers will with 100% accuracy save a Word document as a PDF using a step-by-step instructional guide. o Performance: Save a document as a PDF o Condition: Completed prior to the training program o Criterion: 100% accuracy Objective 2: By the end of the training program, teachers will be able to post an assignment to their class website. o Performance: Post an assignment to the class website. o Condition: Completed by the end of the training program. o Criterion: 100% accuracy Objective 3: By the end of the training program, teachers will be able to upload and post a document associated with a homework assignment. o Performance: Upload and post a document o Condition: Completed by the end of the training program. o Criterion: The document must go along with a posted homework assignment. Objective 4: By the end of the training program, teachers will be able to upload and post EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 9

11 a newsletter or other documents to their class website. o Performance: Post a newsletter or document to their class website. o Condition: Completed by the end of the training program. o Criterion: 100% accuracy Objective 5: By the end of the training program, teachers will be able to access the Web Configuration tab on RenWeb to add an announcement, calendar dates, or photos. o Performance: add announcements, calendar dates, or photos to the class website o Condition: Completed by the end of the training program. o Criterion: 100% accuracy EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 10

12 Development Pre-Training Teachers will follow the Pre-Training Handout to save a document as a PDF. Teachers should save their classroom newsletter and one document that could be linked with a homework assignment (worksheet, note sheet, rubric, etc.). These documents should be saved to their hard drive prior to the class meeting date. Lesson 1 In Lesson 1 teachers will: Teachers will be able to add homework assignments to their class website. Teachers will be able to navigate to the Faculty Web to add homework assignments to their class website. Teachers will be able to add a Web Document that is linked to an added homework Lesson 2 assignment. In Lesson 2 teachers will: Teachers will be able to navigate to the Faculty Web to add announcements to their class website. Teachers will be able to add announcements to individual classes or general Lesson 3 announcements meant for general information for their homerooms. In Lesson 3 teachers will: Teachers will be able to navigate to the Faculty Web to add calendar events to their class EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 11

13 website. Teachers will be able to add calendar events to individual classes or to all classes taught Lesson 4 by the teacher. In Lesson 4 teachers will: Teachers will be able to explain the difference between a Resource and a Web Document. Teachers will be able to navigate to the Faculty Web to add Resources or Web Documents to their class website. Teachers will be able to add Resources or Web Documents to individual classes or to all Lesson 5 classes taught by the teacher. In Lesson 5 teachers will: Teachers will be able to navigate to the Faculty Web to add pictures to their class website. Teachers will be able to add Pictures to individual classes or to all classes taught by the teacher. All of the lessons and handouts can be found in Appendix A and B. EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 12

14 Implementation There are several topics that will be covered during the training session and one topic that will occur prior to the training day. The one topic that will be accomplished prior to the training is saving a document as a PDF. Teachers need to follow the instructions to save the document as a PDF and bring at least two documents that have been saved as a PDF to use during the training session. One document should be their class newsletter and the other one should be a worksheet, note sheet, etc. that can be linked to a homework assignment There will be five mini-lessons that will occur during the training session. Each lesson will be gone through together but teachers will have handouts to use as the lessons our completed. The topics are: o Posting homework to their class website and posting a document that goes along with the homework assignment. o Posting announcements, resources, documents and pictures to the classroom website. I have created a training manual for the instructor to use during the class which includes the pretraining class documents, the lessons and the handouts that go along with each lesson. For this training I am the main instructor but will also have a co-instructor that will be helping monitor the teachers progress. There will also be a handout manual for all of the teachers in the class that contains all the needed handouts. These handouts will also be available online for the teachers to access if they misplace or cannot find the original handouts. See Appendix A & B for the Training Manual and Handout Manual EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 13

15 Evaluation The purpose of my evaluation is to make sure that the teachers are able to perform the necessary tasks in keeping their classroom website up-to-date through our school s new management system. At the end of the training teachers should be able to save documents as PDFs, add homework and link documents to the assignment, add announcements, calendar events, resource links, web documents, and pictures to their class site. Teachers should also be able to locate needed information if they forget how do complete one of the listed tasks. Once the evaluation is taken, I will see if more instruction is needed in any area and to see which teachers may need more one-on-one training with the associated goals. As the instructor, I will be conducting the evaluation. I will be observing teachers throughout the class to see that the tasks are being completed as we go through the lessons. At the end of the class I will also have the teachers complete a questionnaire to see how they feel about the training. It will also assess how comfortable each teacher is with the tasks covered in the training. This will help to see if changes need to be made for the training session and also to see if some teachers need more assistance with the required tasks. CIPP Model and ID Project Context o Context is the planning decisions that need to be made during the evaluation phase. Evaluation of the needs and opportunities are completed during this phase. Looking at the context helps to define and asses the goals within the program. o The context of the training is based on the needed skills to put information up on class websites through our new management system, RenWeb. EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 14

16 Input o Input is the structuring decisions that need to be assessed during the evaluation. During this phase decisions are made about the approaches, methods, and resource allocations that will be needed to reach the intended goals. o Lessons have been developed around the tasks that will need to be performed to keep the class website up-to-date and keep parents informed. Lessons are based on adding homework assignments, announcements calendar events, resources, web documents, and picture gallery. Process o Process is the implementing decisions made during the evaluation phase. It is during this phase that the implementation of the program are evaluated and refined if needed. o The instructor will follow the lesson plans provided to help teachers be able to add homework assignments, announcements calendar events, resources, web documents, and picture gallery to their class website through the new management system. Teachers will have handouts to help guide them through the process. Continual evaluation will occur to see if changes need to be made to the training. Products o Products look at the recycling decisions through the evaluation phase. The actual ends of the program are assessed to see whether success of the desired goals was met. EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 15

17 o Teachers will show added information to their class website to show that goals and objectives have been met. This will be shown through observation of the teachers websites. Kirkpatrick Model Reaction of the learners for this training will be evaluated throughout the class. This evaluation will be completed by observation of the learners throughout the learning experience. Body language, questions, and comments can all be used to help evaluate how the learners are feeling about the training process. Evaluation of the learning that has taken place during the training will be completed by both observations and questionnaires that will be filled out at the end of the class. As each new task is taught and completed by the learners, the instructor and co-instructor will be observing the steps being taken by the learners and whether success of the task has been achieved. After the class learners will be asked to complete a questionnaire about how comfortable they feel about completing the tasks covered during the training. Observations will be used to evaluate the behavior of the learners. As the training is occurring the instructor and co-instructor will be looking at the skills and abilities of the learners. Through observation, the instructor will know if more instruction is needed on a certain task. Teachers will be filling out a questionnaire asking them to assess how they feel about the tasks covered during the training. Teachers will be asked to continue to keep their class website up-to-date. Our principal and the parents will be able to see what the teachers are adding to their EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 16

18 class site. If homework assignments have not been added, the teacher and principal will probably begin to hear complaints from parents who will be checking these sites more regularly. Teachers will become more confident in their ability to add items to their website because they will access their class website on a more regular basis. A. The post-evaluation survey can be found in the Instructor Training Manual in Appendix EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 17

19 References RenWeb. (2012, September 11). Announcements. Retrieved from: RenWeb. (2012, September 11). Calendar events. Retrieved from: RenWeb. (2012, September 11). Resources. Retrieved from: RenWeb. (2012, April 17). Web documents. Retrieved from: RenWeb. (2012, May 8). Picture gallery. Retrieved from: EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 18

20 Appendix A: Instructor Training Manual EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 19

21 RenWeb Training October 2013 RenWeb Training Table of Contents 20

22 RenWeb Training Manual Table of Contents Ren Web Survey 22 Pre-Training Handout: Saving a Document as a PDF 23 Lesson 1: Adding Homework & Web Document 25 Handout 1A: Adding Homework & Web Document 27 Lesson 2: Creating Announcements 32 Handout 2A: Creating Announcements 34 Lesson 3: Creating Calendar Events 37 Handout 3A: Creating Calendar Events 38 Lesson 4: Placing Resources or Web Documents onto the Class Website 40 Handout 4A: Creating Resource Links 42 Handout 4B: Uploading Web Documents 45 Handout 4C: uploading Web Documents with Screenshots 48 Lesson 5: Placing Pictures onto Your Class Website 51 Handout 5A:Uploading Picture Gallery 52 Handout 5B: Uploading a Picture with Screenshots 55 Handout 6A: Parent Web Views 58 Post-Training Survey 62 RenWeb Training Table of Contents 21

23 RenWeb Survey Based on you knowledge of RenWeb right now, please answer each of the following questions. 1. What do you feel most comfortable using on RenWeb? 2. What do you feel least comfortable using on RenWeb? 3. What areas of RenWeb do you feel you need more instruction on to use effectively? RenWeb Training RenWeb Survey 22

24 Pre-Training Handout: Saving a Document as a PDF The steps below are for saving a document as a PDF in Microsoft Word, but the steps will work in any word processing program. 1. Open the document in Microsoft Word. 2. Go to the file tab in the upper right-hand corner. File Tab 3. Select Save As Save As RenWeb Training Pre-Training Handout 23

25 4. After selecting Save As, a dialogue box will popup. Type a file name and then press the down arrow in the Save as type box. 1. Insert file name here 2. Press this down arrow 5. On the drop down menu that appears, select PDF and then select save. 1. Select PDF 2. Select Save 6. You have now successfully saved a document as a PDF. RenWeb Training Pre-Training Handout 24

26 Lesson 1: Adding Homework Assignment & Web Document Objectives: Teachers will be able to add homework assignments to their class website. Teachers will be able to navigate to the Faculty Web to add homework assignments to their class website. Teachers will be able to add a Web Document that is linked to an added homework assignment. Materials: Resources: 1. Laptop 2. Document that has been saved as a PDF that is linked to a homework assignment. 1. Handout about Adding Homework Assignments and Web Documents section on the faculty web page (Follow these links once on the help page: Home > Faculty > Managing Your Classroom > Create Lesson Plans) Content: 1. Please have out the homework assignments that you have for your class that can be added to your class website. 2. Login to RenWeb and access the Faculty Web Homepage. The directions for adding homework assignments can be found in Handout 1A. 3. Click on the Lesson Plan button. (Please note that we will not be using the lesson plan box. The homework assignment box will only be used on this page.) 4. Select the class for which you will be adding the homework assignment. 5. Make sure that the correct date is selected on the top of the window. 6. Click inside the homework box and type the assignment. The homework assignment should be one that has a document linked to it (worksheet, note sheet, etc.). 7. Once the homework assignment has been added, be sure to save the lesson plan at the bottom of the window. 8. To add the document to the assignment click on the Details button at the upper right hand corner above the dated homework box. 9. In the Details box, find the Documents box and click on the My Web Documents. 10. Click on Add Web Document. Click Browse button and locate the document on your hard and then click Open. 11. Click Submit to add the document to the web. RenWeb Training Lesson 1 25

27 12. Once the document has been successfully uploaded, select the document and click the OK button. 13. The document will appear in the Documents box. Click Save on the left-hand side of the page. 14. Click Back. 15. Click Web Preview button to see what parent will see on the site. Handout 6A can be followed to navigate the Parents Web Page. 16. Add another assignment to a class on your own. 17. When you have added all of your assignments you can logout of RenWeb. Evaluation: 1. As teachers are putting their homework assignments on the site, walk around the room to see that steps are being followed. 2. As teachers are adding the document to the homework assignment on the site, walk around the room to see that steps are being followed. 3. Teachers will add another homework assignment to their class site on their own. Walk around to check for completion of task. RenWeb Training Lesson 1 26

28 Handout 1A: Adding Homework Assignment & Web Document Login into RenWeb and access the Faculty Web page. 1. Click on Lesson Plan Click on Lesson Plan Tab 2. Select the class you wish to add a homework assignment for. Then in the boxes for homework, enter the assignment for the specific day. Be sure the correct date is selected. Homework assignments can be entered for the entire week. 1. Select Class 2. Be sure the correct date is selected. 3. Enter assignments in the column for the specific date. RenWeb Training Handout 1A 27

29 3. If there is a worksheet that goes with the assignment, this worksheet can be uploaded to website. Click on Details above the homework box with the assignment. Click here to add a document to the assignment. 4. Click on My Web Documents Button. Click on My Web Documents RenWeb Training Handout 1A 28

30 5. Click on Add New Document. Click on Add Web Document 6. Click on Browse to find the document on your computer s hard drive. Click on Browse RenWeb Training Handout 1A 29

31 7. Find the document on your computer s hard drive. Select the document and then select open. 1. Select the document 2. Click on Open 8. Click on Submit. Once the document has been uploaded you will get a successful upload message. Then close out of window. 1. Click on Submit 3. Click on X to close out window 2. Successful upload message will appear RenWeb Training Handout 1A 30

32 9. Select correct document from list (if this is your first upload, you will only have one document in the window). Click OK. 1. Select document 2. Click OK 10. Your document will appear in the Documents box. Click on Save. Once you have seen the message that your lesson plan has been saved successfully then click on Back. 2. Click Save 3. Click Back 1. Document will appear in My Web Document 11. Repeat steps 3 through 11 if you need to add an assignment to another class. If you do not need to add another assignment, click on Parents Web to see what the parent will see. Follow Parents Web View Handout. Then logout. RenWeb Training Handout 1A 31

33 Lesson 2: Creating Announcements Objectives: Teachers will be able to navigate to the Faculty Web to add announcements to their class website. Teachers will be able to add announcements to individual classes or general announcements meant for general information for their homerooms. Materials: Laptop Information for what announcements will be added to the classroom site. Resources: Handout about accessing announcements section on faculty web page (Follow these links once on the help page: Faculty > Communications > Announcements) Introduction: 1. Discuss what will be covered today. Discuss the following questions: What items do you want posted on the website? What do you want parents to have access to on your class site? 2. Most of this information was covered in the survey that was completed before the training but it allows them to discuss what they want out of this training and may bring up other concerns not thought of during the completion of the survey. 3. Explain that we are going to start with adding announcements to classroom sites and that there are two different types of announcements that can be placed on the site. One type of announcements are specific to a particular class. For example on Thursday you will need to bring an apple for science class. This announcement would go on the science class page. The second type of announcement is a general announcement that applies to your homeroom class. This would include an announcement about field trip forms, or hot lunch forms are due today or tomorrow is red day. Content: 1. Please have the announcement examples out that you were supposed to have brought with you to this training. 2. Login to RenWeb and access the faculty web. Once the faculty web has been accessed, follow the directions on Handout 2A to access the web configuration tab. This is the tab we will continually come back to throughout the training. RenWeb Training Lesson 2 32

34 3. Creating announcement steps are on handout 1 but we will go through these steps together. a. Select the class that you wish to create the announcement for. If the announcement not class specific, choose your homeroom. b. Select the date that you wish the announcement to begin to appear and the date when it can come off of your class site. (Note: This would be the day after the event has occurred) c. Type in a title for the announcement (Supplies, Field Trip, Color Day, etc) and then in the larger box type in the needed information. d. Click save. The announcement will appear on the left-hand side of the screen. e. If changes need to be made to the announcement, double click on the announcement from the left-hand side of the screen. f. Be sure to always click save. g. Click on Parents Web Tab on the faculty Web homepage to see how announcement will appear for parents. See Handout 6A for the steps and what each screen should look like in the Parents Web. Evaluation: As teachers are putting their first announcement up, walk around the room to see that steps are being followed. Teachers will place a second announcement up on their class site on their own. Walk around to check for completion of task. RenWeb Training Lesson 2 33

35 Handout 2A: Creating Announcements 1. Login into RenWeb and access the FacultyWeb homepage. 2. From the Main Menu, click Web Configuration. Click the Announcements button. The Web Configuration (Announcements) screen displays. 3. From the Class drop-down list, select the class for which the announcement is intended. FacultyWeb Version Appearance RenWeb Training Handout 2A 34

36 Creating Announcements 1. Select the Begin Date for the announcement. This is the first date the announcement is displayed. 2. Select the End Date for the announcement. This is the last date the announcement is displayed. 3. Type a title for the announcement. 4. Enter any additional information in the larger text box below the title. 5. Select the Global option to make the announcement viewable by all classes taught by the teacher. 6. Click Save. The announcement displays in the announcement list on the left side of the Web Configuration screen. Editing Announcements 1. Navigate to the Web Configuration (Announcements) screen. 2. Double-click the announcement in the left column to edit. The announcement information displays in the text fields on the right. 3. Edit the announcement information. 4. Click Save. RenWeb Training Handout 2A 35

37 Deleting Announcements 1. Navigate to the Web Configuration (Announcements) screen. 2. Double-click the announcement in the left column to delete. The announcement information displays in the text fields on the right. 3. Click Delete. RenWeb Training Handout 2A 36

38 Objectives: Lesson 3: Placing Calendar Events on Class Website Teachers will be able to navigate to the Faculty Web to add calendar events to their class website. Teachers will be able to add calendar events to individual classes or to all classes taught by the teacher. Materials: Laptop Information for important dates that will be added to the classroom site. Resources: Handout about calendar events section on faculty web page (Follow these links once on the help page: Faculty > Communications > Calendar Events) Content: Evaluation: 1. Teachers will return to the Faculty Web homepage to access the Calendar Events tab under the Web Configuration. This is the same start as in Lesson Handout 3A contains the step-by-step directions. Select the class that the calendar date should appear. For primary grades this should be in your homeroom class. 3. Select the date for the calendar event. 4. Type the information for the date selected. 5. If the date is something that applies to all classes, check the global box. 6. Click Save. 7. To change or alter the date if a mistake has been made, double click on the event in the left-hand side of the calendar events window. The event will appear in the righthand side of the window and can then be altered. 8. Click on Parents Web Tab on the Faculty Web homepage to see how calendar event(s) will appear for parents. See Handout 6A for the steps and what each screen should look like in the Parents Web. As teachers are putting their first calendar event on the site, walk around the room to see that steps are being followed. Teachers will place a second calendar event up on their class site on their own. Walk around to check for completion of task. RenWeb Training Lesson 3 37

39 Handout 3A: Creating Calendar Events 1. Login into RenWeb and access the FacultyWeb homepage. 2. From the Main Menu, click Web Configuration. 3. Click the Calendar button. The Web Configuration (Calendar) screen displays. 4. From the Class drop-down list, select the class for which the calendar item is intended. FacultyWeb Version Appearance RenWeb Training Handout 3A 38

40 Creating Calendar Events 1. From the Date drop-down list, select the date of the event. 2. In the title text field below Date, enter a title for the event. 3. Enter any additional information in the larger text box below the title. 4. Select the Global option to make the event viewable by all classes taught by the teacher. 5. Click Save. The event appears in the calendar list (left) of the Calendar screen. Editing Calendar Events 1. Navigate to the Calendar screen. 2. Double-click the event in the left column. The event information appears in the text fields in the right column. 3. Edit the event information. 4. Click Save. Delete Calendar Events 1. Navigate to the Calendar screen. 2. Double-click the event in the left column. The event information appears in the text fields in the right column. 3. Click Delete. It is not necessary to click the Save button. RenWeb Training Handout 3A 39

41 Lesson 4: Placing Resources or Web Documents onto the Class Website Objectives: Teachers will be able to explain the difference between a Resource and a Web Document. Teachers will be able to navigate to the Faculty Web to add Resources or Web Documents to their class website. Teachers will be able to add Resources or Web Documents to individual classes or to all classes taught by the teacher. Materials: Laptop Documents that have been previously saved as a PDF that will be added to the classroom site. Resources: Handout about accessing Resources and Web Documents section on the faculty web page. (Follow these links once on the help page: Faculty > Communications > Resources) (Follow these links once on the help page: Faculty > Communications > Web Documents) Introduction: 1. What is the difference between a Resource and a Web Document? Discussion will be had that a resource is a website that you would like the class to go to practice skills or to learn about a topic being covered in class. A web document is a PDF, Word, Excel, PowerPoint, etc. that you have created on your computer and want it made available to your students. Content: 1. Adding a resource link will be looked at first. At this time none of the teachers have links that they want made available to their class. We will show how it is done with a generic link to a math website. Once they have a link they want to add they can follow the handout directions and seek out help if needed. 2. Give out Handout 4A which will cover the steps for adding a resource to the class website. 3. Teachers will return to the Faculty Web homepage to access the Resource tab under the Web Configuration. This is the same start as in Lesson 2 and Select the class that we would like the link associated with. Since we are going to practice with a math link, please select your math class. RenWeb Training Lesson 4 40

42 5. In the Resource Window the first box is Sort Order. Since this is the first link we are adding, there is no sort order. As you add more links to the list you can place them in a specific order by placing a number in the Sort Order box. 6. In the description box you will write a brief statement about the website that we are linking to. In this case let s put, A math site to help students work on their math skills. 7. In the URL box we are going to put the website: 8. Since this site is only dealing with the subject of math we will not check the global box. If the website covered more than one subject you can check the global box and it will show up for every class the teacher teaches. 9. Be sure to click save and then test the link just to be sure the URL is correct. 10. To see how it will look to the parents, click on the Parent Web and click on the resource tab. See Handout 6A for more detailed directions On the Parent s Web view. 11. After the resource has been entered, web documents will now be looked at and added to the class site. Every teacher should have brought at least two documents to load to their site. One should be their class newsletter. 12. Return back to the Faculty Web homepage and click on Web Configuration and then Web Documents. 13. We will first add your class newsletter and then have each teacher upload a different document on their own. Handout 4B is a step-by-step guide to what completed in the training class. 14. Since the newsletter is going to be uploaded to the class site, everyone should select their homeroom class. 15. Near the bottom of the window, click on the button that says Add New Document. Handout 4C will show screenshots for uploading a new document to the site. 16. Browse your computer for the specific document to be uploaded. Click Open and then Submit. A successfully uploaded message will appear. Once this message comes up, close out of the browse window. 17. Double Click on the newly uploaded document. 18. Add a caption, a begin date and an end date for this document. 19. Click Save and then Preview to see the uploaded document. 20. To see the page as the parents will see it, click on Parents Web and follow Handout 6A. Evaluation: As teachers are putting the resource up on the site, walk around the room to see that steps are being followed. As teachers are putting the web document up on the site, walk around the room to see that steps are being followed. Teachers will upload a second web document up on their class site on their own. Walk around to check for completion of task. RenWeb Training Lesson 4 41

43 Handout 4A: Creating Resource Links 1. Login into RenWeb and access the FacultyWeb homepage. 2. From the Main Menu, click Web Configuration. 3. Click the Resources button. The Web Configuration (Resources) screen displays. 4. From the Class drop-down list, select the class for which the resource link is intended. FacultyWeb Version Appearance Adding a Class Resource Link RenWeb Training Handout 4A 42

44 1. From the Class drop-down list (top left), select the class. 2. Click New. 3. In the Sort Order field, insert the order that this link should have in the list of Resources. Order defines the order in which the resources are displayed on the web page. 4. In the Description field, type a description of the link. 5. In the URL field, type the website address following the address convention shown above the field. Example 6. Click the Global check box to make the resource viewable by all classes taught by you. 7. Click Save. Recommended: Test the resource link. Testing a Class Resource Link 1. Navigate to the Resources screen. 2. Click the web site listing you want to test (left). 3. Click Test Link. If the link is entered correctly, the web site opens in a new browser window. 4. Close the newly opened browser window. 5. Click Save. Editing a Class Resource Link 1. Navigate to the Resources screen. RenWeb Training Handout 4A 43

45 2. Double-click the web site listing to edit (left). The web site information displays in the text fields on the right. 3. Edit the information. 4. Click Save. Deleting a Class Resource Link 1. Navigate to the Resources screen. 2. Double-click the web site listing to delete (left). The web site information displays in the text fields on the right. 3. Click Delete. Confirm the deletion. 4. Click Save. RenWeb Training Handout 4A 44

46 Handout 4B: Uploading Web Documents 1. Login into RenWeb and access the FacultyWeb homepage. 2. From the Main Menu, click Web Configuration. 3. Click the Web Documents button. The Web Configuration (Web Documents) screen displays. 4. From the Class drop-down list, select the class for which the calendar is intended. FacultyWeb Version Appearance RenWeb Training Handout 4B 45

47 Uploading a Web Document 1. Click New (right). 2. Click Add New Document to access the folders containing your documents on your computer. The Open folder directories dialog box displays. 3. From the displayed folder directory, select the folder and the document to upload. 4. Click Open, then click the button to exit the screen. The file name of the uploaded document appears in the FileName grid. 5. Double-click the recently added file name in the FileName grid. The file name displays in the File Name text box. 6. In the Caption text box, type a title describing the document. 7. The Document ID is automatically assigned to each uploaded document. 8. From the Begin Date and End Date drop-down lists, select the time frame to make the document available for download. 9. Select the Global option to make the document available to all classes you teach. 10. Click Save to save the document. 11. To preview a document download screen, double-click the file name. Click Preview. 12. Click Save. RenWeb Training Handout 4B 46

48 Delete a Web Document 1. Navigate to the Web Documents screen. 2. Double-click the document to be deleted (left). The document information appears in the text boxes to the right of the screen. 3. Click Delete. Confirm the deletion. Updated 4/17/2012 RenWeb Training Handout 4B 47

49 Handout 4C: Uploading a Web Document with Screenshots 1. Click Add a New Document. 2. Click Browse to access the folders containing your documents on your computer. Click on Browse Button 3. Find the document that you wish to upload to your site. Then Click on Open. 1. Find your document 2. Click on Open RenWeb Training Handout 4C 48

50 4. Click on Submit. Click on Submit. 5. You will get the following message when your document has been successfully uploaded. Successful upload message RenWeb Training Handout 4C 49

51 6. Exit window and double click the document that was just added. You will then add a tile in the Caption box. The Document ID is automatically assigned to the document. From the Begin Date and End Date lists, select the dates that you would like this document available to your parents. Click Global if this document applies to all classes that are taught. Click Save. Click Preview to see the document. 1. Double Click the document 2. Type a description of document 3. Document ID will already be in box 4. Select the begin and end date from the drop-down list 5. Click only if you want this document to appear on every class 6. Click Save 7. Click Preview RenWeb Training Handout 4C 50

52 Lesson 5: Placing Pictures onto the Class Website Objectives: Teachers will be able to navigate to the Faculty Web to add pictures to their class website. Teachers will be able to add Pictures to individual classes or to all classes taught by the teacher. Materials: Laptop Pictures of their class that are loaded on their computers Resources: Handout about accessing Picture Gallery section on the Faculty Web page. (Follow these links once on the help page: Faculty > Communications > Picture Gallery) Content 1. Give out Handout 5A which will cover the steps for adding pictures to the class website. 2. Teachers will return to the Faculty Web homepage to access the Resource tab under the Web Configuration. This is the same start as in Lesson 2 through For primary grades (pre-k through 5 th ) pictures should be attached to the homeroom class. In the upper left-hand corner of window, select the homeroom class. 4. In the right-hand side of the window click on the Get Picture button to load picture onto website. Handout 5B will show screenshots for uploading a picture to the site. 5. Browse the computer for the specific picture to be uploaded. Click Open and then Submit. A successfully uploaded message will appear. Once this message comes up, close out the browse window. (Note: It may take up to 1 minute for this message to appear.) 6. Double Click on the newly uploaded picture. 7. Add a caption, the location, and group for the picture. (Caption- brief description, location cover or gallery, and group what group or album it belongs to) 8. Click Save and the Preview to see the uploaded picture. Evaluation: As teachers are putting the picture up on the site, walk around the room to see that steps are being followed. Teachers will upload a second picture to their class site on their own. Walk around to check for completion of task. RenWeb Training Lesson 5 51

53 Handout 5A: Uploading Picture Gallery 1. Login into RenWeb and access the FacultyWeb homepage. 2. From the Main Menu, click Web Configuration. 3. Click Picture Gallery. The Web Configuration (Picture Gallery) screen displays. 4. From the Class drop-down list, select the class for which the picture is intended. FacultyWeb Version Appearance RenWeb Training Handout 5A 52

54 Upload a Picture 1. From the Picture Gallery screen, click New (top right). 2. Click Get Picture to access the folders on your computer that contain your pictures. The folder directory dialog box displays. 3. From the folder directory, select the folder and picture to upload. 4. Click Open. 5. Click Submit. Click to exit after you receive the Successfully Uploaded message. The file name displays in the picture file list (bottom). 6. From the picture file list (bottom), double click the uploaded file name. The picture file name displays in the text box below Picture Properties (top). 7. In the Caption text box, type a title for that picture. The Picture ID and Staff ID are automatically assigned to each uploaded picture. 8. From the Location drop-down box, select the location where the photograph will be displayed. a. Cover The image displays on the front page of the Classroom web site, below the banner and above Announcements. b. Gallery The image displays in the selected gallery. 9. In the Grouping text box, select the group, or album, to which the photograph belongs, or type a name in (i.e., athletics, student life, our graduates, etc.). 10. If you want to hyperlink the picture to another web site, type the URL in the Hyperlink text box. 11. If the picture should be viewable by all classes, check the Global check box or leave RenWeb Training Handout 5A 53

55 blank for the current class only. 12. Click Save to upload the image. Notes: Often images scanned or taken from digital cameras are saved in a very large format. Uploading large photographs can be time-consuming, and use a great deal of space on the server. It is better to load the images into photo editing software (Paint Shop Pro, Adobe Photoshop, Corel, etc.) and reduce them in size before uploading them to your web site. For ease of viewing and uploading, horizontal photos will be automatically re-sized to have a width of 400 pixels and vertical photographs resized to have a height of 400 pixels. Edit a Picture 1. Navigate to the Picture Gallery screen. 2. From the picture file name list (bottom), double-click the file name to edit. 3. Edit the information. 4. Click Save to save your changes. Delete a Picture 1. Navigate to the Picture Gallery screen. 2. From the picture file name list (bottom), double-click the file name to delete. 3. Click Delete. Confirm the deletion. Updated 5/8/2012 RenWeb Training Handout 5A 54

56 Handout 5B: Uploading a Picture with Screenshots 1. Click Get Picture. 2. Click Browse to access the folders containing your documents on your computer. Click on Browse Button 3. Find the picture that you wish to upload to your site. Then Click on Open. 1. Find your picture 2. Click on Open RenWeb Training Handout 5B 55

57 4. Click on Submit. Click on Submit 5. You will get the following message when your picture has been successfully uploaded. Once this message appears, close out the window (hit the x in the top right corner of window) Successful upload message RenWeb Training Handout 5B 56

58 6. Double click the document that was just added. You will then add a tile in the Caption box. The Photo ID and Staff ID are automatically assigned to the document. From the Location list select either cover or gallery. Cover means it will be on the front page of the website and gallery means it will display within the gallery you select to your parents. In Grouping, select the group the picture belongs or type the title for the new group you are creating (Apple Orchard, Chapel, etc.). Click Global if this document applies to all classes that are taught. Click Save. Click Preview to see the document. 1. Double click photo 2. Type a description of photo 3. Photo ID and Staff ID will already be in box. 6. Click Save 4. Select Cover or Gallery for location of picture 7. Click Preview 5. Select previous name or add title for picture group RenWeb Training Handout 5B 57

59 Handout 6A: Parents Web Views 1. Click on Parents Web from the Faculty Web homepage. Click here for Parents Web 2. Click on Classes tab. Click here for Classes tab RenWeb Training Handout 6A 58

60 3. All classes that you teach will appear. Click on your homeroom class (or any class that you have added material to). 4. Once you have clicked on your homeroom you will be able to see any announcements or calendar events that have been added. Announcements are shown here. Calendar events are shown here. RenWeb Training Handout 6A 59

61 5. By clicking on the Homework tab and Resources tab, you will be able to see the homework that has been added and the documents and web links that you have added to your site. The lesson plan tab will show any worksheets that are associated with a homework assignment. We do not use the syllabus tab. Resource Tab Lesson Plan Tab Homework Assignment Tab Homework tab will appear as seen below. RenWeb Training Handout 6A 60

62 Resource tab will appear as seen below. This is a web document that has been added for this class. If a document has been added to a homework assignment it will be found in the lesson plan tab as shown below. This is a web document is associated with an added homework assignment. RenWeb Training Handout 6A 61

63 Post-Training Survey Please rate your confidence on the skills presented during this training session on a scale of 1 through 5 (5 being very confident and 1 being not confident at all) 1. Adding homework to your classroom website Adding a web document to a homework assignment Adding announcements to your classroom website Adding calendar events to your classroom website Adding resources to your classroom website Adding web documents to your classroom website Adding a picture gallery to your classroom website RenWeb Saving a Document as a PDF 62

64 The training met my expectations. The topics covered were relevant to me. The content was well organized and easy to follow. The handouts were well organized and useful. Time was given for questions and discussion. The time allotted for the training was sufficient. Strongly Agree Agree Neutral Disagree Strongly Disagree 8. What was most helpful about the training? 9. What could have been improved with the training? 10. Is there any area of the RenWeb program that you feel you need additional training with? Explain. 11. Any other comments? RenWeb Saving a Document as a PDF 63

65 Appendix B: Handout Manual EDT 892 Instructional Design - RenWeb Training by Tiffany Gurgel 64

66 Handout Manual Tiffany Gurgel October 2013 RenWeb Table of Contents 65

67 RenWeb Handout Manual Table of Contents Pre-Training Handout: Creating a Document as a PDF 67 Handout 1A: Adding Homework & Web Document 69 Handout 2A: Creating Announcements 74 Handout 3A: Creating Calendar Events 77 Handout 4A: Creating Resource Links 79 Handout 4B: Uploading Web Documents 82 Handout 4C: Uploading Web Documents with Screenshots 85 Handout 5A: Uploading Picture Gallery 88 Handout 5A: Uploading a Picture with Screenshots 91 Handout 6A: Parent Web Views 94 RenWeb Table of Contents 66

68 Pre-Training Handout: Saving a Document as a PDF The steps below are for saving a document as a PDF in Microsoft Word, but the steps will work in any word processing program. 7. Open the document in Microsoft Word. 8. Go to the file tab in the upper right-hand corner. File Tab 9. Select Save As Save As RenWeb Saving a Document as a PDF 67

69 10. After selecting Save As, a dialogue box will popup. Type a file name and then press the down arrow in the Save as type box. 1. Insert file name here 2. Press this down arrow 11. On the drop down menu that appears, select PDF and then select save. 1. Select PDF 2. Select Save 12. You have now successfully saved a document as a PDF. RenWeb Saving a Document as a PDF 68

70 Handout 1A: Adding Homework Assignment & Web Document Login into RenWeb and access the Faculty Web page. 12. Click on Lesson Plan Click on Lesson Plan Tab 13. Select the class you wish to add a homework assignment for. Then in the boxes for homework, enter the assignment for the specific day. Homework assignments can be entered for the entire week. 2. Select Class 2. Enter assignments in the column for the specific date. RenWeb Homework & Web Documents 69

71 14. If there is a worksheet that goes with the assignment, this worksheet can be uploaded to website. Click on Details above the homework box with the assignment. Click here to add a document to the assignment. 15. Click on My Web Documents Button. Click on My Web Documents RenWeb Homework & Web Documents 70

72 16. Click on Add New Document. Click on Add Web Document 17. Click on Browse to find the document on your computer s hard drive. Click on Browse RenWeb Homework & Web Documents 71

73 18. Find the document on your computer s hard drive. Select the document and then select open. 1. Select the document 2. Click on Open 19. Click on Submit. Once the document has been uploaded you will get a successful upload message. Then close out of window. 1. Click on Submit 3. Click on X to close out window 2. Successful upload message will appear RenWeb Homework & Web Documents 72

74 20. Select correct document from list (if this is your first upload, you will only have one document in the window). Click OK. 1. Select document 2. Click OK 21. Your document will appear in the Documents box. Click on Save. Once you have seen the message that your lesson plan has been saved successfully then click on Back. 2. Click Save 3. Click Back 1. Document will appear in My Web Document 22. Repeat steps 3 through 11 if you need to add an assignment to another class. If you do not need to add another assignment, click on Parents Web to see what the parent s view. Follow Parents Web View Handout. Then logout. RenWeb Homework & Web Documents 73

75 Handout 2A: Creating Announcements 4. Login into RenWeb and access the FacultyWeb homepage. 5. From the Main Menu, click Web Configuration. 6. Click the Announcements button. The Web Configuration (Announcements) screen displays. 7. From the Class drop-down list, select the class for which the announcement is intended. FacultyWeb Version Appearance RenWeb Announcements 74

76 Creating Announcements 7. Select the Begin Date for the announcement. This is the first date the announcement is displayed. 8. Select the End Date for the announcement. This is the last date the announcement is displayed. 9. Type a title for the announcement. 10. Enter any additional information in the larger text box below the title. 11. Select the Global option to make the announcement viewable by all classes taught by the teacher. 12. Click Save. The announcement displays in the announcement list on the left side of the Web Configuration screen. Editing Announcements 5. Navigate to the Web Configuration (Announcements) screen. 6. Double-click the announcement in the left column to edit. The announcement information displays in the text fields on the right. 7. Edit the announcement information. 8. Click Save. Deleting Announcements RenWeb Announcements 75

77 4. Navigate to the Web Configuration (Announcements) screen. 5. Double-click the announcement in the left column to delete. The announcement information displays in the text fields on the right. 6. Click Delete. RenWeb Announcements 76

78 Handout 3A: Creating Calendar Events 5. Login into RenWeb and access the FacultyWeb homepage. 6. From the Main Menu, click Web Configuration. 7. Click the Calendar button. The Web Configuration (Calendar) screen displays. 8. From the Class drop-down list, select the class for which the calendar item is intended. FacultyWeb Version Appearance RenWeb Calendar Events 77

79 Creating Calendar Events 6. From the Date drop-down list, select the date of the event. 7. In the title text field below Date, enter a title for the event. 8. Enter any additional information in the larger text box below the title. 9. Select the Global option to make the event viewable by all classes taught by the teacher. 10. Click Save. The event appears in the calendar list (left) of the Calendar screen. Editing Calendar Events 5. Navigate to the Calendar screen. 6. Double-click the event in the left column. The event information appears in the text fields in the right column. 7. Edit the event information. 8. Click Save. Delete Calendar Events 4. Navigate to the Calendar screen. 5. Double-click the event in the left column. The event information appears in the text fields in the right column. 6. Click Delete. It is not necessary to click the Save button. RenWeb Calendar Events 78

80 Handout 4A: Creating Resource Links 5. Login into RenWeb and access the FacultyWeb homepage. 6. From the Main Menu, click Web Configuration. 7. Click the Resources button. The Web Configuration (Resources) screen displays. 8. From the Class drop-down list, select the class for which the resource link is intended. FacultyWeb Version Appearance Adding a Class Resource Link RenWeb Resources 79

81 8. From the Class drop-down list (top left), select the class. 9. Click New. 10. In the Sort Order field, insert the order that this link should have in the list of Resources. Order defines the order in which the resources are displayed on the web page. 11. In the Description field, type a description of the link. 12. In the URL field, type the website address following the address convention shown above the field. Example Click the Global check box to make the resource viewable by all classes taught by you. 14. Click Save. Recommended: Test the resource link. Testing a Class Resource Link 6. Navigate to the Resources screen. 7. Click the web site listing you want to test (left). 8. Click Test Link. If the link is entered correctly, the web site opens in a new browser window. 9. Close the newly opened browser window. 10. Click Save. Editing a Class Resource Link 5. Navigate to the Resources screen. RenWeb Resources 80

82 6. Double-click the web site listing to edit (left). The web site information displays in the text fields on the right. 7. Edit the information. 8. Click Save. Deleting a Class Resource Link 5. Navigate to the Resources screen. 6. Double-click the web site listing to delete (left). The web site information displays in the text fields on the right. 7. Click Delete. Confirm the deletion. 8. Click Save. RenWeb Resources 81

83 Handout 4B: Uploading Web Documents 5. Login into RenWeb and access the FacultyWeb homepage. 6. From the Main Menu, click Web Configuration. 7. Click the Web Documents button. The Web Configuration (Web Documents) screen displays. 8. From the Class drop-down list, select the class for which the calendar is intended. FacultyWeb Version Appearance RenWeb Web Document 82

84 Uploading a Web Document 13. Click New (right). 14. Click Add New Document to access the folders containing your documents on your computer. The Open folder directories dialog box displays. 15. From the displayed folder directory, select the folder and the document to upload. 16. Click Open, then click the button to exit the screen. The file name of the uploaded document appears in the FileName grid. 17. Double-click the recently added file name in the FileName grid. The file name displays in the File Name text box. 18. In the Caption text box, type a title describing the document. 19. The Document ID is automatically assigned to each uploaded document. 20. From the Begin Date and End Date drop-down lists, select the time frame to make the document available for download. 21. Select the Global option to make the document available to all classes you teach. 22. Click Save to save the document. 23. To preview a document download screen, double-click the file name. Click Preview. 24. Click Save. RenWeb Web Document 83

85 Delete a Web Document 4. Navigate to the Web Documents screen. 5. Double-click the document to be deleted (left). The document information appears in the text boxes to the right of the screen. 6. Click Delete. Confirm the deletion. Updated 4/17/2012 RenWeb Web Document 84

86 Handout 4C: Uploading a Web Document with Screenshots 7. Click Add a New Document. 8. Click Browse to access the folders containing your documents on your computer. Click on Browse Button 9. Find the document that you wish to upload to your site. Then Click on Open. 1. Find your document 2. Click on Open RenWeb Web Document 85

87 10. Click on Submit. Click on Submit. 11. You will get the following message when your document has been successfully uploaded. Successful upload message RenWeb Web Document 86

88 12. Exit window and double click the document that was just added. You will then add a tile in the Caption box. The Document ID is automatically assigned to the document. From the Begin Date and End Date lists, select the dates that you would like this document available to your parents. Click Global if this document applies to all classes that are taught. Click Save. Click Preview to see the document. 1. Double Click the document 2. Type a description of document 3. Document ID will already be in box. 4. Select the begin and end date from the drop-down list 5. Click only if you want this document to appear on every class 6. Click Save 7. Click Preview RenWeb Web Document 87

89 Handout 5A: Uploading Picture Gallery 5. Login into RenWeb and access the FacultyWeb homepage. 6. From the Main Menu, click Web Configuration. 7. Click Picture Gallery. The Web Configuration (Picture Gallery) screen displays. 8. From the Class drop-down list, select the class for which the picture is intended. FacultyWeb Version Appearance RenWeb Picture Gallery 88

90 Upload a Picture 13. From the Picture Gallery screen, click New (top right). 14. Click Get Picture to access the folders on your computer that contain your pictures. The folder directory dialog box displays. 15. From the folder directory, select the folder and picture to upload. 16. Click Open. 17. Click Submit. Click to exit after you receive the Successfully Uploaded message. The file name displays in the picture file list (bottom). 18. From the picture file list (bottom), double click the uploaded file name. The picture file name displays in the text box below Picture Properties (top). 19. In the Caption text box, type a title for that picture. The Picture ID and Staff ID are automatically assigned to each uploaded picture. 20. From the Location drop-down box, select the location where the photograph will be displayed. a. Cover The image displays on the front page of the Classroom web site, below the banner and above Announcements. b. Gallery The image displays in the selected gallery. 21. In the Grouping text box, select the group, or album, to which the photograph belongs, or type a name in (i.e., athletics, student life, our graduates, etc.). 22. If you want to hyperlink the picture to another web site, type the URL in the Hyperlink text box. 23. If the picture should be viewable by all classes, check the Global check box or leave blank for the current class only. 24. Click Save to upload the image. RenWeb Picture Gallery 89

91 Notes: Often images scanned or taken from digital cameras are saved in a very large format. Uploading large photographs can be time-consuming, and use a great deal of space on the server. It is better to load the images into photo editing software (Paint Shop Pro, Adobe Photoshop, Corel, etc.) and reduce them in size before uploading them to your web site. For ease of viewing and uploading, horizontal photos will be automatically re-sized to have a width of 400 pixels and vertical photographs resized to have a height of 400 pixels. Edit a Picture 5. Navigate to the Picture Gallery screen. 6. From the picture file name list (bottom), double-click the file name to edit. 7. Edit the information. 8. Click Save to save your changes. Delete a Picture 4. Navigate to the Picture Gallery screen. 5. From the picture file name list (bottom), double-click the file name to delete. 6. Click Delete. Confirm the deletion. Updated 5/8/2012 RenWeb Picture Gallery 90

92 Handout 5B: Uploading a Picture with Screenshots 1. Click Get Picture. 2. Click Browse to access the folders containing your documents on your computer. Click on Browse Button 3. Find the picture that you wish to upload to your site. Then Click on Open. 2. Click on Open 1. Find your picture RenWeb Picture Gallery 91

93 7. Click on Submit. Click on Submit 8. You will get the following message when your picture has been successfully uploaded. Once this message appears, close out the window (hit the x in the top right corner of window) Successful upload message RenWeb Picture Gallery 92

94 9. Double click the document that was just added. You will then add a tile in the Caption box. The Photo ID and Staff ID are automatically assigned to the document. From the Location list select either cover or gallery. Cover means it will be on the front page of the website and gallery means it will display within the gallery you select to your parents. In Grouping, select the group the picture belongs or type the title for the new group you are creating (Apple Orchard, Chapel, etc.). Click Global if this document applies to all classes that are taught. Click Save. Click Preview to see the document. 1. Double Click photo 2. Type a description of photo 3. Photo ID and Staff ID will already be in box. 6. Click Save 4. Select Cover or Gallery for location of picture 7. Click Preview 5. Select previous name or add title for picture group RenWeb Picture Gallery 93

95 Handout 6A: Parents Web Views 6. Click on Parents Web from the Faculty Web homepage. Click here for Parents Web 7. Click on Classes tab. Click here for Classes tab RenWeb Picture Gallery 94

96 8. All classes that you teach will appear. Click on your homeroom class (or any class that you have added material to). 9. Once you have clicked on your homeroom you will be able to see any announcements or calendar events that have been added. Announcements are shown here. Calendar events are shown here. RenWeb Picture Gallery 95