Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Add Content

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1 Add Content Site Manager Community Extranet - TERMIN... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Add Content Add Content Site Manager Version: 7.3: +. Minimum User Level: Contributor Audience: Adding content can be done by using a Content Type from within TERMINALFOUR Site Manager. Content will have to be approved and published (and possibly "transferred") before it will appear on the live site. Adding content is a simple process: Choose a Section Choose a Content Type Enter Content Preview Content Add or Save Content Insert Table Links Media in Content Content Lock Placement Channel Information Content Options Date & Time Selector Choose a Section Minimum User Level: Contributor Site Manager Version: 7.3: From the Site Structure, select Add Content from the section drop-down menu beside the section you wish to add content to; alternatively, go to Content and select Add Content, then click on the section name into which you wish to add content. METHOD 1: 1 of 23 9/18/14 9:16 AM

2 Add Content Site Manager Community Extranet - TERMIN... METHOD 2: 2 of 23 9/18/14 9:16 AM

3 Add Content Site Manager Community Extranet - TERMIN... Select a Content Type Minimum User Level: Contributor Site Manager Version: 7.3: The available Content Types may be restricted by user/group, section as well as alternative Extensions defined in the system. On the Add Content screen you select the Content Type you wish to use; if there is only one Content Type enabled for the section, the system will open directly into that Content Type. 3 of 23 9/18/14 9:16 AM

4 Add Content Site Manager Community Extranet - TERMIN... Enter Content Minimum User Level: Contributor Site Manager Version: 7.3: Depending on the Content Type you have selected, different elements may be required. The content is entered directly in the content element, using formatting methods if required, depending on the type of editor you use. Elements marked with an asterisk * are required, as displayed below. If you hover your mouse over the small i next to the element name, you will find additional information about that element, such as the maximum size, a description, etc. When adding content using an HTML editor, there are many options and features available. View details for the TinyMCE editor. Preview Content Minimum User Level: Contributor Site Manager Version: 7.3: Once you have entered some content, it is a good idea to preview the content to visualise how it will look on your site before you add or approve the content. 4 of 23 9/18/14 9:16 AM

5 Add Content Site Manager Community Extranet - TERMIN... Click Preview to open a window/tab with a preview of your content. Close the window/tab to return to TERMINALFOUR Site Manager. Please note that some content cannot be previewed. This could for instance be due to the Content Layout Name being different from what is used by default in the Channel. Add or Save as Draft Minimum User Level: Contributor Site Manager Version: 7.3: Once you have completed entering your content, the next step is to the save a draft version of your content or add it if it is complete. 1. Click Add to save this piece of content. It will now be ready for approval and publish, so this assumes you are finished working on the content. You may also have the option to Add & Approve or even Publish Now, depending on how your system is configured. Contributors cannot be given approval or publish rights, and only Administrators are permitted to "Add/Update & Approve" or "Publish Now" when a section has a workflow applied to it. 2. If you wish to save your work, but not submit it for approval, click Save as Draft. This will save any edits you have made to the content, but the edits will not appear in the approval area and, therefore, will not publish. Failing to click Save as Draft, Add, Add & Approve or Publish Now and navigating away from this screen will result in losing content. The system does not automatically save content. 3. If you wish to cancel and NOT save changes, you can click Cancel at any point. This will generate a pop-up asking you to confirm you wish cancel and not save changes. Click OK to confirm and discard any changes, or click Cancel to cancel the action. Insert a Table Minimum User Level: Contributor Site Manager Version: 7.3: Tables are a useful way to include tabular information in your content. You can create tables to display content in a clear, easy-to-read layout, for information such as opening hours, timetables, etc. 5 of 23 9/18/14 9:16 AM

6 Add Content Site Manager Community Extranet - TERMIN... Tables are created by using the TinyMCE editor. Tables, however, can also be copied and pasted from e.g. word and excel into an HTML field. 1. To build a table, click Insert New Table. 2. The Insert/Modify table properties window is displayed. Enter the properties required for the new table and click Insert. Generally, the basic information you need to enter is the number of Columns and Rows, and possibly assign header rows/columns. For further customisation, complete the other options. The following tabs are displayed: General - Displays the current view. Advanced - Displays the advanced properties. Consult your Administrator before entering advanced values. Under the General tab, the following options are displayed: Cols - Allows you to specify the number of columns the table will have. Rows - Allows you to specify the number of rows the table will have. Cellpadding - Allows you to specify the amount of cellpadding required. Cellspacing - Allows you to specify the amount of cellpadding required. Alignment - Choose from Center, left or right. Border - Allows you to enter a value for border. Width - Allows you to specify the width. Height - Allows you to specify the height. 6 of 23 9/18/14 9:16 AM

7 Add Content Site Manager Community Extranet - TERMIN... Class - Allows you to specify a class, this must be defined in the CSS first. Table Caption - Check the box and a space above the table will be inserted which allows you to insert a caption. Make the first Row a Header Row - By default this is selected, if you do not wish to make the first row appear as heading, uncheck this box. Make the first Column a Header Column - By default this is not selected, select the check-box to make the first column a header column. Under the Advanced tab, the following options are displayed: ID: by adding an ID to a table, it can be uniquely referenced. If used, the ID on any table must start with a letter and can only contain letters, numbers, hyphens and underscores. Summary: you can provide a summary of a table's content and structure to ensure people using non-visual user agents may better understand it. Style: by adding a style to a table, you can apply different formatting to a table. This can for instance be used to apply a different background colour, border, etc. By entering color:red; border:10px the table will use all red text and have a 10 pixel border around. Background: background colours, background images. Text: text colour, text background colours, text spacing, line spacing, text alignment, text indentation, text direction, text white space, text wrapping. Font: text font, captions, font size, font style, font variant, font boldness. Borders: all borders, individual borders (top, bottom, left, right), border styles, border width, border colours. Outline: outline of specific HTML elements, outline style, outline width, outline colour. Margins: all margins, individual margins, margins in a cm value, margins in a % value. Padding: all padding, individual padding, padding in a cm value, padding in a % value. Lists: ordered lists, unordered lists, list styles, list positioning. 7 of 23 9/18/14 9:16 AM

8 Add Content Site Manager Community Extranet - TERMIN... Table: table layout, show empty cells, collapsing borders, border spacing, caption positioning. Language code: you can specify the language of element content and attribute values; whether it is relevant for a given attribute depends on the syntax and semantics of the attribute and the operation involved. Background image: if you wish to use a background image, enter the path to the image here. Frame: the frame attribute specifies which parts of the outside table borders should be visible. For practical reasons, it may often better not to specify frames, and use CSS to apply border styles instead. The options are available in a drop-down list. Rules: this attribute specifies which rules will appear between cells within a table. The rendering of rules is user agent dependent. Possible values are: none: no rules. This is the default value. groups: rules will appear between row groups and column groups only. rows: rules will appear between rows only. cols: rules will appear between columns only. all: rules will appear between all rows and columns. Language direction: you can specify if the table is going to be Left to right or Right to left. 3. Click Insert to save table properties and insert the table in the content area. 4. The table is inserted. Start populating the table with the relevant data. The table cells will automatically resize to the required size as the data is entered. Table Options Once the table is inserted and selected, additional table options are enabled on the toolbar. Hover the mouse over each icon to display the description. Table Row Properties Table row properties affect only the specified rows in a table. There are General as well as Advanced options, similar to the main table options. 8 of 23 9/18/14 9:16 AM

9 Add Content Site Manager Community Extranet - TERMIN... Table Cell Properties Table cell properties affect only individual table cells. There are General as well as Advanced options, similar to the main table options. Insert row before: inserts a row before the current row. Insert row after: inserts a row after the current row. Delete row: deletes the current row. Insert column before: inserts a column before the current column. Insert column after: inserts a column after the current column. Delete column: deletes the current column. Split merged table cells: if cells have previously been merged, this option allows you to split the cells again. Merge table cells: merges the selected cells. Right-Click Options If you right-click on a table, you get additional table options, i.e. the ability to add a paragraph before or after a table, etc. Links Minimum User Level: Contributor Site Manager Version: 7.3: This section outlines how to create Internal (section and content), External (web), Anchors and links. Internal Links Internal links refer to section and content links. Section links allow you to create a link to one particular section (page), whilst content links create links to individual pieces of content within a given section. Content Links require an HTML Anchor being present in the Content Type Layout. Section Link - METHOD 1 To create a section link, highlight the word(s) you wish to make a link; then click Insert section link. 9 of 23 9/18/14 9:16 AM

10 Add Content Site Manager Community Extranet - TERMIN... A window will pop up displaying the Site Structure. Expand the sections. Search by name or Section ID or locate the section you wish to link to and click on its name. By default, users will only be able to see sections and content that they are assigned to when selecting the destination for a Section or Content Link. This can be configured in the Hierarchy Handler, should you wish to allow users to see all Sections and Content; including those that they do not have access rights to. Section Link - METHOD 2 Click Insert section link (without highlighting any text). A window will pop up displaying the Site Structure. Expand the sections. Locate the section you wish to link to and click on its name. This will create a section link and display the section's name as the link. This will only show up if the section has content and is approved/published. If the section's name is updated it will affect the link text. Content Link - METHOD 1 To create a content link, highlight the word(s) you wish make a link; then click Insert content link. 10 of 23 9/18/14 9:16 AM

11 Add Content Site Manager Community Extranet - TERMIN... A window will pop up displaying the Site Structure. Expand the sections and locate the content you wish to link to and click on its name. Content Link - METHOD 2 1. Click Insert content link. 2. A window will pop up displaying the Site Structure. Expand the sections. 3. Locate the content you wish to link to and click on its name. This will create a content link and display its content name as the link. This will only show up if the section has content and is approved/published. If the content's name is updated it will affect the link text. Internal Link Titles The title text on the link when editing content is configured in the HTML Editor Handler. This title text is only visible when modifying content and is not visible in preview or on the published site. To add title text to an internal link, right-click on the link and select the Insert/edit link option. Update the text in the Title. This will appear as the alt tag, and when then mouse is hovered over the link, information entered here will be displayed. External Links External links are links to any webpage which is not part of your TERMINALFOUR Site Manager. To create a link, highlight the word(s) you wish to make a link; then click Insert/edit Link. 11 of 23 9/18/14 9:16 AM

12 Add Content Site Manager Community Extranet - TERMIN... Populate the necessary information: Link URL - enter the full website address into the URL field. e.g. Anchors - select the anchor to link to. See Anchors below. Target - specify where you want the new page to open. The default option will open in the existing window. Title - enter a description/title into the Title (tooltip): "View the TERMINALFOUR Homepage". This will appear as the alt tag, and when then mouse is hovered over the link, information entered here will be displayed. Link Highlight the word(s) you wish to make a link (e.g. Support); then click Insert/edit Link. Populate the necessary information: Link URL - enter a mailto link into the URL field. (e.g. mailto:support@terminalfour.com). Anchors - select the anchor to link to. See Anchors below. Not relevant for mailto links. Target - specify where you want the new page to open. The default option will open in the existing 12 of 23 9/18/14 9:16 AM

13 Add Content Site Manager Community Extranet - TERMIN... window. Title - enter a description/title into the Title (tooltip): " Support". This will appear as the alt tag, and when then mouse is hovered over the link, information entered here will be displayed. Anchor Adding an Anchor will allow you to link directly to a certain part of your content. Place your cursor in the area where you want the anchor to appear; then click Insert/Edit Anchor. The Insert/Edit Anchor screen will appear. Enter a name for the Anchor and click Insert. Anchor names cannot contain spaces. You will notice an anchor symbol in your content. Highlight the text from where you want to link to the Anchor. Click Insert/Edit Link and select the Anchor created from the Anchor drop-down menu. Click Insert to create you link to the anchor. 13 of 23 9/18/14 9:16 AM

14 Add Content Site Manager Community Extranet - TERMIN... Use Media in Content Minimum User Level: Contributor Site Manager Version: 7.3: Media can be defined as any file, e.g. images, spreadsheet, PDF, javascript, text files, etc. Media can be inserted into content directly from the Media Library or directly into content from elements within the Content Type. The Media Library is a facility in TERMINALFOUR Site Manager where media items can be stored. Refer to the section Media Library for more information. Insert Media Items The example below shows how to insert an image, but any type of file or media can be inserted into content. 1. To insert an image from the Media Library, click Insert Media in the TinyMCE Editor. The 14 of 23 9/18/14 9:16 AM

15 Add Content Site Manager Community Extranet - TERMIN... Media Library is displayed. 2. Locate the media item you wish to insert and click Select. If the file is not in the Media Library already, click Add Media to upload the new file. This can only be done if you have been given write access to the Media Library. 3. Once the item has been inserted into content, right-click or double-click on the image if you wish to Edit Media Attributes. This may not always be possible, as it depends on your Media Type Layouts. 15 of 23 9/18/14 9:16 AM

16 Add Content Site Manager Community Extranet - TERMIN... Set the Media Attributes Width - allows you to modify the current width. If modifying the width or the height, it is recommended to first select Contrain Proportions to ensure the image does not get distorted. Height - allows you to modify the current height. Border - you can define borders in the CSS and reference them here. Margin - allows you to insert a margin between the image and the text when the text has been wrapped around the image. The value needs to be spcified with pixels (for example: 10px). Padding - allows you to insert padding around the image. The value needs to be specified with pixels (for example: 10px). Float - allows you to wrap the text around the image. Enter "left" and the image will float to the left and the text will wrap around the right hand side. Type "right" and the image will float right and the text will wrap around the left. Contrain Proportions - when modifying the width/height this ensures that the ratio and perspective of an image remain relative. 16 of 23 9/18/14 9:16 AM

17 Add Content Site Manager Community Extranet - TERMIN... Insert other Media from the Media Library Other media files are inserted following the same process as above. Not all file types will have Media Attributes to edit, and the attributes available may vary. For documents and PDFs you may be able to edit the display of the name in the Media Attributes. Insert Media from Elements in the Content Type Media Items can be inserted directly into a Content Type element. By adding media this way, the Content Type will control how the media is going to be output in the content. There are two ways this can be done; by selecting a media item from the Media Library or by selecting a media item from your Computer and uploading this directly into the Content Type. The first method uses a Media element, whereas the second method uses an Image or File element. Content Lock Timeout Minimum User Level: Contributor Site Manager Version: 7.3: When adding or modifying content, the piece of content is locked to your username to ensure that no other user can modify or access this content until your lock has expired. There are three ways a lock can expire: If you click Add/Update. If you click Cancel. If you leave your session idle for 30 minutes (or the time specified by your Administrator). 17 of 23 9/18/14 9:16 AM

18 Add Content Site Manager Community Extranet - TERMIN... Whilst adding or modifying content, a pop-up will display asking you to renew your lock on the piece of content, if it is about to expire. Click OK to renew it. This lock is valid for two minutes. An Administrator can edit the Content Time Lock from the Configuration if it needs to be longer or shorter. As it is a global setting, the time specified affects all users. Please note that if the timeout is set to less than two minutes, no pop-up is generated as the pop-up will show two minutes before the lock is due to time out. Content Placement Minimum User Level: Contributor Site Manager Version: 7.3: When creating a new piece of content, the Placement option is available under the Placement Tab. This allows you to manage where your new piece of content will be placed in relation to the list of existing content (if any). By default, new content is placed at the end of the list of content; however, placement of content can be controlled by the Section. If this is the first piece of content to be added to the section, the content placement can be ignored, as it will be the only piece of content. 1. To change the content placement, select the Placement tab. 18 of 23 9/18/14 9:16 AM

19 Add Content Site Manager Community Extranet - TERMIN Select the appropriate radio button to determine where on the list the content will appear. The piece of content can be placed above, below or between existing pieces of content. Channels Minimum User Level: Moderator Site Manager Version: 7.3: When adding a new piece of content, it is possible to specify which channel(s) the content will output to. A piece of content can be output to multiple channels, and the relevant channels are generally selected by default. This allows you to have, for instance, an intranet and website channel based on the same root where a piece of content needs to appear in both. 1. To specify a channel, select the Channels tab to display the Channel details. 2. All available channels are listed. If you have defined Alternative File Extensions in the Configuration this may limit the Channels which are available for a given section. For more information see Add a New Channel. The channels which are selected by default depend on the Content Handler Configuration. If a channel is added after content has been created, and all content within the channel branch needs to be updated to publish on the new channel, an Administrator might have to Reset the Channel. Minimum User Level: Contributor Site Manager Version: 7.3: 19 of 23 9/18/14 9:16 AM

20 Add Content Site Manager Community Extranet - TERMIN... Content Options When adding a new piece of content or modifying existing content, there are additional options available through the Options Tab. DOCv7.1 Content - Add Content - Options The options available relate to the publishing of a piece of content. The content owner, publish, expiry and review date as well as archive section options are version independent. Therefore, if set on a piece of content, they affect all the versions of that content. A piece of content which has previously been published will become unavailable on the published site if a publish date in the future is set, until the publish date is reached. Please use this feature with caution, as it may result in a page without content. The options can be used together to manage when the content will publish, expire, be reviewed and archived. All of the fields are optional; the Publish Date, Expiry Date and Review Date can be used independently for their sole purpose. The publish facility can be useful to manage content which must be published on a specific date and expire at a specific date in the future, for example a job vacancy, press release or event details. Publish Date - the date and time entered will determine when this piece of content will be published. The content must be approved prior to this date and time for it to be published on the date and time chosen. The Publish, Expiry and Review date can be input by means of the Date & Time Selector. 20 of 23 9/18/14 9:16 AM

21 Add Content Site Manager Community Extranet - TERMIN... Please note that setting the publish date will not start an actual publish of content in TERMINALFOUR Site Manager, but the content will publish the next time a publish is run after this date and time. Expiry Date - this is the date the content will expire. It is useful to select an archive section when specifying an expiry date. Content which expires without an archive section specified, automatically changes to a status of Expired. This is a safe way to remove content from your site if you do not want to delete it completely. To restore an Expired piece of content, select the content to modify it; the following pop-up will appear. DOCv7.1 Content - Add Content - Options - Wrong Date Review Date - this is the date you wish to review the content. An reminder is sent to the user who last modified the content, or to the owner (if one was set). Archive Section - allows you to specify a section for the content to go to once it has expired. If you are publishing lots of content, it may be a good idea to create an Archive Section to store expired content in. This way the content can be used and published again at a later date. Click in the field and select a section; the section id is inserted as a reference. 21 of 23 9/18/14 9:16 AM

22 Add Content Site Manager Community Extranet - TERMIN... Content Owner - lets you assign a Content Owner to a piece of content or it will inherit from the branch above. If a section ONLY has content with future publish dates set AND all that content is approved, it cannot be previewed. Once you have entered the relevant values, click Update to save your settings. Modifying Content with Publish Dates If you modify content which has a Review and/or Expirty date in the past, these dates are removed. Date & Time Selector Minimum User Level: Contributor Site Manager Version: 7.3: The Date & Time Selector is displayed when you attempt to populate a date element. The selector allows you to specify a date from the calendar and a time from the Hour and Minute bars. The following options are available in the Date Selector. Date: you can select the date, by clicking on the number for the date. Year: allows you to select the chosen year. Month: allows you to select the chosen month by using the arrows to switch to the chosen month. Today: allows you to select the current date. Clear: clears the current selection. Done: closes the pop-up and populates the element with the chosen date and time. Hour & Minute: the bars can be moved to set the desired hour and minute. Modify 22 of 23 9/18/14 9:16 AM

23 Add Content Site Manager Community Extranet - TERMIN... European Head Office TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK Tel Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 27 Nov Logout 23 of 23 9/18/14 9:16 AM

24 Modify Content Site Manager Community Extranet - TERM... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Modify Content Modify Content Site Manager Version: 7.3: +. Minimum User Level: Contributor Audience: Web Developer Modifying existing content can be done from within TERMINALFOUR Site Manager. Any changes made to existing content will need to be approved and published (and possibly "transferred") before the changes appear on the live site. There are many aspects to modifying content, all of which can be found detailed below: Reorder Content Content Locking Content Lock Timeout Content Drop-Down Menu Preview Mirror Content Duplicate Content Move Content Delete Content Deleting linked Content Deleting Mirrored Content Bulk Delete of Content History Comparing Versions Content Comparison Visual Comparison To modify an existing piece of content: 1. Select Modify Content from the Section Drop-Down Menu beside the section containing the content. 1 of 42 9/18/14 9:17 AM

25 Modify Content Site Manager Community Extranet - TERM Alternatively, go to Content and select Modify Content; then click on the section you wish to modify. 2 of 42 9/18/14 9:17 AM

26 Modify Content Site Manager Community Extranet - TERM... If the section in which the content is located is not visible: Click on the plus signs to expand the tree, until the section appears as an underlined link. Click the section where the content you wish to edit is located. You are presented with a list of all content contained in the selected section. The Existing Content section contains a number of items across different columns: Name - the name of the piece of content. 3 of 42 9/18/14 9:17 AM

27 Modify Content Site Manager Community Extranet - TERM... Version - the specific version or revision number for the piece of content. Content Drop-Down Menu - hover over this down-pointing arrow to display a pop-up menu which allows you to Modify, Preview, Mirror, Duplicate, Move, Delete, or show the History of an item of content. Status- the status of the content item: Draft - this is the status given to the content you have saved as draft. The content will not appear in the approval list. Approved - this is the status given to content once approved. Only approved content will be published. However, content in a pending section will not publish as the section prevents that from being possible. Pending - when content is added or updated, the status will by default be pending until someone approves it. Pending content does not publish, but if a previous version of the content is approved, this will continue to publish until the new version is approved. Inactive - if content is marked for deletion, the status will be set as inactive. This content also appears in the Recycle Bin and can be permanently deleted by an Administrator at any point. Expired - if an expiry date is set for content and the content is not moved to an archive section, the status will appear as expired. The content will not publish. Last Modified - the date on which the item of content was last modified. Move - allows you to change the order of an item of content on the page by clicking on the up and down arrows. You can also move an item of content directly to the top or bottom of a page. Lock - locks a content item's order, preventing it from being reordered. Each content item's placement order is either locked or unlocked, determined by whether or not automatic ordering is enabled for the parent section at the time of the section's creation. This value is only alterable if automatic ordering is enabled. 3. Click the underlined content item's name which you want to modify. 4 of 42 9/18/14 9:17 AM

28 Modify Content Site Manager Community Extranet - TERM Edit the piece of content as described in the Add Content section. 5. Click Update or Save as Draft to save the changes to this piece of content. You may also have the option to Update & Approve or even Publish Now, depending on how your system is configured.this can only be configured for Moderators, Power Users and Administrators. Please note that only Administrators are permitted to "Update and Approve" or "Publish Now" when a section has a workflow applied to it. Failing to click Save as Draft, Update or Update & Approve or Publish Now and navigating away from this screen will result in losing content. 5 of 42 9/18/14 9:17 AM

29 Modify Content Site Manager Community Extranet - TERM... Reorder Content Minimum User Level: Contributor Site Manager Version: 7.3: All the content items associated with the current section and the order in which they appear are displayed on the Content tab. By default, content is listed in a section in the order in which they were added. The content tab displays all content currently within the section. Existing content can be modified from this screen by using the Content Drop-Down Menu which also gives access to other content modification options. Automatic Ordering Automatic Ordering can be set to automatically order current and future content. This can be disabled at any point by de-selecting the option and can also be enabled BEFORE any content is added to the section. 1. To enable automatic ordering, select the Enabled check box. By default, the content already added is locked. This is displayed with a âœ, whereas content with a ✠is unlocked. 6 of 42 9/18/14 9:17 AM

30 Modify Content Site Manager Community Extranet - TERM... The Method drop-down list enables you to choose one of six ordering options: 7 of 42 9/18/14 9:17 AM

31 Modify Content Site Manager Community Extranet - TERM... Alphabetical (A-Z) - arrange the content items alphabetically from A to Z. Alphabetical (Z-A) - arrange the content items from Z to A, i.e. in reverse alphabetical order. Publish Date (Recent First) - arrange the content items according to the Publish Date set in the Content Options, most recent first. Publish Date (Recent Last) - arrange the content items according to the Publish Date set in the Content Options, most recent last. Last Updated (Recent First) - arrange the content items according to when they were last updated. The most recently updated item will be listed first and the last item to be updated will come last. Last Updated (Recent Last) - arrange the content items according to when they were last updated. The most recently updated item will be listed last and the last item to be updated will come first. 2. Select the Method option you wish to use. 3. Lock or unlock items as appropriate. 4. Click Save Changes. 8 of 42 9/18/14 9:17 AM

32 Modify Content Site Manager Community Extranet - TERM... Manual Ordering You can manually reorder content by using the move arrows. 1. Click the Move Up or Move Down arrow associated with the content item you wish to move up or down. 9 of 42 9/18/14 9:17 AM

33 Modify Content Site Manager Community Extranet - TERM... You can also choose to move an item to the top or bottom of the order: 2. Click the Move to Top arrow or Move to Bottom arrow associated with the content item that you wish to move to the top or to the bottom respectively. 10 of 42 9/18/14 9:17 AM

34 Modify Content Site Manager Community Extranet - TERM Click Save Changes once you have made all of your changes. Lock The position of a content item can be locked in place, preventing it from being re-ordered. Its default status is decided by whether or not automatic ordering is enabled for its parent section at the time of the section's creation. 1. To lock a particular content item, select the Lock check-box associated with the content item you wish to lock. 11 of 42 9/18/14 9:17 AM

35 Modify Content Site Manager Community Extranet - TERM To unlock a particular content item, deselect the Lock check-box associated with the content item you wish to lock. Lock/Unlock All You can also choose to lock or unlock all content items. 1. Click the Lock/Unlock All button to lock all items (if none are locked) or to unlock all items (if any are locked). 12 of 42 9/18/14 9:17 AM

36 Modify Content Site Manager Community Extranet - TERM... Content Locking Minimum User Level: Contributor Site Manager Version: 7.3: Content currently being updated by a user is shown in the list as "locked". A small lock icon will be displayed beside the name of the content item. 13 of 42 9/18/14 9:17 AM

37 Modify Content Site Manager Community Extranet - TERM... Placing your mouse over the icon will display the username of the user currently editing the piece of content. 14 of 42 9/18/14 9:17 AM

38 Modify Content Site Manager Community Extranet - TERM... If you click on the content to modify it (and if you are not the person who owns the lock) a message will be displayed to inform you that the content is currently being edited by another user. Should a user forget to update or cancel the content, the content will remain locked until the lock expires. The expiration of the content lock will occur based on a system configuration setting set up by an Administrator. Content Lock Timeout Minimum User Level: Contributor Site Manager Version: 7.3: When adding or modifying content, the piece of content becomes locked to your username; therefore no other user can modify or access this content until your lock has expired. There are three ways this lock expires; by you clicking Add/Update/Save as Draft, clicking Cancel or leaving your session idle for 30 minutes (or whatever time frame is set by your Administrator), whereby your lock expires. While adding or modifying content, depending on your configuration, within a period of time a pop-up will display asking if you wish to renew your lock on the piece of content. Click OK to renew it. 15 of 42 9/18/14 9:17 AM

39 Modify Content Site Manager Community Extranet - TERM... An Administrator can edit the time limit through the configuration. 1. Go to Tools and select Configuration. 2. Locate the Content Lock Timeout section. 3. Modify the value for minutes. 4. Click Update to save new settings. It should be noted that if the timeout is set to less than two minutes, no pop-up is generated as the pop-up will show two minutes before the lock is due to timeout. Content Drop-Down Menu Minimum User Level: Contributor Site Manager Version: 7.3: The Content Drop-Down Menu enables you to apply various different actions to items of content within a section. 1. To access the Content Drop-Down Menu, hover the mouse over the arrow beside the content item you wish to modify. 16 of 42 9/18/14 9:17 AM

40 Modify Content Site Manager Community Extranet - TERM There are a number of available options: Modify - enables you to modify the selected piece of content. This has the same effect as clicking the name of the content item (if it is hyperlinked). Preview - enables you to preview the selected piece of content to visualise how it will look on your site before you update the content. Mirror - enables you to mirror a piece of content. Selecting this will launch a pop-up window containing the site structure. This enables you to choose the destination location. Any changes made to the original mirrored piece will be reflected in the mirrored item. Duplicate - enables you to create a copy of a piece of content. Selecting this will launch a pop-up window containing the site structure. This enables you to choose the destination location. The duplicated content item is its own separate entity and any changes made to this, or the original item, will not impact each other. Move - enables you to move content from one section to another. Selecting this will launch a pop-up window containing the site structure. This enables you to choose the destination location. Delete - select this if you wish to delete the piece of content. If content is marked for deletion, the status will be set as inactive. This content also appears in the Recycle Bin and can be permanently deleted by an Administrator at any point. History - enables you to view the history of all versions of content created Minimum User Level: Contributor Site Manager Version: 7.3: 17 of 42 9/18/14 9:17 AM

41 Modify Content Site Manager Community Extranet - TERM... Preview To get an idea of what content will look like, you may wish to preview it. This is possible as long as the Content Type uses the same Content Layout Name as is specified in the Channel Type (e.g. text/html). Previewing a piece of content will open the section in a new tab or window (this depends on the browser) and display the content as it will appear when it is published. The preview window will not reflect any changes made to content after the preview is first generated. In order to view subsequent modifications, the earlier preview pane must be reloaded to generate an updated preview. 1. To preview content, hover the mouse over the Content Drop-Down Menu associated with your content. 2. Select Preview from the menu. 3. A window opens, showing the channels to which the current section is published. Select the relevant channel by either clicking on the channel name or selecting the relevant radio button, followed by clicking Submit. If only one channel is published, this window will not open and you will not be asked to select a channel. 18 of 42 9/18/14 9:17 AM

42 Modify Content Site Manager Community Extranet - TERM The preview screen opens in a new window or tab. Once you have reviewed your content in this section, simply close the preview window or tab. Pending sections will only be shown if this has been enabled via the Publish Handler. If a section ONLY has content with future publish dates set, it cannot be previewed (even if the content is approved). Mirror Content Minimum User Level: Contributor Site Manager Version: 7.3: Mirror content is a facility available which allows you to create a mirror of a piece of content in a different section. When content has been mirrored to a different section, a "copy" is made in the selected section. Any changes made to the original piece will subsequently affect the mirrored piece and visa versa. Regardless of how many changes are made in the original or mirrored pieces, all pieces will remain to be identical copies of each other. Each mirrored piece of content will display the same version. This facility can be useful for content which contains office opening hours, contact details or event information or any information which users may want to share across functional units or departments. Note: When content is mirrored from one section to another, if the Content Layout for that content requires a specific Extension, there could be conflicts with the existing content or Page Layouts in the target sections. 19 of 42 9/18/14 9:17 AM

43 Modify Content Site Manager Community Extranet - TERM... To Mirror a Piece of Content 1. Locate the piece of content by selecting the section where it is located. 2. Hover the mouse over the Content Drop-Down Menu beside the content item and select Mirror. 3. The Site Structure screen will appear; select the section where you wish to mirror the content to. 20 of 42 9/18/14 9:17 AM

44 Modify Content Site Manager Community Extranet - TERM... Content which has been mirrored will be displayed with a small "snowflake" icon. Hover the mouse over the snowflake icon to view mirrored locations. 21 of 42 9/18/14 9:17 AM

45 Modify Content Site Manager Community Extranet - TERM... Should you try to delete a piece of content which has been mirrored, it will warn you and give you the option to delete all versions of this content or just this instance. Bulk Mirror Bulk Mirror lets you select multiple pieces of content and mirror these to a new location. To Bulk Mirror multiple pieces of content: 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content items you want to mirror. 2. Check the boxes beside the Content Name to select the content items you wish to mirror. 3. Hover over the Content Drop-Down Menu below all the content items and select Bulk Mirror. It turns yellow (active) once one or more pieces of content are checked. 22 of 42 9/18/14 9:17 AM

46 Modify Content Site Manager Community Extranet - TERM The Site Structure opens. Select the section you wish to mirror content to by clicking on the section's name. Content which has been mirrored will be displayed with a small "snowflake" icon. Should you try to delete a piece of content which has been mirrored, it will warn you and give you the option to delete all versions of this content or just this instance. If you wish to mirror an entire section, see Mirror Branch. Duplicate Content Minimum User Level: Contributor Site Manager Version: 7.3: Allows you to create a copy of a piece of content. Selecting this will launch a pop-up window containing the site structure. This enables you to choose the destination location. The duplicated content item is its own separate entity and any changes made to this, or the original item, will not impact each other. When content is Duplicated from one section to another, if the Content Layout for that content requires a specific Extension, there could be conflicts with the existing content or Page Layout in the target sections. For more information see Adding Content with Alternative File Extensions under Add Content. To Duplicate a Piece of Content 23 of 42 9/18/14 9:17 AM

47 Modify Content Site Manager Community Extranet - TERM From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content. 2. Hover the mouse over the Content Drop-Down Menu beside the content you want to duplicate and select Duplicate. 3. Once the Site Structure opens, select the section you wish to duplicate the content to. Duplicated content appears as a new piece of content. No matter what version the original content was, the new one will be version 0.1 to begin with, and both versions will remain independent of each other. Bulk Duplicate Bulk Duplicate lets you select multiple pieces of content and duplicate them to a new location. To Bulk Duplicate multiple pieces of content: 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content items you want to duplicate. 2. Check the boxes beside the Content Name to select the content items you wish to duplicate. 3. Hover over the Content Drop-Down Menu below all the content items and select Bulk Duplicate. It turns yellow (active) once one or more pieces of content are checked 24 of 42 9/18/14 9:17 AM

48 Modify Content Site Manager Community Extranet - TERM The Site Structure is displayed; select the section you wish to duplicate the selected content to by clicking on the section's name. Move Content Minimum User Level: Contributor Site Manager Version: 7.3: Allows you to move a piece of content to a different section of your website. Selecting this will display the Site Structure screen, enabling you to choose the destination location. To Move a Piece of Content 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content you want to move. 2. A list of the section's content is displayed; hover the mouse over the Content Drop-Down Menu beside the content you want to move and select Move. 25 of 42 9/18/14 9:17 AM

49 Modify Content Site Manager Community Extranet - TERM The Site Structure is displayed; select the section you want to move the content to. Bulk Move Bulk Move lets you move multiple pieces of content to a new location. To Bulk Move multiple pieces of content: 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content items you want to move. 2. Check the boxes beside the Content Name to select the content items you wish to move. 3. Hover over the Content Drop-Down Menu below all the content items and select Bulk Move. It turns yellow (active) once one or more pieces of content are checked 4. The Site Structure is displayed; select the section you wish to move the selected content to by clicking on the section's name. Delete Content Minimum User Level: Contributor Site Manager Version: 7.3: When you delete a piece of content in TERMINALFOUR Site Manager, you do not remove it from the system immediately. Instead, an Administrator will approve the deletion before it disappears from view. Once this is done, the content and its history will be gone from the database. 26 of 42 9/18/14 9:17 AM

50 Modify Content Site Manager Community Extranet - TERM... Delete Content via the Section Drop-Down Menu 1. From the Site Structure, select Delete Content from the Section Drop-Down Menu beside the section containing the content you want to delete. 2. You are presented with a list of all content contained within the selected section. Check the box beside the Title of the Content, or pieces of Content, you want to delete. 27 of 42 9/18/14 9:17 AM

51 Modify Content Site Manager Community Extranet - TERM When prompted, click Delete to confirm that you want to change the content's status to inactive. If you do not want to change the status, navigate away from this screen. 4. You will return to the Site Structure screen. The content status is updated to "Inactive" and a copy is moved to the recycle bin. Only an Administrator has access to removing this completely from Recycle. Delete Content via the Content Menu 1. From Content, select Delete Content. The main screen will change to display the site structure. 2. Click the Section where the content you wish to delete is located. 28 of 42 9/18/14 9:17 AM

52 Modify Content Site Manager Community Extranet - TERM You are presented with a list of all content contained within the selected section. Check the box beside the Title of the Content, or pieces of Content, you want to delete. 4. Click Delete to confirm that you want to change the content's status to inactive. If you do not want to change the status, navigate away from this screen. 5. You will return to the Site Structure screen. The content status is updated to "Inactive" and a copy is moved to the recycle bin. Only an Administrator has access to removing this completely from Recycle. Note: The content can be either further modified or restored by a Contributor, Moderator, Power User or Administrator. If you have mistakenly set a piece of content to inactive, you are able to reinstate it by modifying the content again and clicking Update. This will update the content status from inactive to pending. This assumes the content has not yet been removed from the Recycle Bin. 29 of 42 9/18/14 9:17 AM

53 Modify Content Site Manager Community Extranet - TERM... In order to delete the content from the live website, a Publish must be run to reflect the changes made in TERMINALFOUR Site Manager. Restore Deleted Content Deleted content can be restored once it still appears in Recycle as it has not been deleted completely at this point. From the Section Drop-Down Menu: 1. Select Modify Content next to the section containing the piece of content you wish to restore. 2. Open the content and click Update. From the Content Menu: 1. Select Modify Content 2. Click on the section which contains the content you wish to restore. 3. Open the content and click Update. The content has now been restored and is at a status of pending. Deleting Linked Content Minimum User Level: Contributor Site Manager Version: 7.3: If the piece of content you are about to delete is linked to from a separate piece of content, a warning will appear. 1. If you want to proceed and delete the content regardless, click Delete Content. Be aware that deleting content which is being linked to from a different piece of content will result in a broken link. 30 of 42 9/18/14 9:17 AM

54 Modify Content Site Manager Community Extranet - TERM... Deleting Mirrored Content Minimum User Level: Contributor Site Manager Version: 7.3: If the content you are deleting is mirrored elsewhere in the Site Structure, upon clicking Delete you will be prompted to confirm. If you want to delete all versions of the content, click Delete Content. If you want to remove only the version in the current section, whilst keeping the versions in other locations of your Site Structure, choose Remove from Section. Minimum User Level: Contributor Site Manager Version: 7.3: 31 of 42 9/18/14 9:17 AM

55 Modify Content Site Manager Community Extranet - TERM... Bulk Delete Content Bulk Delete lets you select multiple pieces of content and delete them. To Bulk Delete multiple pieces of content: 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content items you want to delete. 2. Check the boxes beside the Content Name to select the content items you wish to delete. 3. Hover over the Content Drop-Down Menu below all the content items and select Bulk Delete. It turns yellow (active) once one or more pieces of content are checked 3. Select Bulk Delete to set the selected pieces of content as Inactive. 4. You will be asked to confirm that you want to delete the content; click OK to confirm the deletion. Click Cancel if you do not want to delete the content. 32 of 42 9/18/14 9:17 AM

56 Modify Content Site Manager Community Extranet - TERM The content will be marked as inactive. View Content History Minimum User Level: Contributor Site Manager Version: 7.3: TERMINALFOUR Site Manager keeps a history of all versions of content created. This enables you to view all items saved in history, compare versions and revert to a previous version at any stage. Access the History of Content: 1. From the Site Structure, select Modify Content from the Section Drop-Down Menu beside the section containing the content you wish to view the history of. 2. A list of content items are displayed; beside the relevant content item, hover the mouse over the Content Drop-Down Menu. 33 of 42 9/18/14 9:17 AM

57 Modify Content Site Manager Community Extranet - TERM Select History from the Content Drop-Down Menu. A history of the piece of content is displayed. 34 of 42 9/18/14 9:17 AM

58 Modify Content Site Manager Community Extranet - TERM Click View next to the content version to open the content in preview. 35 of 42 9/18/14 9:17 AM

59 Modify Content Site Manager Community Extranet - TERM... A new browser window/tab will open, displaying the content version you selected to view. After viewing, close the browser window/tab to return to Content History. Compare Different Versions of the Content 1. Follow the steps mentioned above to access your Content History. 2. Select Compare for the two versions you wish to compare, then click either Content Comparison or Visual Comparison. For more information, see Comparing Versions. Use Previous Version of Content It is possible to revert to a previous version of content; click Set Active next to the content version you wish to use. 36 of 42 9/18/14 9:17 AM

60 Modify Content Site Manager Community Extranet - TERM... The version currently in use is the one for which there will be no Set Active option. When you Set Active a past version of your content, you will be asked to confirm this action. You will find that version listed more than once on your Content History, as it will be displayed for each time it has previously been used. Comparing Versions Minimum User Level: Contributor Site Manager Version: 7.3: TERMINALFOUR Site Manager allows you to compare two different versions of a piece of content. This facility can be useful if you are approving content and need an overview of what modifications were made on a particular piece of content. Please note that you can only compare two versions at a time. 37 of 42 9/18/14 9:17 AM

61 Modify Content Site Manager Community Extranet - TERM... Compare two Versions 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content you wish to view the compare versions of. 2. A list of content items are displayed; beside the relevant content item, hover the mouse over the Content Drop-Down Menu and select History. 3. In the Compare column, check the two versions of content you want to comapre. 38 of 42 9/18/14 9:17 AM

62 Modify Content Site Manager Community Extranet - TERM Click either Content Comparison or Visual Comparison, depending on how you would like to compare the content versions. Content Comparison Minimum User Level: Contributor Site Manager Version: 7.3: Selecting Content Comparison causes a new window/tab to appear in your browser showing the Content Type elements you are able to select for comparison. 1. Select the element you would like to compare. 2. Select either HTML or Text comparison mode. 39 of 42 9/18/14 9:17 AM

63 Modify Content Site Manager Community Extranet - TERM... The new window/tab may state that there is no difference between the two versions; you can then select a different element of the content to compare from the drop-down. If there are changes between the two versions, the comparison details will display. The content comparison is colour coded to show content which has been either Changed, Added or Removed. Comparing content in Text mode will only compare the visible text in the field and will not compare any HTML code changes. Comparing content in HTML mode will compare both the visible text in the field as well as any HTML code changes When comparing versions, there are two additional options available Up - allows you to move up a level and bring you back to the Content Elements Screen. Swap - allows you to swap the left and right columns. In the Content Comparison pop-up window, you are either able to: 40 of 42 9/18/14 9:17 AM

64 Modify Content Site Manager Community Extranet - TERM... Change the field element which is being compared. Toggle between Text and HTML mode. When you are finished comparing the two versions of content, you can close the Content Comparison window/tab to return to the History screen. Visual Comparison Minimum User Level: Contributor Site Manager Version: 7.3: Selecting Visual Comparison causes a pop-up window to appear showing the differences between the two versions of content in a preview of your webpage. Content which has been Added is higlighted in Green and content which has been Removed is highlighted in red. If a default channel has not been set, you will need to select the channel you wish to view the comparison in. When you are finished comparing the two versions of content, you can close the Visual Comparison window/tab to return to the History screen. Modify European Head Office 41 of 42 9/18/14 9:17 AM

65 Modify Content Site Manager Community Extranet - TERM... TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK Tel Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 19 Aug Logout 42 of 42 9/18/14 9:17 AM

66 Delete Content Site Manager Community Extranet - TERM... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Delete Content Delete Content Site Manager Version: 7.3: +. Minimum User Level: Contributor Audience: Content Author When you delete a piece of content in TERMINALFOUR Site Manager, you do not remove it from the system immediately. Instead, an Administrator will approve the deletion before it disappears from view. Once this is done, the content and its history will be gone from the database. Delete Content via the Section Drop-Down Menu 1. From the Site Structure, select Delete Content from the Section Drop-Down Menu beside the section containing the content you want to delete. 1 of 9 9/18/14 9:18 AM

67 Delete Content Site Manager Community Extranet - TERM You are presented with a list of all content contained within the selected section. Check the box beside the Title of the Content, or pieces of Content, you want to delete. 3. When prompted, click Delete to confirm that you want to change the content's status to inactive. If you do not want to change the status, navigate away from this screen. 4. You will return to the Site Structure screen. The content status is updated to "Inactive" and a copy is moved to the recycle bin. Only an Administrator has access to removing this completely from Recycle. 2 of 9 9/18/14 9:18 AM

68 Delete Content Site Manager Community Extranet - TERM... Delete Content via the Content Menu 1. From Content, select Delete Content. The main screen will change to display the site structure. 2. Click the Section where the content you wish to delete is located. 3. You are presented with a list of all content contained within the selected section. Check the box beside the Title of the Content, or pieces of Content, you want to delete. 3 of 9 9/18/14 9:18 AM

69 Delete Content Site Manager Community Extranet - TERM Click Delete to confirm that you want to change the content's status to inactive. If you do not want to change the status, navigate away from this screen. 5. You will return to the Site Structure screen. The content status is updated to "Inactive" and a copy is moved to the recycle bin. Only an Administrator has access to removing this completely from Recycle. Note: The content can be either further modified or restored by a Contributor, Moderator, Power User or Administrator. If you have mistakenly set a piece of content to inactive, you are able to reinstate it by modifying the content again and clicking Update. This will update the content status from inactive to pending. This assumes the content has not yet been removed from the Recycle Bin. In order to delete the content from the live website, a Publish must be run to reflect the changes made in TERMINALFOUR Site Manager. Restore Deleted Content Deleted content can be restored once it still appears in Recycle as it has not been deleted completely at this point. From the section drop-down Menu: 1. Select Modify Content next to the section containing the piece of content you wish to restore. 2. Open the content and click Update. From the Content Menu: 1. Select Modify Content 2. Click on the section which contains the content you wish to restore. 3. Open the content and click Update. The content has now been restored and is at a status of pending. 4 of 9 9/18/14 9:18 AM

70 Delete Content Site Manager Community Extranet - TERM... Deleting Linked Content Minimum User Level: Contributor Site Manager Version: 7.3: If the piece of content you are about to delete is linked to from a separate piece of content, a warning will appear. 1. If you want to proceed and delete the content regardless, click Delete Content. Be aware that deleting content which is being linked to from a different piece of content will result in a broken link. Deleting Mirrored Content Minimum User Level: Contributor Site Manager Version: 7.3: If the content you are deleting is mirrored elsewhere in the Site Structure, upon clicking Delete you will be prompted to confirm. 5 of 9 9/18/14 9:18 AM

71 Delete Content Site Manager Community Extranet - TERM... If you want to delete all versions of the content, click Delete Content. If you want to remove only the version in the current section, whilst keeping the versions in other locations of your Site Structure, choose Remove from Section. Bulk Delete Content Minimum User Level: Contributor Site Manager Version: 7.3: Bulk Delete lets you select multiple pieces of content and delete them. To Bulk Delete multiple pieces of content: 1. From the Site Structure screen, select Modify Content from the Section Drop-Down Menu beside the section containing the content items you want to delete. 2. Check the boxes beside the Content Name to select the content items you wish to delete. 3. Hover over the Content Drop-Down Menu below all the content items and select Bulk Delete. It turns yellow (active) once one or more pieces of content are checked 6 of 9 9/18/14 9:18 AM

72 Delete Content Site Manager Community Extranet - TERM Select Bulk Delete to set the selected pieces of content as Inactive. 4. You will be asked to confirm that you want to delete the content; click OK to confirm the deletion. Click Cancel if you do not want to delete the content. 7 of 9 9/18/14 9:18 AM

73 Delete Content Site Manager Community Extranet - TERM The content will be marked as inactive. Modify European Head Office TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK Tel 8 of 9 9/18/14 9:18 AM

74 Delete Content Site Manager Community Extranet - TERM Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 21 Mar Logout 9 of 9 9/18/14 9:18 AM

75 TinyMCE Site Manager Community Extranet - TERMINA... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Add Content > TinyMCE TinyMCE Site Manager Version: 7.3: +. Minimum User Level: Contributor Audience: The default editor used in TERMINALFOUR Site Manager is TinyMCE. An Administrator can hide options from the editor; the information below describes the default menu options. Options Overview TinyMCE Name Description Clear Document Bold Italics Underline Align left Align center Align right Align full Clears existing content from the editor. Changes the text to bold. Changes the text to Italics. Underlines the text. Justifies the text left. Justifies the text centered. Justifies the text right. Justifies the entire text. 1 of 7 9/18/14 9:14 AM

76 TinyMCE Site Manager Community Extranet - TERMINA... TinyMCE Name Description Styles Paragraph Copy Cut Paste Paste from Plain Text Paste from Plain Word Select All Insert Web Link Unlink Insert/edit anchors Edit HTML source Find Find/Replace Unordered list Ordered list Indent Outdent Blockquote Undo Redo Citation Abbreviation Insert horizontal rule Subscript Superscript Insert custom character Enlarge Editor Insert Section Link Allows you to apply custom styles. Text format options for headings, paragraphs, etc. Copies text to the clipboard. Cuts text and places it on the clipboard. Pastes content copied to the clipboard. Pastes text in Plaintext format. Pastes text with Word Formatting. Selects all content. Inserts a Web Link or links to an Anchor. Removes a Link. Allows you to set anchors. Allows you to Edit the HTML Allows you to search for words. Finds and replaces words in the text. Inserts a bulleted list. Inserts a numbered list. Indents the selected text. Outdents the selected text. Defines a blockquotation within a text. For undoing the last change made. For redoing the last change which was undone. Inserts a Citation. Inserts an Abbreviation. Inserts horizontal rule. Changes text to Subscript. Changes text to Superscript. Allows you to insert a custom character. Maximises the editor. Allows you to insert a link to a section. 2 of 7 9/18/14 9:14 AM

77 TinyMCE Site Manager Community Extranet - TERMINA... TinyMCE Name Description Insert Content Link Insert Media Spell Check Remove all formatting Inserts a new table Table row properties Allows you to insert a link to a piece of content. Insert item from Media Library. Executes a spell check. Removes text formatting. Allows you to insert an accessible table into your content. Displays the properties for a row. Table cell properties Allows you to view cell properties. Insert New Row Before Insert New Row After Delete This Row Inserts a new row before the one selected. Inserts a new row after the one selected. Deletes the row selected. Insert New Column BeforeInserts a new column before the column currently selected. Insert New Column After Inserts a new column after the column currently selected. Delete This Column Merge The Selected Cells Split This Cell In Two Deletes the column selected. Joins two cells together to make one cell. Divides one cell into two individual cells. Shortcuts Some menu items have keyboard shotcuts. Formatting When copying and pasting content from an external source (i.e. Word, Excel, etc.), any formats previously applied will typically be changed to their HTML equivalent - or completely removed if there is no HTML equivalent. A user who requires a screen reader will have difficulties understanding content which does not have the correct formatting applied; as a result, the formatting of your content is important not only to control the display but also to make it possible for screen readers to "interpret" content correctly. 3 of 7 9/18/14 9:14 AM

78 TinyMCE Site Manager Community Extranet - TERMINA... Spell Check Content When you run a spell check, the system first checks the global dictionary and then your "own" dictionary. Your own dictionary is stored within the TERMINALFOUR Site Manager database. If words are not found in the dictionary, you can add them to your own dictionary or ignore them, or if any suggestions are provided, you can select to change your current spelling to the suggested spelling. Find and Replace You can search for words and even replace them with others if needed by using the Find and Replace option. 4 of 7 9/18/14 9:14 AM

79 TinyMCE Site Manager Community Extranet - TERMINA... Table Properties Specify the number of columns and rows and decide if the first column/row should be a header. You can enter a caption as well as a summary. The caption will appear as a heading over the table, whereas the summary will be "invisible" but is used to provide additional information for screen reader users. For further information, see documentation on how to insert a table. The version of TinyMCE is tied to the TERMINALFOUR Site Manager version (historically, HTML Area was distributed separately in some cases). Editor Keyboard Shortcuts Minimum User Level: Contributor Site Manager Version: 7.3: 5 of 7 9/18/14 9:14 AM

80 TinyMCE Site Manager Community Extranet - TERMINA... Editor keyboard shortcuts The following table lists the available shortcuts within the TinyMCE editors. These work in Chrome, Internet Explorer and FireFox, but may also work in other browsers. Editor icons Option Shortcut Bold Italics Ctrl + b Ctrl + i UnderlineCtrl + u Cut Copy Paste Undo Ctrl + x Ctrl + c Ctrl + v Ctrl + z Heading 1 Ctrl + 1 Heading 2Ctrl + 2 Heading 3Ctrl + 3 Heading 4Ctrl + 4 Heading 5Ctrl + 5 Heading 6Ctrl + 6 HyperlinkCtrl + k Find Ctrl + f Modify Select all Ctrl + a European Head Office TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK 6 of 7 9/18/14 9:14 AM

81 TinyMCE Site Manager Community Extranet - TERMINA... Tel Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 04 Apr Logout 7 of 7 9/18/14 9:14 AM

82 Media Library Site Manager Community Extranet - TERMI... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Media Library Media Library Site Manager Version: 7.3: +. Minimum User Level: Contributor Audience: Content Author, Web Developer By default, everyone has read only access to the Media Library, and only Administrators have read and write access. To change a user's access rights, go to Modify Category.The Media Library is the area within TERMINALFOUR Site Manager which is used to store media files. Various types of files can be stored within the Media Library such as images, Word Documents, Adobe PDF Documents, video files, etc. As a default, any user can access these files to use them in content, but only Administrators or users who have been granted access, can add and modify files in the Media Library. Read access can also be removed. All content in the Media Library is created using a System Type called Media Type. This is the only Content (System) Type associated with the Media Library. The Media Library can be accessed from many parts of the system, e.g. directly from the content if you have a Media or HTML element. Power Users and Administrators, however, also have direct access to the Media Library from most assets. The Media Library can also be accesses as a stand-alone item from the Content menu or via WebDAV. The Media Library is categorised to allow you to structure your media items. No default categories are defined, and the examples used in this documentation are for illustrative purposes only. Interface 1 of 39 9/18/14 9:19 AM

83 Media Library Site Manager Community Extranet - TERMI... Resize Categories view (A) - allows you to expand or minimise the categories view. Options menu (B) - The options menu provides category options which allow you to add and delete categories (folders). Categories (C) - displays the hierarchy of available categories. Add Media (D) - the Add Media button allows you to add new Media to the Media Library, if you have been granted write access. If this is not the case, this button will not display at all. Search (E) - allows you to search for items in the Media Library. You can search by name, keywords or description. Jump (F) - allows you to search for media items by ID. To find the ID of a media item, modify the item and the ID will display in the URL. The ID is also part of a Media T4 Tag. Filter (G) - allows you to filter which file types are displayed. This list is generated based on the Media Types in the Configuration. Views (H) - allow you to select how the media items are displayed. Click the icons to toggle between Detailed Mode and Preview Mode. Media Items (I) - this areas displays the content of the chosen category. Resize Categories View The categories toggle buttons allow you to expand or minimise the categories pane. 2 of 39 9/18/14 9:19 AM

84 Media Library Site Manager Community Extranet - TERMI... Options menu From the Options menu you can Add/Delete categories (folders). This can be done by Moderators and above, and it requires write access to the category you wish to add the new category to. 3 of 39 9/18/14 9:19 AM

85 Media Library Site Manager Community Extranet - TERMI... Search Search allows you to search for media items by name, keywords or description. You can also search by entering the first letter(s) if the exact name is unknown. Additionally, you can search for items by just entering the extension. Filter To specify which type of file you want to look for, you can use the drop-down menu to select the type. 4 of 39 9/18/14 9:19 AM

86 Media Library Site Manager Community Extranet - TERMI... Views Media items can be viewed as Detailed or Preview. The default value is specified in the Media Handler but can be changed by the user by clicking the different Views. 5 of 39 9/18/14 9:19 AM

87 Media Library Site Manager Community Extranet - TERMI... In this section you can read about the following topics: Create a Main Category Create a Sub-Category Modify Category Delete a Category Rename a Category Move a Category Add a Media Item Image Variants Modify a Media Item Delete a Media Item Media Approval Add Media Items using WebDAV Restore an older version of a Media Item Create a Main Category Minimum User Level: Administrator Site Manager Version: 7.3: A Main Category is a category located directly under the root of the Media Library. Main Categories can only be created by Administrators. 1. To create a Main Category, right-click on "Categorised" (the root section of the Media Library) and select Add Main Category. Alternatively, select the "Categorised" folder; hover over Options and select Add Category. 2. Enter the name of the category and click OK. A new Main Category has been created. 6 of 39 9/18/14 9:19 AM

88 Media Library Site Manager Community Extranet - TERMI... Create a Sub-Category Minimum User Level: Administrator Site Manager Version: 7.3: The hierarchy of the Media Library can be as deep as needed. Sub-Categories are added within Main Categories, and then additional Sub-Categories can be added within these Sub-Categories, etc. When building the hierarchy of the Media Library, you should consider how users are going to find the media items. Whilst you cannot set a limit as to how many items can be added to a category, you can facilitate a good category structure with logical names. 1. To create a Sub-Category, right-click on the relevant category (the parent category of the category you wish to create) and select Add Sub-Category. Alternatively, select the relevant parent category; hover over Options and select Add Category. Enter a name for the new category and click OK. A new Sub-Category has been created. 7 of 39 9/18/14 9:19 AM

89 Media Library Site Manager Community Extranet - TERMI... Modify Category Minimum User Level: Administrator Site Manager Version: 7.3: You can make changes to several aspects of your categories, as detailed below. 1. Right-click on the Category you wish to modify and select Modify Category. The Modify Category window is displayed. This contains a number of tabs relating to the current category, i.e. General, Write Access, Read Access, Workflow, Media Categories, Auto Publish and Access Control. General 8 of 39 9/18/14 9:19 AM

90 Media Library Site Manager Community Extranet - TERMI... The General tab provides the path of the current category. You cannot make any changes here. Write Access & Read Access The Write Access tab allows you to modify which users have write access to the category and its sub-categories and the Read Access tab allows you to modify which users have read access to the category and its sub-categories. Write Access: users/groups with write access to a category in the Media Library are able to upload media to the category and its sub-categories. They can also read (use) the media in those catergories. Read Access: users/groups with read access to a category in the Media Library are able to use media 9 of 39 9/18/14 9:19 AM

91 Media Library Site Manager Community Extranet - TERMI... within that category and its sub-categories. By default, all users have read access to all categories, and Administrators have read and write access to all categories. Each category can have its own set of access rights, so you can determine exactly which users have access to what. 1. In the Write Access tab, search for the user's or group's name and click on the plus symbol to grant write access to the category. Access can be removed by expanding the Current Users and clicking on the minus symbol beside the user's or group's name to remove them. 2. Click Update to save the changes. To change the Read Access, select the option to Define User Access Rights on this Category and then assign read access on a user or group basis the same way as outlined above for Write Access. 10 of 39 9/18/14 9:19 AM

92 Media Library Site Manager Community Extranet - TERMI... The Media Handler can be configured to hide all Read Only categories. Workflow The Workflow tab allows you to apply a workflow to a category. This is set up in the same way as a standard Workflow. By default, all media items are automatically approved when added. The media items can hence be used immediately in content. If you apply a workflow, the media items must be approved before they can be seen in the Media Library and they can hence not be used in content until they have been approved. 1. If you wish to apply a workflow to a category in the Media Library, simply select the relevant workflow from the drop-down list. 2. Click Update to save the changes. 11 of 39 9/18/14 9:19 AM

93 Media Library Site Manager Community Extranet - TERMI... Media Categories The Media Categories tab allows you to automatically or manually re-order sub-categories similar to section re-ordering. Auto Publish 12 of 39 9/18/14 9:19 AM

94 Media Library Site Manager Community Extranet - TERMI... The Auto Publish allows you to define which media types you wish to publish on a per channel basis. This can also be defined within the channel configuration. By default, files only publish if they are in use, so this can force a publish of certain types of files within a specific category, even if these files are not used in content or assets. Please note that if the media type's default content layout does not use output="file", as for example, the Inline media type, no file is published, hence this option will make no difference. Access Control The Access Control restricts access to the category. Only members of the relevant group(s) can access this category, if published. This should not be confused with the Read and Write Access described above. 13 of 39 9/18/14 9:19 AM

95 Media Library Site Manager Community Extranet - TERMI... Delete a Category Minimum User Level: Administrator Site Manager Version: 7.3: A category can be deleted from TERMINALFOUR Site Manager, even if it contains media items. The category is removed from view immediately. At this point, it can also be found in the Recycle Content area, and from here an Administrator can purge the category. 1. To delete a media category, right-click on the category you want to delete. 2. Select Delete from the pop-up menu. 14 of 39 9/18/14 9:19 AM

96 Media Library Site Manager Community Extranet - TERMI Click OK to confirm. The media category and all content in it is removed from the Media Library. DOCv7.1 Content - Media Library - Delete Category - Confirm Screen Deleted media categories are moved to the Recycle area of TERMINALFOUR Site Manager, where they can then be purged. If a purged media category contains media items, these will reside in the orphans tab of the Recycle area. Orphaned media items can be purged or moved (restored) to a different media category. Rename a Category Minimum User Level: Moderator Site Manager Version: 7.3: 1. Right-click on the category and select Rename. 2. In the pop-up window, enter the new name for the category. 15 of 39 9/18/14 9:19 AM

97 Media Library Site Manager Community Extranet - TERMI Click OK. The category has now been renamed. Move a Category Minimum User Level: Administrator Site Manager Version: 7.3: If you need to move a category, you need to be a Moderator or above with Write Access to the category as well as the new parent category. 1. Right-click on the category you want to move and select Move. 16 of 39 9/18/14 9:19 AM

98 Media Library Site Manager Community Extranet - TERMI The Site Structure for the Media Library will pop up in a separate window. Select a category to move it to (the new parent category). 17 of 39 9/18/14 9:19 AM

99 Media Library Site Manager Community Extranet - TERMI... Add a Media Item Minimum User Level: Contributor Site Manager Version: 7.3: A media item is a single piece of media, such as an image, a sound file, a Microsoft Office document, a PDF document, etc. Media files are designed to be inserted directly into content, used in page layouts, etc. You can upload any types of files to the Media Library, but an Administrator may have to extend the list of Media Types and the associated Layouts. Click on the relevant category to see the media items currently in that category, or alternatively right-click on the category and select Show Existing from the pop-up menu. 1. To add a new media item to a category, select the category. 2. Click the Add Media button in the toolbar OR right-click on the category and select Add New from the pop-up menu. 3. The Media Type opens, allowing you to add a media item. 18 of 39 9/18/14 9:19 AM

100 Media Library Site Manager Community Extranet - TERMI... DOCv7.1 media library - add It varies what the different elements are used for, so the information below is a guide only. An Administrator may have modified the Media Type. Name - is a required element and becomes the name of the media item to Media Library users. For Microsoft Office and PDF documents, this is often used as the default link text as well. Description - is an optional element. When populated, it usually becomes the ALT tag for the file and can hence be read by a screen reader. Keywords - allows you to apply a set of keywords against a media item which will be used for search purposes in the Media Library. Type - is automatically determined based on the Media Types Configuration. Once the media item has been saved, the type can be modified. If the file extension is unknown within the media types, you will need to select the type manually. Syntax type - enables Syntax highlighting for inline editing. This can only be used for non-binary files. Media - contains the path of the media item to upload. You can locate the file by clicking Browse. Hide syntax highlighting - hides the syntax highlighting. Thumbnail - contains the path of the thumbnail of the media item. If you do not specify one, TERMINALFOUR Site Manager will attempt to create one from the media item itself. The thumbnail is used to preview the item. Media Language Dependence- allows you to specify settings for multiple languages. Media can be 19 of 39 9/18/14 9:19 AM

101 Media Library Site Manager Community Extranet - TERMI... one of three types: Fully Independent the Media, as well as its description and name will be the same across all languages. When upgrading from TERMINALFOUR Site Manager 6.2, all existing Media will be converted to this type. This option is useful for single-language websites and style assests which will not differ from language to language. Independent Media File the name and description will need to be entered in all languages, but the actual Media file will be the same. For example, this option can be used when adding images to a gallery which will have a per-language name and description, yet use the same image files. Fully Dependent the Media file, its description and name will be available on a per-language basis. The Media will only be available in the languages for which it has been explicitly added. As an example, this option can be used to add an English and French language version of a PDF; each file will have its own unique description and name. Categorisation - specifies that the media item will be categorised. This item cannot be unselected. Media Items in additional Categories By default, a media item is inserted into the category it is created in, but you can use the Categories tab to either move the item or add it to additional categories. 1. Click the Categories tab. 2. Check the categories you wish to make this media item available in (or uncheck categories you wish to remove the media item from) 3. Click Add/Update. If there is a workflow on the category, the media item must be approved before it can be used in content. 20 of 39 9/18/14 9:19 AM

102 Media Library Site Manager Community Extranet - TERMI... Image Variants Minimum User Level: Contributor Site Manager Version: 7.3: When uploading or modifying an image media item, you have the option to create and use variants of a single piece of media. Multiple variants of an image can be created and stored in the Media Library. Variants can be created by accessing the Media Library directly from the content menu, via the TinyMCE editor or a Media element or from an Asset. As variants are based on resizing and cropping, only images can have variants. You can create, view and manage these variants at any point from the Advanced screen, as displayed below. The Media Handler can be configured to generate specified variants by default each time an image is uploaded. By default, only Administrators have write access for categories in the Media Library. For users to be able to create variants, they must be given write access for that specific category. 1. Open the Media Library. 2. Locate the image you wish to add the variant for and select Advanced. 3. Click Add Variant. 4. Depending on what you wish to create, select Crop or Resize. crop_resize 21 of 39 9/18/14 9:19 AM

103 Media Library Site Manager Community Extranet - TERMI... Crop Image from Preview Mode 1. Locate the image in the Media Library and select Advanced. 2. Select Add Variant. 22 of 39 9/18/14 9:19 AM

104 Media Library Site Manager Community Extranet - TERMI On the Image Variations tab, select the Crop window. 4. Highlight the relevant area of the image. 23 of 39 9/18/14 9:19 AM

105 Media Library Site Manager Community Extranet - TERMI Give the cropped image a name in Variant Name if desired. If left blank, the name will be the size of the image. 6. Select Save to save the new Image variant. Once you have cropped the image, the new variant will appear in the bottom toolbar. You can create multiple variantions of an image. 6. Click Update once you have finished creating variants. Crop Image from Detailed Mode 1. Click Modify next to the Image you want to modify. 24 of 39 9/18/14 9:19 AM

106 Media Library Site Manager Community Extranet - TERMI Select the Image Variations tab. 3. Select the Crop window and follow the steps above. Resize Image from Preview Mode 1. To resize an image, locate the image in the Media Library and select Advanced. 2. Select Add Variant. 25 of 39 9/18/14 9:19 AM

107 Media Library Site Manager Community Extranet - TERMI The Image Variations tab opens and the Resize options are displayed. 26 of 39 9/18/14 9:19 AM

108 Media Library Site Manager Community Extranet - TERMI... To Resize the image, you have two options: Select from the list of custom sizes. Modify the existing width and/or height. You can maintain the aspect ratio to ensure the image does not become distorted. 4. Give the resized image a name if desired. If Variant Name is left blank, the size of the image will be used as the name. 5. Select Save to save the new Image variant. Once you have resized the image, the new variant will appear in the bottom toolbar. You can create multiple variantions of an image. 6. Click Update. Resize Image from Detailed Mode 27 of 39 9/18/14 9:19 AM

109 Media Library Site Manager Community Extranet - TERMI To resize an image, locate the image on the Detailed view mode and click Modify. 2. Open the Image Variations tab. 3. Select the Resize window and follow the steps above. Insert a Variant into Content 28 of 39 9/18/14 9:19 AM

110 Media Library Site Manager Community Extranet - TERMI... Image variants can be inserted into content. 1. Select Insert Media from the TinyMCE editor. 2. Locate the image you wish to insert and select Advanced. 3. Select the variant you wish to insert. 4. Click Select to insert media. 29 of 39 9/18/14 9:19 AM

111 Media Library Site Manager Community Extranet - TERMI... The media item is inserted into content. Media library Image Inserted Minimum User Level: Contributor Site Manager Version: 7.3: 30 of 39 9/18/14 9:19 AM

112 Media Library Site Manager Community Extranet - TERMI... Modify a Media Item Any of the elements for a media item can be modified. To do so: 1. Locate the media item and select Advanced. 2. Select Modify to make changes to the media item. 31 of 39 9/18/14 9:19 AM

113 Media Library Site Manager Community Extranet - TERMI... The media item opens with its current features in the media type. You can change the relevant elements. For details, see Add a Media Item. 32 of 39 9/18/14 9:19 AM

114 Media Library Site Manager Community Extranet - TERMI... modify_media_item2 Delete a Media Item Minimum User Level: Contributor Site Manager Version: 7.3: When a media item is deleted, it will be deleted from all the categories it belongs to. If the media item is used in content, it will disappear from the content. 1. To delete a media item, locate it in the Media Library and select Advanced. 33 of 39 9/18/14 9:19 AM

115 Media Library Site Manager Community Extranet - TERMI Select the Original Version to delete the entire media item, or simply select the relevant Variant; then click Delete. 3. Click OK to confirm. 34 of 39 9/18/14 9:19 AM

116 Media Library Site Manager Community Extranet - TERMI... DOCv7.1 Content - Media Library - Delete - Confirm Screen Media Approval Minimum User Level: Moderator Site Manager Version: 7.3: By default, media items do not need approval, which means they can be used straight away once they have been uploaded in the Media Library. However, if a workflow is applied to a category, any item added to the category must be approved by the user(s) responsible for the approval. 1. To enable the media approval you must first create a workflow and enable the workflow. When the end user adds an item to the category, the item will not appear until it has been approved by the approver (Moderator or above). Media Library Item in Workflow 2. To view any pending media items, go to Content and select Approve. The item will appear with the word (media) after the name. Once the item has been approved, it will be available in the Media Library. 35 of 39 9/18/14 9:19 AM

117 Media Library Site Manager Community Extranet - TERMI... Add Media Items using WebDAV Minimum User Level: Contributor Site Manager Version: 7.3: Depending on your configuration of WebDAV, this feature might only be available for selected user types. If WebDAV is enabled and you have been given access to use it, you can upload files to the Media Library using this method. 36 of 39 9/18/14 9:19 AM

118 Media Library Site Manager Community Extranet - TERMI... From My Network Places, open the "mlwebdav" folder. You may need to enter your TERMINALFOUR Site Manager username and password. Your Media Library will open as a folder with one or multiple sub-folders to match exactly what is currently in your Media Library. 37 of 39 9/18/14 9:19 AM

119 Media Library Site Manager Community Extranet - TERMI... WebDAV Options Add, modify and delete folders. The changes will take effect in the Media Library straight away. Add files to the folders. This will automatically use the Media Type and use the file name (including the extension) as the Name. The Description will remain blank, but it can be filled in via the Media Library afterwards. Modify files. This will take immediate effect in the Media Library. Delete files. This will take immediate effect in the Media Library. Copy and rearrange Media Items and folders. The Media Library has full version control. Using WebDAV will appear no different than uploading items directly via the Media Library. Restore Old Versions of Media Minimum User Level: Contributor Site Manager Version: 7.3: 38 of 39 9/18/14 9:19 AM

120 Media Library Site Manager Community Extranet - TERMI... Media Library files are versioned within Site Manager. It will soon be possible to restore older versions of these files when viewing their history. In the meantime you can restore older versions of the files via the database. Modify European Head Office TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK Tel Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 30 May Logout 39 of 39 9/18/14 9:19 AM

121 Recycle Content Site Manager Community Extranet - TER... Documentation > Product Info > Site Manager > 7.3 & 7.4 > Content > Recycle Content Recycle Content Site Manager Version: 7.3: +. Minimum User Level: Administrator Audience: Web Developer The Recycle Content Section in TERMINALFOUR Site Manager contains all Content/Media and Sections/Categories which have been deleted or marked as inactive. These items are stored in the Recycle Content area until an Administrator purges them. If a Section or Category contains Content/Media and is purged from the Recycle Content area, the items contained in it will be moved to the Orphans tab. Sections and Content which have been deleted or marked as inactive can be restored by changing the status back to "Approved" (this does not apply to Categories or Media items, as these are removed from the user's view straight away). To re-activate Sections or Content, follow these instructions: Section: from the Site Structure screen, go to the Section drop-down menu and select Modify Section. Change the Status from Inactive to either Appoved or Pending. Click Update to apply the changes. Content: from the Site Structure screen, go to the Section drop-down menu and select Modify Content. Click on the name of the relevant piece of content. The content opens and you can click Update or Save as Draft to change the status from Inactive to either Pending or Draft (you may also have the option to click Update & Approve or Publish Now). All Content and Sections purged from the Recycle Content area are deleted permanently and cannot be recovered. To access items in the Recycle Content: go to Content and select Recycle Content. 1 of 6 9/18/14 9:21 AM

122 Recycle Content Site Manager Community Extranet - TER... In this section you can read about the following topics: Inactive Sections Orphans Inactive Minimum User Level: Administrator Site Manager Version: 7.3: The Inactive tab lists all pieces of Content/Media which have been deleted. It details the Name, Section and Last Modified information. 2 of 6 9/18/14 9:21 AM

123 Recycle Content Site Manager Community Extranet - TER... Any mirrored content will be displayed with a red asterisk beside the Name. If you hover over the asterisk, you can see how many locations the content appears in, and the specific locations are listed under Section. 1. To permanently remove any items of Content/Media, place a check in the box beside the content and click Purge. 2. A warning message will appear, listing the items you are about to purge. If you wish to go ahead, click Confirm. The content will be permanently deleted and cannot be restored. 3 of 6 9/18/14 9:21 AM

124 Recycle Content Site Manager Community Extranet - TER... Sections Minimum User Level: Administrator Site Manager Version: 7.3: The Sections tab lists Sections and Categories which have been deleted, by displaying the location. Any mirrored sections will be displayed with a red asterisk beside the section path. If you hover over the asterisk, you can see the path to the other section(s). 1. To permanently remove any Sections/Categories, place a check in the box beside the section and click Purge. 2. A warning message will appear, listing the section/category you are about to purge. If you wish to go ahead, click Confirm. The section/category will be permanently deleted and cannot be restored. Any 4 of 6 9/18/14 9:21 AM

125 Recycle Content Site Manager Community Extranet - TER... content/media will be moved to Orphans. Orphans Minimum User Level: Administrator Site Manager Version: 7.3: The Orphans tab lists Content and Media from Sections and Categories which have been deleted. In plain English, these items are homeless. It details the Name and Last Modified information. 1. To permanently remove any orphaned items of Content/Media, place a check in the box beside the content and click Purge. 2. A warning message will appear, listing the items you are about to purge. If you wish to go ahead, click Confirm. The content will be permanently deleted and cannot be restored. 5 of 6 9/18/14 9:21 AM

126 Recycle Content Site Manager Community Extranet - TER If, however, you wish to restore an orphaned piece of Content or Media, click on the name to open the Site Structure; then select a new location for the item by clicking on a section/category. When restoring Media items it will open the Media Library in the Site Structure view. Modify European Head Office TERMINALFOUR Second Floor, 110 Amiens Street, Dublin 1, Ireland Tel Fax info@terminalfour.com UK Sales & Support Office TERMINALFOUR Stoke Road, Slough, Berkshire SL2 5AG, UK Tel Fax info@terminalfour.com Copyright All Right Reserved , TERMINALFOUR Solutions Ltd. Modified 28 Feb Logout 6 of 6 9/18/14 9:21 AM