Index. David Slager 2016 D. Slager, Essential Excel 2016, DOI /

Transcription

1 Index A Absolute cell references, 257 AutoFill handle, cell address, 256 Account group, 218 Adding and removing worksheets available templates, insert dialog box, new sheet button, 39 Alignment group buttons, 119 Home Tab, 118 indentation of text, 123 merging and unmerging cells, 121, 123 rotating text, Shrink to fit, 120 text wrapping, 119 vertical and horizontal, 123 worksheet, students information, American Standard Code of Information Interchange (ASCII), 53 AND function logical conditions, 286 nesting, IF function, return FALSE, 286 syntax, 286 tool tip, 288 Arrange Windows dialog box, 388 Audio file, AutoCalculate Tools feature AutoSum feature AutoSum button, Ctrl key, 231 handling blank cells, 232 location, 229 summing, rows and columns, 231 Average, Count Numbers, Max(imum), Min(imum) AutoFill Handle, 235 auto functions, 234 cell styles, 236 more button, 236 thick outside border, 237 wrap text, 233 wrong range, 235 AutoComplete feature, 70 71, 73 AutoCorrect feature Add Items, 66 AutoCorrect dialog box, caps lock key, 68 delete items, 70 AutoFill feature Autofill Options button, 76 77, custom list, 78 duplicate cells creation, option Copy Cells, 81 pattern, 75, 79 series of values, B Backstag e account group, 218 Info group check for issues, , 185 information, properties pane, protect workbook options, Navigation pane and descriptions, New group, templates, Open group, workbook number of workbooks, 191 quickly access, number of workbooks, recent list, printgroup (see Printing options ) Save and Save Asgroups (see Save and Save As groups ) Sharegroup (see Sharing workbooks ) David Slager 2016 D. Slager, Essential Excel 2016, DOI /

2 Bing Maps Insert tab, 634 locations, , 640 move, resize and delete, panning and zooming, 639 pie charts, street-level map, 640 visual representation, 634 C Cell comments adding, default name, 83 delete, 85 edit, 85 editing and deleting, 84 printing, red triangle, 82 Ribbon s Comments group, 82 Show Ink button, 82 view, 83, 85 Cell reference, 19 Character code, 53 Charts changing chart types, Column chart, 448 combination (see Combination chart ) creation and modification border, 452 Chart Elements drop-down box, Cool Slant, 452 2D Clustered bar chart, 448 effects, 452 Fill & Line paint bucket, 451 Format Selection pane, 450, 455 Game Sales tab, 449 Gradient fill, 454 Horizontal (Category) Axis, 450 Light Gradient Accent 2, 455 Pattern Fill options, 454 Plot Area, 450 Shadow options, 453 size, 449 Text options, 453 Title Options menu, 450 hierarchicalcharts (see Hierarchical charts ) Insert Chart dialog box, piecharts (see Pie charts ) quick layouts, 459 Ribbon s Insert tab, 445 series color, 464 sparklines (see Sparklines ) styles Bar charts, 456 changing, Chart Elements button, 457 Data Labels, 457 Data Table, 457 More button, 456 Clearing contents, cell, Cloud Application, Column widths adjusting, 57, 60 changing, 57 checking, 56 dialog box, 57 exponential notation, 56 format button, 58 hidden text, 55 multiple columns, resizing, 58 # signs, 56 text overflow, next cell, 55 Combination chart Bold button, 480 clustered column chart, 478 column and line chart, 477 creation, Line with Markers, 479 title change, 480 Compatibility Checker, 184 Context-sensitive tabs, 9 Custom view Add View, 170 create, 170 Custom Views dialog box, 169 delete, 171 Show, 171 D Data entry, multiple worksheets, Data protection cell-level, Worksheet-level, Data types date and time data, 50 numeric data, 49 text data, 49 Data validation creation circling invalid data, 317 custom restriction, Error Alert message, error message, 309 formula, Order ID, 307 Information Style Error Alert, Input Message tab, instruction, 306 syntax, LEFT function, 306 list restriction,

3 settings tab, 306 size of validation area, warning style and time restriction, Data Tools group, 304 dialog box, 304 options, 305 Date functions NOW function, serial number, date, TODAY( ) function, Date slicer, 567 Deleting columns and rows, Delimited text files changing data, comma-delimited text file, 504 connection, imported file and workbook, connections, 512 Existing Connections dialog box, 511 Existing Connections window, 511 external data, header row, 504 Import Text File dialog box, 512 refresh all button, 513 Text Import Wizard, Dialog box launchers format cells, 12 Document recovery AutoRecover time interval, 196 Excel Options window, Manage Workbook button, 200 recoverable unsaved workbooks, 199 recovered files, unsaved files, 200 E Entering and correcting data AutoComplete feature, AutoCorrect feature, AutoFillfeature (see AutoFill feature ) clearing contents, cell, Columnwidths (see Column widths ) Pick from Drop-down List feature, row heights, special character insertion, typing mistakes cell to its original value, specific characters, 63 Entering formulas arrow keys, 222 AutoCalculate Toolsfeature (see AutoCalculate Tools feature ) built-in functions, cell address corresponding cell color, 224 clicking the cells, 222 formula bar, 225 goods sold computation, 225 markup % computation, 225 math operations, 223 profit computation, 226 spreadsheet formulas, 223 typing, 222 Excel cell reference, 19 creation, workbook, 8 9 current (active) cell, 19 description, 1 entering data, worksheet, insert chart window, 24 navigation basics components, workbook, 3 QAT (see Quick access toolbar (QAT) ) ribbon (see Ribbon ) save as option, 6 7 screen tips, 22 Smart Lookup, starting window, 5 tell me what you want to do feature, F, G Fill Across Worksheets copy command, 385, 387 Fixed-width text files import Data window, 521 Import Text File dialog box, 519 Text Import Wizard, Flash Fill data, worksheet, 358 description, 357 features, , 363 Home tab, result of, 359 Format Painter, copy formatting, Formatting data cell background color, cell borders Border Button, 103 Draw Borders Grid tool, 106 Draw Border tool, Erase Borders, 109 Format Cells Dialog Box, options and tools, 102 types, unchecking gridlines, 99 font color, font group bold, italics, underline and double underline, 90 command buttons, dialog box launcher, 93 font and size changing,

4 Formatting numeric data, number group accounting and currency formats, 112 comma style, 114 decimal places, 114 default formats, data types, 111 description, 110 exercise, format cells dialog box, monetary values, percent style, 113 Formula auditing nested function, tools, 322 tracing precedents and dependents, Watch window, Formula evaluation circular reference, 320, 322 error value messages, 319 IFERROR function, Formulas absolute cell references, 257 alphabetic data, 256 AutoFill handle, 255, 258 cell addresses, 256 travel expense report, addition, 220 copying additional records, 226 AutoFill Handle, 227 dragging, AutoFill Handle, 227 Fill Handle, 226 relative cell referencing, 226 rows, 228 e nter ing (see Entering formulas ) formula bar, 221 math symbols, mixed cellreferences (see Mixed cell referencing ) named constants creating, named ranges built-in functions, 251 changing name, creation, 248 define Name, 246 Name Box, 246 removing, scope, name, size, Name Box, 247 named ranges and constants deleting, 242 editing, Name Manager, 241 naming constants, 240 naming ranges characters, 238 defined Names group, New Name dialog box, 239 noncontiguous, refers to text box, 239 scope drop-down box, 239 order of precedence, 263 row or column headings, range names, viewing, 237 Freezing Pane options, 165 rows and columns, 164 Functions AND function, 286 categories, construction arguments, 267 IF function, 267 logical functions, 267 syntax, 267 datefunctions (see Date functions ) DAYS function, 300, 302 DAY, YEAR, and MONTH functions, nested functions, 287 OR function, summing cell values cell address, 280 IF function, 283 Insert Function Option, optional sum_range argument, 278 SUM function, , SUMIFS Functions, H Hiding and unhiding rows and columns, Hiding and unhiding worksheets, 42 Hiding columns and rows, 134 Hierarchical charts Sunburst chart, 488 accent 5, 491 advantage, 487 3D effect, dialog box launcher, 492 enlarge, removing values, selection, individual slice, 495 value, slice, 489 Treemap chart Banner, 482 Colorful group, 483 colors, rectangles, 483 labels and values, picture or texture fill, 487 See all Charts button,

5 select Data Labels, texture background, 486 triple-click, cookies rectangle, 486 Hyperlinks concatenation, create, Excel workbook, description, 343 fi le Address box, 350 Browse for File button, 351 create text, notepad, 349 Insert Hyperlink dialog box, 350 message, 353 select All Files, FlashFill (see Flash Fill ) Insert Hyperlink Window, 344 location, workbook, 354 status bar Average, Count, Numerical Count, Minimum, Maximum and Sum, 367 Caps Lock, Num Lock, 366, 370 Cell Mode, 366, 370 computations, 369 data, worksheet, 368 End Mode, 367 Fixed Decimal mode, 367 Flash Fill, 366 macro recording, 367 options, Overtype Mode, 367, 370 Page Number, 367 Scroll Lock, 366, 370 Selection Mode, 367, View Shortcuts, 367 Zoom and Zoom Slider, 368, 371 web pages Apress Corporation, 346 AutoFormat As You Type tab, context menu, 347 address, 347 Screen Tips, 348 URL address, 345 I, J, K IF function AutoFill Handle, 285 Create Names from Selection dialog box, 284 formatting the range, 285 overtime pay formula, 283 syntax, 282 Importing data access database Import Data dialog box, 523 multiple tables, 522 Select data source, 522 select table/query, 523 updating data, 523 view data, 523 Get External Data group, 503 query feature calculated Column creation, choosing fields, 530 closing and loading, Edit button, 529 fi elds, choosing of, 529 fi lter, 530 Get & Transform group, 527 merging queries, moving column heads, 537 naming tables, 529 select multiple items, Undoing and Redoing Query Steps, web address, URL text box, 527 text files delimited (see Delimited text files ) fi xed-width, web site imported data, 526 New Web Query dialog box, selecting tables, 525 Insert Copied Cells, Insert Cut Cells, Inserting and deleting cells, Inserting columns and rows, 139 L Lotus Spreadsheet program, 2 M Macros absolute cell references, assign Macro window, 662 description, 643 developer tab, 662 macro-enabled workbooks, module, 661 options, Personal Workbook, VBA code, Quick Access Toolbar Customize, Developer tab, Form Controls and and ActiveX Controls, shapes, View tab, 656 recording create,

6 Macros (cont.) locations, 643 Macro Recorder, 643 play back, 646 Record Macro dialog box, 644 Start Recording button, 644 relative cell references, time line, 661 Microsoft Office Clipboard, Microsoft Office Themes, 444 Mini-toolbars and context menu, Mixed cell referencing description, 259 formulas, 262 multiplication table creation, Multimedia audio sounds, BingMaps (see Bing Maps ) description, 591 pictures adjustments, Bing Image Search text box, 592 border, 598 Format tab, 594 glow effect, 599 Insert Picture window, 592 Insert tab s Illustrations group, 591, 593 pencil sketch and photocopy, Picture Styles Gallery, Pilot picture, 593 sharpness, brightness and contrast, screenshot, shapes changing and moving, object, flowchart, gallery, 609 grouping and ungrouping, image conversion, 624 SmartArt (see SmartArt ) video file, 633 WordArt (see WordArt ) N Naming worksheets, 39 O Order of precedence, 263 OR function logical conditions, 287 nesting, IF function, returns TRUE, 287 syntax, P Panes horizontal and vertical scroll bars, 164 size, 163 split bars, split Window button, 162 vertical, 162 Paste button gallery AutoFit, column width, 381 copied data, 382 formatting, cell contents, 383 options, , tooltip, 379 Paste Special dialog box, 391 gallery, operation options, 392 perform calculations Add operation, Multiply operation, Skip Blanks option, 400 transpose rows and columns, use, 393 Pick from Drop-down List feature, 72 access, 71 Pie charts, 469 creation, description, 465 labels, 465 pie of to Bar of Pie, 476 Data Callout, D Pie area, 470 Series Options button, Split Series by, worksheet tab, 469 Quick Analysis button, 466 Split Series By custom, Percentage value, 474 value, 473 Style 10 applied, 467 Title Options, 468 variations, 446 PivotChart and PivotTable category and product fields, 572 clear, 579 Clustered Column chart, 574 delete, 579 existing worksheet, Location text box, fi lter buttons, Format As Table dialog box, 569 Insert Chart dialog box, 573 multiple tables, source data, product data,

7 PivotTables benefit, 541 collapse and expand, categories, data filtering, data source location, data, Work & Leisure Company, 542 dialog box, 542 existing Worksheet, 542 fi eld order, 549 fi eld removal, 550 fi elds list, handling dates and times adding records and refreshing, creating table, data conversion, 555 grouping and ungrouping fields, inventory data, 555 spreadsheet, 555 table name, 556 recommended, 554 relationaldatabases (see Relational database, PivotTables ) Sum function, viewing field Values, 546 Printing additional cells, print area, 158 creation, Print area, 157 Ignore Print Area, 160 Paste Special, removing, Print Area, 158 Printing options collating, 208 orientation, 209 page margins, paper size, 209 Print Active Sheets, 207 Print Entire Workbook, 208 printer selection, 206 scaling options, settings, Proofreading cell values, Q QAT. See Quick access toolbar (QAT) Quick access toolbar (QAT), , 15 command buttons, 18 customize quick access toolbar, 15 touch/mouse mode button, R Relational database, PivotTables areas, Create PivotTable dialog box, customer table, fi elds, Manage Relationships dialog box, master and detail tables, 579, 581 orders table, results, 588 Reordering and copying worksheets, 43 Ribbon contextual tabs, 9 10 dialog box launchers, Maximize button, 11 options, 13 resizing, Restore Down button, 11 shortcuts home tab commands, 14 merge & center category, 14 merge & center option, 14 tabs and QAT, 14 tabs, 9 Row heights, S Save and Save As groups AutoRecover feature, 192 documentrecovery (see Document recovery ) fi le types, 193 Inventory_063011, 193 OneDrive, 194 path, drive and folders, 194 protections Backstage messages, 205 General Options dialog box, passwords, tools options, 201 random access memory (RAM), 192 Screenshot, Screen tips, 22, 26 Selecting cells, worksheets cell reference, name box, go to feature, keyboard area, column, 34 current cell to last cell, 35 entire block, 35 entire worksheet, 35 multiple columns, 34 multiple rows, 34 rows, 34 worksheet ranges, 33 mouse adjacent cells, cells,

8 Selecting cells, worksheets (cont.) nonadjacent cells, 33 rows or rolumns, worksheet ranges, 31 Sharing workbooks Files using , Online with OneDrive, SmartArt definition, 625 organizational chart arrow button, 626 color, Shape Fill, 630 create, gridlines, 628, 630 image VPofSales, 630 Name and Title, text block, Sparklines clearing, 500 creation, data location and location, description, 495 grouping, 500 negative values, 496 Ribbon s Sparklines group, 496 ungrouping, 499 wins and losses, 496 Special characters insertion categories, symbols, 53 Character code, 53 symbol button, 52 symbol dialog box, 52 Spell checking, Spreadsheets Excel (see Excel ) Lotus Spreadsheet program, 2 VisiCalc, 2 SUM function additional argument, 269 arguments, 268, 269 constants, 270 syntax, 268 SUMIFS function argument descriptions, 279 bank deposits summing, 279 breaking, formula, 281 handling empty cells, required arguments, syntax, 276, 278 Synchronous scrolling, T Tables adding to Excel automatic expansion, create tables and apply filters, cell styles, conditional formatting applying to table, clear rules, 434 data, orders tab, 432 edit, delete and create new rules, highlight, data bars, highlight duplicate/unique values, 436 highlight specified text, 438 highlight values between other values, 437 highlight values greater than another values, 437 top/bottom rules, 433 creating and formatting, description, 411 fi ltering data, slicers, sort and filter, themes, Th esaurus, Time slicer, 568 Transferring and duplicating data description, 373 Fill Across Worksheets copy command, 385, 387 move and copy cell data cut and copy buttons, 376 cut and paste, 377 drag-and-drop method, duplicate cell contents, 378 keyboard shortcuts, 377 pasteoptions (see Paste button gallery ) Typing mistakes restoring cell to original value, specific characters, 63 U Unhide Column A or Row 1, Unhiding columns and rows, 135 V Video file, 633 Viewing page break preview horizontal page break line, inserting page break, 149 location, page breaks, 149 Print Preview pane, 149 remove page break, 149 reset page breaks, 149 Row and Column Headers, types, 146 vertical page break line,

9 Page Layout view header and footers, header sections, 152 Print Worksheet, 154 Remove Whitespace, Scale and Alignment of your Headers and Footers, Show Options Off and On, 156 VisiCalc, 2 W, X, Y, Z Website, importing data Get External Data group, 524 New Web Query dialog box, selecting tables, 525 storing, imported data, 526 WordArt circle within the text, definition, 603 Font Type, 603 Insert tab, 603 Styles group, 604 Text Effects, 605, 607 text fill options, 604 text options dialog bo x, texture, 604 Worksheets adding and removing, hiding and unhiding, 42 moving between cells, keyboard arrow keys, 30 entering values, 28 fi le tab, 29 pagedown key, 30 page up key, 30 saving, 29 shift+ tab key, 30 shortcut movement keys, 28 tab key, 29 naming, 39 reordering and copying, 43 selecting cells cell reference, name box, keyboard, mouse, select multiple, 42 tab buttons, moving, tab color,