Technology Is For You!

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1 Technology Is For You! Technology Department of Idalou ISD because we love learning! Tuesday, March 4, 2014 MICROSOFT EXCEL Useful website for classroom ideas: YouTube lessons for visual learners: In case you didn t know: you do not have to have the full version of Excel installed at home to view a spreadsheet. Go to Microsoft.com and search excel viewer. BASICS

2 page 2 Important Uses for Excel in the classroom: enhances understanding of content with a graphic representation of the information for visual learners reduces the difficulty of plotting data and allows students to understand the interpretation reverse the process and show a student a chart and see if they can reconstruct the worksheet data this gives them a better understanding of the relationship between the two variety of chart types to represent different kinds of data Cells squares in Excel, represented by Column letters and Row numbers. For example, the top left cell on the spreadsheet is A1. This information will be important when you are ready to develop formulas. When you are clicked on a cell, you will notice that the column and row pertaining to that cell will become slightly larger and darker. Columns start at the top of the screen and are referenced by a letter. Columns are vertical. There are 16,384 columns in one workbook. Rows start at the top left and go down and are referenced by a number. Rows are horizontal. There are 1,048,576 rows in one workbook. Formula Excel will perform equations or calculations for you, given the correct set up. The usual multiplication symbols are used to represent math symbols. + is addition, - is minus, * is multiplication, / is division. sample formulas: =2+5 add =10-5 minus =10*500 multiply =500/10 divide Workbook a collection of worksheets. Like a document in Word. Worksheets the tab at the bottom of the screen (sheet1, sheet2, sheet3) can be renamed by double clicking on the name and typing in the new name. Example: Sheet1 could be a list of student s names in 1 st period, sheet2 could be 2 nd period, etc. You would not have to have a separate document for each class period. Give a Name to a Range of Data in Excel

3 Apply the Same Formatting and Data to Multiple Sheets at the Same Time Ctrl-click the tabs of the sheets that you want to group together, and the grouped tabs will all turn white. page 3 (Normally, only the current sheet has a white tab, while the others are gray.) While sheets are grouped, anything you enter in one sheet also gets entered into the others. Recover Unsaved Documents Word, Excel, and PowerPoint all have a feature that saves documents that you've neglected to save when you closed them Click File, Recent, Recover Unsaved Documents, and then choose the document from a standard File/Open dialog box

4 page 4 Display Formulas instead of results The keystroke is Ctrltilde (tilde is this key: ~); press it once, and Excel displays formulas instead of results. Press it again, and the results appear again. The quickest way to see a sum or average When you have some numbers highlighted in Excel, look in the bottom status bar and it will show you the Average, Count, and Sum for those numbers selected. Functions Using the Formula bar: Click inside the formula bar so that is where you cursor is blinking. Right next to your cursor is the Fx. Click there for Insert Function. This is also available from the Formula ribbon, choose Insert function. This is the next screen you will see. Then it will ask for a Cell Reference. You can type it in here, but the simple way is to HIGHLIGHT the cells Choose SUM, and OK. yourself. You can grab the window and move it around the screen. When you highlight the cells you want to add, let go and Excel will fill in that information for you. We are going to practice this.

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