Google Suites for Educators training. Advanced

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1 Google Suites for Educators training Advanced

2 Hello! I m Kenyatta Forbes! Technology Coordinator/Diverse Learner Teacher, Chicago Public Schools ktforbes@cps.edu or msforbestech@gmail.com

3 Google Classroom

4 Getting set up

5 Set up an account Go to classroom.google.com and sign in with your school .

6 Join my class

8 To create a class, select the + sign in the upper right corner, then select Create class. Fill in the details for your class

10 settings You can select the type of notifications you would like to receive. You can receive a notification when students make comments, submit late work, and much more.

11 Customize your classroom Change the background or theme by clicking the text on the right side of the screen.

Set up/create a class Select Invite Students to enter in their email addresses

12 Set up/create a class Select Invite Students to enter in their addresses or let students join by using your unique class code. You can also add co-teachers.

14 Class settings View class code, and turn on/off student commenting.

15 Adding Topics

16 Adding Topics Topics are essentially categories in which you will post assignments. Examples of topics are Quizes, Written Assignments, Projects, etc.

17 Assignments

18 Creating assignments Hover over the + sign and select Create assignment. Fill in the assignment details, including a due date.

19 Creating assignments Add relevant documents, materials, or links for your assignment. * If your file is a Google Doc, you have the option of making a copy for each student.

20 Creating a question Create questions quickly! Click create > question. Select between a multiple choice or a short answer.

21 Distributing classroom materials

22 grading

23 Grading assignments Click the thumbnail to open and review any file the student attached. Next to the student's name, enter the grade. The grade is automatically saved.

24 Returning student work Click Return. Assignments need to be returned to the students before they are recorded. Classroom will ask you if you really want to return the assignment and if you want to provide any feedback. When finished, click Return Assignment.

25 Break

26 Screencasting 101 Presented by Kenyatta Forbes

27 Add the Screencastify Extension Go to: Click the Add Button.

28 Add the Screencastify Extension Screencastify is now an extension in Chrome!

29 Recording Options Record the current browser tab that open. Record your entire desktop Option to use Webcam as well. Record your webcam only.

30 Saving COntent

31 Google Drive Integration

32 Examples

33 Let s play!

34 Steps for a successful screencasts 1. What do you want Students to learn? 2. Gather Your Resources 3. Model! 4. Have students create!

35 Building the lesson What do you want your students to learn? Is it a tool? A method? Is it a step or part of a larger project? It is a project overview?

36 Gather your resources! What content do you need? Gather all you content in one location What do your students need? What content do you need? Are there parts of the lesson that do not require screencasting?

37 Model aka record Now that you ve got your lesson planned and your content prepared, it s time to record! Tips: Try to keep videos under 5 minutes Take note of important time codes in the video- you can refer students back to those markers if/when they need refreshing. Get used to the sound of your own voice!

38 Share your screencasts Now that you ve created your screencasts, it s time to share it with your students: Google Classroom Google Site Google Drive

39 Educator Resources -

40 Break

41 Google Forms review

42 What are Google Forms? A data collection tool, share that tool with your audience as well as collect and organize the responses. Uses in the Classroom: Have students create a survey, collect responses and analyze the data great hands-on data management activity Post a QR code linking to a form used as a digital classroom sign-out sheet (e.g., classroom library) A quiz or digital worksheet As a tool for goal setting and reflection have students fill out the same form daily, weekly or monthly to track their progress on their goals over time Peer feedback for oral presentations

43 Let s Get started 3. Then click on More-> Form. 1. Log in to your Google . Switch from Mail to the Drive by clicking the grid icon in the upper-right hand corner and then select Drive. 2. Once you click Drive, the forms.google.com

44 form settings

45 Changing the themes Google forms include a header color or image, along with lighter accent color as the background. Click the photo icon to select a photo or Google Doodle-style drawing from Google's library as your form's header photo. Or, select one of your photos from Google Drive or upload a new one and crop it to fit in as a form header. Forms will then automatically select a background color that matches your photo.

46 Making Quizzes

47 Quiz settings There are a variety of different settings that can be used to customize the data you collect Google Forms. Click on Settings to begin.

48 Settings- General Limit responses per person Allow respondents to edit after they have submitted or see the summary of other responses

Settings- Quizzes With Quiz enabled, you'll see a new Answer Key button on the bottom left of each question. Click it, then select the correct answer for the question.

49 Settings- Quizzes With Quiz enabled, you'll see a new Answer Key button on the bottom left of each question. Click it, then select the correct answer for the question. You can optionally add answer feedback both for correct and incorrect answers, with a link for respondents to view more info if you'd like. *Note that quizzes only work with multiple choice, checkbox, and drop-down questions.

50 Adding questions

51 Settings- Presentation Show progress Shuffle Questions Create a confirmation message

52 Adding Questions Click the + sign to add questions. can design your form to include: Short Answer Paragraph Multiple Choice Checkboxes Dropdown File Upload Linear Scale Multiple Choice Grid Checkbox Grid Date Time You

53 Adding sections and titles/descriptions Sections let you break your form up into chunks to answer one set of questions at a time. Form sections and jumps let you customize your form and they can be a great way to condense detailed surveys down into only the most important questions for each person. Click on the = sign to create sections.

54 Adding video and photos Image: Google Forms lets you upload an image, insert one from a link or Google Drive, or take a photo from your own webcam (as long as you have Flash installed). Or, you can search Google Images for photos, including royalty free stock photo and images from LIFE that are licensed to use inside Google Drive. Video: Google Forms only supports YouTube videos, which you can add either through search or with a link.

55 Preview Live Form Click Here!

56 collaborators

57 Add Collaborators Open the Forms menu and select Add Collaborators, then enter individual collaborators' addresses. Or click the Change link to make the form public to the web or just inside your organization.

58 Sharing the Form Click the Send button in the top right to share the form via or social networks, copy a link to the form, or get an embed code to add it to your site.

59 Responses and data

60 Viewing responses Once you've created the form, you don't need to do anything extra to store respondents' answers in Google Forms. By default, it'll save each answer in the Responses tab, showing summary graphs and lists of answers. An individual response view shows the live form along with the results from each respondent.

61 Transferring data to Google Spreadsheets That's great for quick form results, but for more tools to analyze answers, you can link your form to a Google Sheets spreadsheet. Just click the green Sheets icon in the Responses tab or click Select Response Destination in the menu, then create a new spreadsheet or select an existing one to store the answers.

62 Other Settings Click the checkbox to make all questions required or not in a single click! Default quiz point value Collect addresses

63 Break

64 Google Sheets w/flubaroo

65 Create a sheet 1. Open Google Sheets. Sheets.google.com or by clicking +new in the Google Drive. 2. Click Blank under Start a new spreadsheet at the top of the page.

66 Sheets template gallery Google Sheets offers an excellent selection of templates! To access the Template Gallery: 1. Open Google Sheets. 2. Click Template Gallery at the top right side of the page below the green search bar. 3. Click the template you wish to use. It will open in a new tab, and you can then rename and save the template.

67 Layout overview

68 Inserting and removing rows To insert a column or row: 1. Click to select the row or column, or click and hold to highlight multiple areas. 2. Right-click anywhere on the highlighted area to launch the menu. 3. Click Insert. 3. Select Delete column, or Delete row.

69 Freeze and unfreeze columns 1. Click the cells you want to freeze to highlight them. 2. Click the View menu at the top of the sheet. 3. Click Freeze. 4. Click the menu option for the column(s) or row(s) you want to freeze.

70 Analyzing data To sort by column: 1. Choose a column to sort, and click a cell within that column to select it. 2. Click Data at the top of the spreadsheet to expose menu options. 3. Click your preference from the sorting options displayed in the dropdown menu.

71 Sorting data by range 1. Click-and-drag your cursor over a range of cells to select them. 2. Click Data at the top of the spreadsheet to expose menu options. 3. Click Sort range Click the gray Sort by button to select the column you wish to sort by. 5. Choose whether to sort in ascending (A-Z) or descending (Z-A) order and click that option. 6. Click the blue Sort button to complete the process.

72 Resizing columns 1. Click to select the row or column, or click and hold to highlight multiple areas that you want to resize. 2. Right-click the column letter or row number to launch the menu. 3. Select Resize column or Resize row. You can also click the row or column and grab-and-drag the border of a column or row to resize.

73 Relocating cells, columns, or rows 1. Click on the cells you want to relocate to highlight them. 2. Place your cursor at the top of the cells to view the hand icon. 3. Using the hand icon, drag and drop the cells into their new location.

74 Charts and graphs Including a chart in a spreadsheet is easy. From the Spreadsheets toolbar, select "Insert" and then "Chart", and you'll be able to choose the type of chart and select from the various options.

75 Exporting A google Sheet Click File. Select Download as from the dropdown menu and click the file format (.xlsx,.odf,.pdf, html/zipped,.csv,.tsv) you wish to export to.

77 What is Flubaroo? Flubaroo is a free tool that helps you quickly grade multiple-choice or fill-in-blank assignments.

78 Get Flubaroo 1. Click Add-ons 2. Click on Get add-ons...

79 Locate flubaroo Locate Flubaroo and click the +FREE Flubaroo cost 1 million dollars?

80 Using Flubaroo Once Flubaroo is installed, click Add-ons > Flubaroo > Grade Assignment. Follow the prompts to set up the grading parameters.

81 Give me some feedback!

Stay connected! Kenyatta Forbes ktforbes@cps.

82 Stay connected! Kenyatta Forbes or

Introduction Google Forms is used to plan events, provide quizzes, survey, or collect needed information quickly.

Introduction Google Forms is used to plan events, provide quizzes, survey, or collect needed information quickly. Table of Contents Introduction Creating a Form from Drive Question Types Editing the Form Form Layout Reorder Questions Confirmation Page Sharing your Form Add Collaborators Choose a Form Response Destination