Script.byu.edu SharePoint Instructions

Transcription

1 Script.byu.edu SharePoint Instructions Site Actions Menu Go to script.byu.edu, click on Authenticate at the bottom of page, you will be prompted to enter a username and password, use your netid and password for that. When you are logged in, you will see a ribbon at the top as shown below. Whenever the instructions refer to the Site Actions Menu it refers to the gear icon in the upper right hand corner, when it is clicked, a menu will appear with options as shown below. Creating a new language section In order to create a new language section, we need to 1) Create a left navigation menu (or a list) which will shows on the page (in red below) and 2) create a new page directory (if it isn t already there) along with all the associated pages.

2 Creating a left navigation menu Creating a list To create a left navigation menu, a new list needs to be created. To create a new list, click on the site actions gear in the upper, right-hand corner and then click Add an app. A new page will appear with all the different apps that can be created, click on the one that says Custom List. A window will appear asking for a list name, make that list name the language section being created (ex. Dutch, English, etc.) followed by the word Navigation then the abbreviation of the language it will be in, for example English Navigation EN or Dutch Navigation EN or Dutch Navigation DT. Click Create.

3 Customizing the List Once the new list is created, a new page will load which displays all of the lists and libraries on the website, find the list just created and click on it. NOTE: It will probably have a green box by it that says new!. The list will need to be customized so that the script on the site can read it and make it look nice on the page. However, when the list loads there won t be any data and there is only one column called Title. More fields need to be added. Go to the LIST tab, then click List Settings.

4 A page will appear showing all of the list settings, don t worry about the top portion (in red below). The part which will be focused on is the columns section (in green below). Click on the column Title, an edit window will appear, change the name of the column from Title to Link Title then click Ok. The list settings page will appear again. Now click Create Column and add the following columns (NOTE: after creating a column the list settings page will appear with the new column): URL (Single line of text; no information required, no unique values, no max characters, no default value) Display Order (Number; Require information; unique values; Number of decimal places Automatic ; no default value) Has Sub Nav (Yes/No (checkbox); default value: No ) Last Sub Nav Link (Yes/No (checkbox); default value: No ) Matches (Single line of text, no information required, no unique values, no max characters, no default value)

5 Once this is done you can start adding items to the list by going back to site actions menu, then Site Contents followed by the new list, then by clicking new item. The first item in the list should have the following values, once done click Save : Link Title: Language (ex. Dutch, Latin, English, etc.) then Documents or Documents in certain language URL: leave blank Display Order: 0 Has Sub Nav should be checked Last Sub Nav Link should be left unchecked This is how the rest of the navigation will be (for an example see the English Navigation EN list): HOME (URL: welcome page for language; display order: 1; no sub nav; no last sub nav link) TECHNIQUES & TOOLS (URL: none; display order: 2; sub nav; no last sub nav link) o Hands (URL: hands page; display order: 3; no sub nav; no last sub nav link) o Same as hands till last sub nav link (if a sub nav exists in a sub nav menu (see the DOCUMENTS sub menu in English Navigation EN ) you may need to add an item after Latin in next menu item) o Latin (URL: latin page for English; display order: (some number); no sub nav; last sub nav link) o If a sub nav exists in Latin make the following: END (URL: none; display order: (some number); no sub nav; last sub nav link) Same as HOME and/or TECHNIQUE & TOOLS (URL: none or page for language; display order: (some number); sub nav or no sub nav; no last sub nav link) If the left navigation bar does not work, let the Web Team help you figure out what is going on.

6 Creating pages directory and pages Create Page Directory In order to send the left navigation items to the right page, you need to make sure the pages actually exist and are in the right location. Click on the site actions gear then click Site contents, then click Pages. A new page will appear with the pages on the site, there will also be folders already made for most of the languages, if the folder for the language to add a page to appears click on it. If it doesn t click on the FILES tab then New Folder. Name the folder and click Save, the new folder should appear, click on the folder. The new folder now needs at least one new folder inside it so multiple languages can be used. For example in the Dutch folder there are two folders inside it called en and dt. Create the folder if it hasn t already be created. After creating the folder, click on it, you are now in the correct directory. Creating New Page Now that the page directory is correct, to create a new page for your language, click on the FILES tab then New Document.

7 A page will appear asking for a page title, description, URL, and Page Layout. Put in the title for the page, once you click out of the title page, the URL will change to the title. Set the page layout to CHOOSE THIS ONE then click Create. Your new page will appear. For additional SharePoint help and instruction including how to edit a page, go to