1.1 Purpose and Scope The purpose & scope of this user manual to help and assist gallery users to submit their gallery information.

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1 ADA GALLERY APPLICATION USER MANUAL 1 INTRODUCTION This user manual contains all essential information for the user to make full use of the ADA Gallery Application. This manual includes a description of the system functions and capabilities, contingencies and alternate modes of operation, and step-by-step procedures for system access and use. 1.1 Purpose and Scope The purpose & scope of this user manual to help and assist gallery users to submit their gallery information. 1.2 Organization Department of Culture and Tourism, Abu Dhabi Art has the ownership of this user manual. 1.3 Point of Contact Abu Dhabi Art Management & Exhibitor's Inquiries Department of Culture and Tourism, Nation Towers Offices E: Exhibitors@abudhabiart.ae T: DESCRIPTION OF SYSTEM FUNCTIONS This section describes each specific function of the system. 2.1 Login To get access of Art Gallery application user first needs to login with his/her account and if user don t have account then need to create a new account Create a new account If user do not have any existing account to login into system then user first need to register himself. a. User needs to click on link (Register) which user find out in the left menu of the page.

2 b. When user click on above link then it redirect to the Registration page. User needs to fill out all the compulsory fields denoted by an asterisk.

3 c. Once user registers, user will receive a confirmation with activation link to activate his/her account.

4 d. User needs to click on activation link and it will open a new page on browser and give a message of successful activation. e. Once user has user name & password, user needs to click on Login link on the left menu. f. User needs to click on submit button after providing correct user name & password. g. After a successful login it automatically redirect to home page of ADA Gallery application.

5 h. If user given wrong user name or password then user should failed to login into application and get following message Change Password If user wants to change his/her password then user can use Change Password option.

6 a. User needs to click Change Password link on left menu. b. User needs to provide old password and new password twice to change password. Please noted that application don t accept previously used password as part of security policy. 2.2 Gallery Profile After a successful login, user can see option Gallery Profile on left menu.

7 When user clicks on menu item (Gallery Profile) then below gallery profile page will be opened.

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9 2.2.1 Already have a Gallery Profile If gallery previously participates in the previous editions of Abu Dhabi Art and had already created gallery profile then all information comes automatically from previous gallery profile New Gallery Profile If gallery user comes first time to create a gallery profile then user needs to fill-up each section step by step and should fill out the compulsory fields denoted by an asterisk(*) General Information User needs to fill out the all compulsory fields denoted by an asterisk (*). User should also need to add at least one city & one represented artist in this section. a. To add a new city, user need to click on link (+Add City) which will open add new city form.

10 b. To add a new represented artist user need to click on link (+Add New Artist) which will open add new represented artist form. c. To upload portrait image user need to select option ( Gallerist Portrait ) from dropdown list and after that click on browse button & choice correct picture/image from local machine.

11 d. After a successful upload of images (Gallerist Portrait) this section should look like below.

12 Social Media The below section is optional Contact and Address User needs to fill out the all compulsory fields denoted by an asterisk (*) Primary Contact Details User needs to provide information for each field in below section and later on user has option to copy these data into below sections.

13 Secondary Contact Details Owner/Director Contact Details Secondary Contact Details All fields in the below section are optional and can copy data from primary contact details section by choosing option (Same as primary contact details).

14 Owner/Director Contact Details Title, First name, Last name & job title fields in below section are mandatory fields and can copy data from primary contact details section by choosing option (Same as primary contact details) Saving User can found out this section in the bottom of the page. a. After a successful submission of gallery profile user should get below .

15 2.2.3 Sectors After a successful submission of gallery profile, user needs to add sectors for gallery. a. To add new sector user needs to click on button (+Add New Sector).

16 b. First user needs to select one sector from dropdown list and booth size if exist for that sector. c. To add new proposed artist user need to click on link (+Add Proposed Artists).

17 d. After a successful submission of new sector form, user redirect to below sectors listing page Sample Artworks After a successful submission of sectors by click on button (SAVE & CONTINUE) user redirect to Sample Artworks page to add sample artworks for gallery.

18 a. To add new sample artwork, user needs to click on button (+Add Sample Artwork). b. To upload sample artworks image user need to select option from dropdown list and then need to click on browse button to choice correct picture/image from local machine to upload. User should need to repeat this scenario for each artwork image.

19 c. After a successful uploading of all images this section should look like below. d. After a successful submission of new sample artwork form, user redirect to below sample artworks listing page.

20 e. After clicking on button (Save & Continue) user redirect to Application Fee page.

21 2.2.5 Application Fee After a successful submission of sample artworks, user redirects to Application Fee page. a. To pay application fee, user needs to click on button ( Pay ). After clicking on button (pay) user redirect to below invoice page.

22 b. After a successful payment, user automatically redirect to below page to review payment receipt.

23 c. When user click on link (Print Receipt) then below receipt page should be opened Submit Application a- After a successful payment, user redirects to submit application page.

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25 b- User needs to sign on below section by moving your mouse in the box. c- After a successful payment, user automatically redirect to same page with below message. d- After click on Ok button below feedback form will be open to take user s feedback.

26 e- After given feedback by user it redirects to same submit application form with link of download signed application form. f- After a successful submit of application form user should receive below and status of gallery profile change from Waiting for Signature to Waiting for Approval.

27 g- Now gallery needs to wait for approval of submit application form by ADArt Team Artworks a. After gallery profile approval by ADArt Team, user can available to add artworks. b. When user click on link (+ Add New Artwork) then below add new artwork page should open.

28 c. User first need to select sector from dropdown list. This dropdown list show only those sectors which already added by gallery user in sectors module. d. After selecting sector, user needs to select one artist from dropdown list. This dropdown list show only those artists who already added in selected sector (Modern & Contemporary).

29 e. User needs to provide information for all others fields (Artwork Title, Year, Medium, Series, Edition, Price and Dimension etc.). f. User needs to upload image for Artwork. To upload artwork image user need to select Artwork Image from dropdown list and click on browse button to select correct image from local machine hard drive. g. After a successful upload operation of image this section look like as shown below.

30 h. After providing all related information user needs to click on button (Save). i. After a successful submission of new artwork, user returns back to artwork listing page as shown below. j. If user wants to add more artworks then user needs to repeat above steps. k. If user click button (Save & Submit) then user will get below message.

31 2.2.8 Space Payment a. After at least one sector approval by ADArt Team user can available to visit Space Payment page. b. When user click on Pay icon button then it will redirect user to space payment page. More details will be provided in separate user manual.