Administrator User Guide

Transcription

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2 Copyright 2009 Granicus, Inc. The following documentation is proprietary and confidential information of Granicus, Inc. and its licensors, the use of which is subject to a License Agreement between the authorized licensee and Granicus, Inc. The Granicus logo, Granicus, MediaVault, MobileEncoder, StreamReplicator, and OutCast Encoder are registered trademarks; Integrated Public Record, Intelligent Routing, LinkedMinutes, LiveManager, MediaCenter, MeetingMember, MeetingServer, MediaManager, Simulcast Encoder, VoteCast, VoteCast Classic, and VoteCast Touch are trademarks of Granicus, Inc. All other trademarks are the property of their respective owners.

3 Using this Guide This guide explains how to use the Admin feature in MediaManager to create new users and groups, set access controls for View Pages, designate the Cameras for your meetings, and numerous other administrative features. Icons Tips, notes, warnings, and best practices are identified by the following icons: Tip Suggestions for saving time and work Note Suggestions for steps that require extra attention Warning Suggestions for steps that will produce an error if neglected Best Practice Suggestions for the steps you should follow when more than one option is available Notes You can record login information in the following fields for future reference; keep this information in a safe place. MediaManager URL: Username: Password: Account Manager: (Issued after training and deployment) Granicus Technical Support Line: Granicus Support support@granicus.com 24/7 Emergency Line: Admin User Guide Page 2

4 The Customer Service Portal For additional help not found in this guide access the Customer Service Portal. The CSP features help articles, downloads, Granicus University, and a variety of other useful features. (Figure 1) Launch the CSP 1 Open an internet browser such as Internet Explorer 7. 2 Go to for example 3 Enter your username and password at the MediaManager login screen. 4 Click the Help & Training link in the upper right corner of the MediaManager interface. 5 Confirm the CSP homepage loads in a new browser. Figure 1 highlights the CSP links. Links Figure 1 The Customer Service Portal homepage Links Home- Upcoming Events and important information Knowledge Base- Help articles on Granicus products and services Support Resources- Product-specific downloads, manuals, reference guides, and release notes Store- Purchase add-on products University- Training and certifications Newsletter- Archived newsletters Service Contact- Contact Granicus Admin User Guide Page 3

5 Table of Contents Admin Overview... 6 Properties Hierarchy... 6 Requirements... 6 Getting Started... 7 Log into MediaManager... 7 Launch Admin... 8 Navigate the Admin homepage... 9 Cameras Create a New Camera or Edit an Existing Camera s Properties Enter Basic Properties for Your Camera Create Publish Points for your Camera Set Your Camera s Distribution Set Your Camera s Permissions Views Common Features of View Pages View Templates Create a New View Page or Edit the Properties of an Existing View Page Assign Content to Display on the View Page Access Control Set Access Control Settings for Your View Page Permissions Set Permissions for Your View Page Users and Groups Admin User Guide Page 4

6 Permission Levels Create a New Group Edit a Group s Properties Create a New User Edit a User s Properties Templates Types of Templates Create a New Template or Edit an Existing Template s Properties Edit Basic Template Properties for (Template Name) Template Create a new Template or edit an existing Template s HTML Use the Document Template Designer Access Revisions of Your Document Template Set Permissions for Your Template Servers Create a New Server or Edit an Existing Server Enter Basic Properties for Server Select an Interface for Your Server Logs Examine the Log Report Admin User Guide Page 5

7 Admin Overview The Admin feature in MediaManager allows you to create and control users and groups, meeting Cameras, Views, Templates, and servers. Admin also allows you to view a Log report for MediaManager. Permissions Permissions set in the Users and Groups subtab are the default permissions set elsewhere in MediaManager. These permissions can be overridden in the Admin subtabs, Archive folder, and Training Edition application. Requirements The following are needed to use the Admin feature: PC with Internet Explorer 7.0 or a more recent version of the web browser Internet access and a login name and password to access the MediaManager site System Administrator permission Admin User Guide Page 6

8 Getting Started To access Admin you have to log into MediaManager. Log into MediaManager 1 Open an internet browser such as Internet Explorer 7. 2 Go to jurisdiction.>granicus.com, for example, 3 Enter your Username and Password at the login screen. (Figure 2) 4 Click the Sign In button. The Username is not case sensitive; the Password is. Figure 2 Logging into MediaManager 5 Confirm MediaManager opens. Admin User Guide Page 7

9 Launch Admin 1 Click the Admin tab in MediaManager. (Figure 3) Admin tab Figure 3 Launching Admin 2 Confirm the Admin homepage opens. (Figure 4) Figure 4 Admin homepage Admin User Guide Page 8

10 Navigate the Admin homepage A B C D E F Figure 5 Navigating the Admin homepage A Admin- Tab for opening the Admin homepage B Subtabs- Tabs for accessing the Admin features Cameras- A list of your meeting Encoders, including the Encoders properties Views- A list of available View Page Templates, including the ability to make new View Pages Users and Groups- Page for creating users and groups, and assigning permissions Templates- A list of available Templates, including the ability to make new Templates Servers- A list of the MediaCenter hardware: media servers, Archive servers, and MediaVault (if applicable) Log- A list of the MediaManager and Encoder error logs C Help and Training- Link to the Customer Service Portal which contains helpful solutions, downloads, and additional information D Cameras- A list of your meeting Encoders E Current Users- A list of users currently logged into Admin F Servers- A list of the active MediaCenter hardware communicating with the MediaCenter from your MediaManager site Admin User Guide Page 9

11 Cameras The Granicus OutCast Encoder (also known as the Camera or Encoder) allows for live Event scheduling, web publishing, timestamping, Archiving, and file transferring to distribution servers. Your Encoder integrates with MediaManager and transfers live broadcasts to the Granicus MediaCenter in real-time. The MediaCenter then duplicates and distributes your audio and video content to citizens. While broadcasting a live Event, the Encoder can Archive your broadcasts for on-demand viewing at a later time. The Encoder works in the following way: 1 Your meeting feed goes from the mixer to the Encoder, where the analog signal is converted into a digital signal. 2 The Windows Media Encoder converts the digital signal into a Windows Media Video (WMV) or Windows Media Audio (WMA) file. 3 The OutCast Encoder manages the streaming and MediaManager distribution of the WMA or WMV file. When creating new Cameras or editing the properties for an existing Camera, always work in the Camera subtab, not the Cameras menu from the Admin homepage. The Encoder status should always be Encoding. The Recording status should either be Recording or Stopped, depending on whether a meeting is currently running or not. Admin User Guide Page 10

12 Create a New Camera or Edit an Existing Camera s Properties 1 Click the Cameras subtab. 2 Click the New button. (Figure 6) Select the Camera and click the Edit button to edit an existing Camera s properties; skip to the section Entering Basic Properties for your Camera. Cameras subtab New button Figure 6 Creating a new Camera 3 Confirm the Basic Properties for New Camera page opens. (Figure 7) 4 Enter a name for the Camera. 5 Select the Stream Type from the drop-down menu. If your Encoder is a MobileEncoder; select Push from the Stream Type drop-down menu. 6 Click the Create button. Figure 7 Entering basic properties for a new Camera Admin User Guide Page 11

13 Enter Basic Properties for Your Camera 1 Confirm the Basic Camera Properties for Camera Name Camera page opens. (Figure 8) If the page does not automatically load, click the basic subtab to open the Basic Camera Properties for Camera Name Camera page. Basic subtab Figure 8 Entering the basic Camera properties for Camera Name Camera 2 Enter the information in the assigned fields. These fields are described below: Camera Name This is the name given to your Camera when the initial properties are set Short Name The Encoder identifier; do not change Stream Type Identifies whether the stream is Pull (Granicus pulls the stream from the client) or push (the client sends out the stream to Granicus) Content Type The Encoder s designated purpose: Meeting, Training, Traffic, or Other External Hostname/IP The IP address that external servers use to connect to your Encoder Internal Hostname/IP The IP address that internal servers use to connect to your Encoder Admin User Guide Page 12

14 Broadcast Port The port the Encoder uses for sending streaming content to the Granicus MediaCenter or internet users depending on the hosting arrangement made with Granicus. The Broadcast Port and Control Port must be separate ports Control Port The port the Encoder uses to communicate with the Granicus MediaCenter. The Broadcast Port and Control Port must be separate ports 24/7 Broadcasting Allows the content from the Camera to be available 24 hours a day on the website Enable Monitoring Determines whether the Encoder will send alerts to the Granicus internal monitoring service Player Template The default Template that is seen when someone views the live broadcast from the Camera Time Limit The amount of time you have to view a stream 3 Click the Save button. Admin User Guide Page 13

15 Create Publish Points for your Camera Camera Publish Points direct citizens to the live feed captured by the Encoder through an external link. 1 Click the Publishing subtab. 2 Click the New button. (Figure 9) Select an existing Publish Point and click the Edit button to edit an existing Camera Publish Point; skip to the section Edit Your Camera s Publishing Point. Publishing subtab New button Figure 9 Creating a new Publish Point 3 Confirm the New Publishing Point for Camera Name Camera page opens. (Figure 10) Figure 10 Entering properties for new Publish Points 4 Enter a Name for your Publish Point. 5 Enter the Title for your Publish Point; this should be the name of your Camera. 6 Enter additional information in the Text field. (Optional) 7 Select a Player Template to display your Archived content; this Player Template becomes the default. When you create a new Event you have the option to use either the Player Template or another Template. 8 Click the Save button. Admin User Guide Page 14

16 Edit Your Camera s Publish Points 1 Confirm the Publishing homepage is open from the Publishing subtab under the Cameras tab. (Figure 11) 2 Select an existing Publish Point. 3 Click the Get HTML button. Get HTML button Click the Publish Point once to select Figure 11 Editing your Camera's Publish Points 4 Confirm the HTML Examples for Publish Point name on Publish Point Camera Title Camera page opens. 5 Confirm the HTML examples are listed; these examples are described below: Direct Link This URL launches the video and supporting documentation in the Player Template within the user s browser window With JavaScript JavaScript links launch a new browser for the Player Template. These links require the end users to have a browser that supports JavaScript No JavaScript This link opens in any browser but does not give as much control over presentation options Video Only Link This URL launches the video by itself in the standard Windows Media Player format 6 Click the Back to Publish list button. Admin User Guide Page 15

17 Set Your Camera s Distribution 1 Select the Distribution subtab. 2 Confirm the Camera Name Camera s Distribution Servers page opens. (Figure 12) Distribution subtab Select the Non- Distributor, and click the appropriate arrows to move the Distributor to the Internal or External IP Figure 12 Camera's Distribution settings 3 Select the Non-Distributor you intend to move to the Internal IP or External IP. You can only select one Non-Distributor at a time. Non-Distributors are Servers that do not distribute the live signal. Internal IP Servers replicate the live signal to internal users. External IP Servers redistribute the live signal to external users or citizens. 4 Click the arrow buttons to move the Non-Distributor to either the Internal IP or External IP. If an External Server is moved to the Internal IP section, the connection between the Encoder and the Server will not work properly. 5 Click the Save button. Admin User Guide Page 16

18 Set Your Camera s Permissions Camera permissions determine which groups have access to change the properties of your Camera or use the Camera. 1 Click the Permissions subtab. 2 Confirm the Camera Name Camera Permissions page opens. (Figure 13) Permissions subtab Select the group, and click the appropriate arrows to move the group to the Read/Write or Read Access lists Figure 13 Setting your Camera's permissions 3 Select a group from the No Access menu and use the arrows to move them to the Read / Write Access menu or the Read Access menu. The permissions are described below: No Access No user access to the Camera settings; a Permission Denied message appears if access is attempted. The Cameras subtab will not appear under the Admin tab and the users in this group are unable to select from multiple Cameras when creating Events Read / Write Access Ability to add, change, and delete a Camera Read Access Ability to view Camera settings, but not make changes. Users can select from all Cameras during Event creation 4 Click the Save Permissions button. Admin User Guide Page 17

19 Views The Views subtab allows you to create new or edit the properties of View Pages. View Pages are used to organize the content published to a webpage and display Events, Archives, documents, and MP3 s to citizens. Common Features of View Pages Features of View Pages include searching capabilities, RSS feeds, Archives, Podcasts, and upcoming Events. The View Template allows you to customize these features. View Templates The View Template is used to present a list of content to citizens. In addition to displaying Archived Items, the View Template can also display Upcoming Events as they are prepared in MediaManager. For each Event or Archive, the Template can display links to the Agenda and Minutes of a meeting, if they are made available in MediaManager. The View Template also supports a search function. Using keywords, the search function returns results from the content included in the View Page. Data searched includes information captured in the Granicus system: names, dates, keywords, Archive descriptions, Agenda Items, Motions, Votes, Notes, and Captions. Admin User Guide Page 18

20 Create a New View Page or Edit the Properties of an Existing View Page 1 Click the Views subtab. 2 Confirm the Content Views menu opens. (Figure 14) 3 Click the New button. Select an existing View Page and click the Edit button to edit a View Page. Views subtab New button Edit button Click a View Page once to select for editing Figure 14 Opening the Content Views menu 4 Confirm the Basic Properties for New View page opens. (Figure 15) Figure 15 Basic Properties for New View If you selected the Edit button, the Basic View Properties menu will open, containing the same information as the Basic Properties for New View Page; however, you will also receive a Publishing URL. (Figure 16) Admin User Guide Page 19

21 Figure 16 View Page Publishing Link available when editing an existing View Page 5 Enter and select the basic properties for the View Page. The property fields are described below: View Name The name of your View Page Description Additional information to describe the View Page Active (Publishing) Select this checkbox, otherwise citizens will receive a Permission Denied message when they attempt to access the View Page View Template The Templates available for the View Page Player Template The Templates available for displaying the media in Windows Media Player or Silverlight Agenda Template The Templates for formatting Agendas as closely to their original format as possible Minutes Template The Templates for formatting Minutes as closely to their original format as possible 6 Click the Create View button, or if you are editing an existing View Page click the Update View button. After you click the Create View button, you will be brought to the Contents menu which can also be accessed through the Contents subtab. Admin User Guide Page 20

22 Assign Content to Display on the View Page 1 Click the Contents subtab. 2 Confirm the View Content for View Name page opens. (Figure 17) Contents subtab Select the Excluded Event or Archive Folder, and click the appropriate arrows to move the group to the Events to Display or Archive Folders to Display lists Figure 17 Assigning content to display on the View Page 3 Select the Excluded Event you intend to display on the View Page. You can only select one Excluded Event at a time. 4 Click the arrow button to move the Excluded Event to the Events to Display list. 5 Select the Excluded Archive Folder you intend to display on the View Page. You can only select one Excluded Archive Folder at a time. 6 Click the arrow button to move the Excluded Archive Folder to the Archive Folders to Display list. 7 Click the Update Contents button. Admin User Guide Page 21

23 Access Control The Access Control function is used to restrict access to a View Page by creating filters. The access is controlled on the URL level, not the content level. Set Access Control Settings for Your View Page 1 Click the Access Control subtab. 2 Confirm the Basic Access Control Settings for View Name page opens. (Figure 18) Access Control subtab Figure 18 Access Control menu 3 Enter a name for the access rule. 4 Enter the Beginning of IP Range. 5 Enter the End of IP Range. 6 Select an Action (Level of Restriction) from the drop-down menu. Enter your Access Rule properties in the Add Access Rule menu and not the Basic Access Control settings Deny Access All users outside of the IP Range set in the rule do not have access Require Authorization Users need to enter a Granicus username and password to be granted access Admin User Guide Page 22

24 Require Permission Users are required to enter a Granicus username and password and to have assigned permission from the Views > Permission subtab; this is the most secure level of restriction Allow Access Users are granted access without a username or password 7 Click the Add Access Rule button. (Figure 19) Add Access Rule button Figure 19 Setting Access Control settings 8 Confirm the Access Rule opens in the Active Access Rules menu. (Figure 20) Figure 20 Access Rule added to the Active Access Rules menu Admin User Guide Page 23

25 Permissions Permissions affect who can access and edit a View. If permission is denied to a group, the users of that group receive a Permission Denied message. Set Permissions for Your View Page 1 Click the Permissions subtab. 2 Confirm the View Permissions for View Name page opens. (Figure 21) Select the group, and click the appropriate arrows to move the group to the Read / Write or Read Access menus Figure 21 Setting permissions for your View Page 3 Select a group to add to the Read / Write Access or Read Access menu. You can only select one group at a time. 4 Click the arrow buttons to move the group to the Read / Write access or Read Access lists. 5 Click the Save Permissions button. Admin User Guide Page 24

26 Users and Groups The Users & Groups subtab allows you to create groups and users with access to the Legislative Management Suite through a number of permission levels. The permission levels can be assigned to different features and modules of the Legislative Management Suite and Training Edition. Permission Levels There are three different types of permission levels. These permissions are described below: Read / Write Allows the group to view, create, and delete content including Events, Folders, and Archives Read Only Allows the group to view content but not edit, delete, or create content No Access The group has no access to any of the content; a Permission Denied message will appear if access is attempted Admin User Guide Page 25

27 Create a New Group You should create a new group before creating a new user; doing so will allow you to assign your user to a group for better organization. If you have Active Directory Integration your users and groups will be created and maintained for you; you will not be able to edit or delete users and groups in Training Edition. 1 Click the Users & Groups subtab. 2 Confirm the Users & Groups homepage opens. (Figure 22) 3 Click the New Group button. Users & Groups subtab New Group button Figure 22 Users & Groups homepage 4 Confirm the Create Group menu opens. (Figure 23) 5 Enter a name in the Group Name field. 6 Enter a description in the description field. (Optional) 7 Select the permission levels for the different features and modules of MediaManager and Training Edition. The different features are described below: Archive Access to the Archives tab in MediaManager where users can edit and organize their past Meeting content Camera Access to change the properties of the Encoders Admin User Guide Page 26

28 Event Access to the Events tab where users can create and edit their upcoming meetings Reports Access to the Reports tab where users can review compiled data of how citizens and other users are using your MediaManager site Template Access to the Templates tab where users can create and edit Templates Training Access to the Training tab where users can create and edit Trainings in the application Training Edition View Access to the View tab where users can create and edit View Templates Read / Write access assigned for the Archive and Event features Figure 23 Setting permissions for a group Figure 23 is an example of how you might set permissions for a particular group; in this case a group of Clerks. The group of Clerks has Read/Write access to the Archive and Event features for the purpose of running a meeting. However, the Clerks have no access to the Camera, Reports, Template or View features as these would most likely be accessed by IT. The Clerks also have no access to the Training feature, as neither the Clerks nor IT use the Training Edition application. 8 Click the OK button. 9 Confirm your new group appears in the list on the left side of the Users & Groups homepage. Admin User Guide Page 27

29 Edit a Group s Permissions and Properties 1 Right-click a group. (Figure 24) 2 Select Properties from the drop-down menu. Figure 24 Opening a group to edit 3 Confirm the Edit Group menu opens. 4 Change the desired permissions and properties. (Figure 25) 5 Click the OK button. Figure 25 Editing a group's properties Admin User Guide Page 28

30 Create a New User 1 Click the Users & Groups subtab. 2 Confirm the Users and Groups homepage opens. (Figure 26) Users & Groups subtab Figure 26 Opening the Users & Groups homepage 3 Click the New User button. 4 Confirm the Create User menu opens. (Figure 27) 5 Enter the information in the fields. The fields marked with an asterisk are mandatory. 6 Select a group(s) for the user. 7 Click the OK button. Figure 27 Creating a new user Admin User Guide Page 29

31 Edit a User s Properties 1 Select the group containing the user from the list on the left side of the Users and Groups homepage. Click the group once to open. 2 Confirm the group opens and its users are listed. 3 Right-click a user. (Figure 28) You can also add a user to the group by clicking the Add User button and searching for the user in the pop-up window; however, the user you add must be an existing user. 4 Select Properties from the drop-down menu. You can also delete, change the password for, and remove the user from the group. Click a group once to select Figure 28 Opening a user's properties for editing Admin User Guide Page 30

32 5 Confirm the Edit User menu opens. 6 Edit the fields or selection of groups. (Figure 29) 7 Click the OK button. Figure 29 Editing the user's properties Admin User Guide Page 31

33 Templates Templates control all of the content viewed through your Granicus solution. Templates are initially created by Granicus staff and are designed to replicate your municipality s website and document format by using the same graphics, navigation, and style elements. To create and edit your Templates you will need some knowledge of HTML; you should have an understanding of how to read and make minor modifications to HTML code. Types of Templates There are three types of Templates used within Granicus solutions. The View Template The View Template creates View Pages that display municipalities past Archives and upcoming and current Events. Each Event and Archive can be displayed with data such as the name, date and duration, and Agenda and Minutes documents. The View Template also supports a search function. Using keywords, the search function returns results from the content in the View Page. Content searched includes information captured in the Granicus system: name, date, keywords, Archive description, Agenda Items, Motions, Votes, Notes, and Captions. The Player Template The Player Template controls the way video, sound files, and documents are displayed to citizens when an Archive or Event is selected from the View Page. Each video and sound file is launched with a media file supported by Windows Media or Silverlight player, a document viewing area, and a drop-down menu for timestamps. Timestamps allow users to access specific content by jumping to various parts of the video. The Player Template can also display additional information such as: The title of the video clip or stream The title of the currently playing Agenda Item Links to related documents and media Closed captioning A link to the Granicus Citizen s Help Portal. Admin User Guide Page 32

34 Document Templates Document Templates present MediaManager s metadata so that it matches Agenda and Minutes documents as closely as possible. To accomplish this, the document is divided into several different rule sets that provide different HTML formatting for each component of a document. These rule sets include the Agenda, Roll Call, Document, Note, Motion, Approved (passed Votes), and Decline (failed Votes). The rules are made more specific by the use of additional clauses such as Item levels in the Agenda hierarchy and whether or not the Item is numbered. The preferred layout for an Agenda or Minutes document is hierarchal, similar to standard outline format; however, you can still use documents that deviate from this layout. Document Template Rules Sets and Common Factors The following Template Rule Sets illustrate the specific factors to be considered for some document Templates. Basic Rule Sets include the Agenda Item, Document, Roll Call, Notes, Motions, Passed Vote, and Failed Vote. Each Rule Set can be used to create a variety of formats. Each Item type has specific programming features to be aware of as listed below: Agenda Item Suggested action, department / office, numbering Document Icon, Spacing Notes Showing clock time in Notes, hyperlinked Notes Roll Call Present non-voting member display (staff), appearance of names (titled or last name only) Motions Failed for lack of second, passed, lack of second, Motion types and free form clause, and Motion text Passed Vote Unanimous Vote text, non-unanimous Vote text, Vote types and format (Aye, Nay, Abstain, Absent, Recuse) Failed Vote Unanimous failed Vote text, non-unanimous failed Vote text Admin User Guide Page 33

35 Create a New Template or Edit an Existing Template s Properties 1 Click the Templates subtab. 2 Click the New button. (Figure 30) Select an existing Template and click the Edit button to edit an existing Template s properties; skip to the section Edit Basic Template Properties for Template Name Template. Templates subtab New button Edit button Figure 30 Creating a new Template 3 Confirm the Basic Information for New Template page opens. (Figure 31) 4 Enter a Name for the Template. 5 Enter a description. (Optional) 6 Select the Template Type from the drop-down menu. 7 Click the Create Template button. Figure 31 Basic Information for New Template page Admin User Guide Page 34

36 Edit Basic Template Properties for Template Name Template 1 Confirm the Basic Template Properties for (Template Name) Template page opens. (Figure 32) This page can also be accessed from the Basic subtab. 2 Enter any changes in the appropriate fields. 3 Click the Save button. Basic subtab Figure 32 Entering basic properties for the Template Admin User Guide Page 35

37 Create a New Template or Edit an Existing Template s HTML Only use the Editor for situations that require special editing methods outside of the Designer. 1 Click the Editor tab. 2 Confirm the Editing Template Template Name page opens. (Figure 33) If you are creating a new Template, the Editor field will be blank; you can copy and paste existing Templates into the new Template. When editing an existing Template, you should first copy and paste the existing Template s HTML into a Notepad file before making any changes. You will then have an original back-up copy in case you make any mistakes. 3 Click the Write Template button. Editor subtab Figure 33 Editing a Template's HTML Write Template button Admin User Guide Page 36

38 Use the Document Template Designer If you are creating a Document Template, you can use the Designer subtab to design your Granicus Minutes and Agenda Templates. About the Designer The Template Designer has a user interface for designing your Granicus Minutes and Agenda Templates. The features of the user interface behave like other web design application such as Frontpage or Dreamweaver. The Designer has an HTML button that lets you make specific customizations to the HTML that may be difficult to achieve in the Normal interface. Granicus Document Templates use the scripting language Smarty for generating content. For more information on using Smarty consult your Account Manager, or visit the Smarty website for a full list of Smarty tags. Document Template Sections The Document Template Designer defines the following four sections of a document: Header The section at the top of the Document Template. This area typically contains the document title, logo, date, and time. Any content that is always present at the top of the documents should be present in this section Footer The section found at the bottom of the Template Document. This area typically has a signature line, some closing correspondence, or date and time information. Note that this is not the same as a page footer Body The main section of the document. Within the body section are the Agenda Items, Documents, Motions, Votes, Passed and Failed resolutions, and Notes Settings The document title, page margins, paragraph indentation, and page header and footer information Any content you create in the Designer subtab will overwrite content written in the Editor. Always copy and paste the HTML content in the Editor subtab to a Notepad file before writing any HTML in the Designer subtab. The Designer does not support the use of the backslash character. If an expression requires a backslash, use the Editor. Admin User Guide Page 37

39 1 Click the Designer subtab. 2 Enter the Document Template content under the appropriate subtabs. (Figure 34) 3 Click the Write Template button when you have finished. You can view the HTML code for the content you have created by clicking the HTML button. Designer subtab Document Template subtabs HTML button to switch to generated HTML view Write Template button Figure 34 Using the Document Template Designer Admin User Guide Page 38

40 Access Revisions of Your Document Template This feature is for MinutesMaker Add In for Microsoft Word clients only. The revisions displayed will be those made in Microsoft Word. Set Permissions for Your Template Permissions affect who can edit the Template file or properties. In order to edit the Template, a user must have Read / Write access. Read access allows a user to use a Template when publishing an asset. If a user has no access to the Template, they may be able to view assets that use the Template, but they cannot use the Template when publishing their own content. 1 Click the Permissions subtab. 2 Confirm the (Template Name) Permissions page opens. (Figure 35) Select the group and click the appropriate arrows to move the group to the Read / Write Access or Read Access lists Figure 35 Setting Template Permissions 3 Select a group to add to the Read/Write Access or Read Access menu. You can only select one group at a time. 4 Click the arrow buttons to move the group to Read/Write or Read Access lists. 5 Click the Save Permissions button. Admin User Guide Page 39

41 Servers The Servers tab lists the MediaCenter hardware that is connected to each MediaManager site and provides updates on connection status. All local servers, such as MediaVault and StreamReplicator, are also listed on the tab. Each server listing contains specific configuration information regarding connections to and from a server from the Granicus MediaCenter. Create a New Server or Edit an Existing Server 1 Click the Servers subtab. 2 Confirm the Servers homepage opens and lists the available servers. (Figure 36) 3 Click the New button to create a new server. Select the server and click the Edit button to edit an existing Camera s properties; skip to the section Enter Basic Properties for Server. New button Edit button Figure 36 Opening the Server homepage Admin User Guide Page 40

42 Enter Basic Properties for a Server 1 Confirm the Basic Properties for Server page opens. (Figure 37) Figure 37 Entering Basic Properties for your server 2 Enter the server information in the appropriate fields. The fields are described below: Server Name Identifies which server is communicating to the MediaVault or StreamReplicator. Each MediaVault / StreamReplicator contains a configuration file; this file must contain the server name that is in MediaManager in order to communicate to the Granicus application and the database. Control Port The port that allows different kinds of network connections to run to and from Granicus Load Balancer Score Do not change the default setting Replication Username For clients utilizing 2.0 to enable a web connection to Granicus servers Replication Password For clients utilizing 2.0 to enable a web connection to Granicus servers Admin User Guide Page 41

43 Firewall Compatibility Mode This setting tells the application that the server is behind a firewall, which enables the credentials (username and password) to be triggered. If firewall compatibility is set to No, the MediaVault assumes that other servers are able to download content from the server. If firewall compatibility is set to Yes, then the MediaVault initiates FTP transfers and sends its files to other servers that should distribute the same content Server Supports Multicast This setting tells the MediaCenter that multicasting is enabled on the server itself. When multicasting is enabled, an NSC file is created that allows multicast streaming. This box tells MediaManager to alert the player to look for the NSC file created on the server 3 Click the Save button. Admin User Guide Page 42

44 Select an Interface for Your Server Server Interfaces are used for intelligent routing; they identify the message and send it to the proper destination. 1 Click the Interfaces subtab. 2 Confirm the Interfaces for (Server Name) page opens. (Figure 38) 3 Enter a Name for the Server Interface. 4 Enter the Interface IP address of the server. 5 Set the Beginning and Ending IP Range of the server. 6 Select the Allow file transfers on this interface checkbox. This checkbox allows other servers to make inbound requests to either upload or download media files from the interface. If this checkbox is not selected, no requests to upload or download can be made. 7 Click the Add Server Interface button. 8 Confirm a Server Interface Added message appears. 9 Confirm a new Server Interface appears in the Active Server Interfaces section of the page. Multiple servers can be entered if a range of IP s need to be set. New Server Figure 38 Setting the interface for your Server Add Server Interface button Admin User Guide Page 43

45 Logs Examine the Log Report 1 Click the Log subtab. 2 Confirm the Log Report page opens. (Figure 39) 3 Select the Starting Date from when you want to see the reports listed. 4 Select the Ending Date from when you want to see the reports listed. 5 Enter the maximum number of results you want to display at a time. The maximum number of results you can display is 9, Select the order in which you want the results to appear. 7 Select the type of results you want to display. Figure 39 Opening Log Reports Admin User Guide Page 44