The HOME Tab: Cut Copy Vertical Alignments

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1 The HOME Tab: Cut Copy Vertical Alignments Text Direction Wrap Text Paste Format Painter Borders Cell Color Text Color Horizontal Alignments Merge and Center Highlighting a cell, a column, a row, or the entire screen: To highlight a cell, click once on the cell To highlight a row, click on the number in the blue bar on the left-hand side To highlight a column, click on the letter in the blue bar on the top of the screen. To highlight the entire screen, click on the empty gray box in the corner (before the letter A and above the number 1 ) To highlight cells that are touching, click and drag or click on the first cell, hold Shift, and click on the last cell to be highlighted. To highlight cells that are NOT touching, click on the first cell, hold in the CTRL key, and click on the other cells to be highlighted. Changing the length and height of the cells To change the size of one column / row: Click on the line separating the (A) and the (B) or the (1) and the (2) Drag over / down to the desired length / height To change the size of more than one column / row: Click on the letters / numbers and drag across to highlight the columns / rows. The letters / numbers will turn blue. Drag over / down to the desired length / height **ALL of the cells highlighted will change To change the size of all of the columns / rows: Click on the empty gray box in the top corner to highlight the entire screen. Drag over / down to the desired length / height To change the width / length to a specific size: Click the Format button on the HOME tab Under the Cell Size category, make your selections.

2 To Zoom in and Out: Click the minus/plus sign in the bottom right hand corner of the screen (goes in 10% increments) Or click and drag the Zoom tab in the middle of the line. To zoom in on a particular area, highlight the section to be zoomed. Go to the View tab and choose Zoom to Selection. To go back to the regular 100% magnification, click the 100% button. To Add / Delete Letters: Double-click to get a cursor. Continue like you would in Microsoft Word. Click once on the word. Go to the top of the screen to the long white rectangle and click. Make your changes and press Enter. To Clear the Cells: Highlight the cells you wish to clear, click on the CLEAR button in the HOME tab. All (takes away the words, font, size, style and color) Formats (takes away the font, size, style, and color) Contents (takes away the words) If you want to delete just the contents highlight the cell(s) and press the Delete key. Inserting Rows or Columns: The column / row will look exactly like the column / row before it. (Ex.) If you right-click on column B and insert. The new column will look just like column A. To Insert a Row: Click on the Insert button in the Home Tab. Right-click (click with your middle finger) on the number on the side. Select Insert The new row will be inserted above the line you had selected. To Insert a Column: Click on the Insert button in the Home Tab. Right-click (click with your middle finger) on the letter at the top. Select Insert The new column will be inserted to the left of the line you had selected. S. Moon 2

3 Deleting Rows or Columns: Highlight the row/column you want to delete. Click the DELETE button on the HOME tab. Making New Sheets: Click the Insert Worksheet button at the bottom of the screen. Click on the INSERT button and Choose Insert Sheet. To Delete a Sheet: Right-click (click with your middle finger) on a sheet listed at the bottom of the screen. Click Delete. If you do not have info. on the sheet, it will automatically delete. If you do have info. on the sheet, it will ask you to delete again. Click the DELETE button and choose Delete Sheet. To Move the Sheets: Click on a sheet and drag it to the desired location To Rename the Sheets: Right-click (click with your middle finger) on a sheet listed at the bottom of the screen. Click Rename. Begin typing the name for the sheet. Click the FMAT button and choose Rename Sheet. To Copy a Sheet: Right-click (click with your middle finger) on the sheet you want to copy that is listed at the bottom of the screen. Click Move / Copy. Click the box that says Create a Copy. Select where you want to move the sheet. Press OK. Click the FMAT button and Choose Move or Copy Sheet. S. Moon 3

4 Coloring the Tabs: Right-click (click with your middle finger) on a sheet listed at the bottom of the screen. Click Tab Color. Choose a color and press OK. Click the FMAT button and choose Tab Color. Putting Words in ABC Order: Highlight all of the words you want to be in ABC Order. **Including any info that is connected with the words to be sorted. Click on the ST & FILTER button in the HOME tab. For simple sorts, choose Sort A to Z or Sort Z to A. For more complicated sorts involving multiple columns, choose Custom Sort. Choose which column you want to sort by 1 st and how you want it to be sorted. If you have headers at the top of the columns, click the My Data Has Headers box. If you want to add another sort to this data, click the Add Level button. When finished, press the OK button. Filling Words Highlight the words that you want to make more of & the cells that you want the words to go into. Click the Fill button and select the direction. Highlight the word. Click on the little black box in the bottom right corner. You will get a skinny black plus sign. Now drag down to the last cell you want the word to go. Making a Series (Number Patterns, Word Patterns, Days of the Week, Months, etc.) With Words Type the word(s) (month, day, etc.) Click on the word (or highlight the set of words). Click the little black box in the bottom right corner. You will get a skinny black plus sign. Now drag down to the last cell you want the word(s) to go. S. Moon 4

5 With Numbers Highlight the numbers (you need at least 2 numbers for a pattern) Click the little black box in the bottom right corner. You will get a skinny black plus sign. Now drag down to the last cell you want the word to go. Type 1 number. Go to the Fill button and choose Series. Choose Row or Column. Choose your step value (your increment) and your stop value. Press OK. Formatting Cells Highlight the cells you want to format or click the empty blue box in the top corner to highlight the entire screen. Click on the Format button and choose Format Cells at the bottom. A gray box will appear with different tabs at the top. Number Tab Select a category from the white box. You may have other choices listed on the side. You will see an example. Alignment Tab Horizontal and Vertical Alignments click the down arrow at the end of the rectangles to desired position. Text Wrap makes the words stay inside the box (they will go down to the next line) Merge Cells makes the cells squish together to become one large cell Red diamond changes the direction of the words (can go vertical, diagonal, or horizontal) drag the red diamond to the desired position S. Moon 5

6 Borders Select a line and a color on the right-hand side. Then click the button for Outline, Inside, or click on a single line that is surrounding the preview box. You can make each line different if you would like. **Choose from the options listed or choose ME BDERS at the bottom to get more choices. **You can also format cells using a pre-defined style in the Cell Styles button. Selecting a Style for the Cells Conditional Formatting: Highlight your data. Click on the Conditional Formatting button and select a rule. At the bottom of each rule is also the choice of More Rules. Or if you would like to create you own rule, choose NEW RULE at the bottom. Choose a rule type at the top. Make your selections at the bottom of the box. Press OK. **To clear the rules, click on the Conditional Formatting button and choose either Clear Rules from Selected Cells or Clear Rules from Entire Sheet Formatting as a Table: Highlight your data. Click on the Format as Table button. Click on a Format. A box appears that has your data range at the top. If your table needs to have headers (labels at the top) put a checkmark here. The first row will have down arrows at the top. These are used to sort the information. If you do not want them there, click the Home tab. Click the Sort and Filter button. Click on the word Filter to turn it off. S. Moon 6

7 Coloring the Cells: Highlight the cells that you want to color. To highlight one cell, click once on the cell to get a box around it. To highlight a row of cells, click on the first cell one time, hold Shift, and click on the last cell one time. It will highlight all of the cells in between. To highlight a group of cells that are not touching, click on the first cell, hold Control, and click on the other cells you wish to highlight. Click on the down arrow after the paint can. Changes color of the words Select a color. Making Math Equations: Press = Type your math sentence (ex.) =5+5 Press Enter (the computer will automatically calculate the problem for you) Making Math Equations with functions: Press = Click on the down arrow after the word SUM (top left-hand corner above A ). Select your function. If the start and end points are not already listed for you, click on the first number for the function and drag down to the last number for the function. Press OK. Click in the cell you want the formula to go in. Press the down arrow after the AutoSUM button and choose your function. Highlight the cells you wish the function to be applied to. Press OK. Find and Select: To find information quickly within the sheet, click the Find & Select button. FIND will just locate the information throughout the document. REPLACE will find the information and replace it with the entered text. S. Moon 7

8 The INSERT Tab: To Make a Chart: Highlight the information you want to make into a graph. Click the INSERT tab and choose the type of graph you would like. Once the graph appears, it will have handles around it and you can make changes to the graph using the Design, Layout, and Format tabs that appear at the end of the menu bar. **To erase a chart, touch the corner where you see 3 little dots. Your mouse will turn into a 4-headed arrow. Click once to highlight the graph and then press Backspace to erase it. To Insert A Header/Footer Click the Header & Footer button at the top. Click in the area you want and begin typing. The Header & Footer Tools will appear at the end of the toolbar. These tools allow you to simply add the page number, date, file name, logo, etc. Adding a header or footer changes the view of the page. It changes to Page Layout. To go back to the normal view of Excel, go to the View tab and press the NMAL button. The PAGE LAYOUT Tab: To Change the Margins: Click the Margins button. You can choose from the defaults listed or go to Custom Margins and create your own. To Change the Orientation: Click the Orientation button. Choose Portrait (vertical) or Landscape (horizontal). S. Moon 8

9 To Change the View on the Screen: GRIDLINES: View to see the lines in the document **These lines do not print unless you create a border. Print to see the print lines (dotted line) Headings: View to see the letters and numbers at the top and left hand side Print to include these headings (letters and numbers) in the printed area Set the Print Area Highlight the cells (click and drag across the cells that you want to print). Go to the PAGE LAYOUT tab and choose Print Area Set Print Area. You will now see a dotted line going around those cells. **Or you can highlight the selection you want to print and go to File and Print. On the Print box, put a check beside the word Selection. **It will ONLY print what is HIGHLIGHTED! Selecting All of the Sheets to Print Together as a Packet: Right-click (click with your middle finger) on a sheet listed at the bottom of the screen. Click Select All Sheets (They will all turn white). **If you only want a few of the sheets that are in a row, click on the first sheet, hold Shift, and click on the last sheet. **If you only want a few of the sheets that are not beside each other, click on the first sheet, hold the CTRL key, and click the other sheets you want to print. **Now when you print, they will all print at the same time. **To Deselect all of the Sheets, just click on one sheet. **If ALL of the sheets are highlighted and you make a change to one page, that change will happen to ALL of the pages so be careful!!! S. Moon 9

10 The VIEW Tab: To Freeze Panes: Freezing Panes allows certain information to remain intact while the rest of the sheet is scrolling. Click the Freeze Panes button. Choose Freeze Top Row or Freeze First Column. Highlight the information you wish to freeze Click the Freeze Panes button. Choose Freeze Panes. If more rows / columns are frozen than desired, highlight them by clicking on the letter at the top of the column or the number in front of the row and dragging to select the rows / columns. Delete them. S. Moon 10

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