Section 508C This manual provides basic information on applicable guidelines and best practices for 508 Compliance.

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1 Section 508C This manual provides basic information on applicable guidelines and best practices for 508 Compliance Web-based intranet and internet information and applications A. Text Equivalent for every non-text element Content Editor- Alternative text content must be provided for all non-textual content. Provide an alt attribute for all images, including layout images. If an image conveys information, put a description of the information in the Alt Text field in the Image Zone edit screen. Alt text is now a required field in tspark CMS Image Zone. An image cannot be submitted without including appropriate Alt text, ensuring text equivalent for every non-text element.

2 For images in a Text Zone, while in Edit Text screen double-click on the image to bring up Image Properties window. Enter text in Alternative Text field. Hit OK. If the image is in the body of a link, either include a description in the img alt attribute, or place the description in the link body. tspark CMS- The Alt Text option is

3 required when including a link in the Image Zone edit screen. When adding a link to an Image in a Text Zone, remember to add copy to the Alternative Text field before clicking on Link tab. Developers/Designers- If the image doesn't convey information, if it's strictly decorative, or just used for layout, use an empty alt attribute. When designing a new template and using spacer images, use an empty alt attribute in the code. This will tell screen readers to ignore the image. When adding third-party tools to the site, such as tracking pixels, you must check for ALT tags. There are many pages on the site with a tracking pixel and no ALT tag. When using a plug-in for video or PDF, the <NOEMBED> tag should be used to provide alternate content or messaging for people who cannot use the plug-ins. Examples: Messenger plug-in for library, and PDF plug-in for CCED. The <EMBED> tag, used for videos and other plug-ins throughout the site, required the use of the ALT attribute. B. Multimedia presentation synced with the presentation Prior to upload, video presentations should be encoded with text that is synchronized with the video. This is also true for Flash/SWF animations and videos. Captions for video can be open or closed. Unfortunately, there is no way to add a transcript after the video is uploaded to the CMS. It must be added during the video authoring process.

4 C. Information using color must be available without color Content Editor-Make sure that information conveyed with font color is also available without color. tspark CMS- Font type and color selections can be made in the Text Zone edit screen, in the Styles dropdown tab. Developers/Designers- Backgrounds should be set via user-overridable styles, rather than via attributes on the element itself. People who are color blind may not be able to distinguish the color elements. Use style sheets to specify text and background colors so that users can override color choices. D. Documents readable without requiring style sheet Developers/Designers- Basically, the page needs to be readable without using any CSS. Avoid absolute positioning if possible. If you install the Web Developer extension in Firefox or Chrome, you can disable all styles to test this. The MVCC site does work without CSS. E. Provided redundant text links for server-side image map Developers/Designers- There are no image maps used on the MVCC site. If you decide to use them, be sure to provide regular descriptive links below the image map for accessibility. F. Provide server-side image maps vs. client-side Content Editor-Does not apply Developers/Designers- There are no image maps used on the MVCC site, and it is not

5 recommended. G. Identify Row and column headers for data tables Content Editor- The CMS text editor provided a method for adding column and row headers to tables. When setting up a table, be sure to add the headers. Developers/Designers- H. For data tables of more than 2 levels, use markup Content Editors- Be aware of the need for header columns to identify information labels. Consider this table: The bold items are headers. The flight numbers are headers. Developers/Designers- See the following HTML for the above table. Note the caption and

6 scopes provided for accessibility compliance. <table summary="this table lists all the flights by XYZ Air leaving London today."> <caption>flight Schedule</caption> <thead> <th scope="col">flight Number:</th> <th scope="col">from:</th> <th scope="col">to:</th> <th scope="col">departure:</th> <th scope="col">arrival:</th> </thead> <tfoot> <td colspan="5">total: 3 flights</td> </tfoot> <tbody> <th scope="row">ba 3451</th> <td>heathrow</td> <td>nuremberg</td> <td>19:20</td> <td>19:50</td> <th scope="row">ba 1254</th> <td>luton</td> <td>alicante</td> <td>19:40</td> <td>20:50</td> <th scope="row">lh 331</th> <td>heathrow</td> <td>hamburg</td> <td>20:00</td> <td>20:20</td> </tbody> </table> I. Title Frames with text for identification and navigation Developers/Designers- In a number of places on mvcc.edu iframes are used for YouTube videos and other external content. These should all have a title attribute on the <iframe> html tag. This

7 includes situations where content is embedded from www2.mvcc.edu (for example, /rome/staff). Example: <iframe src= title= This is the WWW2 MVCC site ></iframe> J. Avoid making the screen flicker Developers/Designers- There are no current violations on mvcc.edu. Avoid animated gif images, the blink and marquee tags, or the text-decoration:blink style declaration. If using Flash, make sure the movie doesn't cause flickering. K. Provide equivalent text-only pages Never use an image that contains text unless the text is also included separately below the image. Examples of this include charts and graphs. Since all styling of headings, sections, etc, is done with CSS on the MVCC site it is not necessary to provide a separate text-only page set. It is important that content editors do not add content that contains text presented within images. L. Provide equivalent text when using scripts Developers/Designers- The best way to meet this requirement is to use unobtrusive JavaScript to hide and show content that is already present in the source code. For example, the expandable submenus for the site are hidden but are in the source code. When a heading is clicked, it shows. If JavaScript/CSS was disabled, all of that content would show (as it does for search engines). M. Provide a link for required applet, plug-in etc Make sure, when linking to PDF or Word.doc documents, you also provide a link to download a plug-in to read the document. If you are using a plug-in, such as Flash, be sure to include a link to download Flash. A simple example of this is the following page: There are no links to download a PDF reader. N. Forms providing same information and functionality Developers/Designers- All form elements should have a corresponding <label> tag. For a correct example, see the course search form. For an example of a bad form, see: O. Bypassing repetitive navigation links Developers/Designers- When creating new templates, be sure to add <a name="startcontent"></a> just above the area where the main content will be. The CMS will handle the rest. P. Allow sufficient time with alerts for timed responses

8 Content Editor - Does not apply Developers/Designers- Avoid using a META redirect on a timer. Redirect at 0 seconds if using META, or use the built-in redirect manager in the CMS Dashboard which is already 508 compliant. Avoid any actions that require a response within a specific time limit. If it is necessary, provide an option for the user to extend the time.

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