User Manual Copyright 2007 SKLD Information Services

Transcription

1 User Manual Copyright 2007 SKLD Information Services [1]

2 Contents User Manual... 1 Using the Website... 3 Browser Requirements... 3 Viewing Documents... 4 Reporting Missing Images... 6 Using Batches... 7 Requesting Maps... 8 Statistics... 9 Users and Groups Appendix 1: SKLD Reception Numbers Reception Number Ranges Adams Arapahoe Boulder Broomfield Clear Creek Denver Douglas Eagle El Paso Elbert Jefferson Larimer Pueblo Weld [2]

3 Using the Website Browser Requirements SKLDoc.com works with most web browsers. SKLDoc works best with Firefox 1.5 or higher but also works with Internet Explorer 6 or higher. Note Regarding the Map Request Page: To quicken response time on this page, we recommend the use of the web browser Firefox. Firefox works great on uploading and maneuvering through the long list of plats available to view by County on this page. Firefox is a FREE download at Some slowness may occur when using Internet Explorer 9. You may choose to use Firefox as your primary web browser OR use it only when you are on Note Regarding Browsing Images: To see images on-screen, you ll need a TIFF image viewer plug-in. We recommend AlternaTIFF. It is a FREE download at It is one of the free tiff image viewers that the US Patent and Trademark Office provides on their site. Many people have QuickTime installed, but this does not work well as an image viewer. You may see a piece of the image, too large to view conveniently on your screen. Your SKLD sales team is here to help. Let us know if you need assistance in any way. [3]

4 Viewing Documents When you first log in to you should see these controls at the top of the page. This means you are on the Browse Images page, and you can get back here at any time with the button at the far left, in the menu. The Reception field is SKLD s version of the county s reception number. It s usually the same, but in cases where counties have very long numbers or repeat numbers in a year the SKLD number will chop off some of the first digits. See Appendix 1 for information about SKLD s reception numbering. If the document is found, you ll see something like this (assuming you have AlternaTIFF installed): Several new buttons appear: Download as TIFF: lets you copy the document, with all its pages, to your computer as a.tif file Download as PDF: lets you copy the document, with all its pages, to your computer as an Adobe PDF file. Related deeds: Links may appear to other documents filed with this one. We do not guarantee that all related documents are listed here, but we try to provide links between Warranty and Trust deeds that were filed by the same person on the same day, usually with adjacent reception numbers. Prev Doc: Jumps to the document with the previous reception number Next Doc: Jumps to the document with the next reception number The next row of icons you see: are actually part of the AlternaTIFF control. If you do see the Download as Tiff button, but you don t see this row of icons, then you either have some other viewer installed, or maybe no viewer at all. The icons should be mostly self-explanatory; you can save or print the document with them, and that will happen faster and more conveniently than if you use the Download buttons above. You can also rotate the image and switch to other pages. [4]

5 If the document is not found, you ll see something like this: Other error messages such as, Document not present on server are possible. Reasons for this are; 1) You may have only purchased access to certain counties or date ranges and you are trying to view documents outside of these parameters, or 2) if some problem is occurring on SKLD s servers. After you ve pulled a few documents, you ll begin to notice a list forming on the bottom left side of your screen. You can checkmark one or more of these documents and download them together as a group all stacked together in a single tiff file (convenient for printing!), or as a zip file containing them as separate TIF or PDF files. The Clear button is one way to clear this history list when it gets too big. It will also clear itself every night. Note: Even if your history is cleared, you can still pull the same documents over and over again in the same calendar month, and you will not be charged for them more than once. The history list is just a convenient way to track what you have been doing. [5]

6 Reporting Missing Images When an image is missing you ll see a link, Click here to report a missing document. When an image is present you ll see a link, submit a problem report. Both links take you to the same place: the Scan on Demand Request Form. If your image was hard to read, or if the wrong image came up, use this form to report the situation to SKLD. You will receive a reply, ed back, regarding the status of your image. Before submitting this report, we d suggest that you first double-check the number, year, and county. Take a quick look at Appendix 1 to make sure you ve entered the right number range for that county and year. [6]

7 Using Batches The button in the Menu pane takes you to the Batch Request page shown at right. If you have a group of documents that you would like, and don t need to look at one-byone in the Browse Images page, this feature allows you to list them all at once. The system will collect them all together while you continue to work on other things. At the top of the screen you will see a list of batches you have requested: click Details to see their status; click Edit to change the batch and resubmit it; or click Download to download all the documents in a single package. A batch is essentially the same as pulling documents one by one on the Browse Images page, then checkmarking them all in the history pane and downloading them from there. This goes a little faster and you can name your batch to keep track of them. [7]

8 Requesting Maps The button in the Menu pane takes you to the Map Request page shown at right. Although the entire form will not be visible until you select a county from the drop-down. Once you have selected a county from the drop-down the page will reload with a list of maps in that county. The secondary drop down shows the sub-division name, recording date (if known), reception number (if known), the SKLD map ID, and the number of imaged pages. If any of those fields are blank it is because SKLD does not have that information. If the number of imaged pages is empty it means that SKLD does not have a digital image of that map. To Submit a Map Request fill the form out with the pertinent information. The submission will generate s to the address you ve provided in the contact info portion of the form. Each will refer to your Map request ID and will contain a request ID number. IF THE IMAGE(S) REQUESTED ARE FOUND in the SKLD library you will receive an auto-generated informing you that it was found and the image will be attached to the . IF THE IMAGE(S) REQUESTED WAS NOT FOUND in the SKLD library you will receive an auto-generated informing you that it was not found and your request was automatically forwarded to SKLD s scanning service department for imaging. Standard delivery time to complete this request is within 24 business hours but we always strive to complete it within a shorter time period. WHEN SKLD S SCANNING DEPARTMENT COMPLETES THE SCAN, you will receive an informing you that the image is completed and it will be attached to the . [8]

9 Statistics You can keep track of how many documents your company, and each user, has pulled by clicking in the Menu pane. This shows the number of documents, and number of pages pulled for each month. If you click on a month, it ll show you the breakdown by user. Note that the counts by user may not add up to the count by month: if two users pull the same document, it s only counted once in the Month category. [9]

10 Users and Groups If you have been designated as a Group Administrator, you ll have an button in your menu pane. If you click on that, then on the button that appears, you ll see the User Admin screen: You can add as many users as you d like and change their passwords and monthly document limits. All of their usage will be counted together towards your bill; if two people pull the same document, it will not be counted twice. [10]

11 Appendix 1: SKLD Reception Numbers Enter the reception number of the document you would like to retrieve in the Reception number box, and the four digit year in the Year box. If your county puts the year at the beginning of the reception number, leave it off when putting it in the viewer (see below for exceptions in Douglas and Arapahoe). In addition, you need to leave off leading zeros. For example for the following reception number in Larimer County, you would leave off the 2001, leave off the 00, and enter 2807 in the Reception box, and 2001 in the Year box. [11]

12 Reception Number Ranges Adams Last book/page used 6377/5697. SKLD's Film Start Date: 3/11/1864 (Book A1/Page 38) Arapahoe Book & Page thru Nov 1, Last book/page used 8166/364. SKLD's Film Start Date: 10/22/1888 (Book A1/Page 1) [12]

13 Boulder All plats are imaged. Book/Page thru April SKLD's Film Start Date: 1/18/1862 (Book A/Page 25) Broomfield All imaged including plats. For recording dates prior to 11/15/2001 search the underlying county for images & plats [13]

14 Clear Creek All Plats imaged. Book/Page through current. Survey plats available thru Scan on Demand. SKLD's Film Start Date: 8/23/1870 (Book 11 aka1/page 1) Denver Book/Page thru Sept Oct. 1, 1984 to July 31, 1986, the Year - Month & Reception # is used. Example: April 2, 1986, Inst # would be SKLD's Film Start Date: 5/11/1859 (Book A roll 9001/Page 1) [14]

15 Douglas All Plats imaged. Book/Page thru July 12, 2002 Last Book/Page used 2369/95. SKLD's Film Start Date: 4/1/1864 (Book A/Page 5) Eagle Book/Page thru Jan 2, Last book/page used 747/877. SKLD's Film Start Date: 1/8/1883 (Book 19 (1)/Page 1) [15]

16 El Paso Book/Page thru June 30, Last book/page used 6919/1449. Starting in 1996 El Paso plats were recorded outside of the daily recordings. First reception number used; Subdivision plats , Condo plats SKLD does not have survey plats in reception number series 9XXXXX. SKLD's Film Start Date: 3/23/1949 (Book 1207/Page 759/Rec # ) Elbert Book/Page thru Current. SKLD's Film Start Date: 8/3/1967 (Book 264/Page 1/Rec # ) [16]

17 Jefferson Book/Page thru Dec. 31, SKLD's Film Start Date: 1/6/1860 (Book A/Page 1) Larimer Book/Page thru Dec. 31, SKLD's Film Start Date: 1/30/1862 (Book 1107 (A)/Page 1/Rec # ) [17]

18 Pueblo Book/Page thru May, SKLD's Film Start Date: 12/20/1861 (Book 1/Page 1) Weld Book/Page thru Aug. 25, SKLD's Film Start Date: 6/22/1864 (Book 1/Page 1) Books are mostly missing [18]