# Intermediate Microsoft Excel

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1 Intermediate Microsoft Excel Class learning objectives By the end of class, students should be able to perform the following tasks in Microsoft Word: 1. Completing a Series 2. Review of Excel Basics Create a Basic Spreadsheet Basic Formatting Sums Averages 3. More Formatting Freeze Panes Understand the Order of Operations 4. Making a Budget Copy Formulas Apply the SUM Function Apply the Negative Numbers Cell Style Add Comments to Cells 5. Creating Charts and Graphs Turn Your Spreadsheet Into a Chart or Graph Use Excel s Options for Your Charts 6. Getting Help 2010 Louisville Free Public Library, 301 York Street, Louisville, KY (502)

2 Completing a Series If you are entering information into Excel that is part of a series (such as the months of the year), Excel will extend the series for you. Type January in cell B1 Place your pointer over the bottom right corner of that cell. When you do this your pointer will look like a plus sign. Click and drag across enough cells to finish your series. This is a process called AutoFill. This will work with text series (Monday, Tuesday, etc) or number series (3,6,9,12, etc). If Excel cannot determine what the series is then it will just copy whatever is in the first cell and paste it in all the cells in your series. Review of Excel Basics Let s create the following spreadsheet just to review our basic Excel skills such as entering data, navigating around, editing data, etc. Take a little bit of time to practice basic formatting (bold, italics, underlining, and centering). You can format data in a cell, or a range of cells, to customize its appearance. Simply select the cells you want to format and then locate your formatting toolbar, which looks similar to this: Then click on the button that corresponds to the desired effect. For example, select your cells and then click on the B button to make the data in those cells bold Louisville Free Public Library, 301 York Street, Louisville, KY (502)

3 Reviewing Some Basic Formulas. The formula for adding a list of numbers in one column or in one row is: =SUM(Beginning cell:ending cell) So if you wanted to add all the scores in column B, you would click on cell B6 and type in: =SUM(B2:B5) Autosum ( ) The AutoSum button is located in the far upper right side of the Home tab and looks like this ( ). You can also find it on the Formulas tab in the Function Library group. AutoSum looks for numbers above the active cell and adds those numbers together. If there are no numbers above, Excel looks for numbers to the left of the active cell. So click on cell C6 and hit the AutoSum button and then hit Enter. Excel will add all the cells above it together. Renaming Sheets Let s change the name of our sheet to Monthly Budgets. Either: 1. Choose a sheet from the sheet tab located in the bottom left corner of the spreadsheet. 2. Choose Format from the Cells group on the Home tab and click on rename sheet. -Or, right click on the sheet tab, then choose rename from the shortcut menu. -Or, Double click on the sheet tab. Any of these actions will cause the name in the sheet tab to be highlighted. 3. Type in the new name and hit the enter key on your keyboard. More Formatting Freezing Panes You may have certain cells that you want to make visible at all times. You can freeze these panes so that they do not scroll with the rest of the spreadsheet. 1. Click on the row or column just past the panes you want to freeze. 2. Click on View on the tab and select freeze panes. To unfreeze the panes, simply click on View and select unfreeze panes Louisville Free Public Library, 301 York Street, Louisville, KY (502)

7 Using Excel Help Accessing Microsoft Word s Help Feature If you have a question about Word that you need answered right away, you might want to consult Microsoft Word 2007 s built in help feature. You can access this feature in Word by pressing the F1 key on your computer keyboard. From there you can click on a help topic or search for one using Word s help search box located near the top of the Word Help window. Help Search Box Help Topics For Further Reading and Learning Now that you have completed Intermediate Microsoft Excel 2007, you may want to explore the introductory classes that we offer for Microsoft s other productivity applications like PowerPoint and Publisher. To find a book on Microsoft Excel, search the library s online catalog using Microsoft Excel as a subject. Learn more about upcoming classes on the library's event s calendar at or in our monthly Computer Learning Center brochure Louisville Free Public Library, 301 York Street, Louisville, KY (502)

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