Exploring Microsoft Office Word 2007
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1 Objectives Exploring Microsoft Office Word 2007 Chapter 1: What Will Word Processing Do For Me? Robert Grauer, Keith Mulbery, Michelle Hulett Word basics AutoText Choosing views Mini toolbar Setting margins and word wrap Inserting page breaks Committed Committed to Shaping the Next Generation of IT Experts. to the of 2 Objectives continued Parts of the Word Window Header and footers Office button Ribbon Title bar Creating sections including cover pages Group Find and replace Home tab Spelling and grammar Saving Quick access toolbar Horizontal ruler Vertical Scroll bar Printing Customizing Word Vertical ruler Status bar View buttons Zoom slider 3 4 Word Wrap Hard returns: Margin changes do not affect the hard returns AutoText Soft returns: Notice the position of the soft returns change at the point of the margin change ScreenTip user action to insert Hard return user presses enter key Soft return program wraps text from line to line AutoText entries that display as ScreenTips, such as the date shown above To insert the ScreenTip, press Enter 5 6 1
2 Building Blocks Date and Time Use Quick Parts to create a Building Block Click Date & Time to insert the date and/or time Create predefined terms and save them in the Building Blocks library To use, type the first part of the text and press F3 Choose a format for the date and/or time Choose Update automatically to have the date and time update every time the file opens Insert date and time and choose the format 7 8 Views Zoom Slider Print Layout View Full Screen Reading View Web Layout View Master Documents Tools View Draft View Views Zoom slider The Zoom slider quickly makes the document larger or smaller 9 10 Zoom Tool Mini Toolbar Open Zoom dialog box Use the Zoom tool on the View ribbon to change the document s size on screen Choose the number of pages to view and Word will choose the optimal zoom percentage Displays when text is selected or right-clicked Contains frequently used formatting commands
3 Save As Margins Choose where to save Name the file Choose the file type if necessary Click Save Click the Margins button and display the margins gallery Create Custom Margins Save replaces the existing (original) file Save As creates a new file, leaving the existing (original) file intact Margins are the white space around the top, bottom, left and right hand sides of the document Page Orientation Page Breaks Layout your page to be either Portrait or Landscape Portrait is taller than wider Landscape is wider than tall Ctrl+Enter This only shows up when show/hide is on Word inserts a soft page break when text reaches the bottom of the page, continuing text onto the next page Insert a page break to start a new page where a new one should begin Page Numbers Header and Footers Choose placement in the header or the footer Format page numbers to adjust numbering or make other formatting changes Link to Previous toggle button links or unlinks Section header and footers Preset tabs Use the page number button to add a page number field to the header or footer On the Insert tab, in the Header & Footer group, choose either Header or Footer Headers and footers always exist whether content is in them or not Make different headers and footers throughout the document using section breaks
4 Section Breaks Inserting a Cover Page Similar to page breaks, but sections are separate parts of a document and can make specific format changes such as: Headers and footers Margins Page orientation (portrait and landscape) Page size Columns Inserting a cover page adds a special section to the document Choose the design Modify as needed Find and Replace Spelling and Grammar Select Options Find a part of a document Replace unwanted text with something new in a document Replace All globally replaces unwanted text throughout the document Use Special to find or replace unusual characters or use wildcard options Questionable Spelling is underlined in red Contextual spelling questions underlined in blue Questionable grammar is underlined in green Saving for Different Versions Document Inspector Office Button Choose the version To save in an earlier version of Word use Save As and choose the version 2007 saves as.docx, whereas previous versions save as.doc Checks for and removes different hidden and personal information Use Save As to keep a separate document containing the removed information
5 Printing Customizing Word Choose the printer Print only what is needed Use Print Preview before printing to be sure the document is ready to be printed Select the Office Button, Mouse over the arrow next to Print and choose Print Preview from the list Click office button and then choose options to get the dialog box Questions? All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America
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