To Use And then press To finish

Transcription

1 OneNote 2013 Features There is no need to save, OneNote automatically saves as you work. In a shared Notebook, you and your colleagues can edit at the same time, you will see your pages regularly updated with their edits. To Use And then press To finish Create A new personal Notebook File New Name your Notebook A new shared Notebook File New > Create in a different folder Choose a location on the X: drive and Notebook Name Click Create Notebook Your notebook will be created in Z:\My Documents\OneNote Notebooks Click Create A new section within a Notebook Right click on a current section New Section Name the section (Note the filepath length is limited to characters) A new page within a section Page list Add Page Type into the Title area on the page to name it A new text block within a page Page Click anywhere on the page Start typing

2 Move Page order Page list Drag and drop the page Section order Section tabs Drag and drop the section Notebook order Notebook list Drag and drop the notebook Page to a different section Page list Drag and drop onto section Section to a different notebook Right click the section tab Move or Copy Move Click the + to expand a notebook Select the section Change colour of A page View tab Page Color Choose a colour A section Right click on the section Section Color Choose a colour Search Search for a word or phrase Search box Type your search term Select a result to jump to the page Narrow your search Search box Arrow next to the search box Choose to search in a Notebook or Section Go back to the original page following a search Quick Access Toolbar Back UNIVERSITY OF LEICESTER 2 IT SERVICES

3 Capture information from other programs Send text and links from a webpage, document or to OneNote Internet Explorer Word Send to OneNote Choose the OneNote section > Send to Selected Location Outlook Send an a Webpage to OneNote with some formatting and links Internet Explorer File > Print Under Printer select Send To OneNote 2013 Choose the OneNote section > Send to Selected Location Send a screenshot to OneNote The program you want to screenshot & Screen Clipping (S) Choose the OneNote section > Send to Selected Location Send to OneNote tool Click and drag the area you want to screenshot Add details from Outlook meeting: time, location, participants and notes Home tab Meeting Details Details and link will be imported UNIVERSITY OF LEICESTER 3 IT SERVICES

4 Add files Attach a Word document or PowerPoint presentation Insert tab File Attachment Browse to the file > click Insert > click Attach file (icon) Insert Printout (icon with preview - pages within the document will be stored on separate pages in OneNote) Insert an Excel spreadsheet Insert tab Spreadsheet > Existing Excel Spreadsheet Click Insert A copy of the file will be embedded into OneNote and can be opened in the original program, the preview will update when changes are made. Insert a picture Insert tab Pictures Browse to the file > click Insert > click Attach file (icon) Insert Spreadsheet (icon with preview) Insert a Chart or Table (choose an element from the spreadsheet) click Insert Browse to the file Link to a file Insert tab Link Click OK Click OK Browse for file UNIVERSITY OF LEICESTER 4 IT SERVICES

5 Use tags OneNote Tag notes (e.g. To Do, Contact) Home tab To Do Tag or More Selected tag shows next to the note For To Do, tick the box Create a new tag Home tab More > Customize Tags > New Tag Choose a name and symbol Click OK to create the tag Use the tag as needed Search for tags Home tab Find tags Click on a note in the Tags Summary pane to jump to it Tag a note as an Outlook task Home tab Outlook Tasks > Choose Follow up date Note will also appear in Outlook Tasks: UNIVERSITY OF LEICESTER 5 IT SERVICES

6 Share page content Send a page by File Send > Link Link to a page or section Select the text to be used for the link Insert tab page - as text in Attachment - OneNote and Web format PDF - attach as PDF Link Address and send the Choose the OneNote section or page > click OK View previous versions View and restore a previous version of a page within a limited number of days. Record voice or video Use your microphone headset and or video camera to record a clip History tab Page Versions > Page Versions Dated versions will show in the Page List Choose A Date On The Page List To View The Version Right Click A Date On The Page List and choose Restore Version Click Page Versions > Page Versions to hide the previous versions again Insert tab Record Audio or Record Video Recording starts immediately Click Stop when finished Play voice or video clip Double click the audio or video file UNIVERSITY OF LEICESTER 6 IT SERVICES

7 Link to source Make notes linked to the original source View tab Dock to Desktop The page will be resized and the Linked note taking is enabled symbol will show As you paste text from a web page or document, a link to the original source will be created. Click on an item you have pasted to see a tag Click Normal View to restore the page size and disable linked note taking. Hide Authors Hide information about the author of the content Hover over the tag to see the source Click the tag to open the source History tab Hide Authors Click again to show authors Mark unread items View unread items Unread items will show on the page as shaded text (e.g. green) Mark items as read History tab Mark as Read Mark as Read (current page) Mark Notebook as Read UNIVERSITY OF LEICESTER 7 IT SERVICES