User Services. WebCT 4.x Content Modules OBJECTIVES

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1 User Services Spring 2005 OBJECTIVES List the advantages of using Content Modules. List the steps in creating and presenting content within Content Modules. Create Content Modules. Add html and non html content pages. Add Action Menus within Content Modules and Content Pages. Examine the Student and Page Tracking Features. WebCT 4.x Content Modules The Content Module is the primary tool for presenting course material to students within WebCT. This tool is one of the most powerful and flexible tools within WebCT. The Content Modules help to create modules within your course, structure your material and direct the students progress. This handout will guide you in organizing and presenting class material using Content Modules, Content Pages and Action Menus. Additionally, the handout will present the advantages of using Content Modules as well as comparing Content Modules to single page/organizer page within WebCT. Getting Help The ITS Help Desk, located in 108 Allen Hall, is a service provided to all Mississippi State University students, staff, and faculty. The ITS consultants are available to help with various computer-related problems as well as provide answers to computer and technologyrelated questions. Visit the Web site at for handouts and resolutions to common computer problems. If you cannot find an anwer to your question on the Web or you do not have access to the Internet, please call at (7:30 a.m. to 5:00 p.m. Monday through Friday). You may also contact the ITS Help Desk by at helpdesk@msstate.edu. Instructors Kathleen C. Olivieri kolivieri@its.msstate.edu Tamara Gibson gibson@its.msstate.edu

2 Table of Contents Content Modules Overview... 3 Planning for Content Modules...8 Content Module Exercise Outline...9 Getting Started...10 File Management...11 Adding HTML Content Editing Page Titles...18 Adding Non-HTML Content...19 Adding a Quiz to the Content Module Update Student View Action Menus Search Action Menu Button Self Test Action Menu Button...29 Track Students...32 Track Pages

3 Content Modules Overview The content module is the primary tool for presenting course material to students within WebCT. This tool is one of the most powerful and flexible tools within WebCT. The Content Modules helps to create modules within your course, structure your material and direct the students progress. Content Modules allow the instructor to lead the students through information in a particular order. A variety of tools can be integrated which help direct students toward specific objectives. By using the tracking tools, the instructor can determine which information sets are being accessed and by whom. Course materials can be arranged in two ways or a combination of the 2 ways within WebCT. 1. In a linear format, using a Content Module or 2. In a Web-type format, using a hierarchy of Organizer pages. Content Module Structure WebCT Content Modules consist of content (Content Pages) such as lecture notes, presentations, assignments, and quizzes. Content Pages are organized into a Table of Contents, which provides students with a guide to the sequence of study for the course content. The hierarchical structure also makes it easier for students to find specific course content. The Table of Contents is created by adding headings and subheadings. You can then add content within this hierarchy by adding files. These files appear as links in the Table of Contents, which provides students with easy access. When a student clicks a link in the Table of Contents, WebCT displays the content pages that you have created. 3

4 Content Modules Overview Content Modules have a different look, feel and functionality than using Single Pages/Organizer Pages. Below is the same content within WebCT that is displayed in 2 different ways. 1. Content is displayed using the Organizer Page feature. 2. Content is displayed using the Content Module feature. Organizer Page with Single Pages Content Module Table of Contents Note: During your first semester to utilize Content Modules, select several features and integrate them well rather than try to use all of the features available in Content Modules. 4

5 Content Modules Overview Pedagogy When using Content Modules, consider the learning benefits for the students such as: Communicating High Expectations InitiatingTime on Task Facilitating Active Learning Handling Diverse Learning Styles Accommodating the Linear Learner and Organized Student Providing a Global Picture of the Course Uses and Advantages Allows the instructor to present course materials using a variety of mediums for a dynamic and interactive course. Enables the instructor to provide a number of study aids and Self Tests to facilitate the mastery of the course material. Annotations (Take Notes) allow the student to make their own private notes on each page of content for a customized study guide. These notes are not available to the instructor or other students. Offers the instructor the means to direct student learning through branching. Branching allows the instructor to direct the flow of the course based upon a student s performance. In WebCT any column in the Manage Student Gradebook can be used as a basis for branching. By creating a module of selected material and having a quiz at the end, the instructor can selectively release course materials based on the quiz score from the previous module. Note: Pages within a content module cannot be selectively released, only the entire content module can be selectively released. Allows an instructor to evaluate the organization and content with the tracking option. If students seem to be spending too much time on one page, the material should be divided or reorganized. The student tracking within the Content Module allows the instructor to observe individual student activity. Tracking can be used for participation grade, or may assist the instructor in research that relates student activity to grades. Common Problems Encountered by First Time Users Putting too much content on a single page. Rather than have students scroll, place less content on a page and add more pages. Students can then move easily using the Next and Previous buttons on the Action Menu. Spending too much time on the interactive features rather than the content. Putting too many documents into one module rather than multiple modules. Adding too many button/links in the Action Menu. Not alerting students of the file type you have attached to your Content Module. Not using descriptive titles for the pages. Not Updating the Student View. 5

6 Content Modules Overview Suggestions and Tips The most important tip is that you must Update Student View in order for the students to see the information that you have placed within the Content Module. A single Content Module should involve the same amount of student time for your students as an in-class lesson and associated homework. You can add links to Internet sites related to the course material in the Action Menu. Some of the Action Menu buttons can be added to all pages of a Content Module by adding them from the Table of Contents screen. The easiest way to get multiple course material files into WebCT is to use a zip program. The tracking tools work with HTML pages in the Content Module. Any file type can be attached directly in a Content Module. Every file type added to a Content Module is tracked. In the Calendar, you can link to any content page. In the Calendar, you can put links to quizzes, assignments or other tools that you have in a Content Module and have the students link directly to it from the Calendar. There are two ways to add quizzes to a Content Module: 1. Quiz can be a heading in the Table of Contents. When a student clicks on it, he/she will go directly into that specific quiz. 2. The instructor can provide a link to the Quiz tool in the Action Menu of any page in a Content Module. The Action Menu screen Add a Quiz Link gives you a list of all the quizzes in the course. You select the quizzes you want to make available for a particular page. The default is None equals All. So if you do not select one or more quizzes, all quizzes will show. Before adding files to WebCT, title all the files according to the order in which you want to add them. This saves a great deal of hunting and scrolling and diminishes the error possibilities. For example: 1_ LessonNotes.htm, 2_AudioLession.htm, 3_PracticeExercise, etc. If headings are to be used in the Table of Contents, it is easier to add all the headings and then add the first file under each heading and indent the file. After that, any subsequent files that are added after that first indented file will automatically be indented. Instructors can edit.txt or.html content pages within WebCT. This is an advanced option and not recommended unless you possess advanced HTML coding knowledge. You can customize the colors within content pages. This features, although not discussed in this workshop, is located within the Designer Options of the Table of Contents for the content module. The link on the page is you can also customize the Table of Contents. 6

7 Content Modules Overview Content Modules contain special features that can be added. Below is a listing and description of each. Audio Bookmarks Chat Discussions Glossary Goals Index Links Mail Quiz References Search Self test Take Notes Video The clips are associated with a page of course content and are available to students through the Action Menu. Bookmarks allow students to bookmark pages of content in Content Modules. Students can add a bookmark, link to a bookmarked page and delete a bookmark. Takes the students to the Chat Tool in WebCT. Takes the student to the Notes topic of the Discussions Tool. When a student clicks Compose New Message, WebCT makes the subject of the message the title of the content page they were on when they click on Discussions. Use Glossary to create a fully-searchable glossary for your course. It can contain images as well as text, so that illustrative glossary definitions are possible. Use Goals to tell your students what you expect them to learn from this part of the course. Each page of content can have its own set of goals. You can add new goals and edit existing goals. Use Index to define keywords for a content page and include them in the course index. The index is organized in the same way as a textbook s index. The instructor can add hyperlinks for the students to go outside of WebCT to other sites. You can have more than one links button and you can have many hyperlinks. Takes the student to the Mail Took in WebCT where they can . Use Linking Quizzes to add quizzes to a page of content or the Table of Contents. You must create your quizzes using the Quiz and Survey tool before adding them to your content page. Use References to direct students to supplementary information sources or Resources. A Resource can be a textbook, an article, or an Internet address (URL). References can only be attached to pages of content in a content module. Once a resource has been added, you can create a reference to it from any page of content. Search allows you to conduct a search for text. Searching is limited to course content and tools that you have added to your course. Students can use Search only if you have added it to your course. Search can then be opened on the page on which you place it. It also appears as a hyperlink on every page of your course. Self Test allows you to create a multiple-choice test that students can use to test their knowledge. No grades are assigned or recorded. Instead, when a student answers a question in a self test, they are informed immediately whether the answer is correct. You can also include reasons why the answer is correct or incorrect. Take Notes allows students to make study notes by annotating pages of your course content. The clips are associated with a page of course content and are available to students through the Action Menu. 7

8 Planning for Content Modules When preparing your course for delivery within WebCT, special consideration is given to how the material will be presented to the students. If you select to deliver your materials within WebCT using Content Modules, planning can assist in utilizing the features effectively and in presenting the materials to the students in a logical, sequential format. There are seven steps in creating and presenting content in Content Modules. Step 1 Create the content. This may include all lecture notes, materials, assignments, audio or video files, and quizzes. Step 2 Save content in appropriate file formats. When saving the content, you need to determine if students have the necessary software to view your content. For example, do students have Microsoft PowerPoint to view your presentation? Content Modules encourags the use of.html and.htm formats. In many software programs, you can save content in.html. Step 3 Organize the presentation of the course materials. Determine headings and the order in which the materials will be presented. Determine the Action Menu items you want to include. Step 4 Add a Content Module to your course. Step 5 Upload the files into WebCT through Manage Files. When uploading multiple files, using a Zip program is recommended. Step 6 Add Content Pages and Action Menus to the Content Module. Step 7 Release the material to the students. You must Update Student View in order for the students to see any modifications you have made. 8

9 Content Module Exercise Outline Below is an outline of the course to develop in this handout. Notice that all elements are included as well as the file types. The outline is Step 3 of the process outlined on the previous page. Notice that the files are listed and the file type is included. Therefore, Step 1 and Step 2 were completed as well. Course Unit 1 General Information about the University Setting University History Purpose University Today Presidents Grounds and Facilities Lecture Outline (Self Test added to content page) Assignment Readings Quiz Unit 1 Course Unit 2 Museums (Word file) Assignment (Word file) Lecture Outline (PowerPoint file) Grade Sheet Example (Excel file) Readings (Word file) Quiz Unit 2 Action Menus Along with planning for the content, the Action Menus must be considered. One Action Menu will be added to this course. 9

10 View A Content Module Getting Started Prior to developing a Content Module, viewing a Content Module is essential to begin understanding how it functions and the structure that is needed. 1. At your MyWebCT page, select the training course WebCT Training_Content Modules. 2. View Course Unit 3 on the course homeoage. Take some time to explore this Content Module. Adding A Content Module The new content module must be added to your course. 1. At your homepage, select the Add page or tool button in the Action Frames. 2. At the Add page or tool screen, select Content Module. 3. At the Add Content Module screen, enter the title as Course Unit 1. Place the content module on the course menu, and on the homepage. Use the defaults for the remaining check boxes. When completed, click the Add button 4. Return to the Homepage and notice the new Content Module icon. 5. Congratulations, you have successfully added a Content Module in your WebCT course. 10

11 File Management Uploading Files WebCT s Manage Files system allows you to avoid back-and-forth uploading files as you build your course. For your Content Modules, you have taken the time to catalog your resources. Now, you can upload those all at once using Manage Files and a compression utility such as WinZip or Power Archiver. Packaging (file data compression) groups of files not only saves you from redundant tasks, but also saves you time and file space. There are several file compression programs available across a variety of operating systems. WebCT supports the standard ZIP Format only and even uses it to backup courses. For this exercise, WinZip will be used to compress files. It is a three step process: 1. Zip the files 2. Upload the Zip file to WebCT 3. Unzip the files in WebCT Zipping the Files The first part of this process is to zip the files that you have created. 1. Minimize your WebCT course by clicking on the Minimize button in the top right corner. 2. In the Novell Delivered Applications folder, there is a WinZip shortcut icon, double click to open. 3. The WinZip program will open. From the File pull-down menu, select New Archive. 4. The New Archive dialog box will appear. The first step is to specify the file name that you are going to create and where you are placing the file. Place the zip file in the Temp Folder on the Desktop and name it myunit1. Click the OK button when completed. 11

12 File Management 4. The Add dialog box will appear. From this screen, you need to select the files to be zipped. All the files are located in the Unit1 Folder in the Temp folder on the Desktop. Select all of the files by pressing the Ctrl key and A key on your keyboard. Finally, click the Add button. 5. The zipped file, mywebctfiles.zip is now in your Temp folder on the Desktop. Close WinZip by clicking on the X in the upper right corner. Congratulations you have just zipped files together. Uploading a Zipped File After the files are zipped, the next step is to upload the zipped file to WebCT. 1. Return to yourwebct course by selecting it from the Windows taskbar. First, a folder will be created to hold the zipped file. To create the folder, go to the Designers Basic Control Panel and select Manage Files. At the Options: Folders, select Create folder. 2. The Create Folder Page will appear. Name the folder Unit1 (no spaces). Place the folder within the My-Files folder. Finally, click the Create button. The new folder is located in WebCT. 12

13 File Management 3. Next the zipped file will be uploaded to the Unit1 folder. At the Manage File screen, from Options: File select Upload. 4. The Upload File page will appear. Select the Browse button to find the file, myunit1.zip, which is located on the Temp Folder of the Desktop. 5. Once you have located the file, select Unit1 for the Destination folder and click Upload. 6. Congratulations, a zipped file now appears on your Folder and Files listing. Unzipping a File After the file has been uploaded to WebCT, the file needs to be unzipped so all the files can be used in WebCT. 1. At the Manage Files-Folders and Files page, select the myunit1.zip file by clicking the check box. Then select the Unzip button in the Options: Files section. 13

14 File Management 2. At the Unzip File page, be sure that Unit1 is selected as your destination. Click the Unzip button. 3. At the Manage Files page, scroll and locate the unzipped files to confirm. You should see the following files within the Unit1 folder: 4. Congratulations, you have unzipped the files into WebCT and they are now ready to use in your course development. 14

15 Adding HTML Content The structure of the Content Module Unit 1 to create in the exercises are below. All of the files (except the Self Test and Quiz) are in.html file format. 1. Unit 1 (Heading) 2. General Information about the University (Heading) a. Setting b. University c. History d. Purpose e. University Today f. Presidents g. Grounds and Facilities 3. Lecture Outline 4. Assignment 5. Additional Readings 6. Quiz Adding a Heading If headings are to be used in the Table of Contents, it is easier to add all the headings and then add the first file under each heading and indent the file. After that, any subsequent files that are added after that first indented file will automatically be indented. Headings are organizers and do not have files associated with them. 1. In your WebCT course, select the Course Unit 1 content module. 2. In the Course Unit 1 Content Module, select the Designer Option tab. 3. In the Action Frame, select the Add Heading button. 4. At the Add Heading page, enter Unit 1. Click the Add button. 5. The heading will be displayed under the Table of Contents. Next, add the following heading: General Information about MSU. 6. Congratulations, you have successfully added a heading in your Content Module. You can now add content under your heading. 15

16 Adding HTML Content Adding HTML Files to Your Content Module 1. In the Course Unit 1 Content Module, select the Designer Option tab. 2. In the Actions Frame, select the Add Files button. 3. The Add File screen appears. The Add File screen displays the files which are available in your course. From the list of files, select the file you want to add to your course. Select Unit1/1Setting.htm. Then click the Add button. Note: Notice how the files are arranged in the list above. Remember, title all the files by number according to the order in which you want to add them. This saves a great deal of hunting and scrolling and diminishes the error possibilities. For example: 1Setting, 2University, 3History. 4. The updated Table of Contents appears. Notice that the name of the file is the same as the title tag created when saving the document as.html. The file name is 1Setting.htm, yet the title in WebCT is The Setting. 5. Next, the new file added titled The Setting, must be indented. Select the radio button to the left of The Setting. 6. In the Actions Frame Organize area, locate the Indent Item pull-down menu. In the pull-down list, select More. Finally, click the Go button. 16

17 File Management 7. Next, add the following files under the General Information about MSU heading. The new files that you add will indent automatically. 2University.htm 3History.htm 4Purpose.htm 5UniversityToday.htm 6Presidents.htm 7GroundsandFacilities.htm 8. Your Table of Contents should look like this. Note: When you have added a file to a Content Module, an asterisk is displayed next to the file. Note: When selecting the files at the Add Files screen, hold down the Ctrl key on the keyboard and select with your mouse to select more than 1 file at a time. 9. The remaining three files must now be added. After you add the first file, Indent the file Less. Once you perform the indent on the first file, the other two files will indent at the same level. Lecture Outline Assignment Readings 10. Your Table of Contents should look like this. 11. Congratulations, you have successfully added content to the Course Unit 1 Content Module. 17

18 Editing Page Titles The document titles that appear in the Table are Contents are determined by the title tags in the original.html documents. Therefore, if your file has a title tag, the title tag will be the name of your link. If the file does not have a title tag, the link name will be Untitled. In the Table of Contents, you will notice that the last two of the three documents are titled MSU 101. The titles need to be changed to: MSU 101 Assignment MSU 101 Additional Readings 1. In the Designer Options tab, select Edit titles in the Actions Frame. 2. The Edit Content Page Titles screen appears. Change 3. MSU 101 to Additional Readings. Change 5. MSU 101 to Assignments. When completed, click the Update button. 3. You will return to an updated Table of Contents screen. 4. Congratulations, you have successfully edited a page title in a Content Module. 18

19 Adding Non-HTML Content Next, the Word, PowerPoint and Excel files that have been uploaded into WebCT will be added. 1. Add a new Content Module - Course Unit In the Course Unit 2 Content Module, add a Unit 2 heading. 3. To start adding content, in the Actions Frame area, select the Add files button. 4. At the Add File screen, by default only the HTML files will be displayed. Select the radio button Show all files in the My-Files folders in Manage Files. All of the files will be displayed. Add the following documents and change the page title as indicated. Document Page Title Assignment.doc Assignment (Word file) Museum.doc Museums (Word file) LectureOutline.ppt Lecture Outline (PowerPoint file) Readings.doc Additional Readings (Word file) GradeSheetExample.xls Grade Sheet Example (Excel file) Note: When there is no title tag in a document, the title in the table of contents is default to untitled. 19

20 Adding Non-HTML Content 8. Select the Edit Titles button on the Actions Frame to edit the content page titles. Notice that the software programs needed for each file should be added to the title. Note: When adding non-html documents to your Content Module, include the file type in the title. This will help students realize that another software program is needed to view the file. 9. Congratulations, you have successfully added non-html content in your Content Module. Note: To view the files you added, switch to the View tab. Next, click the content pages you wish to view.. 20

21 Adding a Quiz to the Content Module Quizzes can be added to the Content Module, to an Action Menu or a specific content page. Therefore, as the instructor, you must decide which delivery method is the best for your content and students. Note: Content Modules are the only way to get a quiz on a page other than the Quizzes page in WebCT. This exercise will demonstrate how to add a Quiz to the Table of Contents. There are several benefits of adding a quiz to the Table of Contents in a Content Module: 1. Provides a better flow in the learning process. 2. Students can take the quiz while the information is fresh in their minds. 3. The quiz at the Table of Contents serves as a notification that the quiz exists and that it is an appropriate time to take the quiz. Adding a quiz to the Table of Contents is a 2 step process. 1. The Quiz must be developed and uploaded within WebCT (This step is already completed for this workshop) 2. Add the Quiz to the Content Module. Adding a Quiz For this workshop, the quiz has been developed and is within WebCT. Therefore, begin with the second part of the process which is adding the quiz to Course Unit 1 and Course Unit 2 Content Modules. 1. Go to the Course Unit 1 Content Module in the Designer Option tab. Select the Add Quiz button. 2. At the Add Quiz page, the Quiz name box displays the quizzes that are available in your course. In the Quiz name box, select Unit 1 Quiz. In the Quiz title box, type the name Quiz Unit 1 (this is the title that will appear in the table of contents). Click Preview if you want to view the quiz before you add it to the course. Finally, click the Add button. 21

22 Adding a Quiz to the Content Module 3. The updated Table of Contents will appear. The Quiz Unit 1 is added at the bottom of Unit Next, add the Unit 2 Quiz to the Course Unit 2 Content Module following the steps in this section. Note: When a quiz is added to the Table of Contents, it is displayed in italics to designate that it is a quiz, not an.html document. 5. Congratulations, you have successfully added a Quiz to your Course Unit 1 and 2 Content Modules. Note: You can preview the Quiz in the View tab by clicking on the Quiz. At the Quiz Preview screen, click Preview. Remember, as a designer you can preview a quiz only. 22

23 Update Student View Use Update Student View to make changes within Content Modules available to your students. You must update the student view when you: Upload a new version of a file. Modify the text of a file. Modify colors, counters or background images of content pages. Modify the Action Menu on a content page. The content pages that you have added in this workshop can not be viewed by the students. Once you Update Student View, the students can view the content pages. Note: If you have made changes to your Content Modules but your students can t see them or they have trouble viewing the Action Menu choices, Update Student View is a good first step in troubleshooting the problem. 1. Go to any Content Module. In the Designer Options tab, select the Update Student View in the Actions Frame. 2. At the Update Student View of Content Pages screen, select the type of update that you want. Update entire course: All content pages and Action Menus are updated. This operation may take several minutes to complete, depending upon the number of content pages that have to be updated. Update changes to text, colors and Action Menu: All Action Menus are updated along with any content pages that have changed. Select Update entire course. Click the Update button. 23

24 Update Student View 3. The Update Student View Report page will appear. A list of elements that have been updated will appear on your screen. At the bottom, a message will indicate that the Student View has been updated. 4. Congratulations, you have successfully updated the student view in WebCT. Remember to Update Student View When Students Can t View Content Pages, the #1 Problem is with the Update Student View 24

25 Action Menus The Content Module Action Menu is the feature that provides power and functionality to Content Modules. Action Menus allows students to progress through the content in an order that meets the course learning goals. Instructors can customize Action Menus to provide additional tools and links to enhance the learning experience. Action Menus can also be removed if they are not needed. By default, the Action Menu is located at the top of each page of content. The Action Menu contains buttons that help students navigate through the module and it can also contain links to tools, files and URLs. You can add buttons to the Action Menu. These buttons can appear on the Action Menu of all content pages or on individual content pages. Default Buttons The Action Menu has 5 default buttons. These buttons are used to navigate the Content Module and cannot be edited. Contents Previous Next Retrace Refresh Takes the student to the Table of Contents. Takes the student to the previous page of content. Takes the student to the next page of content. Takes the student back along the path he or she has navigated through the pages of content. Refreshes the screen from the server Buttons For Individual Content Pages The Action Menu has buttons that can only be added individually to specific content pages. Therefore, the buttons below must be added to each content page in which you want the button to appear. Audio Goals Links References Self Tests Video Audio clips are associated with specific module page and enhance the content. The instructor can state the learning objective for specific pages. The instructor can add hyperlinks for the students to go outside of WebCT to other sites. You can have more than one links button and you can have many hyperlinks. Instructor provides additional resources to article, hyperlinks or books. These are multiple-choice questions, which are ungraded. Video clips are associated with specific module pages and enhance the content. 25

26 Action Menus Buttons for Entire Content Module The buttons below can be added in several ways. One advantage of using these buttons is that the buttons can be added to an entire Content Module which will save time and promote consistency throughout your course. When the buttons below are added, they are added to all Content Modules. There are three ways in which the buttons below can be added/used within Content Modules. Buttons you can add to every page from the Table of Contents The Buttons can be removed from an individual content page. The Buttons can be added individually to content pages. Annotations (Take Notes) Bookmarks Search Chat Discussions Mail Quiz Glossary Index Students can make study notes as they move through the Content Module. Notes are specific to each student. Enables students to bookmark pages of all the Content Modules so they can quickly return to it. Only their list of bookmarks appear. Searches all of the Content Modules of the course and the Discussions Tool Takes the student to the Chat Tool Takes the student to the Notes topic of the Discussions Tool. When a student clicks Compose New Message, WebCT makes the subject of the message tht title of the content page they were on whey they clicked on Discussions. Takes the student to the Mail Tool where they can comments or questions. Takes the students to the list of quizzes for the course or quizzes that the instructor has selected for a specific content page. Takes the student to the Glossary Tool Takes the student to the Index Tool. The Designer would have to prepare an Index. Note: During your first semester to utilize Content Modules, select several additional Action Buttons that will enhance your course and integrate them well. Do not try to implement all of the Action Buttons because students may be overwhelmed. 26

27 Search Action Menu Button Adding the Search Button to a Content Modules The Search tool allows students to search content modules for a particular word or topic. The Search button on the Action Menu is added to every content page within one content module. 1. From the Table of Contents screen in the Course Unit 1 Content Module, select the Designer Options tab. In the Actions Frame area, select Edit Content Module Settings. 2. The Content Module Setting screen appears. Select the Search check box. Click the Update button. 3. The Table of Contents screen appears. Remember, to make the changes available to your students, you must Update Student View. The new Search button will now appear on every content page in the Course Unit 1 Content Module. 4. To view the Search Action button, go back to the Table of Contents and switch to the View option. Click on one of the documents, Setting. 5. The Setting content page will appear. At the top, notice the Action Menu and the new Search button. 6. Congratulations, you have successfully added the Search button to the Action Menu. Note: Search tips Search is not case sensitive. You can enter upper or lower case letters. You can search for portions of words. Operators, such as the + symbol or do NOT work in WebCT s search. 27

28 Search Action Menu Button Using the Search Button To understand the functionality of this Action Menu button, take some time to use the tool much like your students will. 1. Go to the Setting content page within the Course Unit 1 Content Module. Switch to the View tab. Click on the Search button. 2. The Search the Course screen appears. Select the field you wish to search by clicking on the down arrow in the Search drop-down list. For this example, select All from the Search drop-down list. For the Contains box, type Mississippi State. Finally, click the Search button. All All Content Module text Content Module Table of Contents Heading in content pages Index Discussion Articles Searches all of the following selections Searches text only in the Content Module Searches text only in the Table of Contents Searches only the headings in content pages This feature will appear only if it has been added the feature to the course. Searches the Discussion Tool 3. The Search Results will appear. Hyperlinks instances of the word or phrase appear. Results are grouped by area (Content Module, Discussions, etc) within WebCT. Click on a hyperlink to go to the page where the search term appears (a new Window will open). 4. Congratulations, you have successfully utilized the Search button on the Action Menu. 28

29 Self Test Action Menu Button Adding A Self Test to a Content Page WebCT s Self Test tool is an assessment feature that provides students with immediate feedback on mastery of material that is not graded. The Self-Test tool allows the instructor to present a set of multiple choice questions to test students understanding of a content page. The tool is used as a feedback mechanism, giving the students immediate feedback on the material and cannot be integrated with the gradebook in the way that quizzes are integrated. The student responses are not recorded in the course and students take the self test questions as many times as they would like. The Self-Test tool is added to a specific content page. Self-Tests can be added in the following ways: 1. Questions and answers are created within the Self-Test tool. 2. Questions and answers are uploaded (this requires knowledge of the coding that is required by WebCT to read the file correctly). 3. The Self-Test, if already within the course, can be linked to from a content page. 4. Respondus is used to create the Self-Test and then Respondus is used to add the Self-Test directly to a content page. This option is the most preferred. For this example, a Self Test has already been created in Respondus. Respondus will be used to publish the Self Test. For information on creating self tests in Respondus, please visit the ITS workshop handout WebCT Assessment at 1. Go to your Novell Delivered Applications and locate the Respondus icon. Double-click the icon to open Respondus. 2. Respondus will open. At the Start tab, Click the Open button. 3. The Open Resondus File window will appear. Click the Browse button. At the Copy File or Archive into Respondus Projects folder open a Respondus file that was created earlier. Locate the Respondus file SelfTestLectureOutline on the Temp Folder on the Desktop. 29

30 Self Test Action Menu Button 4. A pop-up window will appear informing you that the file has been copied to the Projects Folder within Respondus. Click the OK button. 5. Select the SelfTestLectureOutline file. In the box to the right, you will notice the properties of this file. Click the Open button. 6. The file will open in Respondus and take you to the Edit tab. Click on a Short Name in the Question List if you would like to view the question and answers. 7. Select the Preview & Publish tab. On the left side, select Add WebCT SelfTest. For the field WebCT server, pulldown and select the appopriate WebCT server. 30

31 Self Test Action Menu Button 8. The WebCT Server Information dialog box will appear. Enter your username (NetID) and password. Click the OK button. WebCT System URL Server Port Secure Server Setting Academic WebCT courses.webct.msstate.edu 443 Login is https: External WebCT external.webct.msstate.edu 443 Login is https: Development WebCT devel.webct.msstate.edu 81 No, http on all pages Training WebCT training.webct.msstate.edu 81 No, http on all pages 9. You are now connected to WebCT. Using the pull-down menus, select the course and page to place the SelfTest. For this example, select the course WebCT Training - Content Modules (your number, e.g. 02). For page, select Lecture Outline under the Course Unit 1 heading. Finally, click the Publish button. 10. A success message will appear in the Status box. The Self Test is now in your WebCT course on the Unit 1 Lecture Outline content page. 11. Congratulations, you have successfully added a Self-Test to a content page within your Content Module. 31

32 Track Students WebCT offers the option of tracking students. The tool allows instructors to monitor how students are progressing through a course. By using Content Modules, instructors know which pages students have viewed. Content Modules allow for more tracking features than single pages. The Track Students feature gives the instructor: The initial login of each students. The first and last access date of the course. The total number of hits for the course The number of articles (Discussions postings) read and posted. An in-depth breakout that tracks each student s progress through the content pages. In-depth tracking breakout for each student that includes some of the features of Content Module: Goals, Annotations, Self Test, References and Glossary. Uses and Advantages: Determine if students are using the various course materials. Obtain an idea of how much time students are spending online. Provide an indication of which students are participating and how much. Obtain an overall quick idea of student activity. However, these indicators may not reflect overall academic success. Instructor can a reminder to those students who are not participating as much. Suggestions and Tips Inform student that you have access to this information. Students can obtain access to the same information through the My Progress tool. Can analyze the information in relation to academic performance. Although it is easy to make assumptions about students based on the Track Students statistics, use caution. 1. To track student progress, select Manage Course from the Designers Control Panel. 2. From the Manage Course page, select the Track Students option. 32

33 Track Students 3. The Track Students page will appear displaying a table of the students in the course. The table will display the following First Access The very first time the student entered the course. Last Access The student s most recent entry into the course Hits The aggregate number of times the students accessed the Homepage, a Tool page or a Content Module page. Items Read Number of posting the student has opened in Discussions. Items Posted Number of postings the student has made in Discussions. 4. To sort by a column, click on the title of the column. 5. To view data for an individual student, click on the students, name Bulldog, Bully. The Show Distributions page will appear. 6. To view the history of content pages visited, select the link Show history of content pages visited. The Show History page will appear. This page will display the content pages that student has accessed starting with the most recently visited. 7. Congratulations, you have successfully used the Track Students feature in WebCT. 33

34 Track Pages Track Pages is an instructor tool that offers the ability to track the usage statistics for each page of course material presented with a Content Module. This tool allows instructors to see: How many times a page was accessed The total time the class spent on that page The average time spent on each visit to that page The number of Discussions message that were posted from that page. Instructors can use this information to help determine if a content page possibly has too much content, not enough content or if the class is skipping a page entirely. Remember to use caution when interpreting this data. When determining the usefulness of a page, consider the following. The appearance of too much time spent on a page may mean: Content needs to be divided into more pages The content is unclear because students are taking so long Page has too many extra features such as Self tests Students find the page engaging The appearance of not enough time spent on a page may mean: Page can be omitted or combined with another page. Page has so much data students are printing rather than reading it online. Interactive features may need to be added 1. To track student progress, select Manage Course from the Designers Control Panel. 2. From the Manage Course page, select the Track Pages option. 3. The Track Page Use page will appear displaying a table of the content page names. Totals Table Pages Hits Time Time/Hit Posts Total number of Content Module content pages Total number of times content pages were accessed by students. Total time spent on Content Module pages by students Average time spent per hit on Content Module pages Total number of Discussions postings related to Content Module pages. 34

35 Track Pages Table Page Name Hits Time Time/Hit Posts Track Pages The title of the Content Module page, which also serves as a hyperlink to that page Total number of times a content page has been accessed by students Total time spent on a Content Module page by students. Average time spent per hit on a Content Module page per hit. Total number of Discussions Postings made from this Content Modules page to the Notes topic. Note: Desciptive titles are very important. Consider using the Unit or Module name in the title to quickly identify the specific page. 4. Congratulations, you have successfully used the Track Pages feature in WebCT. 35

36 A publication of ITS, a division of Information Technology Services, Mississippi State University Mississippi State Univesity does not discriminate on the basis of race, color, religion, national orign, sex, age, disability, or veteran status. ko8

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