MICROSOFT EXCEL BIS 202. Lesson 1. Prepared By: Amna Alshurooqi Hajar Alshurooqi

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1 MICROSOFT EXCEL Prepared By: Amna Alshurooqi Hajar Alshurooqi Lesson 1 BIS 202

2 1. INTRODUCTION Microsoft Excel is a spreadsheet application used to perform financial calculations, statistical analysis, and other related operations. Microsoft Excel is a spreadsheet application used to create and manage business transactions that deal with accounting. To make this possible, it can assist you with creating lists of transactions, then using those list to create charts and other analysis tools.

3 1. INTRODUCTION Starting Microsoft Excel To use Microsoft Excel, there are various ways you can start it: As a regular Microsoft Windows application, to use Microsoft Excel, you can click Start >> (All) Programs>> Microsoft Office >> Microsoft Office Excel 2007.

4 Starting Microsoft Excel

5 Starting Microsoft Excel The Office Button

6 Starting Microsoft Excel The Quick Access Button

7 Starting Microsoft Excel The Ribbon Under the title bar, Microsoft Excel displays a long bar called the Ribbon:

8 1. INTRODUCTION The Work Area The Name Box Under the Ribbon, there is a white box displaying a name like A1 (it may not display A1...), that small box is called the Name Box:

9 The Work Area The Column Headers Under the Name Box and the Formula bar, you see the column headers. The columns are labeled A, B, C, etc: There are 255 of columns.

10 The Work Area The Row Headers On the left side of the main window, there are small boxes called row headers. Each row header is labeled with a number, starting at 1 on top, then 2, and so on:

11 The Work Area The Cells The main area of Microsoft Excel is made of cells. A cell is the intersection of a column and a row: By default, Microsoft Excel appends the name of a row to the name of a column to identify a cell. A1 Cell No1

12 The Work Area The Sheet Tabs On the left side of the horizontal scrollbar, there are the worksheet tabs: By default, Microsoft Excel provides three worksheets to start with. its tab.

13 The Work Area By default the sheets become from Left-to-Right, but if you want to change the sheet to Right-to-Left, go to (Page Layout, Sheet option section, then click on Sheet Right-to-Left )

14 1. Microsoft Excel File Operations Saving a File A Microsoft Excel file gets saved like any traditional Windows file. To save a file: You can press Ctrl + S On the Quick Access Toolbar, you can click the Save button You can click the Office Button and click Save Or Save as

15 2. The Columns of a Spreadsheet Inserting a New Column To add a new column: 1. Right-click the column header of the column that will be on the right side of the new column you want to create, and click Insert then choose Entire column

16 2. The Columns of a Spreadsheet Inserting a New Column To add a new column: 2. Click the column header or any box under it. On the Ribbon, click Home. In the Cells section, click the arrow under Insert and click Insert Sheet Columns

17 2. The Columns of a Spreadsheet Removing a Column To Remove column: 1. Right-click the column header and click Delete 2. Click the column header or any box under it. On the Ribbon, click Home. In the Cells section, click Delete and click Delete Sheet Columns

18 2. The Columns of a Spreadsheet Resizing the Columns The Width of Columns On the Ribbon, click Home. In the Cells section, click Format and click Column Width, Then enter the width number.

19 3. The Rows of a Spreadsheet Adding a New Row To add a new Row: You can only insert a new row above an existing one. To insert a new row: 1. Right-click the row header that will be below the new one you want to add, and click Insert The choose Entire row.

20 3. The Rows of a Spreadsheet Adding a New Row To add a new Row: You can only insert a new row above an existing one. To insert a new row: 2. Click the row header or any box on the right side. On the Ribbon, click Home. In the Cells section, click the arrow under Insert and click Insert Sheet Rows

21 3. The Rows of a Spreadsheet To Remove Row: Deleting a Row Right-click the row header and click Delete Click the row header or any box under it. On the Ribbon, click Home. In the Cells section, click Delete and click Delete Sheet row

22 2. The Rows of a Spreadsheet Resizing the Rows The Height of Rows On the Ribbon, click Home. In the Cells section, click Format and click Rows Height, Then enter the height number.

23 2. The Rows of a Spreadsheet Moving Rows To move a row, first click its row header to select it. Click and hold your mouse down. Drag up or down.

24 4. Worksheets Worksheets Names On the Ribbon, click Home. In the Cells section, click Format and click Rename Sheet, then type the name down.

25 4. Worksheets Add Worksheets To add a new worksheet to a workbook: Click the row header or any box under it. On the Ribbon, click Home. In the Cells section, click Insert and click Insert Sheet

26 4. Worksheets Add Worksheets To add a new worksheet to a workbook: Click the small tab on the right side of the existing tabs

27 4. Worksheets Delete Worksheets To Delete a worksheet: You can right-click its tab and click Delete in the Cells section of the Home tab of the Ribbon, click the arrow of the Delete button and click Delete Sheet

28 4. Worksheets To center the worksheet vertically and horizontally on the page: Page layout / Margins/ Customs Margins/ (horizontally& vertically )

29 5. Cells Formatting To Format Cells: First: Select the Cells Second: go to Home/ Format/ Format Cells (Number, Alignment, Font, or Border, or )

30 5. Cells Formatting Numbers Formatting To set the number format of the cells go to Home/ Format/ Format Cells/ Number

31 Numbers Formatting To Change the number Category of the cells to Currency $ and 2 decimal places Home/ Format/ Format Cells/ Number/ currency

32 Border Formatting

33 The Alignment of Cells Select the Cells first, then,on the Ribbon, click Home. In the Cells section, click Format and click Cell Format. Choose alignment tab, then under horizontal and vertical select center

34 Work Sheet To center the worksheet vertically and horizontally on the page Page Layout/ Margins/ Custom Margins/ Margins Center on page/

35 Fonts, Alignment, Warp Text, Text Orientation, Border and Shading. To edit Fonts, Alignment, Warp Text, Text Orientation, Border and Shading: First, select the cells you want to edit them Second, go to home and choose the approprieate section. Fonts Orientation, Warp Text Border and Shading: Alignment

36 Merging Cells Select the cells, home/alignment/ Merge & Center/ merge cells.

37 Warp Text Select the cells, home/alignment/ Warp Text /

38 Auto Fill 1. type 1 and 2 in the first two cells, then Select the cells that contain the starting values. (The small black square in the lower-right corner of the selection. When you point to the fill handle, the pointer changes to a black cross.) across the range that you want to fill.) 2. Drag the fill handle. As you drag the fill handle across each cell, Excel displays a preview of the value that it will fill the cell with.

39 Auto Fill

40 EXERCISE 1 Lesson 1 BIS 202

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