ADD & FORMAT TABLES POWERPOINT 2010

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1 ADD & FORMAT TABLES POWERPOINT Copyright tutorialspoint.com One of the most powerful data representation techniques is the use of tables. Tables allow information to be segregated making them easy to read. PowerPoint has features that let you add tables in slides and also format them to enhance their visual effects. What's more, these tables are also compatible with Microsoft Excel, so you can basically take a spreadsheet or a section of a spreadsheet and paste it into a slide as a table. Given below are the steps to add a table in PowerPoint. Step 1: Go to Tables group under Insert ribbon Step 2: Click on the dropdown and select your table dimension from the matrix.

2 Step 3: If you require more than 10 columns or 8 rows click on "Insert Table" to open the Insert Table dialog where you can specify the column and row count. PowerPoint table is a simple table that does not support the mathematical features of an Excel spreadsheet. If you want to carry out some calculations you can insert an Excel spreadsheet instead of a regular table by choosing the

3 This will insert the spreadsheet in the slide and as long as the spreadsheet is selected, the ribbon at the top would be changed to Excel ribbon instead of PowerPoint one. The PowerPoint table formatting features have been grouped under two ribbons: Design and Format. The sections below discuss the features under each ribbon. To access these ribbons you must select the table first.

4 Table Design Features The table below describes various table design features in PowerPoint. Sub Features Description Table Style Options Header Row Total Row Banded Rows First Column Last Column Banded Columns Adds a different shade to the first row to distinguish it Adds a different shade to the last row to distinguish it Shades alternate rows in the table with the same color Adds a different shade to the first column to distinguish it Adds a different shade to the last row to distinguish it Shades alternate columns in the table with the same color Table Styles Shading Offers different shades to be added to selected table/ row/ column/ cell. You can pick from solid shade, texture, image or gradient shading Word Art Styles Border Effects Text Fill Offers different border options for the table. You can edit the border color, thickness and style Offers the ability to create table shadow or reflection. You can also create bevels for individual cells Allows you to change the color of the text within the table

5 Styles Draw Borders Text Outline Text Effects Quick Styles Pen Style Pen Weight Pen Color Draw Table Eraser Allows you to add an outline to the text within the table and change the outline color, weight and style Allows you to add special effects likereflection, shadowetc. to the text within the table Contains a list of pre-defined Word Art styles that can be applied to the selected text within the table with a single click Defines the style of the table border when you draw it Defines the thickness of the table border when you draw it Defines the color of the table border when you draw it Allows you to append new rows, columns, cells to existing table, split existing rows, columns or cells and draw brand new tables Allows you to delete table borders and merge cells, rows or columns Table Format Features The table below describes various table format features in PowerPoint. Sub Features Description

6 Table Select Allows you to select the entire table or the rows or columns depending on your cursor position Rows & Columns View Gridlines Delete Insert Above Insert Below Insert Left Insert Right Toggle the gridline display within the table Allows you to delete selected rows or columns or the entire table Inserts a row above the row where the cursor is currently. If you haven't placed the cursor within the table, it adds a new row at the top of the table Inserts a row below the row where the cursor is currently. If you haven't placed the cursor within the table, it adds a new row at the bottom of the table Inserts a column to the left of the column where the cursor is currently. If you haven't placed the cursor within the table, it adds a new column to the left of the table Inserts a column to the right of the column where the cursor is currently. If you haven't placed the cursor within the table, it adds a new column to the right of the table Merge Merge Allows you to merge cells, rows or columns. This is enabled only if you have selected more than one cell, row or column Split Cells Allows you to specify the number of rows and columns into which the current section of cells need to be split Cell Size Height/ Width Define the height and width of the selected cell. You must realise that usually if you change these aspects for a single cell it would affect the entire row or column too Distribute Rows Distribute Columns Equalises the height of all the rows to fit the current table height Equalises the width of all the columns to fit the current table width Alignment Horizontal Alignment Allows you to align the selected text to the left, right or center of the cell Vertical Alignment Text Direction Cell Margins Allows you to align the selected text to the top, bottom or middle of the cell Allows you to change the direction of the selected text within the cells Allows you to define the margins within the cell Table Size Height Allows you to adjust the table height - it retains the relative heights of the individual rows while changing the overall table height Width Lock Aspect Ratio Allows you to adjust the table width - it retains the relative widths of the individual columns while changing the overall table width Checking this box will ensure the ratio between the table height and width is maintained when one of these is changed

7 Arrange Bring Forward Allows you to move the table up by one layer or right to the top Send Backward Selection Pane Align Allows you to move the table down by one layer or right to the bottom of the slide Toggles the Selection and Visibility sidebar Allows you to align the entire table with reference to the slide Loading [MathJax]/jax/output/HTML-CSS/jax.js

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