Read More: How to Create Combination Charts with a Secondary Axis in Excel

Size: px

Start display at page:

Download "Read More: How to Create Combination Charts with a Secondary Axis in Excel"

Osborn Rogers
6 years ago
Views:

1 A pie chart is used to showcase parts of a whole or proportions of a whole. Charts are visual representations of data that can summarize large data sets and are useful for engaging one s audience. As always, it is wise to first look at your data and then decide which chart will best visually represent and fit your specific data set. The general rule of thumb is that there should be about five pieces in a pie chart if there are too many slices, then it s best to use another type of chart or a pie of pie chart in order to better showcase the data. One can easily create a pie chart and add rich data labels, to one s pie chart in Excel. So, let s see how to effectively use a pie chart and add rich data labels to your chart, in order to present data, using a simple tennis related example. Table of Contents 1 Introduction 2 Creating and formatting the Pie Chart 3 Formatting the Data Labels of the Pie Chart 4 Conclusion 5 Useful Chart related Links from ExcelDemy 6 Useful links Introduction Tennis analysts and data strategists often review tennis games, in order to classify the types of errors made by the tennis players during the match. Errors are broadly first divided, into forced and unforced errors in most tennis data strategist s dashboards and reports. Forced errors are errors that players are forced into making due to their opponent s skill, tactics, and strategies. Basically, one player forces the other player to make an error and thus that player forcing the error gains points. Unforced errors have nothing do with one s opponent generally. Unforced errors can be attributed to mental pressure or lack of focus, injuries, other illnesses or errors due to the player s inability on a particular type of court surface. Some players make more errors on hard court surfaces than clay court surfaces and thus have a preferred surface type to play on. Error analysis helps explain in part, the tennis phenomenon of tennis players claiming they didn t play their best game/best tennis in a tournament or match and yet still managed to win. Since due to their opponents making unforced errors the other player won the match without being technically superior. Read More: How to Create Combination Charts with a Secondary Axis in Excel A tennis coach at a hypothetical tennis clinic is evaluating the post-game performance of his All rights reserved to ExcelDemy.com. 1

2 top-seeded player. He wants to visually present the main types of errors the player made and post discussion with the player, label what the unforced errors were primarily due to. After discussion with the player, the coach determines that most of the unforced errors in this particular case were due to the player suffering from the effects of sinusitis. The source data is shown below: Creating and formatting the Pie Chart 1) Select the data. All rights reserved to ExcelDemy.com. 2

3) Chang the chart title to Breakdown of Errors Made During the Match, by

6 5) Select the Custom Tab, from the Colors Dialog box and enter R 204, G 246, B 174 to fill the background of the title with this light green color as shown below and then click Ok. All rights reserved to ExcelDemy.com. 6

6) With the title still selected, go to Home>Font and change the font to Arial Rounded

7) Change the font color of the chart title to R 7,

13 the drop-down arrow next to Shape Effects, then select Shadow>Outer>Offset Diagonal Bottom Right. 11) With the actual chart selected, right-click the chart and choose Format Chart Area. All rights reserved to ExcelDemy.com. 13

12) In the Format Chart Area Panel, go to Chart Options and check

13) With the Format Chart Area Panel still open, go to the gradient stops section and click

17 14) Do the same thing for the remaining stop in the middle and delete it. 15) There should now, only be two gradient stops left, so now select Stop 2 of 2 as shown below. All rights reserved to ExcelDemy.com. 17

16) Fill this stop with the White, Background 1, Darker 15%

18) Change the Direction to From Center.

22 Read More: How to Make a Gantt Chart in Excel 2013 [Video Tutorial] Formatting the Data Labels of the Pie Chart 1) In cell A11, type the following text, Main reason for unforced errors and give the cell a light blue fill and a black border. All rights reserved to ExcelDemy.com. 22

23 2) In cell A12, type the text Sinusitis, and give the cell a black border, and align the text to the center position. 3) Select the Unforced Errors data point only, (the currently orange shaded data point), All rights reserved to ExcelDemy.com. 23

24 since we now only want to format this particular data point with a specific formatting. 4) Go to Chart Tools>Format>Shape Styles>Click on the drop-down next to Shape Fill and select More Fill Colors. All rights reserved to ExcelDemy.com. 24

25 5) Select the Custom Tab, from the Colors Dialog Box, and enter the following values R 244, G, 198, B 43 and click Ok. 6) With the data point still selected, go to Chart Tools>Format>Shape Styles and click on the drop-down arrow next to Shape Outline and select Weight and change the weight of the outline to ¼ points as shown below. All rights reserved to ExcelDemy.com. 25

26 7) With the data point still selected, go to Chart Tools>Format>Shape Styles and click on the drop-down arrow next to Shape Effects and select Shadow and choose Inner Shadow>Inside Diagonal Top Left. All rights reserved to ExcelDemy.com. 26

8) With the one data point still selected, right-click this data point, and select

31 11) Select the cell reference, which in this case is cell A12, so that if one changes the value in cell A12, i.e., let s say there was another reason the player was not performing well, then the Data Callout will automatically update based on the value in this cell. All rights reserved to ExcelDemy.com. 31

12) Select the Data Callout and position it

and add a space between 74% and Sinusitis as

33 13) With the Data Callout Selected, go to Chart Tools>Format>Shape Styles and click on the drop-down arrow next to Shape Effects and select Shadow and choose Outer Shadow Offset Diagonal Bottom Right. All rights reserved to ExcelDemy.com. 33

14) Select the other data point solely and right-click and select Format Data Point.

17) Change the foreground color of the pattern to R 74, G 184, B 189 and the

39 18) Expand the border section, with the data point still selected, and change the width of the border to 0.25 points as shown below. 19) Select gradient line, instead of Automatic. All rights reserved to ExcelDemy.com. 39

40 20) Close the Format Data Point panel, and add a Data Callout to this data point. Read More: Use Scatter Chart in Excel to Find Relationships between Two Data Series 21) With the Data Callout selected, for this particular data point solely. All rights reserved to ExcelDemy.com. 40

22) Go to Chart Tools>Format>Shape Styles and click on the drop-down arrow next to Shape

23) Delete the legend since the information needed, is already displayed in the data callouts

And there you have it, the tennis coach at hand now has an analysis of the match errors presented in a visual format and a way to hone in on what the unforced errors were due too.

43 And there you have it, the tennis coach at hand now has an analysis of the match errors presented in a visual format and a way to hone in on what the unforced errors were due too. Let s say post-match he discusses the performance of the player at hand with the assistant coach, and they decide the unforced errors were actually due to lack of concentration they can update cell A12, and the reason for the unforced data point callout then updates automatically. Conclusion Pie charts are useful ways of presenting parts of a whole. They are some of the most used chart types in reports, dashboards, and infographics. Excel provides a way to not only create charts but also to format them extensively so that they can be utilized with ease in presentations, posters and infographics. One can add rich data labels to data points or one point solely of a chart. Adding a rich data label linked to a certain cell is useful when you want to highlight a certain point on a chart or convey more information about this particular point. This can be utilized for statistical outliers as well, and one can label the outliers on a chart for example only in order to shed more insight on these outliers. Please feel free to comment and tell us if you use Excel to analyze sports matches/games and the charts you use. All rights reserved to ExcelDemy.com. 43

44 Useful Chart related Links from ExcelDemy How to Make Excel Graphs Look Cool and Professional ~ Excel Chart Tips How Excel Handles Charts, Embedded Charts and Chart Sheets How to Create a Doughnut, Bubble and Pie of Pie Chart in Excel Useful links Read more about tennis strategy from the world s number one tennis strategist Creating a Pie Chart in Excel Changing the format of chart elements in Excel Adding rich data labels to charts in Excel 26 SHARES FacebookTwitter Taryn N Taryn is a Microsoft Certified Professional, who has used Office Applications such as Excel and Access extensively, in her interdisciplinary academic career and work experience. She has a background in biochemistry, Geographical Information Systems (GIS) and biofuels. She enjoys showcasing the functionality of Excel in various disciplines. She has over ten years of experience using Excel and Access to create advanced integrated solutions. All rights reserved to ExcelDemy.com. 44

Exchange (Copy, Import, Export) Data Between Excel and Access

Exchange (Copy, Import, Export) Data Between Excel and Access Excel usage is widespread and Excel is often the go-to Office application for data entry, analysis, and manipulation. Microsoft Access provides relational database capability in a compact desktop environment.