377 Excel Mysteries Solved

Transcription

1 377 Excel Mysteries Solved Bill Jelen Holy Macro! Books Judy Ave NW, Uniontown OH 44685

2 Learn Excel 97 through Excel 2007 from MrExcel 2008 by Bill Jelen All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information or storage retrieval system without written permission from the publisher. All terms known in this book known to be trademarks have been appropriately capitalized. Trademarks are the property of their respective owners and are not affiliated with Holy Macro! Books Every effort has been made to make this book as complete and accurate as possible, but no warranty or fitness is implied. The information is provided on an as is basis. The authors and the publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this book. Printed in USA by Malloy First Printing: November 2007 Author: Bill Jelen Editors: Kitty Jarrett Interior Design: Cass White Cover Design: Shannon Mattiza, 6Ft4 Productions Illustrations: Bob DAmico, Millenium Design Group Cover Photo: Dallas Wallace, Paramount Photo Published by: Holy Macro! Books, PO Box 82, Uniontown OH Distributed by Independent Publishers Group ISBN Library of Congress Control Number:

3 Table of Contents Dedication...xvii About the Author...xix Acknowledgments...xxi Foreword...xxiii The Excel Environment... 1 Find Icons on the Ribbon... 3 Go Wide... 4 Minimize the Ribbon to Make Excel Feel a Bit More Like Excel The Office Development Team Likes the Artist Formerly Known as Prince... 7 The Paste Icon Is Really Two Icons...8 Use Dialog Launchers to Access the Excel 2003 Dialog Make Your Most-Used Icons Always Visible The Alt Keystrokes Still Work in 2007 (If You Type Them Slowly Enough) Use New Keyboard Shortcuts to Access the Ribbon The Blue Question Mark Is Help...21 All Commands Start at the Top (Except for 2 Controls at the Bottom) What Happened to Tools Customize?...25 What Happened to Tools Options?...26 Where Are My Macros?...28 Why Do I Have Only 65,536 Rows?...30 Which File Format Should I Use?...32 Share Files with People Who Are Still Using Excel 97 Through Excel Use Live Preview...36 Get Quick Access to Formatting Options Using the Mini Toolbar MIX FORMATTING IN a Single CELL...39 Copy the Characters from a Cell Instead of Copying an Entire Cell I am a Lobbyist Writing Policy Papers for the White House... 42

4 vi of xxx LEARN EXCEL FROM MR EXCEL My Manager Wants Me to Create a New Expense Report from Scratch Increase the Number of Documents in the Recent Documents List Keep Favorites in the Recent Documents List...46 I ve Searched Everywhere. Where Is the Save Workspace Command? Use a Workspace to Remember What Workbooks to Open Close All Open Workbooks...50 Automatically Move the Cell Pointer in a Direction After Entering a Number Return to the First Column After Typing the Last Column Enter Data in a Circle (Or Any Other Pattern)...55 How to See Headings as You Scroll Around a Report How to See Headings and Row Labels as You Scroll Around a Report How to Print Titles at the Top of Each Page Print a Letter at the Top of Page 1 and Repeat Headings at the Top of Each Subsequent Page...64 How to Print Page Numbers at the Bottom of Each Page How to Make a Wide Report Fit to One Page Wide by Many Pages Tall Arrange Windows to See Two or More Open Workbooks Why Is There a :2 After My Workbook Name in the Title Bar? Have Excel Always Open Certain Workbook(s) Set up Excel Icons to Open a Specific File on Startup...76 Use a Macro to Further Customize Startup...79 Control Settings for Every New Workbook and Worksheet Open a Copy of a Workbook...84 Open a Saved File Whose Name You Cannot Recall Excel 2007 S Obsession with Security Has Destroyed Linked Workbooks I Navigate by Sliding the Scrollbar and Now the Slider Has Become Tiny Send an Excel File as an Attachment Save Excel Data as a Text File Use a Laser Printer to Have Excel Calculate Faster Use Excel as a Word Processor Add Word to Excel Spell check a Region Translate with Excel Use Hyperlinks to Create an Opening Menu for a Workbook Get Quick Access to Paste Values Quickly Copy a Formula to All Rows of Data Enter a Series of Months, Days, or More by Using the Fill Handle Have the Fill Handle Fill Your List of Part Numbers Quickly Turn a Range on Its Side Stop Excel from AutoCorrecting Certain Words...120

5 Table of Contents vii of xxx Use AutoCorrect to Enable a Shortcut Why Won t the Track Changes Feature Work in Excel? Copy Cells from One Worksheet to Many Other Worksheets Have Excel Talk to You Enter Special Symbols Find Text Entries What Do All the Triangles Mean? Why Can t Excel Find a Number? Get Free Excel Help CALCULATING WITH EXCEL Copy a Formula That Contains Relative References Copy a Formula While Keeping One Reference Fixed Create a Multiplication Table Calculate a Sales Commission Simplify the Entry of Dollar Signs in Formulas Learn R1C1 Referencing to Understand Formula Copying Create Easier-to-Understand Formulas with Named Ranges Use Named Constants to Store Numbers Assign a Name to a Formula Total Without Using a Formula Add Two Columns Without Using Formulas How to Calculate Sales in Excess of a Quota How to Join Two Text Columns Join Text with a Date or Currency How to Sort on One Portion of an Account ID How to Isolate the Center Portion of an Account ID How to Isolate Everything Before a Dash in a Column by Using Functions How to Use Functions to Isolate Everything After a Dash in a Column How to Use Functions to Isolate Everything After the Second Dash in a Column How to Separate a Part Number into Three Columns Combine Intermediate Formulas into a Mega-Formula Change Smith, Jane to Jane Smith Add the Worksheet Name as a Title Avoid #REF! Errors When Deleting Columns Create Random Numbers Create Random Numbers to Sequence a Class of Students Play Dice Games with Excel Create Random Letters...220

6 viii of xxx LEARN EXCEL FROM MR EXCEL Convert Numbers to Text Calculate a Loan Payment Calculate Many Scenarios for Loan Payments Back into an Answer Using Goal Seek Create an Amortization Table Get Help on Any Function While Entering a Formula Discover New Functions Using the fx Button Yes, Formula Autocomplete Is Cool, if You Can Stop Entering the Opening Parentheses Three Methods of Entering Formulas Start a Formula with = or Use AutoSum to Quickly Enter a Total Formula AutoSum Doesn t Always Predict My Data Correctly Use the AutoSum Button to Enter Averages, Min, Max, and Count The Count Option of the AutoSum Dropdown Doesn t Appear to Work Use AutoSum After Filtering Use Table Functionality to Simplify Copying of Formulas Rename Your Tables Use Simple References in a Table Automatically Number a List of Employees Rank Scores Sorting with a Formula Rank a List Without Ties Add Comments to a Formula Calculate a Moving Average Calculate a Trendline Forecast Build a Model to Predict Sales Based on Multiple Regression Use F9 in the Formula Bar to Test a Formula Quick Calculator When Entering a Formula, You Get the Formula Instead of the Result Why Don t Dates Show as Dates? Handle Long Formulas in the New Excel 2007 Formula Bar Calculate a Percentage of Total Calculate a Running Percentage of Total Use the ^ Sign for Exponents Raise a Number to a Fraction to Find the Square or Third Root Calculate a Growth Rate Find the Area of a Circle Figure Out Lottery Probability Help Your Kids with Their Math...308

7 Table of Contents ix of xxx Measure the Accuracy of a Sales Forecast Round Prices to the Next Highest $ Round to the Nearest Nickel with MROUND Why Is This Price Showing $ Cents? You Change a Cell in Excel but the Formulas Do Not Calculate Use Parentheses to Control the Order of Calculations Before Deleting a Cell, Find out if Other Cells Rely on It Navigate to Each Precedent Calculate a Formula in Slow Motion Which Cells Flow into This Cell? Total Minutes That Exceed an Hour Convert Text to Minutes and Seconds Convert Text to Hours, Minutes, and Seconds Convert Times from H:MM to M:SS Display Monthly Dates Group Dates by Month Calculate the Last Day of the Month Create a Timesheet That Can Total over 24 Hours Can Excel Track Negative Time? What Is the Difference Between Now and Today? Calculate Work Days Convert Units Use Match to Find Which Customers Are in an Existing List Use VLOOKUP to Find Which Customers Are in an Existing List Match Customers Using VLOOKUP Watch for Duplicates When Using VLOOKUP Remove Leading and Trailing Spaces I Don t Want to Use a Lookup Table to Choose One of Five Choices Fill a Cell with Repeating Characters Match Web Colors with HEX2DEC Switching Columns into Rows Using a Formula Count Records That Match a Criterion Build a Table That Will Count by Criteria Build a Summary Table to Place Employees in Age Brackets Count Records Based on Multiple Conditions Total Revenue from Rows that Match a Criterion Use the Conditional Sum Wizard to Build Conditional Formulas Create a CSE Formula to Build a Super-Formula Learn to Use Boolean Logic Facts to Simplify Logic Replace IF Function with Boolean Logic...404

8 x of xxx LEARN EXCEL FROM MR EXCEL Test for Two Conditions in a Sum Can the Results of a Formula Be Used in COUNTIF? WRANGLING DATA How to Set up Your Data for Easy Sorting and Subtotals How to Fit a Multiline Heading into One Cell How to Sort Data Sort Days of the Week How to Sort a Report into a Custom Sequence Sort All Red Cells to the Top of a Report Quickly Filter a List to Certain Records Find the Unique Values in a Column Copy Matching Records to a New Worksheet Replace Multiple Filter Criteria with a Single Row of Formulas Add Subtotals to a Data set Use Group & Outline Buttons to Collapse Subtotaled Data Copy Just Totals from Subtotaled Data Enter a Grand Total of Data Manually Subtotaled Why Do Subtotals Come out as Counts? Subtotal Many Columns at Once Add Subtotals Above the Data Add Other Text to the Subtotal Lines Create Subtotals by Product Within Region My Manager Wants the Subtotal Lines in Bold Pink Cambria Font My Manager Wants a Blank Line After Each Subtotal Subtotal One Column and Subaverage Another Column Be Wary Send Error Reports Help Make Excel 2009 Better How to Do 40 Different What-if Analyses Quickly Remove Blank Rows from a Range Remove Blanks from a Range While Keeping the Original Sequence Add a Blank Row Between Every Row of Your Data Set Excel Is Randomly Parsing Pasted Data Increase a Range by Two Percent Use Find to Find an Asterisk Use an Ampersand in a Header Hide Zeros & Other Custom Number Formatting Tricks Use Consolidation to Combine Two Lists Find Total Sales by Customer by Combining Duplicates...516

9 Table of Contents xi of xxx Create a Summary of Four Lists Number Each Record for a Customer, Starting at 1 for a New Customer Add a Group Number to Each Set of Records That Has a Unique Customer Number Deal with Data in Which Each Record Takes Five Physical Rows Add a Customer Number to Each Detail Record Use a Pivot Table to Summarize Detailed Data Your Manager Wants Your Report Changed Why Does This Look Different from Excel 2003? Move or Change Part of a Pivot Table See Detail Behind One Number in a Pivot Table Update Data Behind a Pivot Table Replace Blanks in a Pivot Table with Zeros Add or Remove Fields from an Existing Pivot Table Summarize Pivot Table Data by Three Measures Collapse and Expand Pivot Fields Manually Re-sequence the Order of Data in a Pivot Table Present a Pivot Table in High-to-Low Order by Revenue Limit a Pivot Report to Show Just the Top 12 Customers Explore the New Filters Available in Excel 2007 Pivot Tables Why Aren t the Cool New Filters Available in My Pivot Table? Why Can t Co-Workers with Excel 2003 Use My Pivot Table? Limit a Report to Just One Region Create an Ad-Hoc Reporting Tool Create a Report for Every Customer Create a Unique List of Customers with a Pivot Table Create a Report That Shows Count, Min, Max, Average, Etc Use Multiple Value Fields as a Column Field Compare Four Ways to Show Two Values Fields in a Pivot Table Specify a Number Format for a Pivot Table Field Group Daily Dates by Month in a Pivot Table Group by Week in a Pivot Table Produce an Order Lead-Time Report Report Revenue Many Ways in a Pivot Table Format Pivot Tables with the Gallery None of the 23,233 Built-In Styles Do What My Manager Asks For Select Parts of a Pivot Table Apply Conditional Formatting to a Pivot Table Suppress Totals in a Pivot Table Eliminate Blanks in the Outline Format of a Pivot Table...609

10 xii of xxx LEARN EXCEL FROM MR EXCEL Use a Pivot Table to Compare Two Lists Calculated Fields in a Pivot Table Add a Calculated Item to Group Items in a Pivot Table Instead of Using Calculated Items Group Text Fields Build a Better Top 10 by Using Group Selection Group Ages into Age Ranges Use a Pivot Table When There Is No Numeric Data Why Does the Pivot Table Field List Dialog Keep Disappearing? Control the Shape of Report Filter Fields Create a Pivot Table from Access Data Whatever Happened to Multiple Consolidation Ranges in Pivot Tables? Quickly Create Charts for Any Customer Use Microsoft Query to Get a Unique Set of Records Use a Trusted Location to Prevent Excel s Constant Warnings Import a Table from a Web Page into Excel Have Web Data Update Automatically When You Open Workbook Have Web Data Update Automatically Every Two Minutes The Spaces in This Web Data Won t Go Away Use a Built-in Data Entry Form How Do I Clean Up This Data? Transform Black-and-White Spreadsheets to Color by Using a Table Remove Duplicates Protect Cells That Contain Formulas MAKING THINGS LOOK GOOD Change the Look of Your Workbook with Document Themes Add Formatting to Pictures in Excel Create a Chart with One Click Move a Chart from an Embedded Chart to a Chart Sheet Excel Creates a Chart at the Bottom Of Data; How Can I Move It to the Top? How Can I Nudge a Chart Within the Visible Excel Window? Why Does Excel Add a Legend to a One-Series Chart? Why Do None of the Built-in Chart Layouts Look Good? The Chart Styles Are Cool, But Why So Few Colors? Display an Axis in Millions Using the Layout Tab s Built-in Menus Display an Axis in Trillions Using the More Options Choice Customize Anything on a Chart by Right-Clicking The Format Dialog Box Offers a New Trick Charts Acting Flaky? It s Not Just You Minimize Overlap of Pie Labels by Rotating the Chart

11 Table of Contents xiii of xxx Add New Data to a Chart Add a Trendline to a Chart Chart Two Series with Differing Orders of Magnitude Use Meaningful Chart Titles Move the Legend to the Left or Top Avoid 3-D Chart Types Save Your Chart Settings as a Template Other Charting Notes For Each Cell in Column A, Have Three Rows in Column B Copy Formatting to a New Range Copy Without Changing Borders Group Columns Instead of Hiding Them Move Columns by Sorting Left to Right Move Columns Using Insert Cut Cells Move Rows or Columns with Shift Drag Change All Red Font Cells to Blue Font Use Cell Styles to Change Formats Leave Helpful Notes with Cell Comments Change the Appearance of Cell Comments Force Certain Comments to Be Always Visible to Provide a Help System to Users of Your Spreadsheet Control How Your Name Appears in Comments Change the Comment Shape to a Star Add a Pop-up Picture of an Item in a Cell Add a Pop-up Picture to Multiple Cells Draw an Arrow to Visually Illustrate That Two Cells Are Connected Circle a Cell on Your Worksheet Draw Perfect Circles Create Dozens of Lightning Bolts Rotate a Shape Alter the Key Inflection Point in a Shape Make a Logo into a Shape Use the Scribble Tool Add Text to Any Closed Shape Place Cell Contents in a Shape Add Connectors to Join Shapes Draw Business Diagrams with Excel Choose the Right Type of SmartArt Use the Text Pane to Build SmartArt Change a SmartArt Layout

12 xiv of xxx LEARN EXCEL FROM MR EXCEL Finalize a SmartArt Layout Before Adding Pictures Format SmartArt Switch to the Format Tab to Format Individual Shapes Don t Convert Another Layout to Create an Organization Chart How Do the Labeled Hierarchy SmartArt Graphics Work? How Does Excel Decide How Many Shapes Per Row? Add New SmartArt Layouts Use Cell Values as the Source for SmartArt Content Change the Background of a Worksheet Add a Printable Background to a Worksheet Remove Hyperlinks Automatically Inserted by Excel Change the Width of All Columns with One Command Control Page Numbering in a Multisheet Workbook Use White Text to Hide Data Hide and Unhide Data Temporarily See a Hidden Column Without Unhiding Build Complex Reports Where Section 1 Doesn t Line Up with Section Paste a Live Picture of a Cell Monitor Far-off Cells in Excel 2002 and Later Versions Add a Page Break at Each Change in Customer Hide Error Cells When Printing Organize Your Worksheet Tabs with Color Copy Cell Formatting, Including Column Widths Debug Using a Printed Spreadsheet Copied Formula Has Strange Borders Double Underline a Grand Total Use the Border Tab in Format Cells Fit a Slightly Too-Large Value in a Cell Show Results as Fractions Convert a Table of Numbers to a Visualization Prevent Outliers from Skewing the Visualizations Add Icons to Only the Good Cells Select Every Kid in Lake Wobegon Color All Sales Green for a Day if Total Sales Exceed $1, Turn Off Wrap Text in Pasted Data Delete All Pictures in Pasted Data Add WordArt to a Worksheet Chart and SmartArt Text Is Automatically WordArt Use MapPoint to Plot Data on a Map Why Does Excel Mark Cells with a Purple Indicator?...888

13 Table of Contents xv of xxx Add a Dropdown to a Cell Store Lists for Dropdowns on a Hidden Sheet Allow Validation Lists to Automatically Redefine as They Grow Configure Validation to Ease up Use Validation to Create Dependent Lists Add a ToolTip to a Cell to Guide the Person Using the Workbook Afterword Index

14 Find Icons on the Ribbon Problem: The new ribbon user interface might be great for people new to Excel, but I knew the old Excel perfectly well. Why did Microsoft put pivot tables on the Insert tab instead of the Data tab, where they belong? Strategy: You can use one of many available third-party tools to assist with the transition. At MrExcel.com, I offer a free tip card that maps each item on the Excel 2003 menu to a tab on the Excel 2007 ribbon. If you have a color printer, download the card and print it for free. Lin Jie was the first to solve the Excel 2007 ribbon confusion. His Classic Excel Menu add-in will add a new menu tab to the Excel 2007 ribbon. This tab replicates the Excel 2003 menu. The add-in sells for $ Versions are also available for Word 2007 and PowerPoint Part I Figure 4 The Classic Excel Menu add-in brings the File, Edit, View, and Insert menus back to Excel The second impressive utility is the Toolbar Toggle add-in. This add-in offers a lite version similar to the Classic Excel Menu add-in and also offers a full-featured utility that brings back the Excel 2003 menu and toolbars, as well as the ability to customize the toolbars. If you were a

15 of 926 LEARN EXCEL FROM MR EXCEL fan of customizing toolbars in Excel 2003, you will love the functionality of this product. With both of these add-ins, you can work in the Excel 2003 menu, and then switch over to the Excel 2007 menu when you need to access new features. Find links to these utilities as well as any others that become available at Summary: You can ease the transition to Excel 2007 s ribbon interface by using a third-party solution. Go Wide Problem: I can t find anything on the Excel 2007 ribbon. Strategy: Invest in a wide-screen monitor. The Office 2007 experience dramatically improves at a 1440x900 resolution. When you reduce the size of the Excel window, Excel automatically starts consolidating ribbon options into smaller icons and then groups. Figure 5 shows detail of the Home tab of the ribbon at normal size. Figure 5 On a typical monitor, Excel uses many icons. If the Excel window gets smaller, more and more icons are grouped into dropdown menus, as shown in Figure 6. Figure 6 The icons are grouped into dropdowns at smaller window sizes.

16 Part 1: The Excel Environment of 926 If you open Excel 2007 on a 1440x900 monitor, as shown in Figure 7, you will be able to see more icons, as well as descriptive text for many of the icons. In Figure 7, for example, the Wrap Text icon (which has never existed in previous versions of Excel) is now labeled. Figure 7 On a widescreen monitor, you can see more icons instead of dropdowns. Part I The price of widescreen monitors has dropped in recent years. In the summer of 2007, I found widescreen monitors on sale at the office supply chains for around $159. Purchasing one of these monitors is a worthwhile investment to help make your Office 2007 experience better. Not only does a widescreen monitor make the ribbon easier to work with, but it enables you to see 21 normal-sized worksheet columns. Additional Details: If you reduce the Excel window down to about four columns wide, Microsoft assumes that you can not possibly be working in something that small, and it hides the ribbon completely. (see Figure 8) Figure 8 When the window is smaller than four columns wide, the ribbon disappears completely. Summary: You can make your Excel window as wide as possible to see the full set of ribbon icons.

17 6 of 926 LEARN EXCEL FROM MR EXCEL Minimize the Ribbon to Make Excel Feel a Bit More Like Excel 2003 Problem: The ribbon is taking up a lot of real estate at the top of my screen. It distracts me. I spend 99% of my Excel time in the grid, so I don t need to see the ribbon all the time. Strategy: You can minimize the ribbon, reducing it to a simple line of Home, Insert, Page Layout, Formulas, and so on, as shown in Figure 9. Figure 9 You can minimize the ribbon to a single line. To minimize the ribbon, you can either press Ctrl+F1 or right-click anywhere on the ribbon and then choose Minimize the Ribbon. Additional Details: When you either click a ribbon tab with the mouse or use an Excel 2007 shortcut key, the ribbon will temporarily reappear. When you select the command from the ribbon, it will minimize again. Double-click any ribbon tab to permanently exit minimized mode. Alternate Strategy: Excel also offers a full screen mode. If you choose View Full Screen, Excel will hide the ribbon, the ribbon tabs, and the Quick Access toolbar. You can press the Esc key to exit this mode. Summary: Minimizing the ribbon frees up more space for the grid. Commands Discussed: Minimize the Ribbon; Ctrl+F1; View Full Screen

18 Part 1: The Excel Environment of 926 The Office Development Team Likes the Artist Formerly Known as Prince Problem: I ve searched all the ribbon tabs, but I cannot find a Print icon or a Save icon. What happened to all my File menu favorites? Strategy: The round circle to the left of the Home tab is what was the File menu in earlier versions of Excel. Many important commands are hidden behind this nameless menu item (see Figure 10). Part I Figure 10 Menu items like Save are hidden behind this icon. I had the opportunity to use five different beta versions of Excel For the first several versions, the round icon was a menu named File.

19 of 926 LEARN EXCEL FROM MR EXCEL Somewhere along the line, someone at Microsoft decided to replace the word File with an unintelligible symbol. It wouldn t be so bad if nothing important were behind the symbol. But important tasks such as Save, Print, Close, and Excel Options are in this menu formerly known as File. I ve checked out a few books on Excel Some are calling this the Orb. Some are calling it File or Start. My rule is to refer to this menu as the Office Icon. In this book, if I say to use Office Icon Close, I am telling you to use the Close option on the Office Icon menu. Additional Details: The very first time you open Excel 2007, the Office Icon pulses from white to orange. Did you notice this? This was Microsoft s only indication that there is something important under the icon. Summary: Important items are under the Office Icon, the menu formerly known as File. The Paste Icon Is Really Two Icons Problem: When I click Paste, Excel 2007 does a regular paste instead of offering to paste only values. What s the deal? Figure 11 The Paste icon on the Home ribbon tab. Strategy: Many icons on the ribbon have an upper half and a lower half, but you can see the dividing line only if you hover above the icon (see Figure 12). Figure 12 Click the upper half of the icon to paste.

20 Part 1: The Excel Environment 9 of 926 You can click the upper half of Paste to invoke the Paste command. The lower half leads to a larger menu with various paste options, as shown in Figure 13. Figure 13 Click the lower half of the icon to access a menu. Part I When you need to click the Paste icon, this book says to select Home Paste. When you need to select something from the Paste dropdown, such as Paste Values, this book tells you to select Home Paste dropdown Paste Values. Additional Details: In addition to Paste, several other icons have an upper (icon) half and a lower (dropdown) half: The Insert icon on the Home tab The Delete icon on the Home tab The Pivot Table icon on the Insert tab

21 10 of 926 LEARN EXCEL FROM MR EXCEL The AutoSum icon on the Formulas tab The Macros icon on the View tab The Options icon on the PivotTable Tools Options tab Ironically, the bottom half of the Options icon leads to a menu where one of the choices is Options. I have to shake my head in Microsoft s direction when I write Choose Options Options dropdown Options. Additional Details: Excel 2007 introduces a new control called the gallery. The Cell Styles gallery on the Home tab of the ribbon is one example. Many other examples of galleries appear when you are working with charts or SmartArt graphics. A gallery has a row of thumbnail icons and three arrows along the right edge. The theory is that you can browse the icons one row at a time, using the up and down arrows. However, I almost always tell you to open the gallery. This means to click the bottom arrow to see all the selections. Gallery controls do not have names, so I use the group name. In Figure 14, for example, the gallery is the only item in the Chart Layouts group. I would say, Open the Chart Layouts gallery. This means to click the bottom arrow along the right edge of the gallery. Figure 14 Click the bottom button to open the gallery. When you click the bottom arrow icon, the entire gallery opens, revealing many more thumbnails (see Figure 15).

22 Part 1: The Excel Environment 11 of 926 Figure 15 You can now see all the thumbnails in the gallery. Part I Summary: The Excel 2007 interface is made up of many new controls, from the ribbon to detailed dropdowns to complicated dialogs. You can easily navigate this interface when you understand how to read the directions in this book. Use Dialog Launchers to Access the Excel 2003 Dialog Problem: I just want to go back to using the Excel 2003 dialogs.