Computer Applications Data Processing

Transcription

1 Lesson 4: Changing the Workbook Appearance Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO Format cells. Define styles. Apply workbook themes and Excel table styles. Make numbers easier to read. Change the appearance of data based on its value. Add images to worksheets TASK1 5 Points You need the VehicleMileSummary workbook located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 1. Click cell D2. 2. On the HOME tab, in the Font group, click the Bold button to display the cell s Contents in bold type. 3. In the Font group, click the Font Size arrow, and then in the list, click 18 to increase the size of the text in cell D2. 4. Click cell B5, hold down the CTRL key, and click cell C4 to select the noncontiguous cells. 5. On the HOME tab, in the Font group, click the Bold button to display the cells contents in bold type. 6. Select the cell ranges B6:B15 and C5:H5. 7. In the Font group, click the Italic button to display the cell s contents in italic type. 8. Select the cell range C6:H15. 1

2 9. In the Font group, click the Border arrow, and then in the list, click Outside Borders to place a border around the outside edge of the selected cells. 10. Select the cell range B4:H In the Border list, click Thick Box Border to place a thick border around the outside edge of the selected cells. 12. Select the cell ranges B4:B15 and C4:H In the Font group, click the Fill Color arrow, and then in the Standard Colors palette, click the yellow swatch to change the selected cells background color to yellow. 14. Click the FILE tab, and then click Options to open the Excel Options dialog box. If necessary, click General to display the General page. 15. In the When creating new workbooks area, in the Use this as the default font list, click Verdana. Verdana appears in the Use This Font field. 16. Click Cancel to close the Excel Options dialog box without saving your change. 17. Type STUDENT NAME in the footer. 18. Save the VehicleMileSummary spreadsheet. TASK2 5 Points You need the VehicleMileSummary workbook located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 19. Switch to the HourlyExceptions worksheet, if necessary. 20. On the HOME tab, in the Styles group, click Cell Styles, and then click New Cell Style to open the Style dialog box. 21. In the Style name field, type Crosstab Column Heading. 22. Click the Format button to open the Format Cells dialog box. 23. Click the Alignment tab. 2

3 24. In the Horizontal list, click Center. 25. Click the FONT tab. 26. In the Font style list, click Italic to display the text in the Preview pane in italicized text. 27. Click the Number tab to display the Number page of the Format Cells dialog box. 28. In the Category list, click Time to display the available time formats. 29. In the Type pane, click 1:30 PM. 30. Click OK to save your changes. The Format Cells dialog box closes, and your new style s definition appears in the Style dialog box. 31. Click OK to close the Style dialog box. 32. Select cells C4:N On the HOME tab, in the Styles group, click Cell Styles. Your new style appears at the top of the gallery, in the Custom area. 34. Click the Crosstab Column Heading style to apply your new style to the selected cells. 35. Save the VehicleMileSummary spreadsheet. 3

4 TASK3 5 Points You need the VehicleMileSummary spreadsheet located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 36. Switch to the Hourly worksheet, if necessary. 37. On the HOME tab, in the Styles group, click Format as Table, and then click the style at the upper-left corner of the Table Styles gallery. Doing so applies the style to the table. 38. On the HOME tab, in the Styles group, click Format as Table, and then click New Table Style to open the New Table Style dialog box. 39. In the Name field, type Exception Default. 40. In the Table Element list, click Header Row. 41. Click Format to open the Format Cells dialog box. 42. Click the Fill tab to display the Fill page. 43. In the first row of color swatches, just below the No Color button, click the third swatch from the left to display that new background color in the Sample pane of the dialog box. 44. Click OK to close the Format Cells dialog box. When the New Table Style dialog box reopens, the Header Row table element appears in bold, and the Preview pane s header row is shaded. 45. In the Table Element list, click Second Row Stripe, and then click Format to open the Format Cells dialog box. 46. Just below the No Color button, click the third swatch from the left again to have the new background color appear in the Sample pane of the dialog box. 47. Click OK to close the Format Cells dialog box. When the New Table Style dialog box reopens, the Second Row Stripe table element appears in bold, and every second row is shaded in the Preview pane. 48. Click OK to close the New Table Style dialog box. 49. On the HOME tab, in the Styles group, click Format as Table. In the gallery, in the Custom area, click the new format to apply it to your table. 4

5 50. On the PAGE LAYOUT tab, in the Themes group, click the Fonts arrow, and then in the list, click Consolas-Verdana to change the theme s font. 51. In the Themes group, click the Themes button, and then click Save Current Theme to open the Save Current Theme dialog box. 52. In the File name field, type Verdana Office, and then click Save to save your theme. 53. In the Themes group, click the Themes button, and then click Organic to apply the new theme to your workbook. 54. Save the spreadsheet. TASK4 5 Points You need the VehicleMileSummary workbook located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 55. Switch to the ExecutiveSearch worksheet, if necessary. 56. Click cell A On the Home tab, click the Font dialog box launcher to open the Format Cells dialog box. If necessary, click the Number tab. 58. In the Category list, click Date to display the available date formats in the Type list. 59. In the Type list, click 3/14/ Click OK to display the contents of cell A3 using the new format. 61. Click cell G On the HOME tab, in the Number group, click the Number Format arrow, and then click More Number Formats. 5

6 If necessary, click the Number tab in the Format Cells dialog box. 63. In the Category list, click Special to display the available special formats in the Type list. 64. In the Type list, click Phone Number, and then click OK to display the contents of the cell as (425) , matching the format you selected, and to close the Format Cells dialog box. 65. Click cell H Click the Font dialog box launcher. If necessary, click the Number tab in the Format Cells dialog box. 67. In the Category list, click Custom to display the available custom formats in the Type list. 68. In the Type list, click the #,##0 item to display #,##0 in the Type box. 69. In the Type box, click to the left of the existing format, and enter $. Then click to the right of the format, and type before bonuses (note the space after the opening quote). 70. Click OK to close the dialog box. 71. Save the spreadsheet. TASK5 5 Points You need the VehicleMileSummary workbook located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 72. Switch to the Last24Hours worksheet, if necessary. 73. Select cells C4:C On the Home tab, in the Styles group, click Conditional Formatting. On the menu, point to Color Scales, and then in the top row of the palette, click the second pattern from the left to apply the format to the selected range. 6

7 75. Select cells F4:F On the HOME tab, in the Styles group, click Conditional Formatting. On the menu, point to Data Bars, and then, in the Solid Fill group, click the orange data bar format to apply the format to the selected range. 77. Select cells I4:I On the HOME tab, in the Styles group, click Conditional Formatting. On the menu, point to Icon Sets, and then in the left column of the list of formats, click the three traffic lights that have black borders to apply that format to the selected cells. 79. With the range I4:I12 still selected, on the HOME tab, in the Styles group, click Conditional Formatting, and then click Manage Rules to open the Conditional Formatting Rules Manager. 80. Click the Icon Set rule, and then click Edit Rule to open the Edit Formatting Rule dialog box. 81. Click the Reverse Icon Order button to reconfigure the rules so the red light icon is at the top and the green light icon is at the bottom. 82. In the red light icon s row, in the Type list, click Number. 83. In the red light icon s Value field, type In the yellow light icon s row, in the Type list, click Number. 85. In the yellow light icon Value field, type Click OK twice. 87. Click cell C On the HOME tab, in the Styles group, click Conditional Formatting. On the menu, point to Highlight Cells Rules, and then click Less Than to open the Less Than dialog box. 89. In the left field, type 96%. 90. In the With list, click Red text. 91. Click OK to close the Less Than dialog box. Excel displays the text in cell C15 in red. 7

8 92. Type STUDENT NAME in the footer. 93. Upload the Dashboard document on to the class web page. 94. Close the document, saving your changes. + TASK6 5 Points You need the VehicleMileSummaryworkbook and phone.jpg and texture.jpg images located in the Data Processing folder to complete this exercise. Open the workbook, and then follow the steps. 95. Switch to the CallsLast24 worksheet, if necessary. 96. On the INSERT tab, in the Illustrations group, click Pictures to open the Insert Picture dialog box. 97. Navigate to the Data Processing folder, and then double-click the phone image file (phone.jpg)to add the image to your worksheet. 98. On the Format tool tab, in the Adjust group, click Remove Background to have Excel attempt to separate the image s foreground from its background. 99. Drag the handles at the upper-left and lower-right corners of the outline until the entire phone, including the cord, is within the frame On the Background Removal tab, click Keep Changes to remove the highlighted image elements Move the image to the upper-left corner of the worksheet, click and hold the handle at the lowerright corner of the image, and drag it up and to the left until the image no longer obscures the Call Volume label On the PAGE LAYOUT tab, in the Page Setup group, click Background to open the Insert Pictures dialog box Next to From a File, click Browse to open the Sheet Background dialog box Navigate to the Data Processing folder, and then double-click the texture image file (texture.jpg) to repeat the image as a background pattern. 8

9 105. On the PAGE LAYOUT tab, in the Page Setup group, click Delete Background to Remove the background image Save the spreadsheet. 9