Lesson 14 Final Exam Project Directions CIS105 Survey of Computer Information Systems

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1 Lesson 14 Final Exam Project Directions CIS105 Survey of Computer Information Systems OVERVIEW For your At-Home Final Exam Part 1: Project, you must complete all four sections using Microsoft Word, PowerPoint, Excel, and Access. You will have six total files to submit when you finish. Be sure to review the requirements in each section completely. PART 1: WORD DOCUMENT (COMPANY NEWSLETTER) In an effort to improve workplace communications and visibility for news, events, and points of interest, your company has decided to start a monthly newsletter for its internal employees. For this section of the final project, you will create a 2- to 3-page Word document for this company newsletter. The newsletter may reflect an actual company you have worked for in the past, one where you are currently employed, or a fictitious company. The document must include the components and features in the following list (at a minimum) plus any supporting text paragraphs. You will need to create all required textual content, and all text, images, etc. should relate to the document subject. Remember, you should write your content at the college level, and you should use the spelling and grammar check before submitting to ensure your document is free of any errors. Follow the instructions below to complete your assigned project. 1. Create a new, blank document in Portrait page orientation and set custom margins to the following: a. Top: 1 in b. Left: 1.5 in c. Right: 1.5 in d. Bottom: 1 in 2. Format your document header for all pages. The header should include your name, MEID, and course section number. 3. Format a document footer for all pages with auto-updating page numbers. 4. Create an original name for the newsletter and format it using the Title style. Enhance the title appearance using WordArt. 5. Include the month, year, and issue number for the newsletter. Format these elements so they have visual interest and stand out on the page. 6. Create the following sections for the Newsletter and apply the Heading 1 Style. a. Breaking News b. From the Top c. Productivity Tips d. Employee Spotlight e. Giving Back f. Save the Date

2 7. Create the appropriate text and information for each of the six newsletter sections based on the following direction. Format the paragraph content you create as normal text style and use a consistent font and font size (e.g., Calibri, 11 pt). Include at least one numbered or bulleted list of information and format at least one section of your document to display using two or three columns. a. Breaking News: Create a breaking news story or informational article consisting of 1-2 paragraphs related to your company or industry (such as a new product, innovation, acquisition or partnership, etc.). b. From the Top: Create an informational memo written from the perspective of upper management to inform employees of upcoming changes or improvements being implemented. c. Productivity Tips: Provide an instructional how to step-by-step tip for performing something in an MS Word document (such as how to modify a Style, insert and update and Table of Contents, etc.). Consider numbering these steps. d. Employee Spotlight: Create a profile summary consisting of 1-2 paragraphs for one of your employees or, better yet, for yourself! Include information such as the department where the person works or the person s job duties, how long the company has employed the person, hobbies or interests, and a littleknown point of interest about this person. e. Giving Back: Describe a charitable event your company is sponsoring and how employees can participate or contribute. This should be 1-2 paragraphs. f. Save the Date: List important dates or events occurring during the month the newsletter covers (such as employee birthdays or anniversaries, national holidays, etc.). Consider displaying this information using bullet points, arranged in a table, etc. 8. Locate and include at least two to three images for the content areas of your document. (This could be your own image or another that corresponds to your document topic.) Format and position the images so your content text flows around them. You may apply visual effects to the images using Picture Styles. Note: When searching for images, be sure to look for images that allow you to use them (i.e., they are released under a Creative Commons license or are in the public domain). BING image search will allow you to limit the search to only usable images with the options under the License drop-down menu that appears after you make a search. 9. Create a References section at the end of the document to list any sources for textual or image content used in your document. Format the References heading using the Heading 1 style. Be sure to use APA formatting for all references and citations. 10. Insert a text box using the Banded Quote option. Create a brief text quote for a motivational or inspirational quote in the Banded Quote text box. Position the text box within your document so it s visually appealing. 11. Apply a document theme that is a good match (visually) for your document topic. 12. Insert an auto-updating Table of Contents reference on the first page under your title. Remember, if you add or change any of your document headings, pages, or length, be sure to update the Table of Contents as a final step before finalizing and submitting your document. 13. Save your Word document file as Newsletter_MEID.docx. Note: Replace MEID with your MEID number.

3 PART 2: POWERPOINT PRESENTATION (OFFICE PARTY PLANNING) Your manager was so impressed with the work you did on the company newsletter she now wants you to create a plan for the annual office party in the form of a PowerPoint presentation people will view company wide. For your PowerPoint final project you will first plan your presentation by developing a Storyboard and then create an 8- to-10-slide presentation (including Title, Introduction, and Summary slides) based on the following requirements. You will need to create all of the required textual content, and all text, images, etc. should relate to the presentation content assigned. Remember, you should write your content at the college level, and you should use the spelling and grammar check before submitting to ensure your presentation is free of any errors. Follow the instructions below to complete your assigned project. STORYBOARD 1. Using the Storyboard MS Word template provided in the student resource files for PowerPoint Chapter 1 as a starting template, design and create a Storyboard for your Office Party Planning PowerPoint presentation. Your presentation must include a Title slide, an Introduction slide, at least five content slides, and a Conclusion slide (for 8-10 total slides, minimum). Be sure to review all presentation requirements (below) to include where applicable in your Storyboard. Note: You may find it helpful to note in your Storyboard where you plan to include requirements such as the SmartArt, slide transition and animation, etc. 2. Research, collect, and brainstorm the content and pertinent images you may want to include. Note: When searching for images, be sure to look for images that allow you to use them (i.e., are released under a Creative Commons license or are in the public domain). BING image search will allow you to limit the search to only usable images under the License drop-down menu that appears after you make a search. If you are using or including information from another source, be sure to cite the source in APA format at the bottom of any slides where you used the external resource or information. 3. Save your Storyboard Word document as Storyboard _MEID.docx. Note: Replace MEID with your MEID number. PRESENTATION 1. Create a new PowerPoint presentation using one of the available templates visually appropriate for an internal company presentation. Apply a Variant color scheme for the template selected if desired. 2. Include your name, MEID, and course and section number on the Title slide. 3. Create an Introduction slide summarizing your content slides and key points or information you will present. 4. Develop the text and information for your content slides. These could address information people would want to know, such as the time, date, and logistics of the event; what food and drink will be provided; any dress or attire requirements; events that will occur; music or entertainment; drawings or giveaways, etc. Get creative! Ensure your content slides use at least 2-3 different slide layouts throughout your presentation. Include appropriate text and images for each slide to demonstrate what you learned regarding best practices for developing effective presentations. 5. Create a Conclusion or Summary slide summarizing or reiterating your key points presented. 6. Create a References slide at the end of the presentation to list any sources for textual or image content used in your presentation. Be sure to format the References using APA formatting. 7. Create and include effective Presenter Notes on all slides except for the Title slide to aid in the hypothetical delivery of your presentation to an audience. 8. Insert and include at least one SmartArt diagram with information appropriate to your topic and information. 9. Apply a slide transition and text or object animation to at least one slide in your presentation.

4 10. Insert and include WordArt on at least one slide to emphasize the topic and information you are presenting. (See an example in Figure 3.31 in the Office 2016 textbook.) 11. Preview your presentation in Slide Show mode to review your slides and information and ensure everything looks (and works) correctly. 12. Save your file as OfficeParty_MEID.pptx. Note: Replace MEID with your MEID number. PART 3: EXCEL SPREADSHEET (COMPANY PROFILE) Now that you re a rising star in your company, with newsletter editor and office party planner on your résumé, your manager would like you to compile some personnel metrics for the company to better understand the department each employee works in, how long each employee has worked for the company, and which office location each employee works at. Follow the instructions below to complete your assigned project. 1. Create a new, blank Excel spreadsheet for your company personnel data. 2. In Cell A1, enter Personnel Data MM/DD/YY (using today s date) for your spreadsheet title. 3. Merge and center Cells A1:D1 of your spreadsheet title and format as Arial, 16 pt, bold. Apply a background fill color to the merged title cells. 4. Create the following four data columns under your title in Cells A2:D2. Format each column alignment as denoted in the parentheses following the column name (below) and with bold font. Apply a thick bottom border under the column headings. Employee Name (left) Department (left) Office Location (left) Years of Employment (right) 5. Create and enter a data record (row) with column information for each of your employees (you can use fictitious employee names and information) for at least 20 employee records. Use the following information for the Department and Office Location. You will want to disperse the values for these columns randomly across the personnel records so you use each value more than once. a. Department: Sales, Marketing, Finance, Operations, and Human Resources b. Office Location: Downtown, Westlake, Shoreline 6. Enter the Years of Employment for each employee. Use a variety of numbers between 1 and Sort your personnel data alphabetically in ascending order by Employee Name. 8. Create and enter a function to total the number of employees at the bottom of the Employee Name column. Format the cell with bold font, a box border, and background fill. 9. Create and enter a formula to total the Years of Employment for all employees at the bottom of the Years of Employment column. Format the cell with bold font, a box border, and background fill. 10. Create and insert a PivotTable for your personnel data to show the total count of employees by location. You should create the PivotTable in the same worksheet as your personnel data. 11. Create and insert a 3D pie chart from your PivotTable to show the total number of employees by location. Format your pie chart to show the data labels with value, category name, and percentage. You should create the pie chart in the same worksheet as your personnel data and PivotTable. 10. Save your Excel file labeled CompanyProfile_MEID.xlsx. Note: Replace MEID with your MEID number.

5 PART 4: ACCESS DATABASE (COMPANY PROFILE) You re excited about your Excel personnel data spreadsheet but realize it won t be long before your manager wants to track additional employee information or require other types of personnel reports. You determine moving this data into Access is the way to go! Thinking proactively, you also decide you could create a form to easily add to your personnel database going forward, and creating a report to serve as a company directory would be handy for the office or a great addition to next month s newsletter! Follow the instructions below to complete your assigned MS Access project. 1. Open your CompanyProfile_MEID.xlsx file from Part 3 (above) and do the following: Save the file with a new file name CompanyProfile-Import.xlsx. Delete Row 1 (with your Personnel Data spreadsheet title). Delete your Employee and Years of Experience totals. Delete the PivotTable. Delete the pie chart. 2. Create a new blank Access database. 3. Save the Access database as PersonnelData_MEID.accdb. Note: Replace MEID with your MEID number. 4. Import your CompanyProfile-Import.xlsx Excel spreadsheet as external data. Select Sheet 1 (or what you named your sheet in your personnel data spreadsheet) and be sure to check the First Row Contains Column Headings. Let Access assign the Primary Key. Change the Sheet 1 tab name to Personnel. Once you finish your import, open the Personnel table to verify your data has imported correctly and is sorted in ascending order by Employee Name. 5. Make the following field property changes: Employee Name: Change the field size to 50 and the caption to Employee Name. Note: Increase the field size if needed to match the longest Employee Name you created and entered. Department: Change the field size to 15 and the caption to Department. Office Location: Change the field size to 9 and the caption to Location. Years of Employment: Change the field size to 2, the data type to number, and the caption to Years Employed. 6. Save the design changes. Choose yes when you receive the some data may be lost warning. 7. Create a new form with a title of Company Profile and input fields for each of the four data points. 8. Adjust the data field sizes so they all fit to the page. 9. Apply a theme to the form for visual interest. 10. Save the form as Personnel Entry. 11. Verify your new Personnel Entry form works by entering a new employee record using your own name, with Department, Location, and Years Employed per your choosing. 12. Create a simple query from the Personnel table including the Employee Name and Location fields. Title the query Personnel Logistics. 13. Sort by Location and then Employee Name alphabetically ascending (A-Z). 14. Create a new report using your Personnel Logistics query. Change the report title to Company Directory and ensure your fields fit within the report page borders. Group and display the data so all employees for each location display under each location. Apply a theme of your choosing to the report and save the report as Company Directory. 15. Be sure to save your final Access database file.

6 SUBMISSION 1. Place all six files in a folder and label it CIS105 Final Exam_MEID. Note: Replace MEID with your MEID number. 2. Zip the folder as described in the course Syllabus. 3. Submit the assignment following the instructions in the lesson.