Youth Stat & VEOCI Tutorials

Transcription

1 Youth Stat & VEOCI Tutorials Pages 2-3: How to add a new Youth Stat Consent Form Pages 4-5: How to make the Youth stat Dashboard your home page Pages 6-7: How to add the Youth Stat calendar to your calendar Pages 8-9: How to search for the Youth Stat dashboard and other rooms Page 10: How to request access to a VEOCI room Pages 11-14: How to get on the school based team meetings agenda Pages 15-18: How to get on the Youth Stat open call agenda Page 19: How to access school and community partner dashboards Page 20: How to update a room s Intake Form Page 21-22: How to make a Workflow referral For further information please contact: Shaleah Williams Youth Stat & VEOCI Program Manager shaleah@veoci.com

2 How to Submit a New Youth Stat Consent Form Paper Version 1. The new Youth Stat Consent form can be found on the Youth Stat Dashboard a. Click on Click to Submit New Stat Consent [Paper Version] b. Fill out the form in its entirety, upload the signed consent form and click submit c. Submission will prompt the start of a new room in VEOCI Page 2 of 22

3 How to Submit a New Youth Stat Consent Form Digital Signature 1. The new Youth Stat Consent form can be found on the Youth Stat Dashboard a. Click on Click to Submit New Stat Consent [Digital Signature] b. Fill out the form in its entirety, upload the signed consent form and click submit c. Submission will prompt the start of a new room in VEOCI Page 3 of 22

4 How to Make the Youth Stat Dashboard Your Home Page 1. While on the Home page, navigate to the square in the top right corner of the page and hover over the image (if you have uploaded a photo, the square will be your photo). 2. Click on Account Settings 1 Page 4 of 22

5 3. Click My Dashboard to set your dashboard as your Home Page. (The Youth Stat Dashboard is already set as your dashboard) 4. Then Click Save. 2 Page 5 of 22

6 How to Add the Youth Stat Calendar to Your Calendar Google Calendar 1. Open Google Calendar. 2. On the left side, find "Other calendars" and click the down arrow. 3. Select Add by URL. 4. Enter the following link in the field provided: tmei0ovqv942epo%40group.calendar.google.com/public/basic.ics 5. Click Add calendar. The calendar will appear on the left side under "Other calendars." Note: It might take up to 12 hours for changes to show in your Google Calendar. Outlook Calendar 1. In Outlook, click File > Account Settings > Account Settings. 2. On the Internet Calendars tab, click New. Page 6 of 22

7 3. Enter the following link in the field provided, and click Add: tmei0ovqv942epo%40group.calendar.google.com/public/basic.ics 3. In the Folder Name box, type the name of the calendar as you want it to appear in Outlook, and then click OK. When you start Outlook, it checks Google Calendar for updates and downloads any changes. If you keep Outlook open, it also periodically checks for and downloads updates. Page 7 of 22

8 How to Search for the Youth Stat Dashboard and Other Rooms 1. While on the Home Page, click on the Rooms tab located on the panel to the right. Page 8 of 22

9 2. Scroll down just a bit to see the Search Rooms field under the Recent Rooms label 3. Type the room you are looking for in the Search Rooms box and click on the name or Join to enter the room. 4. If you do not see the room you are looking for, following the following directions to request access to a room Page 9 of 22

10 How to Request Access to a Room in VEOCI 1. The room request form can be found on the Youth Stat Dashboard a. Click on Click to Request Room Access b. Include all names to the rooms that you would like to access and click submit c. Submission will prompt a Youth Stat Administrator to give access to the requested rooms Page 10 of 22

11 Youth Stat School Based Team Meetings Contact Youth Stat & VEOCI Program Manager Shaleah Williams at or with any questions or concerns. If the following instructions are not followed or if the School Based Team Meting Agenda form, Intake form, or Introduction/Update Cockpit paragraphs are incomplete, your student(s) will not be put on the agenda for that meeting. How to Get on the School Based Team Meetings Agenda 1. Submit agenda list as soon as possible but at the latest by 4:00pm 2 days prior to your scheduled meeting a. Example: Meeting on Wednesday Send list by 4:00pm Monday 1 Page 11 of 22

12 b. Complete all fields in the School Based Team Meeting Agenda Form found on the Youth Stat Dashboard i. Students Slated for Discussion ii. School iii. Meeting Date c. Your complete agenda submission will be reviewed and your school team will be invited to any new student rooms d. Submit up to 5 students per school i. Students slated for discussion must have had their Youth Stat Parental Consent Form signed within the last year ii. New and review students are eligible for submission 2 Page 12 of 22

13 2. Complete/Update Intake form and Introduction/Update paragraph in Cockpit by 4:00pm on the day prior to the meeting a. Meeting on Wednesday Intake form and Cockpit paragraph by 4:00pm on Tuesday Intake Form b. Please provide as much information as possible in the Intake form 3 Page 13 of 22

14 Cockpit c. Please make your case for student discussion in your introduction/update paragraph in the Cockpit i. Please provide as much information as possible regarding prior interventions, SSST findings and any other strategies employed to assist the student 4 Page 14 of 22

15 Youth Stat Open Call Meetings 12:30pm New Haven Public Library Lower Level Community Programs Room Youth Stat Open Call Meetings will take place on Wednesdays at 12:30pm at the downtown New Haven Free Public Library in the lower level Community Programs Room. The schedule for Youth Stat Open Call Meetings will be sent out by 12:00pm the Tuesday before the meeting. Please arrive 30 minutes prior to your scheduled time. After initial months, depending on caseload, we will revisit going directly to individual open call schools for Youth Stat Meetings Contact Youth Stat & VEOCI Program Manager Shaleah Williams at shaleah@veoci.com or with any questions or concerns. If the following instructions are not followed or if the Youth Stat Open Call Agenda form, Intake form, or Introduction/Update Cockpit paragraphs are incomplete, your student(s) will not be put on the schedule for that week. 1 Page 15 of 22

16 How to Get on the Youth Stat Open Call Meetings Agenda 1. Submit agenda list by 4:00pm 2 days prior to your meeting a. Example: Meeting on Wednesday Send list by 4:00pm Monday b. Complete all fields in the Youth Stat Open Call Agenda form found on the Youth Stat Dashboard i. Students Slated for Discussion ii. School iii. Staff Who Will Attend Meeting iv. v. Meeting Date 2 Page 16 of 22

17 c. Your complete agenda submission will be reviewed and you will be notified that you will be put on the schedule on a first come-first served basis d. Submit up to 5 students per school i. Students slated for discussion must have had their Youth Stat Parental Consent Form signed within the last year ii. New and review students are eligible for submission 2. Complete/Update Intake form and Introduction/Update paragraph in Cockpit by 11:30am on the day of the meeting Intake Form a. Please provide as much information as possible in the Intake form 3 Page 17 of 22

18 Cockpit b. Please make your case for student discussion in your introduction/update paragraph in the Cockpit i. Please provide as much information as possible regarding prior interventions, SSST findings and any other strategies employed to assist the student 4 Page 18 of 22

19 How to Access School and Community Partner Dashboards 1. All school and community partners dashboards can be found on the Youth Stat Dashboard 2. Click on the More button to view the available dashboards Page 19 of 22

20 How to Update the Intake Form (From the Room s Dashboard) Click the small blue tile to edit the entire Intake Form Click the tile titles to edit that section of the Intake form 1 Page 20 of 22

21 How to Make a Workflow Referral Click the title of red tile containing the student s demographic information on the student s dashboard. This tile is entitled Submit Workflow Referral - See "Actions" on right panel Page 21 of 22

22 Scroll through the workflow options in the Actions panel on the right Fill in the mandatory fields of the workflow and click submit Page 22 of 22