InsightUnlimited Reporting User Guide. June 2014

Transcription

1 InsightUnlimited Reporting User Guide June 2014 InsightUnlimited Version: and above Document Version: 7.4 Last Updated: August 20, 2014

2 Overview... 9 Getting Started Overview Single Sign-On User Types Modules User Interface Overview Overview Backstage View Creating a New Report Menus (Ribbons) Quick Access Toolbar Filters Show/Hide Filter Selections Query by Example (QBE) Zoom Slider Data Selection: Filters Introduction/ Overview Standard Filters Special Text in Filter Field Equal/Not Equal Option Visual Assist Group Filters Date Filters Include Null Values Hierarchy Filter Query by Example (QBE) Overview Use with Text (Label) or Numeric (Value/Amount) Columns Use with Text (Label) Columns Use with Numeric (Value) Columns User Defined Filters Overview Page 2 of 122

3 Create User Defined Filters User Defined Filter Options Apply User Defined Filters Apply User Defined Filter Set to All Open Inquiries and/or a Report Pack Tips Column Design Options Overview Value Columns Label Columns Column Options Comment Columns Overview Create Column Column(s) Edit Associated Columns Enter Comments Save, Cancel, Finish, Permissions Displaying Data: Sorting and Grouping on Labels Overview Sorting on Labels Grouping Columns Additional Features Displaying Data: Adding & Formatting Titles Overview Inquiry Title Dynamic Title Options Structuring Data: Sorting on Values/Ranking Overview Sorting on Values Ranking Data Structuring Data: Pivoting Data Overview Requirements/Limitations Sequence Header Lines for Value Columns Page 3 of 122

4 User Defined Captions: Create User Defined Captions Overview Create User Defined Captions Formatting: Format Options Overview Format Options Default Format Format Headings, Totals, Additional Aggregations Format Columns Piano Lines and Grid Lines Missing Text Priority Tip Report Management: Manage Folders and Reports Overview Open Reports Close Reports Save Reports Folder Management Features Favorites Report Management: Permissions Overview Apply Permissions Permission Types Permissions for Comment Columns Report Management: Report Packs Overview Create Report Pack Associations Accessing a Report Pack Edit Report Pack Generate all Reports in a Report Pack Output: Printing Page 4 of 122

5 Overview PDF Options Print to PDF Output: Excel Overview Excel Options Output: Export to Word Overview Create Customized Style Sheets Export Using a Style Sheet Export to Word Word Options Aging Definitions Overview De/Activate Default Aging Categories Define Aging Categories Linking: Creating and Using Links/Drilldowns Overview Execute Default Links Create Custom Links Special Links in Balances Templates Execute Links Predefined Calculations Overview Activate Predefined Calculations Calculations: User Defined Calculations Overview Static Calculations Dynamic Calculations Cross Dimensional Calculations Conditional Calculations Consolidate Conditions Execute Calculations for Percentages or Averages Page 5 of 122

6 Calculation Precedence Calculations: Custom Columns Overview Custom Column Types Create Custom Columns Hierarchies: Import a Hierarchy Overview ERP Hierarchies Available for Import Import Grid Hierarchy Hierarchies: User Defined Hierarchies Overview Create User Defined Hierarchy Copy an Existing Hierarchy Search Functionality Activate Grid Hierarchy Additional Hierarchy Options Filter Hierarchies Hierarchies: Formatting Hierarchies Overview Format Hierarchy Levels Format Hierarchies Selectors: Working with Selectors Overview Benefit Naming Conventions Fixed Selectors Imported Value Relative Selectors Add Selectors to Filters Change Selector Values RIO Options Use in Calculations Time Series: Working with a Time Series Page 6 of 122

7 Overview Create Time Series Common Calculations Using the Time Series Revise a Time Series Use a Time Series in a Calculation Charts & Graph Functions Overview Creating a Chart or Graph Revising a Chart or Graph Configurator: Customize Templates Overview De/Activate Columns Filter Layout Works with Groups (JDE) Save as Template Grant Permissions to Template Working with Reusable Inquiry Objects (RIO) Overview Add an Object to RIO Subscribe to an Object in RIO Modify RIOs Designing for Console Users Overview Console Preview Mode Filters and Controls Work with Groups (JDE) Make a separate cell for a single item from a group Define Loading Behavior Design Considerations Organization and Permissions Further Information Contacts Page 7 of 122

8 Customer Support Notices and Disclaimer Page 8 of 122

9 Overview InsightSoftware.com is an enterprise information company, providing software for Reporting, Planning and Business Performance Management. Our solutions cover: Enterprise Reporting/Inquiry, Analytics (Understand the Business) Financial Consolidation, Management Reporting, Dashboards, KPIs (Manage the Business) Forecasting, Planning, Budgeting, Strategy Management (Predict the Business) InsightUnlimited Reporting provides true real-time access to your ERP data, delivering enhanced inquiry, aggregation and reporting capabilities with unparalleled performance. All of the modules offer the following benefits: An easy to navigate look and feel. A common interface which works with various ERP systems such as JD Edwards, Oracle E-Business Suite (EBS) and PeopleSoft InsightUnlimited templates operate directly over your ERP system tables without duplicating the data to deliver a real-time solution. Full drilldown to transactions. Data aggregation across all aspects of your enterprise data. Ability to enter, save and share comments within a report. For JD Edwards ERP system users: leveraging of all key JDE category codes, such as Business Unit, Object, Sub Ledger, Fixed Asset, Address Book, Customer and Supplier category codes. Reports can be loaded, saved, published, printed and exported to Microsoft Excel at the touch of a button. Executive grade reporting by using pixel perfect output features. Scroll bars instead of having to page down the inquiry result set. Sophisticated grouping and sub-totaling of data. Reports can be stylized and formatted, including the use of User Defined Captions and positioning techniques. Multiple selections on any data item, including Period, Year, Ledger and Balance Type. Predefined and user-defined real-time calculations. True, real-time exception reporting. Both summary and transaction inquiries with multiple selection capability. Hierarchy builder provides management information using user defined or predefined hierarchies and row-based calculations. For Oracle E-Business Suite ERP system users: import structures already defined in the EBS segments or FSG rowsets. Page 9 of 122

10 This guide is organized and grouped by topics and includes both basic and advanced functionality. Functionality that generally is not included in this core guide, used less frequently or has a very specific application (e.g. multiple companies with different fiscal date patterns in JDE) is found in the InsightUnlimited Reporting Supplement Guide. The following topics are included in the InsightUnlimited Reporting Supplemental Guide: QRA# Topic 200 Additional Resources 201 Additional Aggregations 202 UOM Conversion Solutions (JDE) 203 Conditional Formatting 204 Best Practices for Report Management 205 Import & Export Reports 206 Export to Existing Excel Workbook 207 As-Of Functionality 208 Repair Broken Links 209 Hyperlinks 210 Blank Columns/Rows 211 Concatenate Columns 212 Substring 213 Multiple Fiscal Date Pattern Setup (JDE) 214 Quarter-to-Date Selectors (JDE) 215 Alternate Joins (JDE) 216 Business Unit Snapshot (JDE) 217 Percent Split (JDE) 218 Currency Restatement (JDE) 219 Additional Inquiry Options (JDE) Page 10 of 122

11 Getting Started Overview The way you access the InsightUnlimited application varies based on your computing environment. Log in with your User ID and password, select your role/responsibility and environment (Production, Test, or QA). InsightUnlimited authenticates you as a user and honors security as specified in your ERP system. Single Sign-On Your organization may have set up single sign-on. Single sign-on (SSO) authenticates InsightUnlimited users without the users needing to enter in their user ID or password. If all requirements are met, InsightUnlimited users are not prompted for their username or password when starting InsightUnlimited. SSO must be turned on via InsightUnlimited Administrator at the repository level and the user level. User Types The functionality available to you is based on your user type and licensing as defined within InsightUnlimited Administrator. User types are: Reporting: Can create ad hoc inquiries and reports using all features related to the report build process; can publish inquiries to Console Users. Console: Have access to published reports and inquiries through a controlled interface in InsightUnlimited Console ; can drill down through the data and can make selections as published by a Reporting or Designer Express user. Designer: Have ability to create custom templates; must have in-depth knowledge of table structures, table joins and data plus advanced knowledge of InsightUnlimited. Designer Express users are licensed to access templates and reports created by the designer. Page 11 of 122

12 Modules The below modules are available within InsightUnlimited, each one having its own set of templates from which you can create reports. Oracle e-business Suite (EBS) JD Edwards (JDE) Accounts Payable Accounts Receivable Advanced Cost Accounting Advanced Pricing Budgeting and Forecasting Capital Asset Management Customer Relationship Management Contract Service Billing Currency Restatement Designer Express DX Data Entry for Budgeting (Strategic Planning) Designer Express for Viewer Fixed Assets General Ledger Grower Management Homebuilder Human Resources Inventory Management Job Cost Manufacturing Manufacturing Resource Planning Master Data Payroll Property Management Purchase Order Processing Real Estate Management Reconciler Sales Order Processing Service Management Tax Timesheet Warehouse Management Page 12 of 122

13 Oracle e-business Suite (EBS) Accounts Payable Accounts Receivable Cash Management Designer Express DX Data Entry for Budgeting (Strategic Planning) Designer Express for Viewer Fixed Assets General Ledger Inventory Lease Management Project Costing and Billing Purchase Order Processing PeopleSoft (PSFT) General Ledger Human Capital Management Payroll Designer Express Designer Express for Viewer Page 13 of 122

14 User Interface Overview Overview InsightUnlimited adopts the Windows style interface, using a Ribbon Toolbar which is organized into tabs by common functionality. Backstage View The Backstage View within InsightUnlimited includes the set of commands you use to do things to a document. Within this view, you manage your documents and see related data about them; you can create a new inquiry, open and close inquiries, export to PDF and Microsoft Excel, view permissions, and more. To access the Backstage view, click on File: Commands available within the Backstage View include: New Open Open Form (for Budgeting) Save Close Inquiry Import Inquiry Export Inquiry Output to PDF Output to Excel Output to Word Permissions Show Properties About User Preferences (set your defaults here): o Run Inquiries Automatically o Paper size and orientation o Excel file format o Color for piano lines o Warning Settings Page 14 of 122

15 o o Localization Settings Change password Exiting Backstage View - Once in the Backstage View, you can quickly return to your InsightUnlimited product by clicking the arrow in the upper left corner or pressing ESC on your keyboard. Creating a New Report To create a new report, follow these steps: 1) Click on File to go to the Backstage View. 2) Under New Inquiry, highlight the appropriate module. 3) In the column to the right of the module list, select the template belonging to that module. This is the template your report will be based on. 4) In the right-most column, you can see the description of the template you ve selected. Select it here one more time if this is the one you wish to base your report on. Your new report will then open. Page 15 of 122

16 Menus (Ribbons) Common sets of features are available through the menus (ribbons). Click the tab to select the correct menu, then the button within a section for specific functionality. (Configurator, Console, Restatement and Budgeting appear only if you have a license.) Quick Access Toolbar The Quick Access Toolbar allows you to quickly access the operations you access most frequently, such as Run and Save. Customize your Quick Access Toolbar by completing the following steps: 1. Click the small drop-down arrow next to the Quick Access Toolbar. 2. Optionally you can place the Quick Access Toolbar above or below the menus. 3. Click More Commands to add and/or remove selections by moving them between the left to the right panel. From here you can also Reset to the default and choose to show the Quick Access Toolbar below the Ribbon: Optionally: Right-click on any selection to add to or remove from the Quick Access Toolbar. Double-clicking any ribbon tab also un/minimizes the ribbon. Press the Alt key to access keyboard shortcuts Page 16 of 122

17 Filters Filters provide a means to enter selection criteria to limit the data to be returned in the result set. Invalid selections are displayed in red. Show/Hide Filter Selections The Hide/Unhide the filter section button to allow for more/less data on the screen. Query by Example (QBE) The query by example (QBE) line allows for further data selection. Zoom Slider The zoom slider located in the lower right corner of the screen magnifies/reduces the display of the data set when the horizontal bar is moved to the left or right. Page 17 of 122

18 Data Selection: Filters Introduction/ Overview Each template has relevant filters used for data selection. Items matching the filter criteria are returned as a result set. Standard Filters A standard edit filter allows you to input/select values for a data element. Use the following options in any combination by separating each value with a comma. Option Example Description Item A Items equal to the one item listed in the filter. List of Items A,B,C Items equal to the list of items in the filter. Range A:C Items in the range of values in the filter. Greater Than >C Greater Than or Equal To >=C Items greater than the value specified in the filter. Items greater than or equal to the value specified in the filter. Note: Filter fields used to define the amount columns (e.g. Period, Ledger & Year on the Balances template) can only use single values or lists. Less Than <C Items less than the value specified in the filter. Less Than or Equal To <=C Items less than or equal to the value specified in the filter. Wildcard C* The wildcard is positional and brings back all items that start, end or contain a specific value. This example will return all values that start with the letter C. Special Text in Filter Field The following special text can be used in filter fields: BLK: BLK is the default setting for BLANK. The text can be used as a single value or as part of a list of values. This special text is configurable in the Inquiry Options. NULL: To include NULLS as part of a filter selection, the filter must be designated via Configurator; the show zeroes option on the Design menu must be activated to include null rows in the result set. Page 18 of 122

19 Equal/Not Equal Option By default all filter criteria is applied with Equal To logic. To change a value to Not Equal To, click the equal sign on the filter field. This changes the Not Equal To exclude the selected values. Visual Assist Input (key) data directly into a filter or use the Visual Assist (flashlight). 1. Click in the filter field to display the flashlight. 2. Click the flashlight (torch) to display the Visual Assist window. 3. Click the magnifying glass in above the left panel to display available values. 4. Use the QBE (Query by Example) line to limit the selection. 5. Select from the left panel and move to the right panel using standard Windows functionality. Single item: Double-click or use arrows in center of the screen to move selections to the Current Selections (right) panel. Select all: Use the double-headed arrow in the center of the screen to move selections to the Current Selections (right) panel. Values in a range: Hold down the SHIFT key and click on the first and last value in the range. Use the arrow button to move selections to the Current Selections (right) panel. Non-consecutive values: Hold down the CTRL key and click on each value to be included. Click on the single arrow to move selections to the Current Selections panel (right side of the window). 6. Click OK to populate the values into the filter: Right-click in the filter to select from these options: Show Description in Filter: Displays the descriptions in the filter for the selected values in lieu of codes. Displays the descriptions in the Visual Assist in lieu of the codes. Default can be set to descriptions via Configurator for selected filters. Show Description in Grid: Displays the descriptions in the grid in lieu of codes. May be overridden by right-clicking the column. Page 19 of 122

20 Group Filters Some JDE templates contain group filters. A group filter allows you to input/select values for multiple data elements. Right-click in the filter field to display a list of available category codes and their respective descriptions: Once a data element is selected, a column will automatically be displayed in the results window, and the data element can be used for heading, subtotals, and pivoting. Date Filters Date filters are used to define a date range for the inquiry. Initially the dates are grayed out indicating all dates are included. To limit data to a specific date range click the checkbox in front of one or both of the date filters. Note: The first time you click the checkbox for a date field, the date defaults to today s date. To set a specific date, you can either type the date or use the Visual Assist. To clear the date filter and restore the wildcard values, uncheck the box in front of either or both date filters. Even though your last selection displays, it s grayed out, and functions as a wildcard (inclusive of all dates). Page 20 of 122

21 Include Null Values Filter properties can be changed via Configurator to always include nulls (Configurator>Filter Layout, right-click on the desired filter. When enabled, the cell will default with the word NULL ; this can be modified in Inquiry Options (Home>Inquiry Options>General). Hierarchy Filter Filter hierarchies are used for grouping complex data combinations in a single filter field for easy selection. Page 21 of 122

22 Query by Example (QBE) Overview Use the Query by Example (QBE) line in conjunction with or in addition to filters. Use any combination by separating each value with a comma. Use with Text (Label) or Numeric (Value/Amount) Columns Option Example Description Equal = Not Equal <> Combined with other options, this will return all values equal to the selection. If not specified otherwise, an equal sign is assumed. Combined with other options, this will return all values not equal to the selection. For a list of values, enter <> before each value. For example: <>301, <>302, <>303 will exclude these three values from your selection. Item A Item equal to the one item listed. List of Items A,B,C Items equal to the list of items. Range A:C Items in the range of values. Wildcard C* The wildcard is positional and will bring back all the items that start, end or contain a specific value. This example will return all values that start with the letter C. Blank <space> A space represents blank values in the QBE line. Page 22 of 122

23 Use with Text (Label) Columns Option Example Description Greater >C Greater Than or Equal To >=C Items greater than the value specified in the filter. Items greater than or equal to the value specified in the filter. Less Than <C Items less than the value specified in the filter. Less Than or Equal To <=C Items less than or equal to the value specified in the filter. Page 23 of 122

24 Use with Numeric (Value) Columns Option Example Description >10 >C >=10 >=C Items greater than the value specified in the filter. Items greater than or equal to the value specified in the filter. <10 <C Items less than the value specified in the filter. <=10 <=C >+10 >10 >=+10 >=10 <+10 <10 >10 <=10 >=10 >+10 <10 >=+10 <=10 <+10 Items less than or equal to the value specified in the filter. When a number is entered, it is treated as an absolute value. Therefore, items greater than 10 or less than -10 will be returned. When a number is entered, it is treated as an absolute value. Therefore, items greater than or equal to 10 or less than or equal to -10 will be returned. When a number is entered, it is treated as an absolute value. Therefore, items less than 10 and greater than -10 will be returned. When a number is entered, it is treated as an absolute value. Therefore, items less than or equal to 10 and greater than or equal to -10 will be returned. When a specific sign ( + or - ) is used, only values greater than +10 will be returned. The same logic can be used for negative values with a - symbol. When a specific sign ( + or - ) is used, only values greater than or equal to +10 will be returned. The same logic can be used for negative values with a - symbol. When a specific sign ( + or - ) is used, only values less than +10 will be returned. The same logic can be used for negative values with a - symbol. Page 24 of 122

25 User Defined Filters Overview User Defined Filters (UDFs) allow you to create and save pre-set filter criteria that is specific to a department and/or job for running inquiries, or can be used just as a convenience. You can create and save multiple UDFs and then choose the appropriate filter set prior to running an inquiry. You can apply the filter set to: a specific report; all open reports; a report pack; and/or specify one of your definitions to use as a default. A default set automatically populates the filters when you open a report or create a new one. Note that this capability is also available for Console Users. Also, User Defined Filter Sets are only applied to filters that are visible in the main layout of the inquiry. Create User Defined Filters Create User Defined Filters by completing the following steps: Ribbon: Console>UDF 1. Click the User Defined Filters button. 2. Click New to create a filter set. 3. Enter a name for the filter set. 4. Click Add. 5. Select the field name of the filter from the drop-down list (defaults to the first filter from the on screen report). 6. Enter filter selections by keying or using the visual assist; the default is any values currently in the filter for on screen report. 7. Click OK. 8. Repeat for each filter. Shortcut: Click Capture to add all filter values from the on screen report. 9. Click OK to return to the User Defined Filters dialog. 10. Click OK. Page 25 of 122

26 User Defined Filter Options 1. Highlight a filter set name and click the Apply UDF s checkbox in the lower left hand corner to apply this set to all open reports. 2. Highlight a filter set name and click the Default button on the right to make this the default UDF. Apply User Defined Filters Select and apply a UDF set to a single on-screen inquiry by completing the following steps: Ribbon: Console>UDF 1. Click the User Defined Filters drop-down arrow next to the button 2. Click the filter set to apply the selections to the on-screen inquiry. Page 26 of 122

27 Apply User Defined Filter Set to All Open Inquiries and/or a Report Pack A User Defined Filter set can be applied to an on-screen report pack (see QRA for more information on creating Report Packs). Apply a UDF to a report pack or all open inquiries by completing complete the following steps: Ribbon: Console>UDF 1. Click the User Defined Filters button. 2. Add/modify a UDF as you prefer to update all reports; include only filter selections that you want to change. 3. Highlight the filter set. 4. Check the button Apply to All Open Inquiries. 5. Click Apply UDF. Note: User Defined Filter Sets are only applied to filters visible in the main layout of the inquiry. Tips The capability for User Defined Filters must be set in InsightUnlimited Administrator for the button to be available for use. User Defined Filters are associated with a user, NOT with an inquiry/ report; you cannot create them for someone else to use. They can, however, be copied from one user to another via InsightUnlimited Administrator. You can have as many filter sets as needed. Name the filter set to be meaningful. Page 27 of 122

28 Column Design Options Overview There are two types of columns: value columns such as quantities, amounts or units; and label columns such as company, department, account, or customer. Refer to QRA for information on Comment Columns. Value Columns Value columns (i.e. quantities and amounts) in templates that provide balances are dynamically created by the combination of selections in the filters. For example, when 2 periods (months) and 2 years are selected, the result is 4 columns - one for each unique combination. Any transaction-based template, such as the Accounts Receivable Invoices, has an Amounts (or Values) filter with corresponding Visual Assist functionality for selection. Calculations, time series and aging categories also create value columns. Separate values with commas. Other selection options such as wildcards, ranges or greater than are not valid. To add or remove value columns, change the filter selections or de/activate calculations (time series and aging categories are calculations). Page 28 of 122

29 Label Columns Add/remove label columns by completing the following steps: Ribbon: Design> Layout 1. Click the Columns Sorting & Grouping button. 2. Click the Consolidation tab. The Consolidation Tab in the Columns, Sorting and Grouping Dialog displays the columns currently in the report on the right-hand side of the window. Label columns are indicated with the and value columns with the button. button Additional columns available for display appear in the left pane. Use the arrows (or double-click), to de/select label columns. The display sequence of the columns can be modified by moving them up and down in the list. You can also modify the column width, un/hide columns, and change column headings from this dialog. Column Options Several column design options are available from the report grid. Resequence Columns - You can drag and drop columns by selecting near the column header and moving it to another place. You will see the symbol change, depending on where you are trying to drop it: Swaps the column with the column you are hovering. Inserts the column to the left of the column you are hovering over. Inserts the column to the right of the column you are hovering over. Page 29 of 122

30 Column Options - access the format dialog by completing the following steps: 1. Right-click in the column heading. 2. Select from the drop-down menu to: Format Column (QRA 107.1) Format Column Header (QRA 107.1) Add Comment Column (QRA 103.2) Remove Column Hide Column Un/Freeze Column Hover over Description to display Code, Description, or Code and Description (also available from the menus). Change Column Heading Note: You can use the space bar and enter a couple of spaces for a blank heading. Access the What s This feature to display table and column name from your ERP system (also works when right-clicking a filter). Page 30 of 122

31 Comment Columns Overview You can add any number of Comment Columns to any report. Comment columns: Are optionally associated with selected columns. Are stored in the InsightUnlimited Repository and saved with the report. Allow for input by reporting and console users with appropriate permissions (QRA 108.2). Cannot be shared with other report. Create Column Column(s) Create Comment Columns by completing the following steps: Ribbon: Design>Comments 1. Click the Add Comment Column button. (Optionally, right-click any column to insert a Comment Column to the right). 2. Choose Associated Columns. Note: By default, all columns are checked, even if hidden. 2. Click OK. 3. Optionally change the column heading. Edit Associated Columns Edit associated column selection by completing the following steps: Ribbon: Design>Comments 1. Click the Custom Column. 2. Click Choose Associated Columns. (Optionally, right-click on the Custom Column to edit and select Choose Associated Column). 3. Un/check columns to associate. 4. Click OK. Page 31 of 122

32 5. Review the warning message. 6. Click Yes or No. Note: If you click Yes, any comments entered prior to changing associations are no longer available. Enter Comments Add comments by completing the following steps: Ribbon: Home>Comments 1. Click Enter Comments. (Optionally, double-click in any cell in the Comment Column.) Note: You must first save your report before you can enter in any comments. The first time you try to enter in a comment column, you will be prompted to save the report if you have not done so already. 2. Enter comments: The background color for the input cells changes when you are in Comment Entry mode. Comments are populated identically where the values are identical for the Associated Column set. For example, if associated with Order Number (e.g ) and Item Number (e.g.3020) and you enter a comment, all lines with that same combination of values result in the same comment and cannot be overridden. You can enter comments for header, subtotal and total rows if available. Comment text wraps based on the width of the column. You can copy text from any grid column (cell or entire column). The Query by Example (QBE) line is grayed out for Comment Columns; you cannot enter selection criteria for comment columns to limit the resulting data. Page 32 of 122

33 Save, Cancel, Finish, Permissions Comment buttons are available from the ribbon as soon as you access comment entry mode. Click the appropriate button to: Save - Saves comments and remains in comment entry mode. Cancel - Cancels changes to comments since your last save and exits comment entry mode. Finish - Saves comments and exits comment entry mode. Permissions - Can be defined at various levels (QRA 108.2). Page 33 of 122

34 Displaying Data: Sorting and Grouping on Labels Overview Sorting on Label column allows you to designate how columns within the report result set are grouped and organized. Additionally you can specify headers, totals and subtotals within your selected groupings. Sorting on Labels Sort on label column(s) by completing the following steps: Ribbon: Design > Layout 1. Click the Columns, Sorting & Grouping button. 2. Click the Sorting & Grouping menu. 3. Select the Labels radio button in the top-left corner. 4. The top Label Column is the primary sort sequence. The order of the remaining Label Columns in the list dictates the subsequent sequencing. 5. Highlight the column and choose the radio button to indicate to sort Ascending, Descending or None. 6. Click OK. Note: If a label doesn t have any sorting specified (sorting is set to none), the label column moves to the bottom of the list when you click OK and exit the screen. This is because it no longer affects the sequencing. Page 34 of 122

35 Grouping Columns Specify sorting elements to group the data, such as Headers, Totals and Grand Totals by completing the following steps: Ribbon: Design > Layout 1. Click the Columns, Sorting & Grouping button. 2. Click the Sorting & Grouping menu. 3. Highlight the column and click the grouping option to include a header and/or sum. 4. By default, the heading/sum description displays in the column where the aggregation is performed. If you wish to display the data in a different column, highlight the label column, and use the drop-down to select the column for the display. 5. To see a grand total, click the check box in Grand Total to include it in your inquiry. Additional Features Display Text - Allows you to edit the description of the caption that is displayed in the report result set. Formatting - Aggregation rows can be separately formatted. Click the formatting button to access options for the specific aggregation (header, subtotal, average, grand total, etc.). Formatting Positioning - By default, the heading/sum description (text) displays in the column where the aggregation is performed. To display the description in a different column, click the dropdown and choose the appropriate column. Page 35 of 122

36 Displaying Data: Adding & Formatting Titles Overview A title can be added and formatted for each inquiry. Titles can contain static text and dynamic selections. Once a title has been created, the font, font color and alignment can be formatted. Titles can optionally be displayed/not displayed on-screen, when exported to Excel or a pdf. Inquiry Title Add a title to a report by completing the following steps: Ribbon: Design > Setup 1. Click the Inquiry Title button. Note: The Inquiry Title window includes two sections Title and Preview. Create the title using the top portion and view the result in the Preview window at the bottom section of the dialog. 2. Click in the Title window and position the cursor where appropriate. Text typed in the Title window is static and is not dependent on data in the inquiry filters. Use the Dynamic Selections drop-down to add data to the title dependent on information input in the inquiry filters. Click the link button to include a hyperlink. Override default date formats from the drop-down list. Include Special selections: o Saved Named of the Report o Run Date o Aging Start Date (for reports with date categorization/aging) o Additional options are available in Real Estate Management for some templates, such as Rent Roll 3. Click Add. 4. Review the appearance of the title in the Preview window. 5. Click the Show Title checkbox to display the title in the inquiry. 6. Click OK. (Note: Double-click in the title to redisplay this dialog). Page 36 of 122

37 Dynamic Title Options Dynamic selections in a title are identified by the syntax symbols < and > (less than and greater than). By using the appropriate syntax, you can control the display of text and code data. Use this option to control what is included when you have elements such as a time series or calculations. Option Syntax Description Example Show Default <Department> Displays descriptions for all values in the filter. Mountain Branch, Coastal Branch Show Label <Department:L> Displays descriptions for all values in the filter. Mountain Branch Coastal Branch Show Code <Department:N> Displays the codes for all values in the filter. 61,63 Show First Position <Department:L:1> Displays the description for the first value in the filter. Adding a number to the filter is position-based (1=first filter position, 2=second filter position, etc.). Mountain Branch Note: Positional logic can only be used in conjunction with Label or Code options Show Label and Code <Department:N:1> <Department:L:1> <Department:N:2> <Department:L:2> Displays the value and description for the first position in the filter, the same for the second position, etc.. 61 Mountain Branch 63 Coastal Branch Page 37 of 122

38 Structuring Data: Sorting on Values/Ranking Overview Sorting on a Value column allows you arrange value data in either ascending or descending order. Once Value columns are sorted, you can use the ranking functionality to create reports such as Top 10 Suppliers or Top 25 Customers. Sorting on Values Sort on a Value column by completing the following steps: Ribbon: Design > Layout 1. Click the Columns, Sorting & Grouping button. 2. Click the Sorting & Grouping tab. 3. Click the Sort by: Values radio button. 4. Click the Value column to be sorted. 5. Click the appropriate Sorting radio button: Ascending or Descending. Descending = High to Low Ascending = Low to High 6. Click OK (if you do not want to rank values in your report). Page 38 of 122

39 Ranking Data To rank report data by values, complete the following steps: 1. Click the Ranking... button on the Sorting & Grouping tab. 2. Click the checkbox next to Show only the in the Ranking dialog. 3. Fill in the number of rows to rank. 4. Click the drop-down to display the Highest or Lowest rows. 5. Click OK. 6. Click OK. The result in this example displays the top ten customers: Page 39 of 122

40 Structuring Data: Pivoting Data Overview Use the Pivot Inquiry feature to modify the structure of your report by changing rows (down) to columns (across) and/or columns to rows. Additionally you can use this feature to dynamically change the sequence of line items of the headers for value (amount) columns. Following are requirements and limitations regarding pivoting: Any item can be added or removed from the pivot across except the Period in any of the balances (summary) template. When moving an item to be a column (across) you need to select values in the filter other than *, a wildcard expressions or ranges. Requirements/Limitations Pivot the structure of the data by completing the following steps: Ribbon: Design > Layout 1. Enter selections into the filter you want to change it to a column (Across) or row. (Note: To change to Across, you must have a filter selection other than *, wildcard expression or ranges). 2. Click Pivot Inquiry. 3. Click the item to move to/from left panel to/from right panel. 4. Optionally move to the top of the list to make this the first line in the header. 5. Click OK. Each Company is now a Column: Page 40 of 122

41 Sequence Header Lines for Value Columns Move the selections up/down in the right panel to re-sequence the header lines for value columns: Ribbon: Design 1. Click Pivot Inquiry. 2. Re-sequence the items on the right (across) panel. 3. Click OK. Before changing the sequence: After changing the sequence (period, year, ledger): To remove text display for some headings, change it to a row (down): Page 41 of 122

42 User Defined Captions Overview A User Defined Caption allows you to define a custom caption for a field. Examples of typical User Defined Captions would be as follows: Field Item New Caption Period 1,2,3 January Period CE1, CE2, CE3 Cumulative January Period ITD1, ITD2, ITD3 January YTD Create User Defined Captions Create User Defined Caption definitions by completing the following steps: Ribbon: Inquiry Objects>Inquiry Objects 1. Click the User Defined Captions button. 2. Click New on either Items or Fields tab. 3. Select Field from the drop-down list (in this example, Period). 4. Enter the current value by either typing or using the visual assist. 5. Enter the new caption. 6. Click OK. Page 42 of 122

43 The new User Defined Captions will appear throughout your report and in various dialogs such as: Calculations Column headings Columns, Sorting & Grouping Dialog Descriptions Dialog Dynamic title selections Filter name Filter selections Pivot Report Dialog Selectors The results in this example display User Defined Captions: Page 43 of 122

44 Formatting Overview There are multiple options available on the Formatting ribbon to create/edit format styles and establish format priorities for: default styles, headers, totals and subtotals and columns. Refer to QRA and for formatting hierarchies and conditional formatting respectively. Format Options You are presented with three tabs to make selections to define the format style. All formatting is reflected both on-screen and in any output (PDF, Microsoft Excel or Microsoft Word ). Ribbon: Formatting> Format Type Make the appropriate selection for format type. General tab: Allows you to define a prefix/ suffix from a drop-down list or type a custom entry; select the number of decimal places; or un/click the check box to de/activate features such as show negatives in red, a thousands separator, or reverse the signs (display only). Additionally, cell alignment and a divisor can be set on this tab. To display amounts in thousands, check the Divisor box and enter 1000 in the field. Appearance tab: Select revised colors for font and background from this tab. You can also select a different font (font type, style, size, script, underline and strikeout) Click the Suppress Data checkbox to prevent the display of certain data, such as when doing a conditional format. This leaves a blank area on the report Use the preview window in the lower left corner to review the results of your selections as you make them. Page 44 of 122

45 Borders tab: Use the drop-down menus to select line type and color for your borders. Use row spacing to add white space before or after a row. This is often used to provide space between different groups defined within the Columns, Sorting and Grouping Dialog such as before/after headers/totals. Use the preview window in the lower left corner to review the results of your selections as you make them. Default Format Modify the default format styles to change the display of the report results. For example, you may want to display all values in thousands or with a certain number of decimals. You can modify the default definitions for: Default All report results Default Column Headers column headings styles Default (Numbers) Values only Additional default cell styles available only with the budgeting module Page 45 of 122

46 Format Headings, Totals, Additional Aggregations Some aggregations have predefined default formats. Highlight the aggregation and click edit to change; if no predefined format, click New to create. Optionally, headings, totals, and additional aggregations can be individually formatted from within the Column, Sorting & Grouping dialog. The formatting button is available for each grouping level from either the sorting tab or when Advanced is selected. Format Columns Option 1: From the Ribbon Ribbon: Formatting> Format Type 1. Click the Columns tab. 2. Click New to create a new style definition (there are no predefined styles). 3. Highlight the column. 4. Click OK. 5. Define format style. 6. On the General Tab, click override if this is to override defaults. Page 46 of 122

47 Option 2: From drop-down menu 1. Right-click on a specific column. 2. Click Format Column. 3. Define format style. 4. On the General Tab, click override if this is to override the default. Option 3: From the ribbon Ribbon: Formatting> Column Formatting 1. Click the column in the data results (left click). 2. Click the button on the ribbon to apply the format or remove formatting. Piano Lines and Grid Lines Activate piano lines to highlight alternating rows in the report by completing the following steps (color can be modified via User Preferences): Ribbon: View>Show/Hide 1. Click/Unclick the Piano Lines option to turn on and off the display of the piano lines. 2. Click/Unclick the Grid Lines option to turn on or off the display of the grid lines. 3. Piano and/or grid lines are displayed in any output plus on screen. To change the default color for piano lines: Backstage View > User Preferences > General (See QRA 101.2) Page 47 of 122

48 Missing Text Sometimes there are blanks in your data as the result is non-applicable. To fill in the blanks with zeroes, N/A, a dash or some other character(s), complete the following steps: Ribbon: Home>Options 1. Select the Inquiry Options menu. 2. Enter the characters in the Missing Text field on the General tab. 3. Click OK. This example shows n/a for missing text (piano lines are also activated): Priority The order in which formatting is applied is controlled through the use of priorities. This allows control of format styles where there are conflicts such as when a column intersects with a row. The format at the top of the list is the one with the greatest precedence. Change the sequence by completing the following steps: Ribbon: Formatting> Format Types 1. Click Priority. 2. Click on the appropriate format style. 3. Use the top/bottom/up/down arrow keys to re-order the selected style. 4. When the correct priority has been established, click OK to return to the report. Tip Any format style can be saved as a Reusable Inquiry Object (RIO). For example, you can save your style for Column Headers and subscribe to the object to apply that style to an on-screen report (QRA 117.2). Page 48 of 122

49 Report Management: Manage Folders and Reports Overview Within the Manage Folders window you are able to perform the following functions (can also be completed from the Open dialog): Create shortcuts. Rename folders, reports/inquiries and report packs. Delete folders, reports/inquiries and report packs. Assign Permissions for folders, reports/inquiries and report packs. Create folders. Create report packs. Make copies of reports/inquiries and report packs. View the properties of reports/inquiries and report packs. Open Reports Open reports by completing the following steps: Option 1 Ribbon: Home > Documents 1. Click Open. 2. Navigate to the desired report. 3. Double-click to open. Option 2 1. Go to the Backstage View. 2. Click Open. 3. Select from displayed recent items in the right column. Close Reports Close reports by completing the following steps: Option 1 Ribbon: Home > Documents 1. Click Close Inquiry. 2. Respond Yes to the prompt to verify you wish to close. Option 2 1. Go to the Backstage View. 2. Click Close. 3. Respond Yes to the prompt to confirm you wish to close. Page 49 of 122

50 Save Reports Save reports by completing the following steps: Ribbon: Home > Documents 1. Click the Save button (or the drop-down to select Save As): 2. Navigate to the folder where you wish to save the report. 3. Enter a name. 4. Click OK. Folder Management Features Add Descriptions Ribbon: Home> Documents 1. Click Folder Management (or access the Open Dialog). 2. Right-click a report or report pack and select Properties. 3. Add Description can be export as a CSV file and viewed in Excel format. 4. Click OK. Choose Details Ribbon: Home> Documents 1. Click Manage Folders (or access the Open Dialog). 2. Right-click in the right panel of the Manage Folders dialog. 3. Click Choose Details. 4. Un/check selections to in/exclude from as a displayed column: Name Type Modified Attributes Accessed Description Created Last Modified By Created By Permissions Stored Size Check sum Profile Module Report Type 5. Right-click and select Save As List to create a CSV file that opens in Excel. View Properties From Open, Save or Manage Folders dialog 1. Right-click the inquiry. 2. Click View Properties. 3. Click OK. Page 50 of 122

51 Favorites Add to favorites by completing the following steps: Ribbon: Home > Documents 1. Click Favorites. 2. Navigate to the folder where you want to save the favorite. 3. Click OK. Page 51 of 122

52 Report Management: Permissions Overview Use Permissions to allow other users to access reports you create. Permissions can be granted to: A specific user A group of users (or users associated with a specific role) Everyone A user must have permission to a folder to access reports in that folder; report packs require permission grated to the report pack and each associated reports. Apply Permissions Apply Permissions by completing the following steps: Ribbon: Home > Documents (or Manage Folders) 1. Click Permissions (also available via the Backstage View). 2. Click the User or Group in the left window of the Permissions dialog. 3. Double-click the corresponding Permission in the right window of the Permissions dialog to change the Permission status. Note: When granting Permission to a folder, you are prompted to apply the same Permissions to every subfolder and document within this folder. Also, when additional reports are added to a folder, use Permission to grant permissions. New reports do not automatically get the permissions that are in place for other reports in that folder. Green Check = Granted Red X = Denied Permission Types Read - User has Permission to see and run the report/ view a folder. The User may do a Save as, but cannot save over the original report with the edited report. Update - User has Permission to make edits to a report/ add to a folder. Control - User has Permission to move the original report to another folder. Page 52 of 122

53 Permissions for Comment Columns You can define permissions to Comment Columns to read only or to be able to enter and edit comment. Permission Setting(s) Read: Grant Comment: Deny Read: Grant Comment: Grant Update: Grant Remove any access to Comments Result Can read the report and the Comments Cannot enter or edit Comments for this report. Can read and enter into Comment Entry Mode Update allows user to save changes to the report including changes to Comments. Done via InsightUnlimited Administrator capabilities. Comments are enabled for all users by default. Page 53 of 122

54 Report Management: Report Packs Overview Create a Report Pack to group reports from one or more module. Any report to which you have permission can be included in a Report Pack. With a Report Pack, several reports can be opened, generated and output to single or multiple.pdfs or Excel workbooks. Combine the Report Packs with the ability to create User Defined Filters to update filter selections for all reports contained in the pack in a single step (refer to QRA 102.3). Create Report Pack Create a Report Pack by completing the following steps. Ribbon: Home > Documents 1. Click Manage Folders (optionally use Open). 2. Navigate to the folder in which you want the Report Pack to reside. 3. Right-click the folder or in the white area of the Manage Folder dialog. 4. Click New, Report Pack. 5. Fill-in the name of the Report Pack in the Name field. 6. In the Description field, briefly describe the purpose of the Report Pack if applicable. 7. Click Add. 8. Note: This opens a folder dialog. Locate the reports. 9. Click the Report(s) to include in the Report Pack. 10. Note: You can select multiple reports by Shift + Click or Ctrl + Click. 11. Click Open. 12. Click OK in the Create Report Pack dialog. 13. Note: In this dialog, you have the option to Add, Remove, Move Up or Move Down the reports in the Report Pack. The new Report Pack displays with a book icon in the Manage Folders or Open dialogs. Page 54 of 122

55 Associations Verify which reports are included in a Report Pack or which Report Packs are associated with a report by completing the following steps: 1. Right-click on a Report Pack or a report in the Manage Folders dialog. 2. Click Properties. 3. Click the Associations tab. 4. Click OK. 5. Click Close. Accessing a Report Pack Access a report pack by clicking Open from the Home > Documents ribbon. Reports that make up the Report Pack open on separate tabs that appear at the bottom of the screen. Edit Report Pack Edit a Report Pack by completing the following steps. Ribbon: Home > Documents 1. Click Manage Folders (optionally use Open). 2. Navigate to the Report Pack. 3. Right-click. 4. Click Edit and make changes. Page 55 of 122

56 Generate all Reports in a Report Pack Generate all report in a Report Pack by completing the following steps: Ribbon: Home > Documents 1. Click the drop-down next to either the Print or Excel button. 2. Select to either export to single or multiple files. Tips: The on-screen report (the one shown when you make the selection to print or export to Excel), does not automatically refresh. Click any tab in your Report Pack, then go back to the on-screen report and it will be refreshed. You can update the filters for all reports in the pack by applying User Defined Filters. See QRA Page 56 of 122

57 Output: Printing Overview There are two options on the Home ribbon that are associated with Printing: PDF Options Sets the.pdf attributes that are subsequently used in the printing to.pdf. PDF Allows you to export the report to.pdf. Additionally, if multiple inquiries are open, you have the option to Print All by printing multiple reports to a single, multi-tabbed.pdf or printing multiple separate.pdfs. PDF Options The PDF Options selection has four tabs. After making your selections, save your report to enable these same options the next time you print. Ribbon: Home > Output General tab: Allows you to customize the paper shape, layout, scaling and protection. Note: The default password is password. To change the default password, type a new word in the Password field and re-enter in the Confirm password field. Page 57 of 122

58 Cover Page tab: Allows you to define whether or not you want to include a cover page with your.pdf and the information you want to include. The option to select to display the Role as shown for JDE reads Responsibility for Oracle EBS. Report tab: Allows you to include selected options in your report s.pdf including: The report title Your company s logo (use the to select a different file than the default) Any privacy messages Gridlines Date & time Page Numbers Location and profile used for this report Page 58 of 122

59 Breaks tab: Define to break into separate files or separate pages within a single file Break on any sorted column in the grid, even if it s not subtotaled, and even if the filter is a wildcard. The column can be hidden. Break on a filter which is not in the grid, provided the filter contains a list of selections (i.e. not a wildcard) If breaking into files, use the dropdown to designate content to include in the file name (e.g. Report Name, Run Date). Optionally include pages with no data rows. Print to PDF There are three options associated with the PDF selection: Export to PDF Export All Multiple PDFs Export All Single PDF Note: You can use the Export All with a Report Pack to generate the.pdf AND run all the reports in the pack. The on-screen report (the one shown when you make the selection), does not automatically refresh. Click any tab in your Report Pack, then go back to the on-screen report to refresh it. Page 59 of 122

60 Output: Excel Overview There are two selections on the Home ribbon associated with Excel: Excel Options Use to set your output options. Excel Exports to a spreadsheet (QRA to set default format). Excel Options The Excel Options selection has five tabs for selection. General: Define Overwrite Workbook options. Identify naming convention. Specify a worksheet name pattern. Page 60 of 122

61 Options: Define where you wish to save the exported Excel File. Enable workbook protection. Cover Sheet: Include cover with selected content. Report: Select items to display in the report body. Page 61 of 122

62 Breaks: Optionally select to break the report after totals, filter selection(s), or by a sorted column. The column can be hidden. When breaks are activated, optionally split the report into workbooks or into worksheets. Define the name pattern for the worksheets and/or workbooks when using the split feature. Note: You can use the Export All with a Report Pack to generate the workbook(s) AND run all the reports in the pack. The on-screen report (the one shown when you make the selection), does not automatically refresh. Click any other tab in your Report Pack, then go back to the on-screen report to refresh it. Page 62 of 122

63 Output: Export to Word Overview As part of Executive Grade Reporting, you can export the report grid data to Microsoft Word (2007+) using pre-defined style sheets. Customize the default style sheet per your specifications, upload it into the InsightUnlimited Repository and subsequently apply to your report output. There are two selections on the Home ribbon associated with exporting to Word: Word Options Use to set your output options. Word drop-down - provides selections to: o Export to Word (style sheet does not apply). o Export using a selected style sheet. o Upload your customized style sheets. o Download a style sheet for customization. Note: A default style sheet can be defined as a capability in Administrator at either a group or user level. Create Customized Style Sheets Create a custom style sheet(s) by starting with the sample style sheet (it contains required hidden text needed for this process to work). You will: 1. Download the sample style sheet. 2. Customize and save on your workstation (standard Word functionality applies). 3. Upload the customized sheet(s) into the InsightUnlimited Repository. 4. Select a style sheet to apply when you export your report to Word. 5. Optionally specify the default style sheet in Word Options for the on-screen report. Create style sheets by completing complete the following steps: Ribbon: Home>Output 1. Click the drop-down next to the Word button. 2. Select Download style sheet. Page 63 of 122

64 3. Navigate to locate the style sheet to customize (sample is available by default and initially you will use this one). 4. Select and click Open. 5. Save the style sheet (your documents, desktop, etc.). 6. Reply to the prompt to open the Word style sheet. 7. When you open in Word, it may display as a completely blank document. Click the paragraph marker button in Word (Home>Paragraph>Paragraph Marker selection). 8. The Word document will look like this: Page 64 of 122

65 9. Customize the downloaded style sheet: Header and/or footer Logo Watermark Pagination Size and placement of charts 10. Save the customized style sheet and optionally exit Word. 11. Upload the customized style sheet(s): a. Ribbon: Home>Output b. Click the arrow next to the Word button to display the drop-down menu. c. Select Upload style sheets. 12. Navigate to your saved style sheet. 13. Highlight and click Open. Page 65 of 122

66 14. Navigate to the folder to save the style sheet in the InsightUnlimited Repository (where all your reports are saved). 15. Click Save. Note: Your style sheet is now available for selection to apply to a report when you to export to Word. Export Using a Style Sheet Export to Word using a style sheet previously saved in the InsightUnlimited Repository by completing complete the following steps (all cells are protected in Word): Ribbon: Home>Output 1. Click the drop-down next to the Word button. 2. Select Export using Style sheet. 3. Navigate to the uploaded style sheet in your InsightUnlimited Repository. 4. Highlight and click Open. 5. The reports export into Word using the selected style sheet. Page 66 of 122

67 Export to Word Export to Word without using a predefined style sheet by completing complete the following steps (all cells are protected in Word): Ribbon: Home>Output 1. Click the drop-down next to the Word button. 2. Select Export to Word. 3. Export contains the formatting used in the report without any additional parameters. Word Options The Word Options dialog has four tabs. After making your selections, save your report to enable these same options the next time you export to Word. Ribbon: Home > Output General tab: Allows you to customize the paper size, orientation, horizontal alignment and select the style sheet you want to use as the default for your on-screen report. Report tab: Allows you to include selected options when you export to Word: Grid Lines Title Page 67 of 122

68 Cover Page tab: Allows you to include a cover page for your report with selected content. Breaks tab: Define to break into separate files or separate pages within a single file. Break on any sorted column in the grid, even if it s not subtotaled, and even if the filter is a wildcard. The column can be hidden. Break on a filter which is not in the grid, provided the filter contains a list of selections (i.e. not a wildcard) If breaking into files, use the drop-down to designate content to include in the file name (e.g. Report Name, Run Date). Optionally include pages with no data rows. Page 68 of 122

69 Aging Overview Aging functionality allows you to organize your data in date-based categories. Use aging on any template with a date field as in AP, AR, SOP, INV. User series settings to define days, weeks, months and year for date-based reports to show historical trends over specific date ranges (i.e. quarterly sales per customer). Use any date field and/or any value field available in the report (not necessary to be included as a column) for aging categories. Some templates have default aging categories defined. Link to other reports that share common aging categories. Note: Use Configurator or Console to add a filter for the Aging Start, End or As-Of Date. This is found on the left side of the screen in Variables. De/Activate Default Aging Categories De/activate default aging categories by completing the following steps: Ribbon: Inquiry Objects>Inquiry Objects 1. Click the Aging Categories button. 2. Default aging definitions are active by default; click the box next to Aged to deactivate the aging. (this can also be done by removing the aging definition elements from the values filter). 3. To activate all aging categories in the series, click the box next to the name of the aging definition. 4. Expand by using the plus at the top level to see each category included in the series; click the individual check box to include only specific categories in your report. 5. Click OK. 6. Active categories appear in the values filter: Note: The values filter can never be blank; where there are calculations (and aging categories are calculations), you can optionally delete any other value from the filter. Page 69 of 122

70 Define Aging Categories Create aging category definitions by completing the following steps: Ribbon: Inquiry Objects>Inquiry Objects 1. Click Aging Categories. 2. Click New. 3. Make selections: General Name name of Aging Category Short Code - a unique identifier for the Aging Category Caption caption to be used in the column header of the date range categories Date Field date (field) on which to base the categories Element to Age select either a specific value field or unique count to age Series Settings Days/Weeks/Months/Years defines how to categorize the dates Depending on the setting you choose here, the settings to the right change accordingly. You will define more information about the date ranges, such as start and end dates if using a series other than days. Select a Start Date (options vary depending on the series setting selected). Note: This date (Start Date) can be added as a filter to allow a Console user to select (Console Filter Layout) or to the filter section of your report (Configurator). Custom Ranges If using Days, you can base the series on a custom range. Each custom range is separated by a semicolon (;). Using the less than symbol (<) at the beginning and greater than (>) at the end will include data to any date. Preview 4. Click the preview button to review the categories. 5. Click OK. 6. Click the checkbox next to the category name to make it active in your report or optionally, click the plus sign to expand and click only the check boxes for the date ranges you want to include in your report. 7. Click OK. Page 70 of 122

71 Example: Quarterly sales built using aging with the Sales Order Detail template: Page 71 of 122

72 Creating and Using Links/Drilldowns Overview Linking, also known as drilldown or drilling, is a way to connect one or more reports together to provide a more detailed view of a record, a summary view of a record, or an alternate view of the same information. You can cross modules (e.g. Accounts Payable to Purchasing) or stay within the same module. Links can connect to existing reports or they can connect to standard or custom Templates. The report you link from is the source report; the report you link to is the destination or target report. Some Templates have pre-set default links or you can create your own custom links. Execute Default Links Both Reporting and Console users execute a link in one of these ways: 1. Right-click on a cell, hover over Follow Links and select the link. 2. Double-click on a cell to use the active link (the last link executed will have a checkmark next to it). Create Custom Links Create a custom link by completing the following steps: Ribbon: Design>Setup 1. Click Linked Inquiries. 2. Click New. Other Options Edit edit an existing link Remove delete an existing link OK return to your report Cancel return to your report without saving any changes/additions 3. In the Create a New Link Dialog, enter a Name descriptive of the link. 4. Click Select Target. 5. Navigate to the saved report or template to link to and highlight to select it. Page 72 of 122

73 6. Click OK. 7. Select elements within the Define Link Inquiry Pass Values dialog by clicking the element from the left (source) and right (target) panels. Note: Available columns in the source report are listed in the left panel and the columns in the target report are listed in the right panel. 8. Optionally click any column heading to sort by that column. 9. Click Add. 10. Optionally tick the check box for any elements displayed at the bottom of the dialog to append (add to) the filter value(s) to the filter values in the target report. By default (unchecked), the filter values in the source report will replace any existing filter values in the target. 11. Click OK to return to the Create a New Link Dialog. 12. Select a Special Link if required (refer to the next topic). 13. Click OK to return to the Linked Inquiries Dialog. 14. Click OK to return to your report. 15. Save/resave your report to include added/changed links. Page 73 of 122

74 Special Links in Balances Templates Click the box next to the description to enable a special link: Convert Time Series Values passes only the specific Time Series column you are drilling from into the target inquiry. If you have periods 1-3 in the source inquiry but you click on period 2, it only brings up period 2 in the target inquiry. The target inquiry is not required to include the same Time Series as the source inquiry. You must include the period and year as pass values. Transfer Time Series Point passes the item you drilled on as well as the other items in the Time Series to the target inquiry. With this option, the target inquiry is required to include the same Time Series as the source inquiry. The dimensions of the Time Series should not be passed when linking. Grid Hierarchy Transition - transfers the grid hierarchy selections to the target inquiry. The inquiry is required to include the same grid hierarchy. Additionally, the dimensions of the hierarchy will be passed by the grid hierarchy transition function and therefore should be removed from the list of selected pass values. Project Business Unit used when linking to the Job Cost Module, transfers the Business Unit value(s) to Project Business Unit in the target inquiry. Note: If required to have a Time Series or hierarchy object in both the source and target reports, it is especially helpful to have the object(s) in RIO so you don t have to create it in both reports. Any changes to the object are automatically updated in both places. Execute Links Reporting and Console users execute a link in one of these ways: 1. Right-click on a cell and go to Follow Links to choose the link you wish to use. 2. Double-click on a cell to use the active link (the last link executed will have a checkmark next to it). Page 74 of 122

75 Predefined Calculations Overview Calculations can be used to provide variances, aggregations or Key Performance Indicators that are not directly available in your ERP system data. Some templates include predefined calculations which can be activated and used. When a predefined calculation is used, it appears as a column as does any other calculation. Each calculation can be manipulated just like any other report item: you can move it, format it and even base other calculated items on it. Activate Predefined Calculations Access predefined calculations by completing the following steps: Ribbon: Inquiry Objects > Inquiry Objects 1. Click on Calculations. 2. Click the checkbox in front of the calculation to add. 3. Click OK. 4. View the added columns in the report data set: Note: Not all templates have predefined calculations. Page 75 of 122

76 User Defined Calculations Overview Calculations can be used to provide variances, aggregations or Key Performance Indicators that are not directly available in your ERP system data. In addition to calculations, you can also create custom columns (refer to QRA 112.3) There are four types of user defined calculations: Static Calculations Dynamic Calculations Cross-Dimensional Calculations Conditional Calculations Each active calculation appears as a column and can be manipulated like any other report object: you can move it, format it and even base other calculated items on it. Static Calculations A static calculation is based on specific data regardless of filter selections. Create a static calculation by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Click New. 3. Enter a Name use a unique name to identify the calculation; this also serves as an identifying short code that you can type directly into a filter. 4. Enter a Caption this is the column heading. Note: Use \n to indicate a new line to split the heading into two (or more) lines (that s backslash and lower case n). 5. Category - the tab under which the calculation will be stored; by default calculations are in the category User Defined. 6. Click Define. 7. Un/tick the checkbox to not/always perform this calculation: Page 76 of 122

77 8. Click the drop-down and select an element (filter). 9. Double-click to select an item. Note: Within the field click the Search tab to select from a list of items not displayed in your onscreen report. 10. Click or type the operator. 11. Repeat as necessary to build the calculation (screen shot on next page): 12. Click OK, OK and click the checkbox to activate the calculations. Click OK. Page 77 of 122

78 Dynamic Calculations A dynamic calculation is based on filter selections so that when the filter selections change, the calculation updates dynamically. Create a dynamic calculation by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects Note: in this example, we re going to subtract year: year in position 2 in the filter minus year in position 1 in the filter: 1. Click on Calculations. 2. Click New. 3. Enter a Name use a unique name to identify the calculation; this also serves as an identifying short code that you can type directly into a filter. 4. Enter a Caption this is the column heading. Note: Use \n to indicate a new line to split the heading into two (or more) lines (that s backslash and lower case n). 5. Category - the tab under which the calculation will be stored; by default calculations are in the category User Defined. 6. Click Define. 7. Click Functions (fn(x). 8. Click the element (Year): 9. Replace the ellipsis - type the number that depicts the position in the filter. 10. Click the operator. 11. Repeat steps 7-10 for the other side of the expression: 12. Click OK. 13. Click OK. 14. Click the checkbox in front of the calculation to activate it: 15. Click OK. Page 78 of 122

79 Cross Dimensional Calculations A cross-dimensional calculation is based on two or more fields, such as a period number and a ledger type and appears in each of the filter used. Create a cross dimensional calculation by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects Note: in this example, we re going to subtract Actual amount from the Budget when the period is year-to-date for period Click on Calculations. 2. Click New. 3. Enter a Name. 4. Enter a Caption this is the column heading. 5. Category - the tab under which the calculation will be stored. 6. Click Define. 7. Click the element Ledger and select Actual. 8. Click the element Period and select YT12 (year-to-date for the last period of the year). 9. Click the operator minus (-). 10. Click the element Ledger and select Budget. 11. Click the element Period and select YT Click the operator minus (-). 13. The resulting calculation looks like this: 14. Click OK, OK; click the checkbox to activate the calculation: 15. Click OK. Page 79 of 122

80 Conditional Calculations Conditional calculations allow you to define formulas based on specific conditions. You can base the condition for the calculation on items such as date range, specific accounts, ledgers or currency. Create a conditional calculation by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects Note: This example steps through creating calculations to increase amounts based on account numbers to be used for next year s budget. 1. Click on Calculations and click New. 2. Enter a Name use a unique name to identify the calculation. 3. Enter a Caption this is the column heading. 4. Category - the tab under which the calculation will be stored. 5. The default will be the amount with no increase: a. Click Define. b. Select the element Ledger. c. Double-click the ledger value to select. d. Click OK. 6. Create conditional overrides: a. Click New to definite the first condition. b. Click Sections option. Simple Condition (i.e. Account 6001) Value List Condition (i.e. Accounts 6001,6002,6060) Range Condition (i.e. Accounts 6002:6004) c. Select element from drop-down (i.e. Object Account). d. Select from options: e. Use And/Or logic when there are multiple conditions: f. Click OK after the conditions are specified. 7. Click OK, Activate the calculation and click OK. Page 80 of 122

81 Consolidate Conditions You can create conditions at a detail level based on a column that isn t included in your report. Example: the condition is based on the account number, but the report is displayed at the department level, which requires that you remove Object Account as a column. Accomplish this by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Create the conditional calculations. 3. Click the option to Consolidate Conditions. 4. Remove object account as a column for this result: Execute Calculations for Percentages or Averages For percentage or average columns, select to Execute Calculation for row. Page 81 of 122

82 Calculation Precedence The order in which calculations are performed is listed within the Calculation Precedence dialog. Since you can create row-based (refer to QRA 113, 2) and columnar calculations, it is sometimes necessary to specify the precedence when these intersect. Change the execution sequence by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Click the Precedence button. 3. Uncheck Automatic. 4. Use the arrows at the bottom of the screen to correctly sequence the execution of the calculations: 5. Click OK. Page 82 of 122

83 Calculations: Custom Columns Overview Custom columns allow you to perform calculation functions using label columns, numeric columns (such as Lead Time) and dates (such as Requested Date). Custom columns can be combined with other calculations or based on conditions: e.g. print the text requires attention when the number of days late is greater than 2. Custom Column Types Fixed Value Functions: Date (Fixed): create a column that shows a specific date in all rows. Date (Today): create a column that displays the current local system date. Numeric (Single): create a column that shows a specific value. String (Single): create a column with text. Date-based Calculations: Days Back: count back from a given date by a specified number contained in another column. Days Between: display the difference between any two given date columns. Days Forward: count forward from a given date by a specified number that is contained in another column. Date (Maximum): returns the maximum date from a list of dates. Date (Minimum): returns the minimum date from a list of dates. Aggregation Functions Average: returns the average value of a numeric column. o Average - excludes null values o Average (Including Nulls) Count: returns the number of values in the selected column. o Count (excludes null values) o Count (Including Nulls) o Count (Unique) counts only unique values o Count (Unique) (Including Nulls) Maximum: return the highest numeric value in the selected column. Minimum: return the lowest numeric value in the selected column. Total: return the sum of the selected column. Page 83 of 122

84 Create Custom Columns Create a custom column by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Click New. 3. Enter a Name use a unique name to identify the calculation. 4. Enter a Caption this is the column heading. 5. Category - the tab under which the calculation will be stored; by default calculations are in the category User Defined. 6. Click Define. 7. Click fn(x), MoreFunctions: 8. Click the drop-down to select Type (in this example, select Days Between). 9. Click the drop-down and select from available items. 10. Click OK. 11. Click OK. 12. Click OK. Page 84 of 122

85 13. Click the checkbox in front of the calculation to activate it. Page 85 of 122

86 Hierarchies: Import a Hierarchy Overview A hierarchy enables you to define and customize the row structure of a report by grouping data. You can also create row-based calculations within the hierarchical structure either to display or use for other calculations. You can utilize existing hierarchical structures already defined within your ERP system by importing them or you can create a user-defined hierarchy (QRA 113.2). Either can be used as a grid hierarchy or a filter hierarchy (QRA 113.2). ERP Hierarchies Available for Import The following predefined hierarchy structures are available to import from your ERP system: Module Template Standard Hierarchies JDE - General Ledger JDE - Fixed Assets Balances Balances Account Level of Detail (F0901) BU Structure (F0050) BU Style (F0006) Account Level of Detail (F0901) Asset Parent Child (F1201) BU Structure (F0050) JDE - Job Cost Balances Account Level of Detail (F0901) BU Structure (F0050) BU Style (F0006) JDE CAM, Manufacturing EBS - General Ledger BOM Balances Item Number/Parent Child (F3002) FSG (Financial Statement Generator) Account Hierarchy Company Hierarchy Department Hierarchy Product Hierarchy Sub-Account Hierarchy Page 86 of 122

87 Import Grid Hierarchy Import a grid hierarchy from your ERP system by completing the following steps: Ribbon: Inquiry Objects > Inquiry Objects 1. Click Hierarchies. 2. Click Import. 3. Choose the standard structure to import. 4. Make selections appropriate for the hierarchy structure. Hierarchy Additional Selections/Information JDE Account Level of Detail JDE Business Unit Structure JDE BOM EBS Financial System Generator (FSG) a) Choose a business unit on which to base the chart of account structure for aggregation purposes. b) Click the Retrieve button to update the available list. Specify which business unit you wish to use. c) Default is the Model Chart of Accounts as identified in InsightUnlimited Administrator. a) Organization type b) Click the Retrieve button to update the available list. c) Specify the structure to use. a) Branch b) Parent Item Number c) Type a) InsightUnlimited validates the row set and displays an error message depicting the type of error in the EBS FSG. Errors must be corrected within EBS prior to importing. b) By default the row set formats import as defined in EBS; uncheck to remove predefined formats. 5. Optionally, set the hierarchy to be dynamic. Note: Dynamic hierarchies cannot be edited since they must be the same as the structure in the ERP system. Page 87 of 122

88 6. If you choose dynamic, select dynamic parameters: Update After Load or Update Before Run. 7. Click Next. 8. Click Finish. Page 88 of 122

89 Hierarchies: User Defined Hierarchies Overview A hierarchy enables you to define and customize the row structure of a report by grouping data. You can also create row-based calculations within the hierarchical structure either to display or use in other calculations. You can create user-defined hierarchies or import (QRA 113.1) and then edit the structure. Any hierarchy can be used as a grid hierarchy or as a filter hierarchy. Create User Defined Hierarchy Create a User Defined Hierarchy by completing the following steps: Ribbon: Inquiry Objects>Inquiry Objects 1. Click Hierarchies. From the Hierarchies dialog, you can: Create New hierarchical structures based on a user defined specification. Import hierarchical structures based on predefined data structures. Edit existing hierarchical structures. Export Excel exports the hierarchical structure and properties to Excel (after created/imported). Rename an existing hierarchical structure. Remove an existing hierarchical structure. Set hierarchy indentation, Expand/Collapse, and Zero Header display using the Grid Options button. Establish Calculation Precedence for any calculations within an existing hierarchy: 2. Click New to create a custom user-defined hierarchy. 3. Enter unique name. Page 89 of 122

90 4. Select field(s): 5. Click OK. 6. Manually Create New/Edit Existing Entry (Right-click or use icons available in upper left): Choose Type from drop-down: o Label (define headings and rollup for totals) o Normal (enter specific values) o Calculations (create conditional or default calculations) Name/Description Override o Each entry must have a unique name o Optionally override description for display Display o Always e.g. a heading o When Balance o Never e.g. a calculations used to develop a secondary calculation Reverse signs o Un/Check to de/select o Reverses mathematical value and display Roll values up into this one o Un/Check to de/select o Rollup to creates subtotal levels 7. Click OK for each entry. 8. Click OK when complete. 9. Click OK. Page 90 of 122

91 Copy an Existing Hierarchy To copy an existing hierarchy, complete the following steps: 1. From the Inquiry Objects menu, select Hierarchies. 2. Select the Hierarchy you want to copy and select Copy. 3. Assign this copied hierarchy a new name. 4. A copied Hierarchy can also be used in RIO (Reusable Inquiry Objects). Note: Calculated amounts and calculated columns associated with the original Hierarchy are NOT copied to the new Hierarchy. They continue to be associated with the original Hierarchy. Also, you can copy a Hierarchy across modules as long as the inquiry in the other module has the same table/fields that are used in the original Hierarchy. Search Functionality Use search functionality by completing the following steps: 1. Access the edit hierarchy dialog. 2. Type text or numbers in the search field. 3. The hierarchy nodes expand and the search results highlight in gray: Page 91 of 122

92 Activate Grid Hierarchy Activate the grid hierarchy by completing the following steps: 1. Click drop-down and select hierarchy from the Grid Hierarchy Filter: 2. Respond to the prompt to disable any active totals: 3. Click the green button on the right to turn off the hierarchy or select Off from the drop-down list: 4. Click in the filter with the green button to get to the Visual Assist where you can filter the hierarchy. 5. Three tabs are available: Search - display items and select specific Levels - display levels and select Hierarchy - select and choose from drop-down Page 92 of 122

93 Additional Hierarchy Options Activate grid options by completing the following steps: 1. Click the Grid Options button. Modify the indentation for entire hierarchy. Display header records with zero balances. Enable the Allow Expand/Collapse setting to dynamically change the displayed results from a summary view to a detailed view. This feature only has an impact if you have created indented nodes in your hierarchy. 2. Check the Parent First check box will display the hierarchy the same way it appears in the Edit Hierarchy dialog. This only has an impact if you have created indented nodes in your hierarchy. Filter Hierarchies Filter Hierarchy fields can be used to filter data inquiry. By default, filter hierarchies are not displayed in the selection area. Use Configurator (QRA 117.1) to add to the selection (filter) area. Create a filter hierarchy by completing the following steps: 1. Create a single or multi-element hierarchy. 2. Click the State drop-down list. 3. Select Active Filter Hierarchy. 4. Use Configurator or Console filter layout to add to the filter section. Drop the CONTROL: Drop Down Filter Drop the Filter Hierarchy Page 93 of 122

94 Hierarchies: Formatting Hierarchies Overview There are two tabs available from the Format Hierarchy button to create/edit format styles for Hierarchies and/or Hierarchy Levels. Build the complete hierarchy before formatting for best results. Format Hierarchy Levels Define format styles at a hierarchy level so all nodes at that level are formatted a certain way by completing the following steps: Ribbon: Formatting> Format Types 1. Click Hierarchies. 2. Click the Hierarchy Levels tab. 3. Highlight the level you wish to format. 4. Click Edit to launch the Define Formatting Style Dialog where you can set the format style. 5. Refer to QRA for more information about format options. Format Hierarchies Define format styles for nodes in the hierarchy by completing the following steps: Ribbon: Formatting> Format Types 1. Click Hierarchies. 2. Click the Hierarchies tab. 3. Use Windows options such as click, shift-click or ctrl-click to highlight multiple nodes to create and apply a new format style. 4. Click New to launch the Define Formatting Style dialog. Page 94 of 122

95 5. Refer to QRA for more information about format options. 6. There are two formatting options that are specific to hierarchy nodes: Label Indent apply a row indentation separate from the hierarchy indentation. Values Only applies a border to the top or bottom of the value columns (so there is no need to use conditional formatting to select values only) Page 95 of 122

96 Selectors Overview A selector enables you to select a filter value via a drop-down list. It can be used instead of a standard filter selection to create a column in your report. Some templates contain predefined default selectors such as Current, Next, Last (with JDE); Currency and Set of Books are examples (with Oracle EBS). Benefit There are several benefits when using selectors: Avoid unwanted column expansion. Retain formatting when changing filter selections such as period/year. Automatically change value columns related to the current selection(s). Make calculations more dynamic. Share between reports via RIO. Naming Conventions Define naming conventions for your selectors as part of your Best Practices. Use the first two positions to identify the relevant module and add consistent text to easily identify the use of the selector. Selectors can be used throughout for drop-down filters, but most commonly used for Period and Year. Suggested Naming Conventions for JDE: GLMTDPRDFXD GL Month to Date Period Fixed GLYTDPRDREL GL Year to Date Period Relative GLCUMPRDREL GL Cumulative Period Relative GLCUMPRFXD GL Cumulative Period Fixed GLITDPRDFXD GL Inception to Date Period Fixed GLYRFXD GL Year Fixed GLYRPR1REL GL Year Prior 1 Relative GLYRPR2REL GL Year Prior 2 Relative Suggested Naming Conventions for EBS: GLPRDFXD GL Period Fixed GLYRFXD GL Year Fixed GLYRPR1REL GL Year Prior 1 Relative GLYRPR2REL GL Year Prior 2 Relative Page 96 of 122

97 The following sections walk through creating selectors from scratch. If you subscribe to selectors via Reusable Inquiry Objects (RIO), skip to the topic: Add Selectors to Filters. Fixed Selectors Create a new fixed selector by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1) Click the drop-down arrow on the Selectors icon. 2) Click Setup Selectors: 3) Click New. 4) Enter information into the New Selector dialog: Field the field on which the selector will be based Name a unique name for the selector (e.g. GLYRFXD) Caption the name displayed in the column header for the column created by the selector Note: <<CODE>> and <<CAPTION>> can be used to dynamically apply code/description when used on the column: 5) Click Add to select values. 6) Click Fixed. (Note: Fixed Values are specific values, i.e. January, February, March; Department 301, 302, 303; Year 2016, 2015, 2014, 2013, 2012.) 7) Manually enter values or use the Visual Assist to select them. (Note that this field does not support calculated items, ranges, wildcards, etc. 8) Click OK. Page 97 of 122

98 9) Review the result: 10) Click OK. 11) Click Apply (only necessary to create the selector relative to this one). Imported Value A selector based on an Imported Value gets data directly from your ERP system. Add an Imported Value by completing the following steps (e.g. import Current Year): Continuing from step 11 above 12) Click Edit (example is adding the value Current Year to the fixed selector). 13) Choose the Imported Value Type to import values from your ERP system. 14) Choose the item to import from your ERP system (in this example Year): 15) Click OK. 16) For ease of selection, move the imported current year to the top of the list. 17) Click OK. Relative Selectors A relative selector is linked to an underlying fixed selector; when the current value of the underlying selector changes, the relative selector is updated as well. Create a relative selector that relates the prior year to the current year by completing the following steps: Continuing from Step 17 above: 18) Click New. 19) Complete field, name and caption. 20) Click Add. 21) Click Relative Value. 22) Click the drop-down and enter the Relation (e.g. last Year). Page 98 of 122

99 23) Select the underlying selector (i.e. GLYRFXD). 24) Click OK. 25) Click OK. Add Selectors to Filters Once a selector is created or imported from RIO (Reusable Inquiry Objects), add it to the filter for the relevant field by completing either of the following steps: 1. Type in the name manually into the filter (this is the only option in the case of JDE group filters). 2. Use the Visual Assist: Remove any unwanted selections from the filter Click the Selectors tab Click Find Double-click to add the user-defined selector(s) to the panel on the right (no need to add the ones that were originally available) Click OK Page 99 of 122

100 Change Selector Values There are several ways to change the value of the fixed selector. If there is a relative selector, the related value is dynamically updated. Change the value by completing the steps using one of the following options: Option 1: Ribbon: Inquiry Objects> Inquiry Objects 1) Click the drop-down arrow next to the Selectors icon. 2) Click Setup Selectors. 3) Highlight the selector. 4) Click the drop-down and select the new value. 5) Click Apply; the related value also updates. Option 2: Ribbon: Inquiry Objects> Inquiry Objects 1) Click the drop-down arrow next to the Selectors icon. 2) Click Choose Selectors. 3) Click the drop-down. 4) Select the value. 5) Click OK. 6) Both the value for the current year and related prior year are dynamically updated. Option 3: (preferred) Use Configurator functionality to add the drop-down selector as a filter on your report. Note that you can also add selectors as drop-down filters for Console users. RIO Options Complete the following steps to prevent recurrence of the message to update/not update RIO when subscribing to these objects: Ribbon: Inquiry Objects> Inquiry Objects 1) Click the drop-down arrow on the Selectors icon. 2) Click Setup Selectors. 3) Highlight the subscribed object: 4) Click RIO Options. 5) Select from the drop-down menu. a. Available Values Only (does not update reusable object). Page 100 of 122

101 b. Available Values and Current Value (updates the reusable object). Use in Calculations Selectors can be used as elements to create calculations. For example, the following selectors have been added to the appropriate filter: GLCUMPRFXD GL Cumulative Period Fixed GLYRFXD GL Year Fixed GLYRPR1REL GL Year Prior 1 Relative Create a calculation that compares current year to prior year for the selected cumulative (YTD) period by completing the following steps. Ribbon: Inquiry Objects > Inquiry Objects 1) Click the Calculations icon. 2) Click New. 3) Enter name (Example: YTDVARIANCE). 4) Enter Caption (Example: Year Variance). 5) Click Define. 6) Selectors are saved in the element (field) they were based on. Click the Period element from the drop-down. 7) Double-click GLCUMPRFXD (if not displayed, click search): 8) Click the year element from the drop-down. 9) Double-click GLYRFXD. 10) Click or type minus (-) (be sure you re outside the field name). 11) Click the period element from the drop-down. 12) Double-click GLCUMPRFXD. 13) Click the year element from the drop-down. 14) Double-click GLYRPR1REL. Page 101 of 122

102 15) Review the calculation in the top window. 16) Click OK. 17) Activate the calculation. 18) Click OK. Page 102 of 122

103 Time Series Overview A Time Series provides the means to group data into multidimensional relationships based on any combination of the across pivoted fields, e.g. Period, Ledger and Year. Use a Time Series to define a time span and create time-based columns. This column set can be rolled forwards or backwards within the defined time span. Think of a Time Series like a ruler with ticks on the ruler corresponding to Time Series elements. This allows you to write Time Series reports such as: Rolling period report such as a rolling 12 months Rolling averages report 12 month report with (for example) 3 months actuals, 9 months budget Summing reports Sum from start, Sum to end Create Time Series Create a Time Series by completing the following steps: Ribbon: Inquiry Objects > Inquiry Objects 1. Click Time Series. 2. Click New Time Series. 3. Click Next. 4. Fill in: a) Series Name a descriptive unique name which becomes part of each named item in the series b) Caption displays in the Time Series dialog 5. Click Next. 6. Double-click the Dimensions to be used in the Time Series. a) Period and Year are the most commonly used. b) Place the more frequently changed item above the less frequently changed item. c) The Time Series creates calculations based on the defined time span. 7. Click Next. 8. Choose the Members to include for the selected Dimensions. Example: If Period is one of the Dimensions, the members will be Period 1, Period 2, Period 3, etc.; if Year is a Dimension, 2012, 2013, 2014, etc. 9. Click Next. 10. Choose from the available default common calculations to be used in the time Series. 11. Click next and finish to complete the process. Page 103 of 122

104 Common Calculations Type Current Item Next Item Previous Item Prior Item Sum From Start Sum to End Rolling Average Description Creates a Time Series calculation that will display the current position (starting point). Creates a Times Series calculation that displays the next points on the Time Series from the Current Item. Example: If the Next Items Steps = 3, three additional columns are created denoting the next three periods. Current= May 2013, 3 Steps = Jun 2013, Jul 2013, Aug 2013 Creates a Time Series calculation that displays the previous points on the Time Series from the Current Item. Example: If the Previous Items Steps = 3, three additional columns are created denoting the previous three periods. Current =May 2013, Steps 3 = Apr 2013, Mar 2013, Feb 2013 Creates a Time Series calculation that displays a point in time that is X number of steps before the Current Item. Example: If the Prior Item Steps is 12, then one column is created that denotes a value 12 periods prior. Current is May 2013, Steps 12= May 2011 Creates a Time Series calculation that sums all the values from the start of the year. Example: Current is May 2013, Level Year, YTD = Jan-May Creates a Time Series calculation that sums all the values from after the Current Item to the end of the year. Example: Current is May 2013, Level Year, ROY = May-Dec Creates a Time Series Calculation that averages the Current Item and the number of steps back. Example: A three month rolling average. Current is May 2013, Steps 2 = Rolling Average for May, Apr and Mar Page 104 of 122

105 Using the Time Series After the Time Series is created, a toggle button will appear next to the Dimension filter in the report. Clicking the button allows you to toggle between the standard filter and the Time Series drop-down: Use the drop-down list to choose the current item (starting point) for the Time Series. Changing this point changes the content of your report and allows you to move your report window through historical or future (e.g. forecast) data. Revise a Time Series Revise a Time Series by completing the following steps: Ribbon: Inquiry Objects > Inquiry Objects 1. Click Time Series. Note: The Overview tab shows the number of items named items and calculations contained in the Time Series. 2. Highlight the Time Series (there can be more than one included in a report). 3. Click Edit Series to open the Time Series wizard and click Next. 4. Click Next. Note: The Series Name and Series Caption fields can be updated from the Choose the Time Series Name dialog. 5. Click Next. Note: Delete and recreate the Time Series to add/remove dimensions. 6. Click Next and Finish. To Revise Named Items in the Series: 1. Click the Named Items tab, click Edit, click Next. 2. Click either the Absolute or Relative radio button. Note: Relative is the most likely choice. 3. Click Next. 4. Choose the Item from the Item drop-down list and revise No. of Steps. 5. Click Next and Finish to exit the wizard. 6. Click Finish to exit the wizard. To Revise Series Calculations: 1. Click the Series Calculations tab. 2. Click the calculation to be revised. 3. Click Edit. 4. In the Edit Calculation dialog, revise the Caption and/or Steps field. 5. Click OK, OK. Note: Un/check a Series Calculation to de/activate it. Page 105 of 122

106 Use a Time Series in a Calculation Create a total for (as an example) a rolling 12 month report. Ribbon: Inquiry Objects > Inquiry Objects 1. Click Calculations. 2. Click New. 3. Enter name (Example: Total). 4. Enter Caption (Example: Total). 5. Click Define. 6. Since a Timer Series is a set of calculations, select Calculations from the drop-down. 7. Highlight the items to include in the calculation (Click, Shift+Click). 8. Right-click and select Add. 9. Review the calculation in the top window. 10. Click OK. 11. Activate the calculation. 12. Click OK. Result: Note: Regardless of starting month/year selection, the total will always reflect the total of the 12 months. Page 106 of 122

107 Charts & Graph Functions Overview Charting and Graphing functionality is available in all modules: All report dimensions are displayed in the chart. Reports can be displayed in the following modes: o Chart Only o Data & Chart o Data Only Charts and Graphs are highly customizable and can take the form of bars, lines, curves, pies or donuts. A chart can have its own main title which can have a combination of static dynamic text. Label titles can be added to the X and Y axes separately. Use the chart and graph functionality to create value over time graphs by moving the time columns (Period, Year, Aging Categories) to the X axis. Charts and Graphs can be viewed online, by Console users or by exporting to a.pdf. Creating a Chart or Graph Add a chart or graph to a report by completing the following steps: Ribbon: View > Chart Options 1. Click Show Chart. 2. Choose either Data & Chart or Chart Only. Note: The chart will display as a default vertical bar chart. 3. Modify the chart as preferred by utilizing the other Chart Options button. Page 107 of 122

108 Revising a Chart or Graph Chart Options Click Chart Options to modify the chart using four tabs: Chart Type o Vertical Bar with Overlays o Horizontal Bar o Area line with Overlays o Pie o Donut Appearance o Chart Title (Text & Appearance) o Axis Control o Default Palette o Display Units on Axis o Show Legend Series Options o Plot Columns as Series (Rows on X Axis) o Plot Rows as Series (Columns on X Axis) o Display Values with Line Markers Data Options o Display all values as they are signed o Show all values as positive o Reverse the signs of all values o Setup individual Divisors Page 108 of 122

109 Configurator: Customize Templates Overview Standard templates are provided within each module. You can customize templates to address unique business and user preferences. It s easier to modify an existing template than to create a new one from scratch. To have access to this functionality, you must have specific licensing for the Configurator Module and also have capability assignments designated to customize templates via InsightUnlimited Administrator. De/Activate Columns Insert additional fields from available tables or remove fields from the available column list by completing the following steps: Option 1: From the Configurator Ribbon Ribbon: Configurator> Configurator 1. Click the De/Activate button. 2. Click the plus (+) to expand the desired table. 3. Un/Check to De/Activate specific fields. 4. Click OK. Note: Orange dot indicates field can be used as both a filter and a column; blue dot indicates the field can only be used as a column and data limited by using the QBE line. Option 2: From the Configurator Ribbon Ribbon: Configurator> Configurator 1. Click Filter Layout. 2. Click the More Filters button in the lower left corner of the screen. 3. Click the plus (+) to expand the desired table. 4. Check to add specific fields. Note: Only fields that can be added as filters are displayed; those that can only be added as a column are excluded from this list. 5. Click OK. Page 109 of 122

110 Option 3: From the Design Ribbon Ribbon: Design> Layout 1. Click the Columns, Sorting and Grouping button. 2. Click More Columns. 3. Click the plus (+) to expand the desired table. 4. Check the field(s) to include (fields already in the template are not displayed). 5. Click OK. Filter Layout Make changes to the filter layout by completing the following steps: Ribbon: Configurator> Configurator 1. Click Filter Layout. 2. Add/Remove rows (left plus and eraser) or cells (right plus and minus) for up to 8 rows and 4 cells per row. 3. Add Controls (first drop the control, then the filter). Drop Down Filter - to present the items in a drop-down list. Hierarchy Filter reserved for selecting hierarchies used in the report. Information Filter the filter is displayed on screen, but cannot be changed. 4. Right-click a cell for available options: Remove - Removes the current cell. Rename - Renames the label that will display with the filter. Always Include Null Values Includes all rows where the value is null; the word NULL displays in the cells which can be modified in Inquiry Options. Show Description Only - Available for drop-down filters. Shows only the description for values. Show Code & Description - Available for drop-down filters. Shows code and description for values. Show All (*) Member - Available for drop-down filters. Allows user to select all drop down values. Read Only - Allows the user to view the values in the filter, but the field is grayed out and not input capable. No Visual Assist - User can type in a value but there is no Visual Assist where the user can select a value. Lock Visual Assist - Locks the Visual Assist so that it only shows the values that have been defined in the filter. Page 110 of 122

111 Works with Groups (JDE) Create a separate cell for a single item from a group. 1. Expand the particular group in the selections area. 2. Drag and drop the selected item from the group onto a cell in the right-hand panel (example: select Division and drop onto a cell). 3. Edit the group (next topic) to remove this item from the original group. Edit existing group 1. Click the Groups button in the lower left-hand corner. 2. Select the group. 3. Remove the item used as a separate cell from the grouped field. 4. Click OK. Page 111 of 122

112 Save as Template Save as a template by completing the following steps: Backstage View: Save 1. Click the Save As Template selection. 2. Save the template in the relevant templates folder. 3. Click Save. Grant Permissions to Template Grant Permissions to a template by completing the following steps: Ribbon: Home>Documents 1. Click Manage Folders. 2. Right-click on the new template name. 3. Click Permissions: Page 112 of 122

113 4. Grant Permissions (refer to QRA 108.2): 5. Click OK. Page 113 of 122

114 Working with Reusable Inquiry Objects (RIO) Overview Reusable Inquiry Objects (also known as RIO) is a repository within InsightUnlimited that allows you to share elements (also referred to as objects) between reports. Any change made to the element in RIO will be reflected in all reports that subscribed to it the next time those reports are run. Objects that can be added to RIO are: User Defined Captions Format Styles Calculations Hierarchies Selectors Time Series Page 114 of 122

115 Add an Object to RIO To add an object(s) to RIO, they must first be available in the on-screen report. Add object to RIO by completing the following steps: Ribbon: Inquiry Objects >Inquiry Objects 1. Click Reusable Inquiry Objects. 2. Highlight Global in the right panel to add elements to be available regardless of environment; highlight the specific environment (i.e. Test Environment) to limit accessibility to a single environment. 3. Click New Folder to create a folder to organize the objects to allow for easy selection of all multiple related items. 4. Highlight the folder where the objects will be stored. 5. Double-click each object in the left window to be moved to the right. 6. Click either Apply to apply the item or OK to apply the item and exit the dialog at the same time. Note: A copied Hierarchy can be used in RIO. Page 115 of 122

116 Subscribe to an Object in RIO You can select any available object from RIO to add to a new report or an existing report. Subscribe to the object from RIO by completing the following steps: Ribbon: Inquiry Objects >Inquiry Objects 1. Open the report in which you want to describe to the item. 2. Click Reusable Inquiry Objects. 3. If you have appropriate capabilities and permissions, you see both windows in the dialog; otherwise, you see only the right window. 4. Click the folder to select all items within or click individual items for selection: 5. Click either Apply to apply the item or OK to apply the item and exit the dialog at the same time. Modify RIOs Modify RIOs by completing the following steps: Access the object in the same manner in which it was originally created. 1. Make the change. 2. Click OK. 3. Select appropriate radio button. 4. Click OK. Cancel - Reverts to original as it exists in RIO. Unsubscribe - Edit applies to the on-screen report only. Keep Subscription - Option is displayed only if you are authorized to modify the User Defined Captions in RIO; changes will be reflected in reports run subsequent to the change where this is a subscribed element. Page 116 of 122

117 Designing for Console Users Overview InsightUnlimited Console is an end-user tool to view reports as created by report writers or Designer Express Developers. Console users can run inquiries/reports; execute links; print and export while honoring security setup in your ERP system. By default, a Console user does not have access to any filters or the QBE (Query by Example) line to specify data selections. The report designer decides whether these capabilities should be given to end users of the report. In addition to ERP security, the report designer can also limit the available selections by using functionality such as drop-down lists and selectors. Console Preview Mode Preview how the report will look and work as if provided to a console user by completing the following steps: Ribbon: Console> Console 1. Un/Click the Console Preview button to toggle on/off. 2. Select Options: QBE line Same functionality as for a report developer (QRA 102.2) Additional Selections Selection Options (JDE Reconciler only) Default Drill Link As saved with report (QRA 111.1) 3. Report in console preview mode looks like this: Page 117 of 122

118 4. Re-click (toggle) the Console Preview button to return to designer mode. Note: By default Console Users have options to: Sort on a selected column (not available with ranking or hierarchies). Hide/Show details (must have subtotals). Filters and Controls Select filters and controls for Console users by completing the following steps: Ribbon: Home>Options 1. Click Inquiry Options. 2. Click Filter Layout (you must be in Console Preview Mode). 3. Add controls (if used, first drop the control, then the filter). Drop-Down Filter - to present the items in a drop-down list. Hierarchy Filter reserved for selecting hierarchies used in the report. Information Filter the filter is displayed on screen, but cannot be changed. 4. Select cell options: Remove - remove the current cell. Rename - rename the label. Always include Null Values Includes all rows where the value is null; the default displays the word NULL (can be changed in Inquiry Options). Show Description Only - available for drop-down filters. Show Code & Description - available for drop-down filters. Show All (*) Member - available for drop-down filters to select all items listed in the dropdown filter. Read Only - view the values in the filter but the field is grayed out and not input capable. No Visual Assist can type in a value but there is no Visual Assist to select a value. Lock Visual Assist - locks the Visual Assist so that it only shows the values that have been defined in the filter. 5. Add/Remove rows left side plus sign to add; eraser to delete an entire row. Note: new rows are added below the current row. Page 118 of 122

119 6. Add/remove cells right plus and minus. Note: you can have up to 8 rows, 4 cells per row for a maximum of 28 cells. Tip: Add and remove cells for a more balanced appearance. Work with Groups (JDE) Make a separate cell for a single item from a group. 1. Expand the particular group in the selections area. 2. Drag and drop the selected item from the group onto a cell in the right-hand panel (example: select Division and drop onto a cell). Define Loading Behavior The loading behavior is a way to communicate with Console users when their filters may have been affected by the ERP security settings. Optionally define loading behavior by completing the following steps: Ribbon: Home>Options 1. Click Inquiry Options. 2. Click the General tab. 3. Select from the drop-down to provide a warning message: 4. Click OK. Page 119 of 122

120 Design Considerations Define Consolidation Level and Structure: Column Consolidation - Remove all the label columns you don't need and optionally include new columns and totals that make sense. Inquiry Structure - Define the way the value columns are created. Filters/QBE - Limit the results of the inquiry by using the filters, the Visual Assist screens and the QBE line. Use Hierarchies and Calculations: Hierarchies - Create a new hierarchy or import a hierarchical structure. Calculations - Include calculations to represent variances, business ratios, proportions, and many more functions needed by Console Users. Dynamic Titles and User Defined Captions: Dynamic Title - Create a static or dynamic title to reflect the inquiry s contents. Remember that the Console Users can t choose to show or hide the titles, so you must do this for them. User Defined Captions - Create meaningful User Defined Captions. Column Headings Customize column headings to best reflect the content. Time Series, Selectors Filter Layout, and Linking: Time Series and Selectors - Console Users have no access to format the report. Time Series and Selectors prove to be extremely useful to maintain formatting. Filter Layout - Use the Console Filter Layout tool to customize the number, type, style and description of the filters available to Console User. Links - Create custom links to give Console Users the option to drill down or across in the reports. Formatting and Charting: Formatting - Create itemized formatting styles for your totals, headers and hierarchy entries to achieve a finished appearance. Use conditional formatting and stop lighting to highlight critical amounts. Chart Configurator Create meaningful graphs that add value to the final reports for Console Users; when rolling out, show Console users how to create their own charts and graphs or customize the ones you have created. Page 120 of 122

121 Organization and Permissions Help your Console users by organizing reports into meaningful groupings: Folders - Use folders to organize inquiries for Console Users. Report Packs - Power Users can create report packs to group together all the reports that a Console User needs for a given time period/task, even if the reports come from different modules. Permissions - Permissions (QRA 108.2) must be granted separately to folders, report packs and inquiries to be accessed by Console Users. Example: Console users all have the Home tab and Quick Access Tool Bar. Filters, QBE line, drilldowns/links etc. are available as defined by the report writer. Restatement and Budgeting tabs only display for JDE users with the corresponding license: Page 121 of 122