MLSSAZ: Searching and Results in Flexmls. Class Objectives

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1 Use various search methods and techniques with ease View search results using multiple different tools and functions Create and save a Listing Collection and Saved Search for future use Set up a listing template MLSSAZ: Searching and Results in Flexmls Miscellaneous tips on viewing and results Class Objectives The questions you ask in a search will determine the answers you get. If you do not like the answers or the answers were not what you expected, change the questions! (The search criteria) BethAnn Neynaber Training Specialist Bethann@tucsonrealtors.org MLS Technical Support Team * (520) techsupport@mlssaz.com

2 SEARCHING Within the Flexmls system there are multiple searching tools, allowing you to view either one listing or multiple listings. Choosing the right search method will ensure that you effectively and efficiently searching for properties for your clients. Think of the searches in these categories: Property search Map Search, Quick Search, Full Search, MLS #, Address, Multiple Address and Quick Launch Member searches Office Listings, Office/Member Saved listings Listing Collections, Saved Searches MEMBER SEARCHES To find a member or office use any of the following identifiers: Office Name Any combination of the members first and/or last name Member # or Office # Phone, or Fax Zip Code Click on the member s name to receive contact information 2

3 QUICK SEARCHING TIPS With the merging of our 3 associations for MLS information we currently recommend you run separate searches with the same criteria focusing on each geographical area. We will notify member when all 3 work well at once. 3

4 QUICK SEARCH What has sold? To select more than one option from the list (i.e. multiple subdivisions), hold down the CTRL (or Command) key and click on the additional criteria with your mouse. Double click to have them added to your search. Relative Date Range: Instead of using the standard calendar option, click on the double arrows located to the left of the date range. This will change it to the relative date range, allowing you to put a number of days, months or years to Adding fields like Remarks, Agent Only Remarks, RV Parking, Appliances etc. can help you find specific property characteristics 4

5 QUICK SEARCHING The initial search delivered 150 results Focus on a specific radius with the shape tools List the 22 proprieties in the circle 5

6 SAVING Place checks next to the properties that you want to select and click on the selected field to create your specific list. From the top left click on Save. Save Selected As to create your listing cart. A collection is then ed A collection is not part of a subscription 6

7 MAP SEARCH Matching against a property not in MLSSAZ Choose the push pin and enter the address of a home not in MLS for the general area Click on Use this location Satellite view 7

8 Mapping Overlays From the top right click on Overlays, this option will display additional information including areas, communities and subdivisions. Click on the Overlay that you wish to view, zoom in and out to see all Overlay areas. When done click back on the chosen overlay and it will remove it from your map. You may do more than one overlays at once. The Zip Code Overlay allows you to add a zip code to your search criteria; click on the area and then within the pop-up click on add to search. 8

9 DETAIL VIEW The Detail view will display the Full Report of the listing. Report Chose from multiple different report types including Detail Report, Flyers, and IDX reports. History- Displays property and listing history. Tax Info Automatically connects to the CRS (Courthouse Retrieval System ) populating the report on the selected listing. Supplement- An additional 10,000 character field that displays when a listing agent adds this section to their listing. Documents Any documents that have been uploaded to the listing will display here. Mortgage Information (RatePlug) Provides the monthly mortgage payment for a property based on current rates and lender information. Flyer 1 Change from Public to Private, helpful if you are viewing listings with a client. Agent Detail Report includes the Agent only Remarks and other private listing information. 9

10 HISTORY Use the plus and minus signs to open or contract changes within that MLS#. DOM (Days on Market)- Is a measurement of the age of a real estate listing. The statistic is defined as the total number of days the listing is on the active market before either an offer is accepted or the agreement between Participants and seller ends. CDOM ( Cumulative Days on Market)- CDOM a cumulative total of the market time for a specific property across multiple MLS numbers. The CDOM resets when a property is sold or has been off the market for more than 31 days. Use the open in a new tab to easily see the entire report. Detail> Tax Info The CRS Courthouse Retrieval System is a MLSSAZ member benefit, providing you with property information for Pima, Santa Cruz, Cochise, and Pinal Counties. 10

11 SUPPLEMENTS AND DOCUMENTS View uploaded Documents to the listing, view and print these documents if needed, documents that are labeled Private will only display for MLSSAZ subscribers. The Supplement option will display when a listing agent has entered in additional information on the property. Both of these sections will only populate if information has been entered under these categories. Mortgage Info (RatePlug) RatePlug is a program designed to display live lending information within property listing information. RatePlug will be made available within the MLS System. An Agent will have the option to choose a RatePlug report when sending a prospective homebuyer property listing information. The reports with RatePlug will include real-time mortgage payments specific to that property including mortgage payment, real estate taxes, homeowners insurance, PMI and assessments. The Agent can choose the Lender(s) that will be included with their reports. Sign-up for free with RatePlug at Screen shot of system provided mortgage information no specific lender. Screen shot after free sign-up with RatePlug. Up to 3 lenders can be displayed. 11

12 FUNCTION BUTTONS At the top of each Search function you can complete any of the following functions: Save a Search or a Listing Collection easily by using the Dashboard an interactive version or printer friendly version of a listing Choose from multiple print options including the Detail report view and flyers See all of the search results in a One-Line CMA, the CMA will populate in a new window comparing multiple property criteria Export listing information into another software product (i.e. Excel) Confidentially report listing errors to MLS for correction. MLSSAZ monitors the Report Error s and will send notifications to agents with listing mistakes or errors 12

13 Creating Your Own Search Template You may set up any type of quick search with as many or few fields as you desire by choosing Preferences Next choose Quick Search You will then choose the property type example Residential Click New Name the search example: Pool You choose this name because you want only homes with pools and horse availability when you use this search (besides the standard fields you also added like price and bedrooms) 13

14 Need Help? Click on the Help button at the top left of Flexmls. Choose from User Guides, Video Tutorials (also located at the bottom of the User Guides), Forums and Contact Support. Depending on function (Quick Search, Contact Management etc.) the User Guides will customize what information is listed. If you don t find the answer you are looking for, you can select User Guides. Included in these guides are video tutorials that can help guide you through the system. HELP Contact MLSSAZ Technical Support Monday-Thursday from 8am to 5pm Friday from 9 am to 5 pm (520)

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