G08 QVS Box Guide

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1 G08 QVS 2017 Box Guide

2 Contents 1. About this Guide Page 3 2. Getting Started What to do first Page 4 3. Getting Started How to name your files Page 5 4. How to upload material for review Page 6 5. How to access material for review Page 8 6. How to complete the Reviewer Evaluation Form Page 9 For further information please contact: Learning and Quality Support University of Adelaide +61 (08) The University of Adelaide 2

3 1. About this Guide The Go8 Quality Verification System (QVS) provides an objective mechanism of benchmarking that indicates that learning outcomes and grades are comparable across the Go8 universities. The QVS has been an important and valuable benchmarking mechanism since its inception in 2011 and forms a significant piece of overall quality assurance frameworks. For Go8 QVS 2017, the online transfer of materials between the Go8 Secretariat and the Go8 universities will be managed by the University of Adelaide (UofA) through Box - an enterprise file sharing and synchronisation tool for storing and accessing files from multiple devices and facilitates. For general information about Box visit The purpose of this Guide is to provide step-by-step instructions for the data transfer process. This guide also provides instructions on how to complete the new online Reviewer Evaluation Form. This Guide will cover three main steps, as below. Name and upload material for review Access material for review Complete Reviewer Evaluation Form Further assistance It is recommended that you review this Guide and then, if assistance is required, please contact: 9am to 5pm Monday to Friday Learning and Quality Support University of Adelaide +61 (08) Outside the above times (24 hour helpdesk) Technology Services Helpdesk University of Adelaide +61 (08) The University of Adelaide 3

4 2. Getting Started What to do first The below steps are relevant for Go8 University Coordinators and Reviewers. Step 1 Log into Box through your University (please use Mozilla Firefox, Chrome or Safari) OR set up a free Individual Box Account and log into Box. Step 2 1. Accept the University Box invitation that has been ed to you by the UofA Coordinator. 2. If you are external to UofA you will also need to log into Box and accept the UofA s terms and conditions within Box - you only need to do this once. The University of Adelaide 4

5 3. Getting Started How to name your files For QVS 2017 Box will be organised into University folders (for each Go8 university) with subfolders for courses (created by UofA). All material should be placed in a single course folder and should have all identifiable information (i.e. student names) removed. Because eight universities will participate in QVS 2017, and each university will upload multiple files covering a variety of disciplines and courses, a streamlined approach to the organisation and review of material is required. To enable this approach naming conventions should be adopted for all files. Some examples are provided below. Example 1 The University of Adelaide wishes to upload randomly selected and de-identified essay assignments for 5 students for the course Introduction to Animal Science. Abbreviate university name Abbreviate course name Indicate assessment item Include item number UofA AnimalSci Essay S01 UofA_AnimalSci_Essay_S01 UofA_AnimalSci_Essay_S02 UofA_AnimalSci_Essay_S03 UofA_AnimalSci_Essay_S04 UofA_AnimalSci_Essay_S05 Please also highlight the grade (i.e., HD, S) within the file name. Example 2 The University of Adelaide wishes to upload a course outline for Introduction to Animal Science. UofA_AnimalSci_CourseOutline The University of Adelaide 5

6 4. How to upload material for review For the 2017 process the University Coordinator should be the only person who uploads material into Box. Please view Section 2 Getting started - What to do first before continuing. Step 1 Check that you are using Mozilla Firefox, Chrome or Safari and access your Box University folder via the that you received from the UofA Coordinator or by logging in here. You will see your University folder. Click the discipline for which you want to upload material. Step 2 Click the course for which you would like to upload material. The University of Adelaide 6

7 Step 3 To upload your material click Upload on the far right side of the screen. Then click Files and navigate to the location of a file on your device, select the file, click Open. Your material will be uploaded. You don t need to save the material as this happens automatically once the material appears in Box. To add more material click Upload again and follow the same steps as above. You can delete material by highlighting the file and clicking Bin on far right side of screen. A notification will be sent to UofA/the Go8 Secretariat once material is uploaded. The University of Adelaide 7

8 5. How to access material for review Please view Section 2 Getting started - What to do first before continuing. Check that you are using Mozilla Firefox, Chrome or Safari and access your assigned material via the that you received from the UofA Coordinator or by logging in here. The folder will contain a link(s) to your assigned material. To review online click the file name. To download for review click the three-dot menu on the right of the file then click download. The University of Adelaide 8

9 6. How to complete the Reviewer Evaluation Form Important Note: Please complete the Reviewer Evaluation Form in a single online session using Mozilla Firefox, Chrome or Safari and note that you can t save your data mid-completion. Access the Reviewer Evaluation Form on the QVS 2017 Resources page here. Please complete all three sections: 1. Reviewer Details 2. Reviewer Evaluation Form 3. Evaluation Form The data will be forwarded to UofA/the Go8 Secretariat. If you would like a copy of the data please contact Learning and Quality Support. The University of Adelaide 9

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