Tenant Coordination Website User Guide For Tenants

Transcription

1 Tenant Coordination Website User Guide For Tenants Contents Log In 1 Download Documents 3 Upload Documents 6 Progress Bar 16 View Criteria Manuals 17 Help 19 FAQ 20 Log Out 21

2 Log in You have been given a generic username & password to the site. This generic username is a 10 digit alpha numeric. If you do not have login information, contact your Tenant Coordinator, Project Manager, or TSA. 1. To Login, Enter your Username & password in the respective fields on the left sidebar. 1

3 2. You specific deal will now appear under Project Central. It consists of 3 parts: a. Information Panel displays all pertinent information of the specific deal. b. Progress Bar displays the current milestone status of the drawing review process. c. Document History displays all the drawing submittals sectioned off per the submittal type, such as Preliminary, Final, & Signage. 3. A complete Design Criteria Package will be available under the Document History. Mall Management will upload the package containing Criteria Manual, LOD, As-built Drawings, Engineer s Report, Construction Guidelines, and any additional documents needed for each deal. 2

4 Download Documents Within Project Central, 1. Under the Document History section, right click on the hot-button (document type name). 2. Select Save Target as 3

5 A pop-up window will appear. 3. Locate where you want to save the documents. 4. Select the Save button. 4

6 A progress indicator will appear to provide status of the download. 5. Select the Close button after the download is complete. You have now successfully downloaded a file from the website. 5

7 Upload Documents Within Project Central, 1. Select the button, Click Here to Submit a Document to the List located at the bottom of the Project Central page. 6

8 A registration page will appear prompting for your information, 2. Fill in each field. Fields marked with * are required. 3. Enter your full address in the field. You will be sent notifications of all uploads & downloads to this address. 4. Your username will now be your full address, while your password remains the same for future logins. 5. Click the Upload Info Button. 7

9 The Document Submission page will appear & allows you to easily post one or more files. 6. Click on the dropdown arrow under Select a Type for this File field: to select the type of documents you are uploading. 7. Click on the dropdown arrow under Status field: to select the status of the documents. 8. In the Descriptive Comments for this version field: type brief notes about the documents. 8

10 Add File Field - ignore this button if you are uploading just one file and proceed to step 7. If you are uploading more than one file- determine the number of documents you wish to upload. 9. Click on the Add File Field button until there are enough fields for each document you wish to upload. In this example: Two (2) files are being uploaded. 10. By clicking on the Add File Field, an additional file field will be displayed, one for each of the file that is being uploaded. 9

11 11. Select the Browse button under the file field. A pop-up window will appear to locate the file you want to upload. In this example: The Preliminary plans are saved in the T drive. 10

12 12. Locate the file you need. 13. Select the Open button located in the lower right side of the pop-up screen. There is a limit of one file per field. 11

13 The path of your document will appear in the file field. Repeat steps 6-8 for each additional file you wish to upload. 14. Select the Upload File(s) button. 12

14 A progress indicator will appear to provide status of the upload. 13

15 Once the upload process is complete, you will be given another chance to confirm if the file (s) you have submitted are correct. 15. Select the Post Document button, if the files are correct. If the files are incorrect, select the Cancel button to start over. 14

16 After clicking the Post Document button, you will be automatically taken back to the Project Central page where the files you uploaded will now appear under the Document History. You have now successfully uploaded documents to the Website. 15

17 Progress Bar The purpose of the progress bar is to indicate the current milestone status of the drawing review process. Percentages are based on the following: 20% - Preliminary Submittal of drawings by the Tenant 50% - Preliminary Approval of drawings by Landlord 70% - Final Submittal of drawings by Tenant 100% - Final Approval of drawings by Landlord Signage Submittal & Approval are not indicated in the Progress Bar as it is often submitted at varying times within the drawing approval process. 16

18 View Criteria Manuals Criteria manuals for all centers are made available to anyone with access to the Tenant Coordination Website. 1. Click on the Criteria Manuals dropdown tab on the left sidebar. 2. Keeping mouse down, select the Region & specific Mall. 17

19 A new window will appear displaying the different types of Tenant Criteria Manuals available. 3. Select the hot-button of the criteria type you wish to view. 18

20 Help The help tab in the left sidebar addresses all items pertinent to the navigation of the website. If you would like to add any additional help items, please contact your Tenant Coordination Website administrator. 19

21 Frequently Asked Questions The FAQ tab in the left sidebar addresses all items pertinent to the drawing review process. If you would like to add any additional FAQ items, please contact your Tenant Coordination Website administrator. 20

22 Log out Click on the Log Out button when complete. 21