S ignature WORD. Nita Rutkosky MICROSOFT. Pierce College at Puyallup Puyallup, Washington

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1 S ignature S E R I E S MICROSOFT WORD 2002 Nita Rutkosky Pierce College at Puyallup Puyallup, Washington

2 Introduction About Microsoft Office Specialist Certification Getting Started Identifying Computer Hardware Properly Maintaining Disks Using the Mouse Choosing Commands Completing Computer Exercises vii x xi xi xiii xiv xv xxii UNIT 1 PREPARING AND MANAGING DOCUMENTS 1 Specialist Skills 2 Chapter 1 Creating, Printing, and Editing Documents 3 Opening Microsoft Word 3 Creating a Word Document 4 Exiting Word and Windows 9 Completing Computer Exercises 9 Opening a Document 13 Creating a New Document 14 Expanding Drop-Down Menus 15 Displaying and Moving Toolbars 15 Editing a Document 16 Saving a Document with Save As 22 Selecting Text 23 Using the Undo and Redo Buttons 27 Chapter Summary 28 Commands Review 30 Reviewing Key Points 31 Applying Your Skills 32 Chapter 2 Formatting Characters and Using Help 35 Formatting Characters 35 Changing Fonts 37 Inserting Symbols 48 Using Help 53 Chapter Summary 62 Commands Review 63 Reviewing Key Points 63 Applying Your Skills 64 Chapter 3 Formatting Paragraphs 67 Displaying Nonprinting Characters 67 Changing Paragraph Alignment 70 Indenting Text in Paragraphs 75 Formatting with Format Painter 80 Creating Numbered and Bulleted Paragraphs 81 Creating Ordinals 89 Changing Line Spacing 90 Repeating the Last Action 92 Revealing Formatting 93 Chapter Summary 95 Commands Review 96 Reviewing Key Points 97 Applying Your Skills 98 Chapter 4 Formatting Documents and Sections 103 Changing the View 103 Changing Margins 105 Inserting a Section Break 112 Affecting Text Flow 113 Inserting Hard Page Breaks 116 Changing Page Orientation 117 Changing Paper Size 118 Vertically Centering Text on the Page 119 Previewing a Document 122 Changing the Document Zoom 126 Using the Click and Type Feature 127 Chapter Summary 129 Commands Review 130 Reviewing Key Points 131 Applying Your Skills 132 Chapter 5 Maintaining and Printing Documents 135 Maintaining Documents 135 Displaying Document Properties 150 Displaying Word Count 153 Changing Views 154 Creating Shortcuts 156 Printing Documents 157 Printing Envelopes 163 Printing Labels 168 Chapter Summary 171 Commands Review 173 Reviewing Key Points 173 Applying Your Skills 175 iii

3 iv Unit 1 Performance Assessments 177 Integrating Skills 177 Writing Solutions 182 UNIT 2 FORMATTING AND ENHANCING DOCUMENTS 185 Specialist Skills 186 Chapter 6 Using Writing Tools 187 Checking the Spelling and Grammar of a Document 187 Checking the Grammar and Style of a Document 195 Customizing AutoCorrect 202 Using the Thesaurus 206 Finding Text 209 Finding and Replacing Text 216 Chapter Summary 223 Commands Review 224 Reviewing Key Points 224 Applying Your Skills 225 Chapter 7 Manipulating Tabs 227 Manipulating Tabs on the Ruler 227 Manipulating Tabs at the Tabs Dialog Box 234 Visually Aligning Columns 241 Chapter Summary 244 Commands Review 245 Reviewing Key Points 245 Applying Your Skills 246 Chapter 8 Manipulating Text within and between Documents 251 Working with Blocks of Text 251 Working with Documents 262 Working with Windows 264 Cutting and Pasting Text between Windows 271 Chapter Summary 272 Commands Review 273 Reviewing Key Points 274 Applying Your Skills 275 Chapter 9 Formatting with Special Features 279 Inserting the Date and Time 279 Highlighting Text 281 Using Templates 283 Creating Newspaper Columns 287 Editing Text in Columns 295 Removing Column Formatting 296 Changing Column Width and Spacing 296 Balancing Columns on a Page 297 Applying Styles 299 Clearing Formatting 304 Chapter Summary 305 Commands Review 306 Reviewing Key Points 307 Applying Your Skills 308 Chapter 10 Creating Headers and Footers in a Document 311 Working with Headers and Footers 311 Creating Different Headers/Footers in a Document 320 Inserting Page Numbering in a Document 324 Chapter Summary 327 Commands Review 327 Reviewing Key Points 328 Applying Your Skills 329 Chapter 11 Creating Footnotes and Endnotes 331 Creating Footnotes and Endnotes 331 Converting Footnotes and Endnotes 342 Chapter Summary 343 Commands Review 344 Reviewing Key Points 345 Applying Your Skills 345 Unit 2 Performance Assessments 347 Integrating Skills 347 Writing Solutions 353 UNIT 3 CUSTOMIZING DOCUMENTS AND ADDING VISUAL APPEAL 355 Specialist Skills 356 Chapter 12 Merging Documents 357 Completing a Merge with the Mail Merge Wizard 358 Creating Custom Fields 369 Editing Merge Documents 373 Chapter Summary 380 Commands Review 381 Reviewing Key Points 381 Applying Your Skills 382 Chapter 13 Creating and Formatting Tables 385 Creating a Table 385 Entering Text in Cells 387

4 Selecting Cells 390 Deleting a Table or Table 392 Formatting a Table 393 Creating a Table Using the Tables and Borders Toolbar 412 Performing Calculations 418 Chapter Summary 423 Commands Review 424 Reviewing Key Points 424 Applying Your Skills 425 Chapter 14 Inserting Borders and Images 431 Adding Borders with the Borders Button 431 Adding Borders and Shading 433 Inserting Images in a Document 442 Creating a Watermark 454 Downloading Images 457 Inserting Bitmapped Graphics 460 Chapter Summary 462 Commands Review 463 Reviewing Key Points 463 Applying Your Skills 464 Chapter 15 Drawing Objects and Using WordArt 467 Drawing Shapes and Lines 467 Creating a Text Box 473 Creating Diagrams and Organizational Charts 475 Customizing Objects 478 Customizing Objects with Buttons on the Drawing Toolbar 482 Aligning Graphic Elements 487 Using WordArt 494 Chapter Summary 512 Commands Review 513 Reviewing Key Points 514 Applying Your Skills 515 Chapter 16 Exploring the Internet 523 Understanding the Internet 523 Browsing the World Wide Web 524 Searching the Internet Using Internet Explorer 528 Downloading and Saving Web Pages and Images 532 Creating a Web Page 535 Chapter Summary 544 Commands Review 545 Reviewing Key Points 546 Applying Your Skills 547 Unit 3 Performance Assessments 549 Integrating Skills 549 Writing Solutions 557 UNIT 4 ENHANCING THE PRESENTATION OF TEXT 559 Specialist Skills 560 Chapter 17 Formatting Documents with Special Features 561 Turning on Line Numbering 562 Using Bookmarks 563 Using AutoText 565 Inserting a Nonbreaking Space 571 Finding and Replacing Special Characters 573 Hyphenating Words 574 Creating a Dropped Capital Letter 582 Customizing Toolbars 585 Customizing Menus 588 Automatically Summarizing a Document 592 Inserting a Manual Line Break 594 Chapter Summary 595 Commands Review 596 Reviewing Key Points 597 Applying Your Skills 598 Chapter 18 Creating Charts in Word 601 Creating a Chart 601 Deleting a Chart 603 Sizing and Moving a Chart 604 Changing the Chart Type 605 Changing Data in Cells 610 Adding Chart Elements 612 Formatting a Chart and Chart Elements 617 Importing Data 624 Chapter Summary 633 Commands Review 634 Reviewing Key Points 634 Applying Your Skills 635 Chapter 19 Formatting with Macros 639 Recording a Macro 639 Running a Macro 642 Pausing and Then Resuming a Macro 643 Deleting a Macro 643 Assigning a Macro 644 Recording a Macro with Fill-In Fields 650 Editing a Macro 653 Organizing Macros 655 Chapter Summary 658 Commands Review 659 Reviewing Key Points 659 Applying Your Skills 660 Chapter 20 Formatting with Styles 665 Formatting Text with Styles 665 v

5 vi Creating Styles 671 Applying a Style 675 Assigning a Shortcut Key Combination to a Style 676 Modifying a Style 679 Removing a Style from Text 680 Renaming a Style 681 Deleting a Style 681 Creating a Cross-Reference 682 Chapter Summary 684 Commands Review 685 Reviewing Key Points 685 Applying Your Skills 686 Unit 4 Performance Assessments 689 Integrating Skills 689 Writing Solutions 693 UNIT 5 ORGANIZING TEXT IN DOCUMENTS 695 Specialist Skills 696 Chapter 21 Sorting and Selecting 697 Sorting Text in Paragraphs 698 Sorting Text in Columns 701 Sorting Text in Tables 705 Sorting Records in a Data Source 707 Selecting Records 709 Chapter Summary 714 Commands Review 714 Reviewing Key Points 715 Applying Your Skills 715 Chapter 22 Creating Outlines, Master Documents, and Subdocuments 717 Creating an Outline 718 Document Mapping 729 Creating a Master Document and Subdocuments 731 Chapter Summary 739 Commands Review 740 Reviewing Key Points 740 Applying Your Skills 741 Chapter 23 Creating Fill-In Forms 743 Creating a Form 743 Filling in a Form Document 747 Printing a Form 749 Editing a Form Template 750 Customizing Form Field Options 751 Creating Tables in a Form Template 758 Chapter Summary 761 Commands Review 762 Reviewing Key Points 763 Applying Your Skills 763 Chapter 24 Working with Shared Documents 767 Tracking Changes to a Document 768 Inserting Comments 773 Comparing and Merging Documents 776 Creating Multiple Versions of a Document 780 Sending and Routing Documents 784 Creating a Template 791 Protecting and Securing Documents 794 Chapter Summary 800 Commands Review 801 Reviewing Key Points 802 Applying Your Skills 803 Chapter 25 Creating Specialized Tables and Indexes 807 Creating a Table of 807 Creating an Index 817 Creating a Table of Figures 827 Creating a Table of Authorities 830 Chapter Summary 835 Commands Review 836 Reviewing Key Points 837 Applying Your Skills 838 Unit 5 Performance Assessments 841 Integrating Skills 841 Writing Solutions 847 Appendix A Proofreaders Marks 849 Appendix B Formatting a Memo 850 Appendix C Formatting a Business Letter 851 Index 853

Microsoft Word 2010 Introduction

Microsoft Word 2010 Introduction Course objectives Create and save documents for easy retrieval Insert and delete text to edit a document Move, copy, and replace text Modify text for emphasis Learn document