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1 Student Enrollment Quick Enroll When an advisee needs an advisor s assistance, enrollment actions may be processed using the Quick Enroll a Student component. Step Note: Parts of images may be obscured for security reasons. Action 1. Enter in your browser s address bar: Enter your Username and Password and click the Go icon. From the Enterprise Menu, select the HR/Campus Solutions link. 2. Navigate to: Self Service > Advisor Center > Advisee Academics. 3. On the Advisee s Student Center page, enter search criteria into any of the following fields: ID (CUNY ID),, and. 4. Click the Search button. 5. If more than one student is a possible match from the entered search criteria, then click any of the links on the correct advisee s row.

2 6. 7. On the Advisee Academics page at the bottom of the Term Summary area, click the Quick Enrollment link. As needed, on the Class Enrollment tab, click the Action and then select Enroll. dropdown box icon; Note: Enroll is the default action. Note: In the creation of a new enrollment request, the Request ID will be all zeroes until the data is saved. Note: The data on the Quick Enrollment page displays on five tabs. To display all the data on these tabs click the Show All Columns button. Note: For additional Quick Enrollment actions click the button as needed. Add a new row 8. In the Class Nbr field, enter the four or five digit class number of the class to be dropped. 9. Alternatively, click the Class Nbr Look Up icon.

3 10. On the Enter Search Criteria page in the Class Search Criteria section, click the Course Subject dropdown box icon; and then select the correct subject. Note: At least two Class Search Criteria must be selected in this section.

4 Enter the Course Number shown in the Course Catalog. Click the Course Career dropdown box icon, and then select the correct career.

5 13. Uncheck the sections. Show Open Classes Only checkbox to view both open and closed 14. To narrow the search results, click the Additional Search Criteria disclosure triangle and add additional criteria. Note: Class Nbr is the four or five digit section code shown in parentheses after a Course Number. 15. Click the Search button.

6 16. Name Name On the Quick Enrollment Search Results page in the Search Results area, class sections display in alphabetical order. Section details display including: Section, Status, Session, Days & Times, Room, Instructor and Meeting Dates. Note: Status displays as either an Open icon or a Closed icon.

7 17. Name

8 Click the Section link to display the Class Detail page including: Class Details, Meeting Information, Enrollment Information, Class Availability, Notes, Description and Textbook/Other Materials. Click the Select Class section to auto-fill the Class Nbr. Instruction Modes Description Explanation Fully online All class work is online. Hybrid (Blended) 20-80% of class meeting time is either online activity or virtual meetings. Online Greater than 80% of class meeting time is either online activity or virtual meetings. In-Person No course content or assignments are delivered online. Partially online Web-enhanced Some class work is online. Class meetings are as scheduled. Some course content, assignments, and required or optional activities are online. Note: Students may enroll in classes for which the pre-requisite course is in progress. After grades are posted, the Registrar completes a Post Enrollment Requirement checking process. Students who do not satisfy the enrollment requirements are dropped from that class and notified by the Registrar s Office. 18. Click the SELECT CLASS section to auto-fill the Class Nbr. 19. As needed, on the Quick Enrollment page click the Units and Grade tab Click the Requirement Designation Option the correct option. dropdown box icon; and then click 22. As needed, click the Other Class Info tab. Click the Create Transcript Note link to enter free-form text that appears on the student s enrollment transcript. 23. As needed, click the General Overrides Tab.

9 24. As needed, click the correct checkbox/es to override Appointment, Unit Load, Time Conflict, Action Date, Requirement Designation, Career, Service Indicator, and Requisites. Note: If an advisor has security access, then while adhering to enrollment policy at their college or school, an override may be applied as needed. Appointment: Select to override the student s enrollment appointment date and time. Unit Load: Select to override all unit limit checks - term and session units load, term and session course count, term and session grade point average, term and session audit units, and minimum unit enrollment check. Time Conflict: Select to disable class section time conflicts. Action Date: Select to make available the action date field for processing this enrollment transaction. Career: Select to override student s academic career pointers and career pointer exceptions. Service Indicator: Select to override the student s service holds. Requisites: Select to bypass requisite checking for the enrollment request. 25. As needed, click the Class Overrides Tab.

10 26. As needed, click the correct checkbox/es to override Closed Class, Class Links, Class Units, Grading Basis, Class Permissions, Dynamic Dates, and Waitlist Okay. Note: If an advisor has security access, then while adhering to enrollment policy at their college or school, an override may be applied as needed. 27. Closed Class: Select to override a class closed due to capacity size. Class Links: Select to allow students to add and drop class sections without doing so for the required related component sections in a class association group, to allow students to enroll in a non-enrollment type section, and to allow multiple student enrollments in a course. Class Units: Select to override the Units Taken value for both fixed and variable unit classes. Grading Basis: Select to allow students to enroll into a class with a grading basis other than the one established for the class. The Grading Basis field becomes available for edit so that you can select a different grading basis for the class enrollment. Class Permission: Select to override general permission and student specific permission requirements, academic career pointers, and career pointer exception rules. Wait List Okay: Provided space is available on the wait list and the last date to wait list has not passed, select to allow the student onto the wait list in a class section. Wait List Pos link displays the student s position on the waiting list. Click the Submit button. Note: In most instances, one may enter the class number and then submit the request.

11 28. There are three possible results: Success: The enrollment request was a Success. No further action is necessary. Message: The request has been successful and there is a Message associated with your enrollment request. Error: An Error has occurred and the enrollment request was not processed. To review the details of the error, click the Errors link. 29. Note: The Errors Text displays the reason that the enrollment action was not processed. If appropriate, general or class overrides may be applied to enroll the student in the class. If the enrollment request is not successful and further work will be done on this request at a future time, then click the OK button and then the Save button. End of Procedure.