Skills covered: Add a Table Insert, Move, and Resize Clip Art Apply a Transition Animate Objects Create a Handout Header and Footer

Transcription

1 HANDS-ON EXERCIS HOE3 Training 3 Presentation Development You decide to strengthen the slide show by adding objects. You know that adding clip art and additional information in a table will help state employees stay interested and retain information. You insert a table, add and resize clip art, apply a transition, and animate the objects you have included. Finally, you enter a slide footer and a Notes and Handouts header and footer. Skills covered: Add a Table Insert, Move, and Resize Clip Art Apply a Transition Animate Objects Create a Handout Header and Footer STEP1 ADD A TABLE To organize the list of objects that can be added to a PowerPoint slide, you create a table on a new slide. Listing these objects as bullets would take far more space than a table takes. Refer to Figure 1.25 as you complete Step 1. Determine Additional Content Text Boxes Headers & Footers WordArt Date & Time Numbers & Symbols Illustrations Pictures Clip Art Photo Albums SmartArt Diagrams Charts Miscellaneous Shapes Tables Hyperlinks Video Clips Audio Clips FIGURE 1.25 PowerPoint Table > a. Open p01h2content_lastnamefirstname if you closed it at the end of Hands-On Exercise 2. Save the presentation as p01h3content_lastnamefirstname, changing h2 to h3.. N [ TROUBLESHOOTING: If you make any major mistakes in this exercise, you can close the file, I open p01h2content_lastnamefirstname again, and start this exercise over. b. On Slide 5, click the Home tab, and then click New Slide in the Slides group. A new slide with the Title and Content layout is inserted after Slide 5. C. Click in the title placeholder, and then type Determine Additional Content. d. Click Insert Table in the center of the slide. The Insert Table dialog box opens. e. Type 3 in the Number of columns box, press Tab, type 6 in the Number of rows box, and then click OK. PowerPoint creates the table and positions it on the slide. The first row of the table is formatted differently than the other rows so that it can be used for column headings. f. Type Text in the top-left cell of the table. Press Tab to move to the next cell, and then type Illustrations. Press Tab, type Miscellaneous, and then press Tab to move to the next row.

2 g. Type the following text in the remaining table cells, pressing Tab after each entry. Text Boxes Headers & Footers WordArt Date & Time Numbers & Symbols Pictures Clip Art Photo Albums SmartArt Diagrams Charts Shapes Tables Hyperlinks Video Clips Audio Clips h. Save the presentation. STEP 2 INSERT, MOVE, AND RESIZE CLIP ART In this step, you insert clip art and resize it to better fit the slide. The clip art you insert relates to the topic and adds visual interest. You also add a Microsoft video clip to add movement to a slide. Refer to Figure 1.26 as you complete Step 2. Insert Dtsisn Transitions Anlmatii ja u EI i i: SWt Notes Reading Slide Handout Motes Sorter Page view Mastei Master Uaste ' Grayscale ' % Cascade Fit to New J Swtch Macros Window y Black and White WmdQvV Windows- Moved and resized "audience" clip art f Moved "keys" video clip FIGURE 1.26 Inserted and Resized Clip Art > FYI On Slide 2, click the Insert tab, and then click Clip Art in the Images group. The Clip Art pane displays on the right side of your screen. Type audience in the Search for box in the Clip art pane. Click the Results should be arrow, deselect all options except Illustrations, and then click Go. Click the image shown in Figure 1.26 to insert it on Slide 2. TROUBLESHOOTING: If you cannot locate the image in Figure 1.26, select another clip art image that looks like an audience. Expand your search terms to include other result types if necessary. I Position the pointer in the center of the image, and then, with the mouse pointer showing as a four-headed arrow, drag the image to the bottom-right corner of the slide. The clip art is too small. It is overwhelmed by the amount of text on the slide. Hands-On Exercises PowerPoint 2O1O

3 f. Position the pointer over the top-left sizing handle of the image, and then drag to increase the size of the clip art. When you drag a corner sizing handle, the image retains its proportions. g. Move the clip art image, if necessary, so that it is positioned attractively on the slide. h. On Slide 7, change the Search for keyword in the Clip Art pane to keys, change the results to show Videos, and then click Go. The videos in the Clip Art pane are animated clip art images that can be inserted in a slide. i. Refer to Figure 1.26 to determine the keys movie clip to select, and then click the movie to insert it on Slide 7. Close the Clip Art pane. f TROUBLESHOOTING: If you cannot locate the video in Figure 1.26, select another video clip of keys. J j. Reposition the clip so that it is centered above the placeholder containing the text. Do not resize the clip art. Since this clip is an animated movie clip, if it is enlarged, the image will become distorted. k. Press F5 to play the presentation to view the animation. I. Save the presentation. STEP 3 APPLY A TRANSITION To add motion when one slide changes into another, you apply a transition to all slides in the presentation. You select a transition that is not distracting but that adds emphasis to the title slide (Slide 1) by including a sound as the transition occurs. Refer to Figure 1.27 as you complete Step 3. FIGURE 1.27 Transition Gallery > a. Click the Transitions tab, and then click the More button in the Transition to This Slide group. b. Click Doors. C. Click Apply To All in the Timing group. The transition effect will apply to all slides in the slide show. d. On Slide 1, click the Sound arrow in the Timing group, and then select Push. The Push sound will play as Slide 1 enters. e. Click Preview in the Preview group. Because Slide 1 is active, you hear the Push sound as the Doors transition occurs.

4 [ TROUBLESHOOTING: If you are completing this activity in a classroom lab, you may need to I plug in headphones or turn on speakers to hear the sound. f. Click the View tab, and then click Slide Sorter in the Presentation Views group. The small star beneath each slide indicates a transition has been applied to the slide. g. Click any of the stars to see a preview of the transition applied to that slide. h. Save the presentation. STEP 4 ANIMATE OBJECTS You add animation to your slide show by controlling how individual objects such as lines of text or images enter or exit the slides. Refer to Figure 1.28 as you complete Step 4. Animation set to Start I With Previous f Zoom animation active FIGURE 1.28 Slide with Animation and Timing Settings > a. Double-click Slide 1 to open it in Normal view, and then select the title placeholder. b. Click the Animations tab, and then click the More button in the Animation group. c. Click Float In. The Float In animation is applied to the title placeholder. d. On Slide 1, select the subtitle placeholder, and then select Fly In in the Animation group. e. Click the Start arrow in the Timing group, and then select After Previous. f. On Slide 2, select the clip art image. You decide to apply and modify the Zoom animation and change the animation speed. g. Click the More button in the Animation group, and then click Zoom. h. Click Effect Options in the Animation group, and then select Slide Center. The clip art now grows and zooms from the center of the slide to the bottom right of the slide. i. Click the Start arrow, and then select With Previous. The clip art animation will now start automatically when the bullets enter. j. Click the Duration down arrow once. The duration changes from to 00.25, so the animation is faster. k. Save the presentation. Hands-On Exercises PowerPoint 2O1O

5 STEPS CREATE A HANDOUT HEADER AND FOOTER Because you are creating this presentation to the Training and Development department, you include this identifying information in a slide footer. You also decide to include your personal information in a Notes and Handouts Header and Footer. Refer to Figure 1.29 as you complete Step 5. Click to insert a I Header and Footer ( ' Slide number after applied m ~A~~i^1,,,4 "^ :"«] 1 71 Tent Header WordArt Date Slide Object Equation x* [ Footer after applied SWe ; Notes and Handouts Indude on slide AppJi to All : Apply ice ( Type footer information V ( Click to insert a slide number V Click to remove footer from title slide Cancel tions? ady know? a understand? FIGURE 1.29 Slide Footer > a. Click the Insert tab, and then click Header & Footer in the Text group. The Header and Footer dialog box opens, with the Slide tab active. b. Click Slide number. The slide number will now appear on each slide. Note the position of the slide number in the Preview window: top right of the slide. The template determined the position of the slide number. C. Click the Footer check box, and then type Training and Development. Training and Development will appear on each slide. Note the position of the footer in the Preview window: top right of the slide. d. Click Don't show on title slide, and then click Apply to All. The slide footer appears at the top right on all slides except the title slide. The template positioned the footer at the top of the slide instead of the bottom. e. Click Header & Footer, and then click the Notes and Handouts tab. The Notes and Handouts header and footer options become available. f. Click the Date and time check box, click Fixed, and then type the current date in the Fixed box, if necessary. Using this option lets you use the date of the presentation on the handout rather than the date you edited the presentation. g. Click the Header check box, and then enter your name in the Header box. h. Click the Footer check box, and then type your instructor's name and your class in the Footer box. i. Click Apply to All. j. Switch to Notes Page view to see the header and footer. Return to Normal view, and then save the presentation. k. Keep the presentation open if you plan to continue with Hands-On Exercise 4. If not, save and close the presentation, and exit PowerPoint.