Shared Faculty Repository

Transcription

1 Shared Faculty Repository The Shared Faculty Repository is accessible to all Faculty members in D2L. 1. Faculty are under no obligation to share content and can use the repository as a personal LOR; this is part of the repository s purpose. 2. Files uploaded to the repository are hidden by default and can only been seen by the publishing faculty member. This faculty member can unhide his content either when publishing or at a later time. Tips for Working with the Shared Object Repository Be certain to retain backup copies of original files. Uploading individual objects or object types is preferable to uploading modules or submodules. (Uploading a module with various types of content may encounter errors that uploading a folder of only images would not.) Deleting a LOR object will not alert any faculty member who is linking to it from his course. The link will simply stop working and produce an error message instead. Publish an Object to the Shared Faculty Repository 1. Click the triangle to the right of the content you wish to add to the Shared Faculty Repository, then click Publish to LOR. 2. Select the Shared Faculty Repository from the dropdown menu, then click Next. NOTE: Metadata can be applied here by clicking the Edit Metadata icon. See Adding/Editing Metadata for more information. 3. Click Next in the window that appears. Updated: 3/2/15 Page 1 of 7 LSC-Online

2 4. Adding metadata is optional, but the Title, Description, and Keyword fields are recommended. These will be used to classify and search for the content being uploaded. Each individual word input will be listed as a separate keyword; there is no way to input a multi-word keyword. 5. Once you have finished filling in metadata (if desired), click Publish to LOR. 6. The object will be uploaded to the Repository. When the new window appears, click Done to return to your course content. NOTE: Some objects are not accepted by LORS, including: SCORM 2004 or any other graded SCORM Dropboxes Add/Edit Metadata 1. Click the arrow next to the content you wish to add to the Shared Faculty Repository, then click Edit Metadata. Updated: 3/2/15 Page 2 of 7 LSC-Online

3 2. Adding metadata is optional, but the Title, Description, and Keyword fields are recommended. (The title is required and will be the same as your content s title.) These will be used to classify and search for the content being uploaded. o Each individual word input will be listed as a separate keyword; there is no way to input a multi-word keyword. 3. Click Save. NOTE: You will have return to your content by navigating through the navbar, there is not a Save and Close button. Unhide an Object in the Shared Faculty Repository 1. Click Resources on the navbar then choose LOR. 2. Click on the Shared Faculty Repository title. 3. In the search field, type any identifying information you have placed on the learning object, such as keyboards or descriptions, then click Search. 4. Once the object has been found, click the title, then click Edit. 5. Uncheck the checkbox under Visibility labeled Hide learning object in search results. 6. Click Save. NOTE: When a file has been unhidden, only the publishing faculty can overwrite or delete the content Other faculty members will have the ability to edit the Meta Data and Classification Updated: 3/2/15 Page 3 of 7 LSC-Online

4 Retrieve a Learning Object from the Repository 2. Enter the course you want to put a LOR object. 3. Click Content on the navbar. 4. Select the module or sub-module where you want to place your LOR object. 5. Click New and choose Add Object from LOR. 6. In the resulting search box, type the term(s) you wish to search for, such as Education, Pedagogy, etc. Click the Search button to return results. NOTE: You can also browse the repositories by clicking the options below the search box titled Course and Repository. You can also restrict your search to certain repositories by clicking Show Repositories and choosing the ones you d like to search. 7. Click the radio button next to the object you want to use and click Next. Updated: 3/2/15 Page 4 of 7 LSC-Online

5 8. Choose how you want to insert the object into your course, then click Next.. Dynamic Link to Newest Version will put in a link that is always updated when the object is updated by the owner. Locked Link to This Version will put in a link that is NOT automatically updated when the object is updated by its owner. Copy as Content will create a copy of the object in Content. It will not be linked to the original in the LOR and will not be updated when changes are made. NOTE: If the original is deleted, objects that were added using either the dynamic and locked link version will have a dead link in the content area. Only the Copy option will retain the object if deleted from the LOR. Links can switch between Dynamic and Locked at will 9. Click Create Topic to add the object to the module selected earlier. (This page will also display ay optional settings for the content, such as whether to open it in a new window.) 10. You should now see the LOR object listed under your selected module. Updated: 3/2/15 Page 5 of 7 LSC-Online

6 Changing Versions 1. Click the arrow next to any object that has been add using a link (either a dynamic link or a locked link). 2. Choose Change Version. 3. You can choose dynamic link or any of the versions that are present in the dropdown menu next to locked link. All versions of the file will be listed in the dropdown menu. You can change versions as often as you want. Updating a LOR Object You can only update objects that you put in the Shared Faculty Repository. You cannot edit them in the LOR; you must edit them inside your course and then re-upload to the LOR. 1. Inside your course, make changes to the original object. 2. Click the arrow next to the object and choose Publish to LOR. Updated: 3/2/15 Page 6 of 7 LSC-Online

7 3. Select the Shared Faculty Repository from the dropdown menu, then click the button next to Overwrite and existing object and click Search. 4. Search for your object, then click the radio button to select the object you want to overwrite and click Select. 5. Continue with the uploading process as detailed above. Delete an Object from the LOR 1. Click Resources on the navbar then choose LOR. NOTE: If a LOR is restricted to certain groups or courses, you may not see that LOR until you have entered one of these groups or courses. 2. Click the title of the LOR (e.g., Shared Faculty Repository) from the list displayed. 3. If the object does not appear on the initial page, use the search box provided to narrow the results by searching for the title or keywords for the object. 4. Once the object has been found, click the arrow next to the title, then click Delete. NOTE: Any course links made to this object will no longer function once deleted. Updated: 3/2/15 Page 7 of 7 LSC-Online