Creating a screen capture using the My Media Screen Recorder tool in D2L s News or Content areas

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Hilary Phyllis Leonard
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1 Creating a screen capture using the My Media Screen Recorder tool in D2L s News or Content areas Before you begin: IMPORTANT! You MUST installed a recent version of Java/Flash on your computer. If you are using a Mac, please see this tutorial: If you are using a PC, please see this tutorial: IMPORTANT! You MUST use Mozilla Firefox as your browser. It is also highly recommended that you update Firefox to the most recent version. If you do not have Firefox or if you do not have the current version, you can download it here: It is highly recommended that you use microphone headset for recording your voice. This will assure that the microphone remains at a fixed distance, creating a consistent volume level throughout the recording process. We suggest the Logitech Stereo Headset H390: However, any noise-canceling, USBconnected microphone headset should suffice. If you plan to create a narrated PowerPoint presentation, you should have the completed PowerPoint presentation open and ready. Your verbal presentations should be as brief as possible. They should not exceed 20 minutes. If you plan a lengthy presentation, you should record the presentation in shorter sections. It is best to create a script to use when recording your presentation. This script can also be copied and pasted

2 into the notes area (located below each slide in the Normal view) in your PowerPoint presentation. The presentation can then be converted to a PDF containing slide images and text using the following tutorial: Text transcripts of your presentation are more accessible for students. This is a lengthy and fairly complicated tutorial, you may wish to print the PDF version located here: Step #1 OPTION 1 (News Announcement) If you wish to add a Screen Recording to the NEWS AREA: 1. Pull-down the News tab and select [New News Item]. NEXT STEPS: SKIP Step #1 OPTION 2 (Content Topic) and proceed to Step #2. Step #1 OPTION 2 (Content Topic)

If you wish to add a Screen Recording to the CONTENT AREA: if you have already created the Module in which you d like to place your screen recording, click [Table of Contents] Identify the Module

3 If you wish to add a Screen Recording to the CONTENT AREA: if you have already created the Module in which you d like to place your screen recording, click [Table of Contents] Identify the Module title from the list of Modules. if you need to create a new Module in which you ll place your screen recording,, click [Add a module ]. Provide a title for the Module. From your chosen Module: 1. Pull down the menu under [New]. 2. Select [Create a File]. NEXT STEPS: Proceed to Step #2. Step #2

4 1. In the HTML editor, click the [Insert Stuff] button. Step #3 From the [Insert Stuff] menu: 1. Click the [My Media] tab. Step #4

receive an error that [Java Not Available]: 1.

5 1. Pull down the [Add New] menu. 2. Select [Screen Capture]. Step #5 1. Click [Launch the Screen Recorder]. POSSIBLE TECHNICAL ISSUE Firefox Plugin If you receive an error that [Java Not Available]: 1. Go to Appendix A: Troubleshooting Firefox Plugin Step #1 (toward the end of this tutorial).

2. If you have already completed the steps in Appendix A: Troubleshooting Firefox Plugin AND YOU CONTINUE TO RECEIVE THIS ERROR, go to Appendix B: Troubleshooting First Time Access Step #1 If you DO

6 2. If you have already completed the steps in Appendix A: Troubleshooting Firefox Plugin AND YOU CONTINUE TO RECEIVE THIS ERROR, go to Appendix B: Troubleshooting First Time Access Step #1 If you DO NOT receive this error, proceed to Step #6. Step #6 The Screen Recorder Loader will prompt you Do you want to run this application? 1. Click [Run]. NEXT STEPS: If you have previously used the Screen Recorder tool, on his computer, PROCEED TO STEP #7. If you have NOT used the Screen Recorder tool, on his computer, go to Appendix B: Troubleshooting First Time Access Step #1 toward the end of this tutorial. Step #7

7 The Screen Recorder applet (application) will prompt you Do you want to run this application? 1. Click [Run]. Step #8

8 The Screen Recorder will open and display a menu and a frame with dotted lines. Everything within that frame will be recorded once you click the record button. Step #9 1. You can change the size of the recording area by click on the pull-down arrow to the right of icon that looks

9 like 4 blue arrows. You should experiment with the size based on window you will be recording. For example, if you want to record a browser window, you may want to select [ ] and resize the browser window to fit this dimension. If you want to record a PowerPoint presentation, to may want to select [Fullscreen] and then [Start Slideshow] in Powerpoint. Step #10 1. Ensure that you have an active microphone by clicking the pull-down arrow to the right of icon that looks like a microphone. If you have a built-in microphone on your laptop, it should be listed. You may wish to use a microphone headset in order to reduce background noise and create a better recording. See the Before you begin section at the beginning of this tutorial for more details. Step #11

If you are planning to use record a PowerPoint presentation, have this open and ready.

10 At this point you should prepare the window you will be recording. Move the recording area (dotted-line frame) to to correct location on the screen to capture the portion of the window you desire. If you are planning to use record a PowerPoint presentation, have this open and ready. You can [Start Slideshow] once you begin the screen capture. 1. To begin recording, click the [Record] button (looks like a red circle). Step #12 If you have selected a recording area that is small, you will see the Screen Recorder menu at the bottom of the frame.

1. When you are done recording your entire presentation, click [Done] to stop the recording. 2. If you wish to re-record your presentation, click [Restart] and repeat Step #11.

11 1. When you are done recording your entire presentation, click [Done] to stop the recording. 2. If you wish to re-record your presentation, click [Restart] and repeat Step #11. POSSIBLE TECHNICAL ISSUE FULL SCREEN RECORDING USING A PC Step #1 If you ARE USING A PC and you have opted to make a recording with the recording area at [Fullscreen], you may not see the Screen Recorder menu. If this is the case, when you are finished recording, you will need to click the Screen Recorder application in the Windows tool bar. POSSIBLE TECHNICAL ISSUE FULL SCREEN RECORDING USING A PC Step #2 Once you have clicked the Screen Recorder application in the

Windows tool bar, the menu will appear. 1. Click [Done] to stop the recording. 2. If you wish to re-record your presentation, click [Restart] and repeat Step #11.

12 Windows tool bar, the menu will appear. 1. Click [Done] to stop the recording. 2. If you wish to re-record your presentation, click [Restart] and repeat Step #11. Once you have ended your recording, PROCEED TO STEP #13 POSSIBLE TECHNICAL ISSUE FULL SCREEN RECORDING USING A MAC Step #1 If you ARE USING A MAC and you have opted to make a recording with the recording area at [Fullscreen], you may not see the Screen Recorder menu. 1. If this is the case, when you are finished recording, you will need to click ScreenRecorder and select [Quit Screen-O-Matic]. POSSIBLE TECHNICAL ISSUE FULL SCREEN RECORDING USING A MAC Step #2

13 Once you have quit the ScreenRecorder application, return to D2L s My Media window, which should still be open on your computer. 1. Click [Launch the Screen Recorder] button. Once you have clicked the [Launch the Screen Recorder] button, PROCEED TO STEP #13 Step #13

14 Once you have stopped the recording, a Kaltura window will appear and you can preview your presentation. 1. To do this, click the [Play] button (looks like a green arrow). Step #14

15 1. When you are ready to upload the presentation to D2L, click the [Upload] button. Step #15 When the upload is complete, you will be notified. 1. Click [Close] and navigate back to the My Media window in D2L, which should still be open on your computer. Step #16

16 On the My Media window: 1. Enter a [Title] for your presentation. 2. Click [Next]. If you can t see the [Next] button, you may need to [Zoom Out] of your browser. To do this, ON YOUR KEYBOARD, hold down the [Command] key (on a Mac) and the [Control] key (on a PC) and hit the minus (-) key. Step #17

17 On the [Insert Stuff] window: 1. Click [Insert]. NEXT STEPS: If you have added a Screen Recording to the NEWS AREA, proceed to Step #18 OPTION 1 (NEWS ANNOUNCEMENT) If you have added a Screen Recording to the CONTENT AREA, SKIP THE NEXT ITEM and proceed to Step #18 OPTION 2 (CONTENT TOPIC) Step #18 OPTION 1 (NEWS AREA)

18 If you are adding the screen recording to a NEWS ANNOUNCEMENT: 1. Add a [Headline]. 2. Click [Publish]. Step #18 OPTION 2 (CONTENT TOPIC)

19 If you are adding the screen recording to a CONTENT TOPIC: 1. Add a [Topic Title]. 2. Click [Publish]. Appendix A: Troubleshooting Plugin Step #1 Firefox

To solve the error [Java Not Available]: 1. Check to make sure that Java is enabled in the browser by clicking on the [Firefox Menu]. 2. Select the [Add-ons] button.

20 To solve the error [Java Not Available]: 1. Check to make sure that Java is enabled in the browser by clicking on the [Firefox Menu]. 2. Select the [Add-ons] button. If this menu is not visible, you can find it by typing about:addons in the browser address bar. You can also update Firefox to the most recent version by download it here: Appendix A: Troubleshooting Plugin Step #2 Firefox

21 Once you have opened Firefox Add-ons: 1. Click the [Plugins] button. NEXT STEPS: If you are using a MAC, go to Appendix A: Troubleshooting Firefox Plugin Step #3A FOR MAC (below) If you are using a PC, SKIP THE NEXT ITEM and go to Appendix A: Troubleshooting Firefox Plugin Step #3A FOR PC Appendix A: Troubleshooting Plugin Step #3A FOR MAC Firefox

Ensure that [Always Activate] has been selected in the pull-down menu. NEXT STEPS: Once the plugin is made active, RETURN TO STEP #5.

22 1. Identify the [Java Applet] plugin. Ensure that [Always Activate] has been selected in the pull-down menu. NEXT STEPS: Once the plugin is made active, RETURN TO STEP #5. Appendix A: Troubleshooting Plugin Step #3A FOR PC Firefox 1. Identify the [Java Platform] plugin. Ensure that [Always Activate] has been selected in the pull-down menu. NEXT STEPS: Once the plugin is made active, RETURN TO STEP #5. Appendix B: Troubleshooting First Time Access Step #1 IF THIS IS THE FIRST TIME you are using the Screen Recorder tool, you MAY receive an error. If you are on a MAC, you may receive the error as a yellow bar at the top of your browser window. If you do, click [Reload

Page]. If you are on a PC, you may not get an error, but the Screen Recorder applet (application) will not load. If this happens, reload the page using the circle arrow icon in the address window.

23 Page]. If you are on a PC, you may not get an error, but the Screen Recorder applet (application) will not load. If this happens, reload the page using the circle arrow icon in the address window. Once you reload the page, you will need to repeat Steps #1 Step #5 of this tutorial. Once you repeat Steps #1 -Steps #5: If you are using a MAC, go to Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #1 (below) If you are using a PC, go to Step #7 Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #1 1. Once you repeat Steps #1 -Steps #5, Mac-users may receive a Security Warning. If so, click [Allow]. Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #2

24 The Screen Recorder applet (application) will prompt you Do you want to run this application? 1. Click [Run]. Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #3 If you are USING A MAC and THIS IS THE FIRST TIME you are using the Screen Recorder tool, you MAY receive a prompt to install Java SE If so, click [Install]. Appendix C: Troubleshooting First Time

25 Access for MAC-ONLY Step #2 1. Click [Agree] to accept the license agreement. Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #3 When installation is complete, you ll receive confirmation. 1. Click [OK].

26 Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #4 1. If you receive a Security Warning, click [Open]. Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #5 1. Once you return to the My Media Window, click [Launch the Screen Recorder] button again. Appendix C: Troubleshooting First Time Access for MAC-ONLY Step #6

27 When the Screen Recorder applet (application) prompts you Do you want to run this application? 1. Click [Run]. Once you have completed the steps in Appendix B and Appendix C, RETURN TO STEP #7 of this tutorial.

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