Microsoft Office 2010: Advanced Q&As Access Chapter 8

Transcription

1 Microsoft Office 2010: Advanced Q&As Access Chapter 8 Why doesn t the name on the tab change to the new caption, Client View and Update Form? (AC 473) The name on the tab will change to the new caption in Form view. In Design view, you still see the name of the form object. I thought the caption for Client Number was changed to CL # so that this short caption would appear in datasheets, on forms, and on reports. Why am I now changing it back? (AC 473) In these forms, there is plenty of room for the entire field name. Thus, there is no need for the short captions. What is the purpose of the other options? (AC 476) Use the second option if you want to type a list from which the user will choose. Use the third option if you want to use the combo box to search for a record. What is the key column? Do I want to hide it? (AC 478) The key column would be the Business Analyst Number, the column that identifies both a first name and a last name. Because the purpose of this combo box is to update analyst numbers, you certainly do not want them hidden. Do I need to make any changes here? (AC 479) No. The Business Analyst Number field, which is the field you want to store, is already selected. Could I change the label to something else? (AC 480) Yes. If you prefer a different label, you could change it. Shouldn t I have closed the property sheet before selecting a different control? (AC 482) You could have, but you didn t need to. The property sheet displayed on the screen always applies to the currently selected controls. Do I always have to click the Format Painter button when I have finished copying the formatting? (AC 483) If you double-clicked the Format Painter button to enable you to copy the formatting to multiple controls, you need to click the Format Painter button again to turn off the copying. If you simply clicked the Format Painter button to enable you to copy the formatting to a single control, you do not need to click the button again. As soon as you copy the formatting to the single control, the copying will be turned off. Does the order in which I click the other controls matter? (AC 483) No. The only thing that is important is that you ultimately click all the controls whose formatting you want to assign. Why did I have to change from the Format tab to the Design tab? (AC 483) The Format tab does not have a View button. Could I simply click the View button? (AC 483)

2 No. The icon on the View button is the one for Layout view. Clicking the button would show you the form in Layout view, but you are working on the form in Design view. Why is the title Client View and Update Form rather than Client Master Form? (AC 484) If you have changed the caption, the title will use the new value of the Caption property. Could I add the Form Header section before adding the title? If I do, what happens when I add the title? (AC 484) Access will place the title in the Form Header section that you already added. What is the purpose of these option buttons? (AC 486) Choose the first option button to place text on the button. You then can specify the text to be included or accept the default choice. Choose the second option button to place a picture on the button. You then can select a picture. My buttons are not aligned like yours are. What should I do? (AC 487) If your buttons are not aligned properly, you can drag them to the correct positions. You also can use the Arrange tab. Can I also resize the column to best fit the data by double-clicking the right boundary of the column heading? (AC 489) Yes. What is the purpose of the ampersand in front of the letter, N? (AC 489) The ampersand (&) in front of the letter, N, indicates that users can select the combo box by pressing ALT+N. Why is the letter, N, underlined? (AC 489) The underlined letter, N, in the word, Name, indicates that you can press ALT+N to select the combo box. It is underlined because you preceded the letter, N, with the ampersand. What if the value is not Transparent? (AC 490) If the value is not Transparent, the rectangle would cover the combo box completely and the combo box would not be visible. There is no insertion point in the Client Number field. How would I begin entering a new record? (AC 491) To begin entering a record, you would have to click the Client Number field before you can start typing. Why does NON appear in the Client Type field? (AC 491) The value NON is the default value assigned to the Client Type field. The list is not in alphabetical order, because Bavant Animal Hospital is before Babbage CPA Firm. Wouldn t it be easier to use if the list was in alphabetical order? (AC 492) Yes. You will change the combo box later so that the names appear in alphabetical order. Why does the combo box still contain KAL Design Studio, rather than Kyle Grocery Cooperative? (AC 493)

3 This is a problem with the combo box. You will address this issue later. Could I just erase the old name and type Client_Number? (AC 494) Yes. Use whichever method you find most convenient. How can I recognize actions? How can I recognize the arguments of the actions? (AC 495) The actions are in bold. The arguments for the action follow the action and are not bold. The value for an argument appears to the right of the argument. The value for the Go to argument of the OnError action is Next, for example. What is the purpose of the three actions currently in the macro? (AC 496) The first action indicates that, if there is an error, Access should proceed to the next action in the macro rather than immediately stopping the macro. The second action causes Access to go to the record indicated by the values in the arguments. The value, New, indicates that it is to go to a new record. Because the final action has a condition, the action will only be executed if the condition is true, that is, the error code contains a value other than 0. In that case, the MsgBox action will display a description of the error. What is the effect of the GoToControl action? (AC 496) When Access executes this action, the focus will move to the control indicated in the Control Name argument, in this case, the Client_Number control. I added the GoToControl action to the wrong place in the macro. How do I move it? (AC 496) To move it up in the list, click the Move Up button. To move it down, click the Move Down button. I added the wrong action. What should I do? (AC 496) Click the Delete button to delete the action you added, and then add the GoToControl action. If you decide you would rather start over instead, click the Close button (Macro Tools Design tab Close group) and then click the No button when asked if you want to save your changes. You can then begin again from Step 3. How would I construct a command like this in my own form? (AC 498) Begin with the name you assigned to the combo box, followed by an equal sign, and then the name of the control containing the primary key of the table. The portion of the statement following the single quotation mark is a comment describing the purpose of the command. You could simply type the same thing that you see in this command. I see more than one choice that begins with the same letters as Business Analyst. How do I know I am selecting right one? (AC 503) There are two ways to find out if you are selecting the right choice. You could click one of them to produce an insertion point and then repeatedly press the RIGHT ARROW key to see the remainder of the name. If it is not the correct one, select another. The other way is to expand the width of the property sheet so that it is large enough for the entire names to appear. You do so by dragging the left border further to the left. My property sheet looks different. What should I do? (AC 506) Be sure you clicked the far left tab before displaying the property sheet. The highlight should be within the border of the tab, as shown in the figure.

4 What do these positions represent? Can I change them? (AC 512) The field under the chart represents the data that will be summarized by slices of the pie. The other field is used to indicate the series. In this example, the field for the series is the course number, and the sizes of the slices of the pie will represent the sum of the number of hours spent. You can change these by dragging the fields to the desired locations. These positions make sense for a pie chart. What if I selected a different chart type? (AC 512) The items on this screen will be relevant to the particular chart type you select. Just as with the pie chart, the correct fields will often be selected automatically. If not, you can drag the fields to the correct locations. The Business Analyst Number field does not appear in my chart. Can I still use it to link the form and the chart? (AC 512) Yes. Even though the Business Analyst Number does not appear, it is still included in the query on which the chart is based. In fact, it is essential that it is included so that you can link the document (that is, the form) and the chart. Linking the document and the chart ensures that the chart will reflect accurately the data for the correct analyst, that is, the analyst who currently appears in the form. The data does not look right. What s wrong and what do I need to do to fix it? (AC 513) The data in the chart is fictitious. The data simply represents the general way the chart will look. When you view the actual form, the data represented in the chart should be correct. What is the purpose of the navigation buttons in the subform? (AC 514) These navigation buttons allow you to move within the records in the subform, that is, within the course offerings for the analyst whose number and name appear at the top of the form. Does it matter where I right-click? (AC 515) You should right-click within the rectangle but outside any of the items within the rectangle, in other words, in the white space. My shortcut menu is very different. What should I do? (AC 515) Click the View button arrow and then click Design View to ensure that you are viewing the form in Design view and then try again. Does it matter where I right-click? (AC 516) You should right-click within the rectangle but outside any of the items within the rectangle, in other words, in the white space. What types of changes can I make if I select Format Chart Area? (AC 516) You can change such things as border style, color, fill effects, and fonts. How do I make other changes? (AC 516) By clicking Chart Options on the shortcut menu, you can change titles, legends, and labels. For 3-D charts, by clicking 3-D View on the shortcut menu, you can change the elevation and rotation of the chart. You can also format specific items on the chart, as you will see in the next section. What is the relationship between the Chart type and the Chart sub-type? (AC 516) You can think of Chart types as categories of charts. There are column charts, bar charts, line charts, and so on. Once you have selected a category, the chart sub-types are those charts in that category. If

5 you have selected the Pie chart category, for example, the charts within the category are the ones shown in the list of chart sub-types in Figure What other types of changes can I make in this dialog box? (AC 518) Click the Patterns tab to change such things as border style, color, and fill effects. Click the Font tab to change the font and/or font characteristics. I see a Patterns tab just as with the legend, but how would I use the Options tab? Also, does the fact that these are check boxes rather than option buttons mean that I can select more than one? (AC 518) Use the Options tab to indicate whether the color is to vary by slice and to specify the angle of the first slice in the pie. Because these are check boxes, you can select as many as you want. Selecting too many can clutter the chart, however. These options make sense for a pie chart, but what about other chart types? (AC 518) The options that you see will vary from one chart type to another. They will be relevant for the selected chart type.