More Skills 11 Format and Position Report Controls

Transcription

1 = CHAPTER 5 Access More Skills 11 Format and Position Report Controls Controls can be aligned using buttons on the Ribbon. Using the Ribbon s alignment tools can be quicker and more accurate than positioning controls using the mouse. Padding determines the space between controls in a report or form. To complete this database, you will need the following file: a05_vintage_cars You will save your database as: Lastname_Firstname_a05_Vintage_Cars 1. Start Access and open the student data file a05_vintage_cars. Click the File tab, and then click Save Database As. Save the file in your Access Chapter 5 folder with the name Lastname_Firstname_a05_Vintage_Cars If necessary, enable the content. 2. Open the Vintage Cars Report 2012 in Report view. Notice that the controls in both the Page Header and the Detail area are misaligned, as shown in Figure 1. Misaligned controls Figure 1 3. Switch to Design view, and then Close the Navigation Pane. In the Page Header, click the License Plate label. Press and hold the V key, and select the Manufacturer, Model, Year Manufactured, Color, Owner ID, and Driver ID labels. Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 1 of 6

2 4. On the Arrange tab, in the Sizing & Ordering group, click Align. From the displayed menu, click Top, and then compare your screen with Figure 2. The controls are now aligned with the top of the highest positioned control. Top edges of labels aligned Figure 2 5. In the Detail section, click the License Plate text box. Press and hold the V key, and select the Manufacturer, Model, Year Manufactured, Color, Owner ID, and Driver ID controls. 6. On the Arrange tab, in the Sizing & Ordering group, click Align. From the displayed menu, click Top, and then compare your screen with Figure 3. Controls adjusted Figure 3 Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 2 of 6

3 7. With the seven labels still selected, press C + B. Compare your screen with Figure 4. Controls with bold font Figure 4 8. In the Page Header, click the Year Manufactured control. Press V, and then in the Detail section click the Year Manufactured control. Position the pointer over the right handle of the control border and then drag to the right until the entire label displays. 9. Switch to Layout view. In the column heading, click the License Plate control. Press V, and then click the Manufacturer, Model, Year Manufactured, Color, Owner ID, and Driver ID controls. On the Format tab, in the Control Formatting group, click Shape Fill, and then from the displayed menu click Light Blue 3 fifth color, fourth row under Standard Colors. 10. On the Format tab, in the Control Formatting group, click Shape Outline, and then from the displayed menu click Dark Blue fourth color, first row under Standard Colors. 11. Click anywhere in the Year Manufactured column. On the Format tab, in the Font group, click the Center button. 12. Display the Page Setup tab, and then in the Page Layout group click Landscape. 13. Switch to Design view. On the Design tab, in the Controls group, click the Label button. Position the pointer in the top left corner of the Page Footer, and then click the left mouse button. Immediately type Lastname Firstname a05 Vintage Cars Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 3 of 6

4 14. Switch to Report view and then compare your screen with Figure 5. Formatted column headings Figure Click Save, and then Close the report. 16. Open the Navigation Pane, and then select the Car Owners table. On the Create tab,in the Reports group, click Report. Notice that the controls do not use the entire width of the report. 17. Click the Layout Selector, and then compare your screen with Figure 6. Controls selected Layout Selector Figure 6 Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 4 of 6

5 18. Display the Arrange tab, and then in the Position group click Control Padding. From the displayed list, click Wide, and then compare your screen with Figure 7. Controls widened Figure Switch to Design view. In the Report Footer, click the Count control, and then press X. On the Design tab, in the Controls group, click the Label button. Position the pointer in the top left corner of the Report Footer, and then click the left mouse button. Immediately type Lastname Firstname a05 Vintage Cars 20. Switch to Report view and then compare your screen with Figure 8. Figure 8 Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 5 of 6

6 21. Submit your work as directed by your instructor. Click Save, and then in the Save As dialog box, click OK. Close the report. 22. Exit Access. You have completed More Skills 11 Add Advanced Report Features Microsoft Access Chapter 5 More Skills: SKILL 11 Page 6 of 6