Uploading Branch Newsletters

Transcription

1 Uploading Branch Newsletters First, login to the backend using the username and password that you have been supplied with. The login address is: Once logged in, you should see a screen similar to this: First, click on the Modify Entry link

2 You should then be presented with a screen similar to this: Click on the Publications page in the list. That is most likely where you have your Newsletters. You will then be able to edit your publications page. Scroll down the page until you get to the download section. It should look something like this:

3 To add your newsletter, you will first need to create a new download section. Move the mouse over the number 1 at the left side of the first download section and click on the little arrow/triangle that appears as you move the mouse near the number When you click on the arrow a small menu should appear like this Click on Add row above A new row will appear ready for you to enter the details of you Newsletter. First, add the name of the newsletter into the Title column It is important to add a title as that will become the link that is used to download the newsletter once the changes have been published. Next you can add a Description. The description section is optional. Here you can give additional information about the newsletter (or other download), and the description and be formatted with bold, italics etc.

4 Next, you will need to upload the newsletter itself. Before uploading it, make sure that the Newsletter has been converted into a pdf file. Newer versions of MS Word can do that, or there are plenty of free pdf converters available from internet sites. The newsletter file also needs to be renamed so that it includes the three letter prefix allocated to your branch (eg. MAC-The_Wren-Jun2017.pdf), and also make sure there are no spaces in the file name. Spaces can be replaced by either and underscore or a dash. Once you are ready to upload your newletter, click on the Add file button. You will then be presented with a screen similar to this On the left hand side of the window there should be the Branches folder with two subfolders documents and images. If the subfolders are not displaying, click on the little arrow beside the Branches folder.

5 Click on the documents folder so that it is highlighted like this That will ensure that your upload goes into the correct directory. (If you were adding an image to a page then you would use the images directory). Then click on the Upload files button. A window will then pop-up allowing you to navigate to the directory on your local computer where you have saved the newsletter. When you find the newsletter, click on it and then click on Open. (It is open in Windows, it may be some other similar wording in a Mac). It will then start uploading and you should see a progress bar similar to this. When it has finished uploading, hopefully the file will be highlighted and you will just need to click the Add files button.

6 If the file that you just uploaded is not highlighted and the Add files button is greyed out. Click on the file details button that appears as several lines in the buttons at the top of the screen. Highlighted in red in this picture Then click in the date column so that the most recently uploaded item appears at the top. Like this You should then be able to see your newsletter. Highlight it and then click the Add files button. If that is the only newsletter that you are adding, then you can now click on the Submit for approval button. If you need to add other newsletters, repeat the steps above before clicking the submit button. Once you click the submit button, an is sent to staff at the national office notifying them that a change has been made to a website. The changes will not appear live on the website until National Office staff have reviewed the change. That often happens in the same day, but sometimes takes several days if staff are busy with other tasks. Once submitted, you can log out, or merely close the window.