Computer & Careers Mr. Lewis

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1 Microsoft Excel Unit A Computer & Careers Mr. Lewis

2 Definitions: Spreadsheet Worksheet Workbook Formulas File Extension When you open a spreadsheet the default name is Is an application you use to perform numeric calculations and to analyze and present numeric data The electronic spreadsheet you work in. The file that the worksheet is contained in (file extension.xlsx) Are equations in a worksheet. You use a formulas to make calculations as simple as adding a column of numbers, or as complex as profit and loss projections. Before 2007 =.xls 2007 and after =.xlsx Book 1

3 Touring The Excel Window Name Box Formula Bar Cell AutoSum Active Cell Cell Address Columns, designated with LETTERS, columns are VERTICAL (run up and down). Rows, designated with NUMBERS, rows are HORIZONTAL (run side to side) (Mode Indicator) (Sheet Tabs) (3 tabs are the default) (Sheet Tab Scrolling Buttons)

4 In Creating Calculations in Excel, It Is Important to: Know where the formulas should be. Know exactly what cells and arithmetic operations are needed. Create formulas with care Use Cell references rather than values. Determine what calculations will be needed.

5 Excel Arithmetic Operators Operator Purpose Example + Addition =a5+a7 - Subtraction =a5-a10 * Multiplication =a5*a11 / Division =a5/a3 % Percent =35% ^(caret) Exponent =6^4

6 Definitions: Labels Examples: Travel Expenses Total Expenses Average Cost 2009 Sales Values Examples: =a5 * a7 =sum(d1:d9)+ 10 Are entries that contain text and numerical information not used in calculations, such as 2009 Sales or Travel Expenses. Labels help you identify data in a worksheet rows and columns, making your worksheet easier to understand. Are numbers, formulas, and functions that can be used in calculations. To enter a calculations you type an equal sign (=) plus the formula for the calculation.

7 Definitions Cont. Function Arguments Is a built in formula (like a shortcut) They are the part of the function enclosed in round brackets (parentheses) following the function s name. Arguments supply the data for the function to use in its calculations. =sum(b9:b12) Function Argument

8 Formulas Insert Function button, If you press this, then the screen below appears Formula Bar Functions Function Argument Menu

9 Common Pointers In Excel Normal Pointer (Indicates Ready Mode) Fill Handle Pointer (Create a Alpha, Numeric Series in a Range) I-Beam Pointer (Appears in Formula Bar) Move Pointer (Changes Location on Spreadsheet)

10 Quick Keys [CTRL] [HOME] [CTRL] [END] Jumps to the first cell in a spreadsheet Jumps to the last cell (where the last number is located)

11 Switching Worksheet Views Normal View: This is the default setting view when you open Excel. Page Layout View: This provides a more accurate view of how a worksheet will look when printed. The margins of the page are displayed, along with the text box for the header and the ruler. Part of the page to the right is shown in this view. Page Break View: displays a reduced view of each page of your worksheet, along with page break indicators. Full Screen View: displays the worksheet on the entire screen.

12 Functions VS Simple Formulas Examples of Functions: =sum(a1:a5) =max(a1:a5) =min(a1:a5) =average(a1:a5) =count(a1:a5) ** The function is the WORD that is at the beginning of the formula. Examples of Simple Formulas: =a6 - a7 =d3 + d4 + d5 =c5 - c6 - c7 Simple formulas only use one arithmetic operator. ** Simple formulas do not use words, they just use simple arithmetic. **** Important: Both formulas use cell referencing

13 Setting Your Page Up To Print Page Layout Tab Page Setup Group Margins (Top, Bottom, Left, Right) Print Titles (Gridlines, Row & Column Headings, Header/ Footer, Scaling) Orientation (Landscape, Portrait)

14 Spreadsheet Notes 1. Cells are _INDIVIDUAL_ rectangles that can contain _LETTERS_ or _NUMBERS_. 2. Rows run _SIDE_ to SIDE, and are designated with NUMBERS. 3. Columns run UP_ and DOWN_, and are designated with LETTERS. 4. A Simple Formula (adding, subtracting, multiplying, dividing) performs calculations for specific _INDIVIDUAL _ cells. 5. Subtracting is the same as ADDING A NEGATIVE NUMBER. 6. Simple FUNCTION is used for calculating a RANGE_ of cells. 7. Sum means to ADD numbers. 8. Product means to MULTIPLY numbers. 9. Quotient means to DIVIDE numbers. 10. Min is the abbreviation for _minimum, and means The smallest number in a group of numbers_ 11. Max is the abbreviation for _MAXIMUM_, and means _ The LARGEST number in a group of numbers 12. Average means The sum of a group of numbers, divided by the number of numbers in the group

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