Introduction WordPerfect tutorials Quattro Pro tutorials Presentations tutorials WordPerfect Lightning tutorial...

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1 Guidebook

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3 Contents Introduction WordPerfect tutorials Quattro Pro tutorials Presentations tutorials WordPerfect Lightning tutorial Index Contents i

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5 Introduction Welcome to the Corel WordPerfect Office X6 Guidebook! This guidebook gives you a hands-on learning experience to help you become familiar with the tools and features of WordPerfect Office X6. The tutorials in this guidebook provide step-by-step instructions for performing some common tasks. In addition to providing helpful background information, the tutorials let you step right into the action, so you learn as you go. As you complete each tutorial, you ll learn technical tips for working with the programs, as well as valuable ideas that you can apply to your own documents, spreadsheets, and slide shows. In this section, you ll find these topics: Guidebook contents on page 1 Documentation conventions on page 2 Additional resources on page 2 Guidebook contents This guidebook contains tutorials for the following WordPerfect Office X6 programs. WordPerfect Corel WordPerfect is a word-processing program that lets you produce professional-looking documents, such as newsletters, articles, reports, books, proposals, and brochures. You can easily add graphics, charts, columns, and tables to any document. By using the Reveal Codes feature, you can control every element of a document. In addition, the enhanced publishing features of WordPerfect let you publish your documents to paper, PDF, and the Web. You can also create, edit, retrieve, validate, and save documents created with Extensible Markup Language (XML). For the WordPerfect tutorials, see page 3. Quattro Pro Corel Quattro Pro is a spreadsheet program that lets you manage, analyze, report, and share data. Quattro Pro provides the tools you need to produce tables, financial forms, lists, databases, charts, and reports. You can use Quattro Pro to perform simple tasks, such as creating personal budgets, or more complex tasks, such as preparing year-end financial statements or creating reports from external databases. In addition, Quattro Pro lets you create a single file and then publish it to paper, electronic media, and the Web. For the Quattro Pro tutorials, see page 55. Presentations Corel Presentations lets you create high-quality slide shows as well as project proposals, interactive reports, demonstrations, multimedia presentations, flyers, signs, and banners. You can also publish slide shows and other projects to HTML, XML, or PDF. For the Presentations tutorials, see page 93. Introduction 1

6 WordPerfect Lightning Corel WordPerfect Lightning lets you view, capture, and reuse information and images. With WordPerfect Lightning, you have the tools you need to work with others and to capture and fine-tune your ideas. You can use WordPerfect Lightning to take notes or to view graphics, photos, or documents saved as Microsoft Word or WordPerfect files. When it s time to polish your work, WordPerfect Lightning integrates seamlessly with WordPerfect and Microsoft Word. For the WordPerfect Lightning tutorial, see page 151. Documentation conventions Before you start using the documentation, it is important to understand the conventions used. When you see this Click File New. Click Format Justification Left. Enable a check box. Disable an option. Select text. Click an object. Right-click, and click Paste. Press Enter. Ctrl + Shift Do this Click the File menu, and click New in the menu. Click the Format menu, click Justification, and click Left in the submenu that displays. Click the check box to place a check mark or an X inside the box. Click the option to remove the indicator. Click and drag to highlight text. Click anywhere on an object. Press the right mouse button, and click Paste in the submenu that displays. Press the Enter key. Press the Ctrl key and the Shift key at the same time. Additional resources WordPerfect Office X6 provides additional learning resources: a user guide, Help files, Web-based resources, and much more! You can access these resources by using the Reference Center, which installs with WordPerfect Office X6. To access the Reference Center, do one of the following: Click Start All programs WordPerfect Office X6 Reference Center. From within WordPerfect, Quattro Pro, or Presentations, click Help Reference Center. 2 Introduction

7 WordPerfect tutorials WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports, proposals, books, and other documents. WordPerfect lets you add graphics, tables, and charts to documents. You can publish to paper, electronic media, and the Web. WordPerfect allows you to format, structure, and edit documents at any time and gives you complete control over their design. By creating projects in the tutorials listed below, you will be introduced to the tools and features of WordPerfect. Please choose a tutorial from the following list. Creating footers on page 5 teaches you how to create footers in a sample real-estate document Creating styles for text and graphics on page 13 teaches you how to create styles for text and graphics in a sample real-estate document Creating bulleted lists on page 19 teaches you how to create bulleted lists in a sample real-estate document Creating and formatting tables on page 23 teaches you how to create sand format tables in a sample realestate document Adding images and captions on page 29 teaches you how to add images and captions in a sample realestate document Adding a table of contents on page 33 teaches you how to add a table of contents in a sample real-estate document Working with drop caps on page 37 teaches you how to work with drop caps Changing fonts on page 43 teaches you how to change the fonts in a document Working with footnotes on page 47 teaches you how to create footnotes Working with endnotes on page 51 teaches you how to create endnotes For additional tutorials, please visit us on the Web at WordPerfect tutorials 3

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9 Creating footers A footer is the text that appears across the bottom of a page repeatedly throughout a document. The purpose of a footer is to provide information that helps readers navigate through the document. Adding footers can therefore improve the usability of a document and add consistency to the page design. In this tutorial You ll add footers that display page numbers and other useful information. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Adding the first footer Step 4: Adding a horizontal line to the first footer Step 5: Adding page numbering to the first footer Step 6: Adding the title of the document to the footer Step 7: Placing the first footer on odd-numbered pages Step 8: Adding the second footer Step 9: Adding a horizontal line to the second footer Step 10: Adding a company name and phone number to the second footer Step 11: Adding page numbering to the second footer Step 12: Placing the second footer on even-numbered pages Step 13: Removing the footer from specific pages Step 14: Setting the first page number Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the WP_1_Footers.wpd file. Step 2: Creating a working document Now that you have opened the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. WordPerfect tutorials 5

10 To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Footers.wpd). 3 Click the Save button. Step 3: Adding the first footer Now you re ready to add the first footer to your document. To add the first footer 1 Click Insert Header/Footer. 2 Enable the Footer A option. 3 Click the Create button. In the next few steps, you ll be working within Footer A. If at some point you find yourself outside the working area for Footer A, click Insert Header/Footer, enable the Footer A option, and click the Edit button. Step 4: Adding a horizontal line to the first footer Next, you ll add a horizontal line above the footer to create a visual separation between the footer text and the document text. To add a horizontal line to the first footer Click Insert Line Horizontal line. You can also add a custom horizontal line to a header or footer. Click Insert Line Custom line. Enable the Horizontal line option, and modify any of the settings in the line. Step 5: Adding page numbering to the first footer Now that you have created the footer and added the horizontal line, you ll insert the page number. 6 Creating footers

11 To add page numbering to the first footer 1 Press Enter to start a new line. 2 Click Format Page Insert page number. 3 Choose Page from the Number list. 4 Click the Insert button. 5 Choose Total pages from the Number list. 6 Click the Insert button. 7 Click Close button. Note that the current page number and the total number of pages appear together. 8 To fix the display, position the cursor in between the numbers, press the Spacebar, type the word of, and then press the Spacebar again. Step 6: Adding the title of the document to the footer Now that you have added the page number to the footer, you ll add the document title. To add the title of the document to the footer 1 Position the cursor after the total number of pages, and click Format Line Flush right. 2 Type Selling and Buying a Home. 3 Select all the text. 4 Apply bold formatting by clicking the Bold icon on the property bar. An alternate way to create bold text is to click Format Font, click the Font tab, and enable the Bold check box. 5 Clear the text selection by clicking the text. Step 7: Placing the first footer on odd-numbered pages The next step is to specify the placement of the footer in the document. To place the first footer on odd-numbered pages 1 Click the Header/Footer placement button on the Header/Footer toolbar. WordPerfect tutorials 7

12 2 Enable the Odd pages option. 3 Exit the footer by clicking File Close. Step 8: Adding the second footer At this point in the tutorial, you formatted the first footer for all odd-numbered pages in the document. You ll now create a second footer. To add the second footer 1 Position the cursor at the top of page 2. 2 Click Insert Header/Footer. 3 Enable the Footer B option. 4 Click the Create button. In the next few steps, you ll be working within Footer B. If at some point you find yourself outside the working area for Footer B, click Insert Header/Footer, enable the Footer B option, and click the Edit button. Step 9: Adding a horizontal line to the second footer Next, you ll add a horizontal line to the second footer. To add a horizontal line to the second footer Click Insert Line Horizontal line. Step 10: Adding a company name and phone number to the second footer With the second footer and horizontal line in place, you ll add a company name and phone number. To add a company name and phone number to the second footer 1 Press Enter to start a new line. 2 Type Acme Real Estate Click after Estate. Make sure that the cursor appears after Estate. 4 Click Insert Symbol. 5 In the Symbols dialog box, choose Typographic symbols from the Set list box. 6 In the Number box, type 4,2 to choose the square bullet. 8 Creating footers

13 This symbol matches the one used in the final real-estate document, which you are re-creating in these tutorials. 7 Click the Insert and Close button. Step 11: Adding page numbering to the second footer With the company name and phone number in place, you ll add page numbers. To add page numbering to the second footer 1 Position the cursor after the phone number, and click Format Line Flush right. 2 Click Format Page Insert page number. 3 Choose Page from the Number list. 4 Click the Insert button. 5 Choose Total pages from the Number list. 6 Click the Insert button. 7 Click the Close button. You ll notice that the current page number is displayed together with the total number of pages. 8 To fix the display, position the cursor in between the numbers, and press the Spacebar. Then, type the word of, and press the Spacebar again. 9 Highlight all the text. 10 Click the Bold icon on the property bar. 11 Clear the text selection by clicking the text. Step 12: Placing the second footer on even-numbered pages The next step is to specify the placement of the footer on even-numbered pages. WordPerfect tutorials 9

14 To place the second footer on even-numbered pages 1 On the Header/Footer toolbar, click the Header/Footer placement button. 2 Enable the Even pages option. 3 Click the OK button. 4 Exit the footer by clicking File Close. Step 13: Removing the footer from specific pages The footers now appear on all pages in the document, including the title page and the table of contents. In the next step, you ll remove the footers from both the title page and the table of contents. To remove the footer from specific pages 1 With the cursor on page 1, click Format Page Suppress. 2 Enable the Footer A and Footer B check boxes. 3 Click the OK button. 4 Repeat the previous three steps for pages 2 and 3. You can also use delay codes to keep footers from displaying on a specific page of a document, such as a title page. For more information about delay codes, see Inserting and editing delay codes in the WordPerfect Help. Step 14: Setting the first page number You can now set the first page number for the document. To set the first page number 1 With the cursor on page 4, click Format Page Numbering. 2 Click the Set value button. 10 Creating footers

15 3 In the Set page number box, type 1. 4 Enable the Always keep number the same option. 5 Click the OK button. 6 To exit the Page Numbering Format dialog box without inserting another page number, click the Cancel button. You can also... WordPerfect lets you edit the text in your footers. You can also discontinue a footer to remove it from the remainder of the document. To edit the text in a footer 1 Click Insert Header/Footer. 2 Enable one of the following options: Footer A Footer B 3 Click the Edit button. 4 Make changes to the footer text. To discontinue a footer 1 Click Insert Header/Footer. 2 Enable one of the following options: Footer A Footer B 3 Click the Discontinue button. From here... Congratulations! You have successfully inserted footers into your document. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. By completing the following tutorials in sequence, you ll re-create the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder: Creating styles for text and graphics on page 13 Creating bulleted lists on page 19 Creating and formatting tables on page 23 Adding images and captions on page 29 Adding a table of contents on page 33 WordPerfect tutorials 11

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17 Creating styles for text and graphics A style is a collection of formatting attributes that are applied to text or graphics. By using styles, you can ensure visual consistency throughout a document and avoid having to repeat multiple formatting tasks for every instance of a particular text or graphic element. Whenever you change the formatting in a style, you change the appearance of all text or graphics that use that style. The text styles that you create are saved with the active document. In this tutorial You ll create styles for the section headings in a sample document. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Creating a text style for the main heading Step 4: Adding formatting to the Main Heading style Step 5: Adding a marker for the table of contents Step 6: Creating a text style for subheadings Step 7: Adding formatting to the Subheading style Step 8: Adding a second marker for the table of contents Step 9: Applying the Main Heading style Step 10: Applying the Subheading style Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the WP_2_Styles.wpd file. Step 2: Creating a working document Now that you have opened the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Styles.wpd). WordPerfect tutorials 13

18 3 Click the Save button. Step 3: Creating a text style for the main heading You re now ready to create a new text style. First, you ll create a text style for the headings in your document. To create a text style for the main heading 1 Click Format Styles. 2 Click the Create button. 3 In the Styles editor dialog box, type Main Heading in the Style name box. 4 Type the following description for the style in the Description box: Main heading style for section titles. 5 In the Type list box, check to make sure that the default setting of Paragraph appears. Do not close the Styles editor dialog box you ll need to use it in the next step. Step 4: Adding formatting to the Main Heading style You can now add a little extra formatting to the style you just created. To add formatting to the Main Heading style 1 On the menu bar within the Styles editor dialog box, click Format Font. 2 In the Font Properties dialog box, choose AvantGarde from the Face list. 3 From the Size list, choose Click Format Justification Center. Again, you ll be using the Styles editor dialog box in the next step, so do not close it. Step 5: Adding a marker for the table of contents Next, you ll mark the main heading element for use in a table of contents. The Styles editor dialog box makes it convenient to do this at the same time that you format a style element. To add a marker for the table of contents 1 Enable the Show off codes check box. 2 In the Contents area, select the code that is called Codes to the left are ON - Codes to the right are OFF. 14 Creating styles for text and graphics

19 3 Click Tools Reference Table of Contents. 4 Click the Mark 1 button. Mark 1 indicates that this heading is the highest-level heading in the document. 5 Click the Close button. 6 In the Styles editor dialog box, click the OK button. Do not close the Styles dialog box you ll need to use it in the next step. Step 6: Creating a text style for subheadings Now that you ve created a custom style for the main headings in your document, you need to make a text style for the subheading. To create a text style for subheadings 1 Click the Create button. 2 In the Styles editor dialog box, type Subheading in the Style name box. 3 Type the following description for the style in the Description box: Secondary heading style for subheadings. 4 In the Type list box, leave the default as Paragraph. Step 7: Adding formatting to the Subheading style You can now add formatting to the Subheading style you just created. To add formatting to the Subheading style 1 On the menu bar within the Styles editor dialog box, click Format Font. 2 In the Font Properties dialog box, choose Bold. WordPerfect tutorials 15

20 3 From the Size list, choose Click the OK button. 5 Click Format Justification Center. Again, you ll be using the Styles editor dialog box in the next step, so do not close it. Step 8: Adding a second marker for the table of contents Next, you ll mark the subheading element for use in a table of contents. The Styles editor dialog box makes it convenient to do this at the same time that you format a style element. To add a second marker for the table of contents 1 Enable the Show off codes check box. 2 In the Contents area, select the code that is called Codes to the left are ON - Codes to the right are OFF. 3 Click Tools Reference Table of Contents. 4 Click the Mark 2 button. Mark 2 indicates that this heading is the second-level heading in the document. 5 Click the Close button. 6 In the Styles editor dialog box, click the OK button. 7 In the Styles dialog box, click the Close button. Step 9: Applying the Main Heading style Next, you ll apply the custom Main Heading style that you ve just created to the document. To apply the Main Heading style 1 In your document, select the text Selling Your Home. 2 Click Format Styles. 3 Choose Main Heading from the Available styles list. 4 Click the Insert button. 5 Repeat the process for the three remaining centered headings in your document. Step 10: Applying the Subheading style Next, you ll apply the custom Subheading style that you ve just created to the document. To apply the Subheading style 1 Select the text Prepare your home for sale. 16 Creating styles for text and graphics

21 2 Click Format Styles. 3 Choose Subheading from the Available styles list. 4 Click the Insert button. 5 Repeat the process for the remaining subheadings in your document. You can also... Another convenient way to create a text style while you edit a document is to use the QuickStyle feature. QuickStyles are styles that are based on the formatting in effect at the cursor location. You can also create QuickStyles for paragraphs. When you save a style, you can associate it with a specific template or with the active document only. Or, if you plan to use the style with a different template or on a different computer, you can save the style as a separate file. Just as you can create styles for items such as headings, you can also format how you want graphics to appear. To create a QuickStyle 1 Select the text or paragraph. 2 Click Format Styles. 3 Click the QuickStyle button. 4 In the QuickStyle dialog box, type a name for the style in the Style name box. 5 Type a description for the style in the Description box. 6 Enable one of the following options: Character with automatic update creates a QuickStyle for text Paragraph with automatic update creates a QuickStyle for paragraphs 7 Click the OK button. To save a text style 1 Click Format Styles. 2 Click Options Save as. 3 In the Save styles to dialog box, type a filename in the Filename box. 4 In the Style type area, enable one of the following options: Both includes both the styles you have created and the preset styles provided with WordPerfect User styles includes only the styles you have created System styles includes only the preset styles provided with WordPerfect 5 Click the OK button. 6 Click Options Settings. 7 In the Style settings dialog box, enable one of the following options in the Save new styles to area: Current document associates the style with the active document Default template associates the style with the default template Additional objects template associates the style with an additional objects template WordPerfect tutorials 17

22 The Additional objects template option is available only if you have specified a second default template to use for additional objects such as keyboards, menus, template macros, toolbars, and styles. 8 Click the OK button. To create a graphics style 1 Click Format Graphics styles. 2 Enable one of the following options in the Style type area: Box Border Fill Line 3 Click the Create button. 4 Type a name for the style in the Style name box. 5 Change any of the settings to modify the attributes of the graphics style. 6 Click the OK button. 7 In the Graphics styles dialog box, click the Close button. From here... Congratulations! You ve now created styles for the section headings in the document, and you ve created a graphics style. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. By completing the following tutorials in sequence, you ll re-create the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder: Creating bulleted lists on page 19 Creating and formatting tables on page 23 Adding images and captions on page 29 Adding a table of contents on page 33 For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. 18 Creating styles for text and graphics

23 Creating bulleted lists Bullets help to differentiate items in a list or add emphasis to selected paragraphs. You might want to mark list items with bullets, rather than with numbers or outline levels, when the order of the list items is not important and you do not need to show hierarchical relationships in the list. When creating a bulleted list, you can choose a preset bulleted list format, or you can replace the bullet in the format with a custom symbol, such as a heart, star, or check mark. You can also create a list that uses check boxes. In this tutorial You ll create and customize bulleted lists in a sample document. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Customizing a bulleted list format Step 4: Applying the Arrow list format to the other lists Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the WP_3_Lists.wpd file. Step 2: Creating a working document Now that you have opened the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Bullets.wpd). 3 Click the Save button. WordPerfect tutorials 19

24 Step 3: Customizing a bulleted list format You re now ready to customize a bulleted list format and apply it to your document. To customize a bulleted list format 1 Locate a bulleted list in the working document, and click anywhere in the list. Make sure that your cursor appears within the list. 2 Click Insert Outline/Bullets & numbering. 3 In the Bullets & numbering dialog box, click the Bullets tab. 4 Click the Create button. 5 In the Create format dialog box, type Arrow in the List name box. 6 From the Based on list box, choose the fourth item down, which includes standard bullet symbols. 7 Click in the Text before box, and press the Backspace key. 8 On the keyboard, press Ctrl + W. This shortcut key opens the Symbols dialog box. 9 From the Set list in the Symbols dialog box, choose Iconic symbols. 10 In the Number box, type 5,152 to insert a right-pointing arrow. The number 5 represents the Iconic Symbols set, and the number 152 represents the specific symbol. This symbol matches the arrow that is used in the final real-estate document, which you are re-creating in these tutorials. 11 Click the Insert and Close button. 12 Click the OK button. Step 4: Applying the Arrow list format to the other lists The new bulleted list format is now applied to the active list. Next, you ll apply this same format to the other lists in the document. To apply the Arrow list format to the other lists 1 Locate the next bulleted list in your working document, and click anywhere in the list. 20 Creating bulleted lists

25 2 Click Insert Outline/Bullets & numbering. 3 In the Bullets & numbering dialog box, choose the Arrow list format. The Arrow list format should appear last because it is the most recently added format. 4 Click the OK button. 5 Repeat this procedure for all the remaining lists. You can also... WordPerfect gives you many ways to add a professional look and feel to your documents. By customizing your lists, you can make them more effective and easily reflect your own personal style. Here is an additional method for choosing a custom bullet, plus a method for creating your own bulleted or numbered list formats. To create a list format 1 Click Insert Outline/Bullets & numbering. 2 Click one of the following tabs: Numbers lets you create formats for numbered lists Bullets lets you create formats for bulleted lists 3 Click the Create button. 4 In the Create format dialog box, type a name for the list format in the List name box. 5 Type a description for the list format in the Description box. 6 In the List type area, enable one of the following options: Single level list lets you create a list with only one level Multilevel list (outline) lets you create a list with multiple levels 7 Choose a style from the Based on list box. If you want to add text before the list number, type the text in the Text before box. 8 Click the OK button. From here... Congratulations! You have successfully created and customized your bulleted lists. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. By completing the following tutorials in sequence, you ll re-create the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder: Creating and formatting tables on page 23 Adding images and captions on page 29 Adding a table of contents on page 33 WordPerfect tutorials 21

26 22 Creating bulleted lists

27 Creating and formatting tables With WordPerfect, you can easily create tables that are visually appealing and user-friendly. Tables let you organize cells of data in rows and columns and are perfect for presenting lists, schedules, financial data, comparisons, and summaries. In this tutorial You ll create a simple, two-column table that lists all the tasks someone would complete before moving to a new house. The table will include headings that define the time frame for each task. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Converting a list to a table Step 4: Creating table subheadings Step 5: Repeating the formatting Step 6: Splitting the columns Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the WP_4_Table.wpd file. Step 2: Creating a working document After you open the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Tables.wpd). 3 Click the Save button. Step 3: Converting a list to a table Now you re ready to create a table from a list in your working document. WordPerfect tutorials 23

28 To convert a list to a table 1 Select the text that makes up the Appendix. 2 Click Table Convert. 3 In the Convert: Text to Table dialog box, enable the Paragraphs option in the Text Delimiters area. 4 Click the OK button. The selected text has now been converted to a table format. Step 4: Creating table subheadings Instead of having column headings, the table in this tutorial has highlighted rows that organize the table content according to time periods. These rows act as subheadings within the table. To create table subheadings 1 Position the cursor in the first row of the table. 2 Click Table Borders/Fill. 3 In the Properties for Table Borders/Fill dialog box, click the Cell tab, click the Fill button, and enable the 100% Fill option. 4 Click the Foreground button, and choose Light Gray from the Foreground palette. 5 Click the OK button. The gray fill identifies the content in the first row as a subheading within the table. 6 Select the text in the first row of the table. 7 Click Format Font. 8 Enable the Bold check box. 24 Creating and formatting tables

29 9 Click the OK button. In addition to changing the font and font attributes of text in a cell, row, column, or table, you can also apply other formatting, such as highlighting, indents, drop caps, and so forth. For more information, see Formatting text in the section Editing and formatting documents of the WordPerfect Help. Step 5: Repeating the formatting The QuickFormat feature of WordPerfect allows you to copy the formatting from a selection and apply it many times. You can copy and apply formatting from any text, not only from tables. To repeat the formatting 1 Select the text in the first row of the table. 2 Click Format QuickFormat. 3 In the QuickFormat dialog box, enable the Selected table cells option. Notice that the appearance of the pointer has changed to a brush, which indicates that you can apply the formatting to other cells. 4 Click in each of the remaining subheading rows to apply the same formatting. 5 When you have finished formatting the subheadings, click Format QuickFormat to turn off the QuickFormat tool. Step 6: Splitting the columns Now that the Planning a Move list is within a table, you can add details as needed. For example, you can add a column to track task-related information, such as whether the task is complete or which family member is in charge of the task. To split the columns 1 Click Table Split QuickSplit Column. 2 Move the pointer across the row. You ll see two numbers that indicate the size of the columns if you split the existing column at that location. Click when the numbers indicate a size of 4 inches for the first column. Repeat the previous step for every row that you want to split. You can split multiple rows at one time. Notice that in the final real-estate document, all the rows that list tasks have been split. WordPerfect tutorials 25

30 3 When you are finished splitting rows, click Table Split QuickSplit Column to turn off the QuickSplit tool. You can also... You can create a table anywhere in a document window. When you create a table, the column widths are automatically equalized. Sometimes, however, you may want to resize one or more columns for instance, you may want to increase the width to accommodate the widest line of text in the column, fix unequal column widths, or specify an exact width for columns. To create a new table 1 Click Table Create. 2 Type the following values in the following boxes: Columns: 2 Rows: 31 3 Click the Create button. To accommodate the widest line of text in a table column 1 Position the cursor in a table. 2 Click Table Size column to fit. To equalize the width of table columns 1 Select two or more cells from adjacent columns. 2 Click Table Equal column widths. To specify a width for table columns 1 Select a table column. 2 Click Table Format. 3 Click the Column tab. 4 In the Column width area, type 5 in the Width box. 5 Click the OK button. 26 Creating and formatting tables

31 You can enable the Always keep width the same check box to maintain the current column width regardless of changes to the width of other columns, or changes to the left and right margin settings within columns. From here... Congratulations! You have successfully added and formatted tables in your document. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. By completing the following tutorials in sequence, you ll re-create the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder: Adding images and captions on page 29 Adding a table of contents on page 33 For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. WordPerfect tutorials 27

32 28 Creating and formatting tables

33 Adding images and captions Adding images to your document can be an effective way to convey information and to make your document more visually appealing. With WordPerfect, you can easily insert graphics or photos, as well as add accompanying captions. In this tutorial You ll add images and captions to a sample document. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Inserting a graphic file Step 4: Wrapping text around the graphic Step 5: Adding a caption Step 6: Completing the title page Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Click the WP_5_Images.wpd file. Step 2: Creating a working document Now that you have opened the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Images.wpd). 3 Click the Save button. Step 3: Inserting a graphic file Now you re ready to add a graphic to the title page. WordPerfect lets you insert graphics in many industrystandard file formats, including GIF, JPEG, TIF, and BMP. WordPerfect tutorials 29

34 To insert a graphic file 1 Go to the first page of your working document, and position the cursor to the left of Acme Real Estate. 2 Click Insert Graphics/Pictures From File. 3 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 4 Select the logo.wpg file. 5 Click the Insert button. Step 4: Wrapping text around the graphic Now that you ve inserted the graphic file into your document, you ll wrap the text around it. To wrap text around the graphic 1 Right-click the graphic you just inserted, and click Wrap. 2 In the Wrapping type area, enable the Square option. 3 In the Wrap text around area, enable the Right side option. 4 Click the OK button. Step 5: Adding a caption Next, you ll add a caption for the graphic. To add a caption 1 Right-click the graphic, and click Caption. 2 In the Box caption dialog box, choose Right from the Position list box. 30 Adding images and captions

35 3 Click the Edit button. 4 Replace the default text Figure 1 with Since Note that WordPerfect automatically adds counters for captions and other elements in a document. Each box style has a different caption numbering style. For example, all figure boxes are numbered in sequence, and the number appears after the word Figure. You can change the numbering style of a box caption, or you can delete the caption number by selecting it and clicking Delete. 5 Select the text, and click Format Font. 6 In the Font Properties dialog box, choose 8 from the Size list box. 7 Click the OK button. Step 6: Completing the title page Now that you have added a graphic and a caption, you ll fine-tune the alignment of elements on the title page. To complete the title page 1 Highlight the text Selling and Buying a Home. 2 Click Format Justification Center. 3 Select the logo, and drag it to the right so that the left side of the graphic aligns with the left side of the document title. Notice that the company name and address also move to the right because of the Wrap text property. You can also... If you take photos with a digital camera, you can load the photos from your camera right into a WordPerfect document. To load photos from a digital camera 1 Connect a digital camera to your computer. 2 Click Insert Graphics/Pictures Select source. 3 Choose a digital camera from the Sources box. 4 Click Insert Graphics/Pictures Acquire image. 5 Choose the images that you want to load from the dialog box that appears. If your digital camera does not support WIA, you ll be presented with the digital camera s interface for loading photos. Available options vary, depending on the digital camera. 6 Click the Get pictures button. The button on your digital camera may have a different name, such as Send. If you want to load additional photos during the same session, just click Insert Graphics/Pictures Acquire image. WordPerfect tutorials 31

36 From here... Congratulations! You ve successfully added images and captions to your document. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. By completing Adding a table of contents on page 33, you ll re-create the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. 32 Adding images and captions

37 Adding a table of contents In a few simple steps, you can add a table of contents to your document. A table of contents is a handy outline that lists main topics in the order of their appearance in a document, along with the page number of each topic. By quickly glancing at the topics in the table of contents, readers can gain a sense of the document s content and scope. They can also easily access particular sections of the document. In this tutorial You ll create a table of contents for a sample document. Step 1: Opening the sample document Step 2: Creating a working document Step 3: Defining a table of contents for the document Step 4: Generating the table of contents If you followed the tutorial Creating styles for text and graphics on page 13, you marked a document with heading styles and added markers for the table of contents. Using the styles created in that tutorial, you can easily generate a table of contents that is based on the heading text. If you have not followed the tutorial Creating styles for text and graphics on page 13, you can still generate a basic table of contents by using preset heading styles and marking the headings manually, as described in You can also... on page 35. Step 1: Opening the sample document First, you ll need to access the sample document. To open the sample document 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the WP_6_TOC.wpd file. Step 2: Creating a working document Now that you have opened the sample document, you ll save it with a new filename to create a working document. By creating a working document, you ll keep the sample document unchanged so that the tutorial can be reused. To create a working document 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Contents.wpd). 3 Click the Save button. WordPerfect tutorials 33

38 Step 3: Defining a table of contents for the document Next, you need to define a table of contents for your document. By defining a table of contents, you establish how it will display in the document by specifying things such as the number of levels, the position and the look of the page numbers, and the style of each level. To define a table of contents for the document 1 Position the cursor under the Contents title on page 3. 2 Click Tools Reference Table of contents. 3 Click the Define button. 4 In the Number of levels box, type 2. This number specifies how many levels of headings your document has. 5 For the TableofCont1 style, choose Text... # from the Position list box. 6 For the TableofCont2 style, choose Text... # from the Position list box. The indentation of levels in the table of contents is adjusted according to the number of heading levels you specify. 7 Click the OK button to close the Define table of contents dialog box. 8 In the Reference tools dialog box, click the Close button. Notice that the text << Table of Contents will generate here >> now appears on the page where you positioned your cursor. Step 4: Generating the table of contents Now that you ve defined how and where the table of contents will appear in your document, you are ready to generate the table of contents. When you generate a table of contents, WordPerfect searches the document for the table of contents entry markers. This information is inserted on the table of contents page in the document. 34 Adding a table of contents

39 You need to regenerate the table of contents whenever you update information in the document. To generate the table of contents 1 Click Tools Reference Table of contents. To ensure that the table of contents is generated before you save or print the document, enable the Auto generate check box. If you do not generate a table of contents after editing the document, a warning appears when you attempt to save or print. 2 Click the Generate button. 3 In the Generate dialog box, click the OK button. You can also... If the headings in a document were not created by using styles with Table of Contents markers, you can still create a table of contents by first scrolling through the document and marking each heading manually. To mark entries for a table of contents 1 Click Tools Reference Table of contents. 2 Position the cursor at the beginning of a title that you want to display in the table of contents. 3 Choose a level from Mark 1 through Mark 5. The level you choose depends on the levels you defined for the table of contents. Each mark corresponds to a level of indentation. 4 Repeat the previous two steps for each title that you want to display in the table of contents. You can press Alt + F3 to view the mark codes for the table of contents. Then, you can go ahead and generate a table of contents as described earlier in this tutorial. From here... Congratulations! You have successfully inserted a table of contents. Your document should now resemble the final real-estate document (WP_Final.wpd), which is installed in the Tutorial Samples folder. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. WordPerfect tutorials 35

40 36 Adding a table of contents

41 Working with drop caps WordPerfect allows you to use drop caps at the beginning of a line or paragraph to decorate the text. In this tutorial You will add and edit a drop cap. Step 1: Adding a drop cap Step 2: Changing the size of a drop cap Step 3: Applying font attributes Step 4: Applying a border style Step 5: Adding a drop shadow Step 6: Applying a fill Step 7: Adjusting the position of a drop cap in a border frame Step 8: Saving your work This is what the final document should look like. Step 1: Adding a drop cap You will add a drop cap to the first paragraph in the sample file of your choice. To add a drop cap 1 Click at the beginning of the first paragraph. 2 On the property bar, click the Drop cap style button. 3 In the Drop caps dialog box, click Drop cap in text from the Format page. 4 In the Height section, type 2 in the Lines box. 5 Click OK. This is what the drop cap should look like. WordPerfect tutorials 37

42 Step 2: Changing the size of a drop cap You will select and change the number of text lines you want indented at the right side of the drop cap. To change the size of the drop cap 1 Place the cursor before the drop cap that you added. 2 On the property bar, click the Drop cap size picker to display the Drop cap size list. 3 Position the cursor on a drop cap size to view a preview of the drop cap in that size. 4 In the Drop cap size list, click 3 lines height to apply it. This is what the drop cap should look like. Step 3: Applying font attributes You will apply a new font face, style, color, and shading to the drop cap. To apply font attributes 1 Click in front of the drop cap you added. 2 Click the Drop cap font button on the property bar. 38 Working with drop caps

43 3 In the Face section, choose Roman from the Face list box. 4 In the Appearance section, enable the Bold check box. 5 In the Color section, click the Color picker, and click Blue. 6 In the Shading section, type 95 in the Shading box. 7 Click OK. This is what the drop cap should look like. Step 4: Applying a border style You will apply a border style to a drop cap. To apply a border style 1 Click in front of the drop cap you added. 2 On the property bar, click the Drop cap border/fill button. 3 Click the Border tab. 4 From the Available border styles list box, click the third style in the first row. 5 Click OK. This is what the drop cap should look like. WordPerfect tutorials 39

44 Step 5: Adding a drop shadow You will add a drop shadow to the border frame of the drop cap. To add a drop shadow 1 Click in front of the drop cap you added. 2 On the property bar, click the Drop cap border/fill button. 3 In the Drop cap border/fill dialog box, click the Shadow tab. 4 In the Direction of shadow section, click the last shadow button. 5 In the Drop shadow section, type in the Shadow height box. 6 In the Drop shadow section, type in the Shadow width box. 7 Click the Color picker, and click Dark gray (RGB = 128, 128, 128). 8 Click OK. This is what the drop cap should look like. Step 6: Applying a fill You will apply a gradient fill to the frame of the drop cap. To apply a fill 1 Click in front of the drop cap you added. 2 On the property bar, click the Drop cap border/fill button. 3 In the Drop cap border/fill dialog box, click the Fill tab. 4 From the Available fill styles list box, click the fourth fill in the last row. 5 Click the Start color picker, and click White. 6 Click the End color picker, and click Light grey. 7 Click OK. This is what the drop cap should look like. 40 Working with drop caps

45 Step 7: Adjusting the position of a drop cap in a border frame You will adjust the space between the drop cap and the border frame to position the drop cap nicely in the frame. To adjust the position of a drop cap 1 Click in front of the drop cap you added. 2 On the property bar, click the Drop cap border/fill button. 3 In the Drop cap border/fill dialog box, click the Advanced tab. 4 In the Spacing section, click the Inside picker, and choose the second spacing option in the first column. 5 In the Spacing section, click the Outside picker, and choose the third spacing option in the first column. 6 Click OK. This is what the drop cap should look like. Step 8: Saving your work Now that you have finished creating and editing the drop cap, you can save the file for future reference. To save your work 1 Click File Save. 2 From the Save in list box, choose the drive and folder where you want to save the file. 3 In the Filename box, type a filename. 4 Click Save. WordPerfect tutorials 41

46 From here... Congratulations! You used WordPerfect to add a drop cap and edit it. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. 42 Working with drop caps

47 Changing fonts WordPerfect lets you customize a document by changing the font appearance. You can change the face, size, and color of text to create headings which draw attention to specific words or phrases. In this tutorial You will use Corel RealTime Preview to change a font face and increase the font size. Step 1: Changing the font face of a document heading Step 2: Changing the font size of a document heading Step 3: Changing the color of text in a document heading Step 4: Saving your work Step 1: Changing the font face of a document heading A document will often begin with a title or heading. In order to make the heading in the document stand out from the rest of the text, you will apply a different font face to it. To change the font face 1 Create heading text. 2 Click at the beginning of the heading and drag across the heading to select it. 3 Click the Font face list box on the property bar, and point to Bookman. The font is displayed in the font face preview window, and the heading in the document is changed. 4 Click on Bookman in the Font face list box. The Bookman Old Style font is included in the extra content that is packaged with WordPerfect Office, on Disc 2. WordPerfect tutorials 43

48 Step 2: Changing the font size of a document heading You will now change the font size of the heading. To change the font size 1 Click at the beginning of the heading and drag across the heading to select it. 2 Click the Font size list box on the property bar, and point to 24. The font size is displayed in the font face preview window, and the heading in the document is changed. 3 Click on 24 in the Font size list box. Step 3: Changing the color of text in a document heading You will now apply a different color to the heading. To change the color of text 1 Click at the beginning of the heading and drag across the heading to select it. 2 Click Format Font. 3 In the Font properties dialog box, click the Font tab. 4 Click the Color button, and click the brown tile on the Color picker. The brown tile is the last tile in the first row. 5 Click OK. Step 4: Saving your work Now that you have finished changing font styles, size, and color, you can save the file for future reference. 44 Changing fonts

49 To save your work 1 Click File Save. 2 From the Save in list box, choose the drive and folder where you want to save the file. 3 In the Filename box, type a filename. 4 Click Save. From here... Congratulations! You used WordPerfect to change the font face, size, and color of text. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. WordPerfect tutorials 45

50 46 Changing fonts

51 Working with footnotes WordPerfect allows you to annotate documents by using footnotes. A footnote is a numbered reference that provides more information about a topic and is located below text or at the bottom of a document. In this tutorial You will create, edit, and format footnotes for a document. Step 1: Creating footnotes Step 2: Editing footnotes Step 3: Formatting footnotes Step 4: Saving your work Step 1: Creating footnotes You create a footnote by first inserting a reference number in the text of a document. That number is linked to the footnote's corresponding text. Footnotes allow readers to read the document from beginning to end without searching for references in the back matter. While working with footnotes, not all WordPerfect functions are available until you return to the body of the text. First, you must create the footnotes that you will later edit and format. To create a footnote 1 In the document, type a paragraph. 2 Click at the end of a sentence. 3 Click Insert Footnote/endnote. 4 Enable the Footnote number option, and type 1 in the box beside it. 5 Click Create. When you click Create, the dialog box automatically closes. 6 Type footnote text. 7 Repeat steps 1 through 5 to create consecutive footnotes in the document. This is an example of a document with footnotes. WordPerfect tutorials 47

52 Step 2: Editing footnotes Once you have created footnotes, you can edit their content. To edit a footnote 1 Click in the body text of the document. 2 Click Insert Footnote/endnote. 3 Enable the Footnote number option, and type 1 in the box beside it. 4 Click Edit. The first footnote you created appears. 5 In footnote number 1, modify the footnote text. 6 Click in the body text of the document to return to the word associated with footnote 1. Step 3: Formatting footnotes Once you have defined your footnote entries, you can change the format of the footnotes. Here, you will change the amount of space between footnotes and start new numbers for footnotes on the second page of the document To change the amount of space between footnotes 1 Click Insert Footnote/endnote. 2 Enable the Footnote number option, and type 1 in the box beside it. 3 Click Options, and click Advanced. 4 In the Edit numbering style area, type in the Space between notes box. The space between the footnotes increases. To change the numbering method of footnotes 1 Click Insert Footnote/endnote. 48 Working with footnotes

53 2 Enable the Footnote number option, and type 1 in the box beside it. 3 Click Options, and click Advanced. 4 In the Numbering method area, choose Lowercase roman from the Method list box. 5 Enable the Restart numbering on each page check box. 6 Click OK. This is an example of a document with footnotes. Step 4: Saving your work Now that you have finished creating, editing, and formatting your footnotes, you can save the document for future reference. To save your work 1 Click File Save. 2 From the Save in list box, choose the drive and folder where you want to save the document. 3 In the Filename box, type a filename. 4 Click Save. From here... Congratulations! You used WordPerfect to create, edit, format, and save footnotes in a document. You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. WordPerfect tutorials 49

54 50 Working with footnotes

55 Working with endnotes WordPerfect allows you to annotate documents by using endnotes. An endnote is a numbered reference, located at the end of a document, that provides more information about a topic. Endnotes are often used in term papers, for example. In this tutorial You ll create, edit, and format endnotes. Step 1: Creating endnotes Step 2: Editing endnotes Step 3: Formatting endnotes Step 4: Saving your work This is what the document with endnotes should look like. Step 1: Creating endnotes You create an endnote by first inserting a reference number in the text of a document. That number is linked to the endnote's corresponding text, which you supply. Endnotes are common in term papers. Endnotes allow readers to read the document from beginning to end without interrupting the flow of the text with numerous references. While working with an endnote, not all WordPerfect functions are available until you return to the body of the text. First, you must create the endnotes that you will later edit and format. To create an endnote 1 Type a paragraph in the document. 2 In the document, click at the end of a sentence. 3 Click Insert Footnote/endnote. 4 Enable the Endnote number option, and type 1 in the box beside it. 5 Click Create. When you click Create, the dialog box automatically closes. 6 Type endnote text. 7 Repeat steps 1 through 6 to create consecutive endnotes in the document. This is an example of a document with endnotes. WordPerfect tutorials 51

56 Step 2: Editing endnotes Once you have created endnotes, you can edit their content. To edit an endnote 1 Click in the body text of the document. 2 Click Insert Footnote/endnote. 3 Enable the Endnote number option, and type 1 in the box beside it. 4 Click Edit. The first endnote you created appears. 5 In endnote number one, edit the endnote text. 6 Click in the body text of the document to return to the word associated with endnote 1. Step 3: Formatting endnotes Once you have defined your endnote entries, you can change the format of the endnotes. Here, you will change the amount of space between endnotes and start new numbers for endnotes on the second page the document. To change the amount of space between endnotes 1 Click Insert Footnote/endnote. 2 Enable the Endnote number option, and type 1 in the box beside it. 3 Click Options, and click Advanced. 4 In the Numbering method area, type in the Space between notes box. The space between the endnotes increases. To change the numbering method of endnotes 1 Click Insert Footnote/endnote. 2 Enable the Endnote number option, and type 1 in the box beside it. 3 Click Options, and click Advanced. 4 In the Numbering method area, choose Lowercase Roman from the Method list box. 5 Enable the Restart numbering on each page check box. 6 Click OK. 52 Working with endnotes

57 This is an example of a document with endnotes. Step 4: Saving your work Now that you have finished creating, editing, and formatting your endnotes, you can save the document for future reference. To save your work 1 Click File Save. 2 From the Save in list box, choose the drive and folder where you want to save the file. 3 In the Filename box, type a filename. 4 Click Save. From here... Congratulations! You used WordPerfect to create, edit, format, and save endnotes in a document! You can explore WordPerfect further on your own, or you can become productive quickly by completing some of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial, please see the main WordPerfect Help. WordPerfect tutorials 53

58 54 Working with endnotes

59 Quattro Pro tutorials Quattro Pro is a spreadsheet application that lets you manage, analyze, report, and share data. By creating projects in the tutorials listed below, you will be introduced to the tools and features of Quattro Pro. Please choose a tutorial from the following list. Quattro Pro workspace tour on page 57 takes you on a tour of the Quattro Pro workspace, introducing you to the basic tools and features of the application Adding formulas to spreadsheets on page 63 teaches you how to create a basic formula Creating a pie chart of household expenses on page 67 teaches you how to create a table of typical household expenses, and then shows you how to use that data to create a pie chart Creating a currency conversion table on page 69 teaches you how to create a table that converts US dollars into foreign currencies using the specific exchange rates that you enter Creating a customized Quattro Pro toolbar on page 73 teaches you how to create and customize a Quattro Pro toolbar so you can complete tasks quickly Creating a map of Australian cities on page 75 teaches you how to create a map of Australia that displays the country's major cities Creating a sortable demographics table on page 79 teaches you how to create a table of demographic data, and then sort that data in different ways based on criteria you choose Creating a team roster database on page 83 teaches you how to use a database form to create a notebook database containing roster information for a softball team Creating a statistics tracking table on page 85 Teaches you how to create a table of sports statistics data, copy that table, and quickly create a second table Creating a vacation tracking table on page 89 Teaches you how to create a table that tracks the amount of vacation time you have taken, and the amount you will have remaining at the end of subsequent months For additional tutorials, please visit us on the Web at Quattro Pro tutorials 55

60 56 Quattro Pro tutorials

61 Quattro Pro workspace tour Quattro Pro lets you create professional spreadsheet-based documents to help you manage data. It provides all the tools you need to produce tables, financial forms, lists, databases, charts, reports, or any other type of document that stores and presents data. In this tutorial You will learn about the basic workspace tools of Quattro Pro, and you will then use those tools to create a temperature conversion table. Step 1: Using the property bar Step 2: Using the QuickFill feature Step 3: Using the QuickFit feature Step 4: Using customization features Step 5: Using formulas Step 6: Using the sort feature Step 7: Using the QuickCell and Undo buttons Step 8: Using functions Step 9: Using the Help Step 1: Using the property bar You can edit the properties of labels, values, and objects with the property bar. The property bar is contextsensitive; it displays the properties associated with an item you have selected. You will now use the tools on the property bar to edit text labels on your spreadsheet, and add borders to the cells. To add text and borders to cells 1 In cell A1, type the label Month. 2 In cell B1, type the label Average Temperature in Celsius. 3 In cell C1, type the label Average Temperature in Fahrenheit. 4 Select cells A1 to C1, and click the Bold button on the property bar. 5 With cells A1 to C1 still selected, click the Border button flyout on the property bar, and click one of the border styles. Step 2: Using the QuickFill feature You can use QuickFill to enter values in multiple cells without having to type each value. QuickFill has a variety of series to choose from, including months, days of the week, and custom series. You will now use QuickFill to enter labels for the months. Quattro Pro tutorials 57

62 To create labels by using QuickFill 1 Select cells A2 to A13. 2 On the Notebook toolbar, click the QuickFill button. 3 From the Series name list box, choose Months. 4 Click OK. 5 In cells B2 to B13, type the average temperature for the corresponding month. Here is a list of values you can use in the table. Step 3: Using the QuickFit feature Using the QuickFit buttons on the Notebook toolbar, you can change row and column widths to fit their largest entries. You will now use the QuickFit buttons to expand the width of each column to fit its largest entry. To resize rows and columns by using QuickFit 1 Select columns A, B, and C. 2 On the Notebook toolbar, click the Column QuickFit button. Step 4: Using customization features You can add keyboard shortcuts to Quattro Pro. Adding shortcuts for commands you use frequently can save time. You will now use the customization feature to add a keyboard shortcut for the Paste command. To create a custom keyboard shortcut 1 Click Tools Customize. 2 In the list of categories, double-click Customization, and click Commands. 3 From the list box, choose Edit. 4 From the list, choose the Paste command. 58 Quattro Pro workspace tour

63 5 Click the Shortcut keys tab. 6 In the New shortcut key box, press ALT + P, as if you were using a keyboard shortcut. 7 Click Assign. 8 Click OK. Step 5: Using formulas In a cell, you can enter a formula that will perform a calculation using values in other cells. You will now use a formula to convert the temperatures from Celsius to Fahrenheit. To enter a formula 1 In cell C2, type the formula (B2*9)/ Select cell C2. 3 Click Edit Copy. 4 Select cells C3 to C13. 5 Press ALT+ P to paste the formula. Step 6: Using the sort feature You can use the sort function to sort information based on one or more criteria in your table. You can sort information in ascending or descending order. You will now use the sort function to sort the temperatures from coldest to hottest month. To sort data 1 Select cells A1 to C13. 2 Click Tools Sort. 3 From the 1st list box, choose Average Temperature in Celsius. 4 Click Sort. Step 7: Using the QuickCell and Undo buttons The QuickCell button on the application bar lets you see how changing the value in one cell will affect the value in another cell. After changing a value, you can undo the change, or multiple changes. You will now learn how to use QuickCell and undo changes you make. To preview and edit entries by using QuickCell and Undo 1 Select cell C4. 2 On the application bar, click QuickCell. 3 Select cell B4, and change the value to 12. Quattro Pro tutorials 59

64 The value in QuickCell has changed to reflect the new result. 4 Select cell C5, and change the value to On the Notebook toolbar, click the Undo button flyout. The actions are listed from most to least recent. 6 Click the second entry to undo the last two actions. 7 To reset QuickCell, select any empty cell and click the value in QuickCell. Step 8: Using functions Quattro Pro has a number of preset functions that you can use to calculate a variety of equations. You will now use function to calculate the average temperature for the year. To use preset functions 1 In cell A14, type the label Average Temperature. 2 Select column A. 3 On the Notebook toolbar, click the Column QuickFit button. 4 Click cell B14. 5 Click the Insert function button. 6 From the Function category list, choose ALL. 7 From the Function list, choose AVG. 8 Click OK. 9 Type B2..B Press ENTER to calculate the average temperature for the year. Step 9: Using the Help Quattro Pro has detailed Help for answering any questions you may have about the application. The Help can assist you in performing simple or more complex operations. You will now use the Help to print your notebook. To use the Help 1 Click Help Help topics. 2 Click the Index tab. 3 In the input box, type notebooks, and then double-click its printing sub-entry. 4 Follow the instructions to print your notebook. 60 Quattro Pro workspace tour

65 From here... Congratulations! You have completed the Quattro Pro workspace tour. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. Quattro Pro tutorials 61

66 62 Quattro Pro workspace tour

67 Adding formulas to spreadsheets Formulas are mathematical equations that calculate a final value, such as the sum of two cells or the total of a column. By using formulas, you can make your Quattro Pro spreadsheets more effective. In addition, you can use cell references in the formulas so that results are automatically updated if the cell values change, or if you copy a formula to a new cell. Introducing formulas in Quattro Pro spreadsheets is a great way to help you track your personal financial investments. For example, you can create a spreadsheet with stock purchases, stock ticker symbols, purchase dates, purchase volume, and purchase price. You can also track the broker s commission paid, as well as the average cost per unit of stock. In this tutorial You ll create a basic formula that determines the average cost per unit of stock. The formula will total the cost of the purchase, including the commission, and then divide the total by the number of stocks purchased. You ll use basic operators and cell references to create this formula. Step 1: Opening the sample notebook Step 2: Creating a working notebook Step 3: Creating a basic formula Step 4: Copying a formula to a new cell Step 5: Applying a currency format to the data Step 6: Applying a date format Step 1: Opening the sample notebook First, you ll need to access the sample notebook. To access the sample notebook 1 Go to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples 2 Open the QP_1_Formulas.qpw file. Step 2: Creating a working notebook After you open the sample notebook, you ll save it with a new filename to create a working notebook. By creating a working notebook, you ll keep the sample notebook unchanged so that the tutorial can be reused. To create a working notebook 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Stock_Purchases.wpd). Quattro Pro tutorials 63

68 3 Click the Save button. Step 3: Creating a basic formula Now you re ready to create a basic formula. To create a basic formula 1 Click the first cell of the Average Cost/Unit column (Cell G3). 2 Type an equal sign (=) in the cell. The equal sign establishes the values that follow as part of a formula. 3 Type an opening parenthesis [ ( ] in the cell. The opening parenthesis establishes the order of operations. The total cost needs to be divided so that the average cost can be determined. 4 Click the first cell of the Number of stocks column (Cell D3). Notice that the D3 cell reference is added to the formula in cell G3. 5 In cell G3, type the multiplication sign (*). 6 Click the first cell of the Stock price column (Cell E3). The E3 cell reference is also added to the formula in cell G3. 7 In cell G3, type the plus sign (+). 8 Click the first cell of the Commission column (Cell F3). 9 In cell G3, type a closing parenthesis [ ) ], and then type a division sign ( / ). 10 Click the first cell of the Number of stocks column (Cell D3), and press Enter to perform the calculation. The calculation is performed, and the average cost per unit for the first stock is determined. 64 Adding formulas to spreadsheets

69 Step 4: Copying a formula to a new cell Now you re ready to copy the formula to a new cell. When you copy a formula to a new cell, the cell references are automatically updated to reflect the new cell location, and the new result is displayed. To copy a formula to a new cell 1 Click the first cell of the Average Cost/Unit column (Cell G3). 2 Click Edit Copy. 3 Select cells G4 to G6. The cells G4 to G6 are selected. 4 Click Edit Paste. The results are automatically displayed in the selected cells. Step 5: Applying a currency format to the data Next, you ll apply a currency format to the data. Currency is a numeric format that lets you choose the symbol for a particular currency for example, the euro. To apply a currency formula to the data 1 Click in the first cell in the Stock price column (E3), press Shift, and click in the last cell in the Average Cost/Unit column (G6). 2 Click Format Selection Properties, click the Numeric Format tab, and choose Currency from the Numeric Formats list. 3 In the Currency area, ensure that the value in the Decimal Places box is 2. 4 Click the OK button. Step 6: Applying a date format Now you re ready to apply a date format. Quattro Pro reads dates and times as values. Specific formatting and calculation criteria are applied, depending on the date and time criteria that you have set as defaults. When you type a date, the cell formatting automatically switches to the date format that you previously specified. Quattro Pro tutorials 65

70 To apply a date formula 1 Click in the first cell of the Date of purchase column (C3), press Shift, and click in the last cell (C6). 2 Click Format Selection Properties, click the Numeric Format tab, and choose Date from the Numeric Formats list. 3 In the Date area, enable the DD-MMM-YYYY option. 4 Click the OK button. From here... You have successfully created a basic formula to calculate the average cost per unit of stock purchased. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. 66 Adding formulas to spreadsheets

71 Creating a pie chart of household expenses Quattro Pro lets you present data graphically by plotting it on a chart. In this tutorial You will create a table of typical household expenses, and then you will use that data to create a pie chart. Step 1: Setting up the data table Step 2: Creating the pie chart Step 3: Customizing the pie chart This is what the final chart will look like. Step 1: Setting up the data table Before creating a chart, you must enter data on your spreadsheet that can be represented graphically. For this tutorial, you will first create a table representing typical monthly expenses in the categories House, Car, Utilities, Groceries, and Other. To set up the data table 1 In cells A1 to A5, type the labels House, Car, Utilities, Groceries, and Other. 2 In cells B1 to B5, type the values 1000, 400, 250, 250, and Select cells B1 to B5. 4 Click Format Selection properties. 5 Click the Numeric format tab. 6 Click Currency. 7 Click OK. Step 2: Creating the pie chart Once you've entered data onto your spreadsheet, you can use it as the basis of a chart. To create the chart you will be using the Quattro Pro charting tool, which allows you to present spreadsheet data graphically using a variety of chart types and styles, customized titles and legends, and advanced rendering and lighting options. Quattro Pro tutorials 67

72 To create the pie chart 1 Select cells A1 to B5. 2 Click Insert Chart Use Chart Expert. 3 Click Next. 4 Choose Pie (if necessary), and then click Next. 5 In the Title box, type Household Expenses. 6 In the Subtitle box, type Monthly Percentages. 7 Click Next. 8 Click Finish. 9 Click the point on the spreadsheet where you want to place the upper-left corner of the chart. Step 3: Customizing the pie chart After you've created the pie chart, you can customize its appearance. To customize the pie chart 1 Click a slice of the pie. 2 Right-click the slice, and click Series properties. 3 Enable the Values outside slices option. 4 Enable the Display values as percentage check box. 5 Click OK. 6 Click Chart Legend properties. 7 Enable the Display legend check box. 8 Click OK. From here... Congratulations! You used Quattro Pro to create a pie chart of household expenses. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. 68 Creating a pie chart of household expenses

73 Creating a currency conversion table Quattro Pro allows you to use different numeric formats and currency symbols to display international data. In this tutorial You will create a table that converts US dollars to foreign currencies using the specific exchange rates that you enter. Step 1: Setting up the currency tables Step 2: Entering the currency data Step 3: Entering the exchange formulas Step 4: Entering the currency symbols This is what the final table will look like. Step 1: Setting up the currency tables For this tutorial, you will convert $100 US into its equivalent value in Swiss francs, Canadian dollars, Japanese yen, Mexican pesos, and European euros. First, you must set up the tables into which you will enter the currency data. To set up the currency tables 1 In cell A1, type the label Value in US Dollars. 2 In cell B1, type the value Select cells A1, B1, and C1. 4 Click Format Selection properties. 5 Click the Row/column tab. 6 In the Column options area, type 30 in the Set width box. 7 Click OK. 8 Select cells A1 to B1, and click the Bold button on the property bar. 9 Select cell B1. 10 Click Format Selection properties. 11 Click the Numeric format tab. 12 Click Currency. 13 Click OK. Quattro Pro tutorials 69

74 Step 2: Entering the currency data Once you have set up your tables, you can enter the currency data. To enter the currency data 1 In cell A3, type the label Foreign Currency. 2 In cell B3, type the label ^Exchange Rate. The ^ will align the label in the center of the cell. 3 In cell C3, type the label "Value in Foreign Currency. The " will align the label at the right of the cell. 4 Select cells A3 to C3, and click the Bold button on the property bar. 5 In cells A4 to A8, type the labels Swiss Franc, Canadian Dollar, Japanese Yen, Mexican Peso, and European Euro. These are the exchange rate values that you can use in the table. Step 3: Entering the exchange formulas Once the data has been entered in the table, you can compose your formulas. To enter the exchange formulas 1 In cell C4, type the formula =$B$1*B4. The dollar signs indicate an absolute cell reference; each formula in column C must use the value in cell B1. 2 Select cell C4. 3 Click Edit Copy. 4 Select cells C5 to C8. 5 Click Edit Paste. Step 4: Entering the currency symbols Finally, you can format each of the converted currencies using their corresponding monetary symbols. To enter the currency symbols 1 Select cell C4. 2 Click Format Selection properties. 70 Creating a currency conversion table

75 3 Click the Numeric format tab. 4 Click Currency. 5 From the list box, select Switzerland. 6 Click OK. 7 Repeat steps 1 to 6 for cells C5 to C8, selecting the appropriate currencies. From here... Congratulations! You used Quattro Pro to create a currency conversion table. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. Quattro Pro tutorials 71

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77 Creating a customized Quattro Pro toolbar Quattro Pro toolbars give you quick access to the features you frequently use. In this tutorial You will create and customize a toolbar that links to a calculator application and includes buttons for the Close all and Save all commands. Step 1: Creating the toolbar Step 2: Adding an application to the toolbar Step 3: Customizing the toolbar button Step 4: Adding commands to the toolbar This is what the final toolbar could look like. Step 1: Creating the toolbar In this lesson, you will be using the toolbar customization features to create a new, blank toolbar. To create the toolbar 1 Click Tools Customize. 2 In the list of categories, double-click Customization, and click Toolbar. 3 Click New. 4 Type a name for the toolbar, and press ENTER. The new toolbar displays as a floating toolbar. Step 2: Adding an application to the toolbar Once you have created the toolbar, you can begin to add buttons. The first button you add will start a calculator application. To add an application to the toolbar 1 In the list of categories, click Commands. 2 From the list box, choose Programs. 3 Click Add. 4 In the Target box, click the Browse button. 5 Browse to the drive and folder containing the application file calc.exe. 6 Double-click the file calc.exe. 7 Click Apply. Quattro Pro tutorials 73

78 Step 3: Customizing the toolbar button Once you have added a toolbar button, you can customize its appearance and the associated QuickTips. To customize the toolbar button 1 Click the Appearance tab. 2 In the Caption box, type Calculator. 3 Click Import. 4 Click an icon to use for the button. 5 Click the General tab. 6 In the QuickTips Help box, type Calculator. 7 From the Commands list, choose the button you have just created. 8 Drag the button onto the floating toolbar. Step 4: Adding commands to the toolbar Finally, you can add predefined buttons to your toolbar that access Quattro Pro commands. To add commands to the toolbar 1 From the list box, click File. 2 Drag the Close all button to the floating toolbar. 3 Drag the Save all button to the floating toolbar. 4 Click OK. 5 Drag the new toolbar you have created onto the area above the input line. From here... Congratulations! You used Quattro Pro to create a customized Quattro Pro toolbar. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. 74 Creating a customized Quattro Pro toolbar

79 Creating a map of Australian cities Maps can be created from sample data provided with Quattro Pro, and then placed directly on your spreadsheet. In this tutorial You will create a map of Australia that displays the country's major cities. Note that you must have the mapping component of Quattro Pro installed to complete this tutorial. Step 1: Accessing the datamap file Step 2: Copying the datamap information Step 3: Creating and inserting the map Step 4: Adding the map data Step 5: Viewing the map This is what the final map will look like. Step 1: Accessing the datamap file Sample map data is stored in the datamap files provided with Quattro Pro. These files are installed with the Quattro Pro mapping component and contain statistical and geographic data related to various world regions. In this tutorial, you will use a datamap file containing information on Australia. To access the datamap file 1 Click File Open. 2 Select the drive and folder where you installed WordPerfect Office. 3 Double-click the WordPerfect Office folder. 4 Double-click the Programs folder. 5 Double-click the Datamaps folder. 6 Double-click the datamap file australi.wb3. 7 Click Australian Major Cities. Quattro Pro tutorials 75

80 Step 2: Copying the datamap information Once you have accessed the datamap file, you can copy the data you need to a new spreadsheet. To copy the datamap information 1 Select cells A1 to C12. 2 Click Edit Copy. 3 Click File New. 4 Click Edit Paste. Step 3: Creating and inserting the map Now that you have the necessary data, you can create your map using the Quattro Pro mapping tool, and then insert the map onto your spreadsheet. To create and insert the map 1 Click Insert Graphics/Pictures Map. 2 Select Australia by State, and click Next. 3 Click Next. 4 Click Next. 5 In the Title box, type Australia. 6 In the Subtitle box, type Major Cities. 7 Click Finish. 8 Click the point on the spreadsheet where you want to place the upper-left corner of the map. Step 4: Adding the map data Once the map has been created, you can add your map data. The sample information you copied from the datamap file will allow you to plot major cities onto your map of Australia. To add the map data 1 Right-click the map, and select Map data. 2 Click Add overlay. 3 Click the Pin tab. 4 Enable the Use Lat./Long. option. 5 In the Name box, type Major Australian Cities. 6 Click OK. 7 In the Latitude cells box, click the Range picker and select cells B2 to B12. 8 In the Longitude box, click the Range picker and select cells C2 to C Creating a map of Australian cities

81 9 In the Pin label box, click the Range picker and select cells A2 to A12. Step 5: Viewing the map Finally, you can enlarge your map for easier viewing. To view the map 1 Right-click the map, and click View. 2 Press ESC to return to the spreadsheet. From here... Congratulations! You used Quattro Pro to create a map of Australian cities. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. to select another Quattro Pro tutorial. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. Quattro Pro tutorials 77

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83 Creating a sortable demographics table Using Quattro Pro you can set up sortable tables in your spreadsheets. In this tutorial You will create a table of demographic data, and then sort and filter that data in different ways based on criteria you choose. Step 1: Setting up the table Step 2: Entering the table data Step 3: Sorting the data in ascending order Step 4: Sorting the data in descending order Step 5: Sorting the data into subsets by using the QuickFilter tool This is what the final table will look like. Step 1: Setting up the table For this tutorial, you will create and sort a table of demographic data. First, you must set up the table into which you will enter the demographic data. To set up the table 1 In cells A1 to D1, type the labels Country, Population, Growth Rate, and Birth Rate. 2 Select cells A1 to D1, and click the Bold button on the property bar. 3 Select columns A, B, C, and D. 4 Click Format Selection properties. 5 Click the Row/Column tab. 6 In the Column options area, type 20 in the Set width box. 7 Click OK. Step 2: Entering the table data Once you have set up your table, you can enter the demographic data. To enter the table data 1 In cells A2, type the label Argentina. 2 In cells A3, type the label Brazil. Quattro Pro tutorials 79

84 3 In cells A4, type the label Canada. 4 In cells A5, type the label Mexico. 5 In cells A6, type the label United States. 6 In cells B2 to D6, type the sample values for each of the categories. These are the sample values that you can use in the table. Step 3: Sorting the data in ascending order Once the data has been entered in the table, you can use criteria to sort the table. First, you will sort the data in the population column in ascending order. To sort the data in ascending order 1 Select cells A1 to D6. 2 Click Tools Sort. 3 Enable the Selection contains a heading check box. 4 From the 1st list box, choose Population. 5 Click Sort. The lines will be sorted in order from lowest to highest population. Step 4: Sorting the data in descending order Next, you will sort the data in the growth rate column in descending order. To sort the data in descending order 1 Click Tools Sort. 2 Enable the Selection contains a heading check box. 3 From the 1st list box, choose Growth Rate. 4 Disable the Ascending check box. 5 Click Sort. The lines will be sorted in order from highest to lowest growth rate. Step 5: Sorting the data into subsets by using the QuickFilter tool The QuickFilter tool provides a quick way of sorting data into subsets, allowing you to display only the values you specify. In this last step, you will use the QuickFilter tool to filter the data using the birth rates. 80 Creating a sortable demographics table

85 To sort the data into subsets using the QuickFilter tool 1 Select cells A1 to D6. 2 Click Tools QuickFilter. 3 Click the QuickFilter button on the Birth Rate column, and select Custom. 4 From the top-left filter option box, select Less than. 5 From the top-middle filter option box, select Click OK. Only those lines containing birth rates less than will remain displayed. 7 Click the QuickFilter button on the Birth Rate column, and select Show all. All lines will be displayed again. From here... Congratulations! You used Quattro Pro to create a sortable demographics table. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. Quattro Pro tutorials 81

86 82 Creating a sortable demographics table

87 Creating a team roster database Database forms let you add data to a Quattro Pro spreadsheet using a form instead of typing the information directly into the notebook cells. This allows you to enter large amounts of data more accurately and efficiently. In this tutorial You will use a database form to create a notebook database containing roster information for a softball team. Step 1: Formatting the table Step 2: Accessing the data tools Step 3: Entering the data using a form This is what the final roster table will look like. Step 1: Formatting the table Before you can input data using a form, you must set up the table into which the data will be entered. Since the table will contain data for a softball roster, you will use the headings Name, Position, and Phone Number. To set up the table 1 In cells A1 to C1, type the labels Name, Position, and Phone Number. 2 Select cells A1 to C1, and click the Bold button on the property bar. 3 Select columns A, B, and C. 4 Click Format Selection properties. 5 Click the Row/Column tab. 6 In the Column options area, type 20 in the Set width box. 7 Click OK. Step 2: Accessing the data tools Once your table has been set up, you must access the Quattro Pro data tools before you can start entering your data. Quattro Pro tutorials 83

88 To access the data tools 1 Select cells A1 to C2. 2 Click Tools Data tools Form. 3 Click OK. Step 3: Entering the data using a form Finally, you can use the form you have created to quickly enter your roster data into the table. This is the sample data you can use. To enter the data using a form 1 In the Name box, type the name of the first player. 2 In the Position box, type the position of the first player. 3 In the Phone number box, type the phone number of the first player. 4 Click New. 5 Repeat for the rest of the records. 6 Click Close. From here... Congratulations! You used Quattro Pro to create a team roster database. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. 84 Creating a team roster database

89 Creating a statistics tracking table Copying and pasting both data and formulas can speed up the creation of a spreadsheet in Quattro Pro. In this tutorial You will create a table of sports statistics data, copy that table, and quickly create a second table. Step 1: Creating the first table Step 2: Entering the row formulas Step 3: Entering the column formulas Step 3: Entering the column formulas This is what the final table will look like. Step 1: Creating the first table In this tutorial you will create and format one table of statistics, and then use it as the basis for your second table. To create the first table 1 In cell A1, type the label Team 1. 2 In cells A2 to D2, type the labels Player, Goals, Assists, and Points. 3 In cells A3 to A7, type the labels representing the player names for Team 1. These are player names that you can use in the table. Quattro Pro tutorials 85

90 4 Select column A. 5 Click Format Selection properties. 6 Click the Row/Column tab. 7 In the Column options area, type 20 in the Set width box. 8 Click OK. Step 2: Entering the row formulas Now that the first table has been created, you will enter your formulas. The formulas for the rows will total the points for each player in the table. To enter the row formulas 1 In cells B3 to C7, type the value 0. 2 In cell D3, type the formula =B3+C3. 3 Select cell D3. 4 Click Edit Copy. 5 Select cells D4 to D7. 6 Click Edit Paste. Step 3: Entering the column formulas The formulas for the columns will total each category in the table. To enter the column formulas 1 In cell B8, type the formula =Sum(B3..B7) to total the goals for the team. 2 In cell C8, type the formula =Sum(C3..C7) to total the assists for the team. 3 In cell D8, type the formula =B8+C8 to total the points for the team. 4 Select cells A1 to D2, and click the Bold button on the property bar. 5 Select cells B8 to D8, and click the Bold button on the property bar. 86 Creating a statistics tracking table

91 Step 4: Creating the second table You will now copy and paste cells from the first table to create your second table, then edit the table as required. To create the second table 1 Select cells A1 to D8. 2 Click Edit Copy. 3 Select cell A10. 4 Click Edit Paste. 5 In cell A10, type the label Team 2. 6 In cells A12 to A16, type the labels representing the player names for Team 2. These are the player names that you can use in the table.. 7 In cells B3 to C7 and B12 to C16, type the corresponding goal and assist totals. These are the totals that you can use in the table. Quattro Pro tutorials 87

92 From here... Congratulations! You used Quattro Pro to create a statistics tracking table. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. 88 Creating a statistics tracking table

93 Creating a vacation tracking table Formulas can be used within Quattro Pro to create dynamic tables. In this tutorial You will create a table that tracks the amount of vacation time you have taken, and the amount you will have remaining at the end of subsequent months. Step 1: Entering the table labels Step 2: Customizing the table Step 3: Entering data in the table Step 4: Entering the table formulas Step 5: Completing the table This is what the final table will look like. Step 1: Entering the table labels Your vacation table will track the amount of vacation time you have taken, and the amount you will have remaining at the end of subsequent months. First, you must enter the labels for the rows in the table, which can be done using the Quattro Pro QuickFill feature. To enter the table labels 1 In cells A1 to E1, type the labels Month, Start, Earned, Used, and Remain. 2 Select cells A1 to E1, and click the Bold button on the property bar. 3 Select cells A2 to A13. 4 Click Edit Fill QuickFill. 5 From the Series name list box, choose Months. 6 Click OK. Step 2: Customizing the table Now that the labels have been entered, you can customize the table to best suit the data to be entered. Quattro Pro tutorials 89

94 To format the table 1 Select columns A, B, C, D, and E. 2 Click Format Selection properties. 3 Click the Row/Column tab. 4 In the Column options area, type 15 in the Set width box. 5 Click OK. 6 Select cells B2 to E14. 7 Click Format Selection properties. 8 Click the Numeric format tab. 9 Click Number. 10 Click OK. Step 3: Entering data in the table Now that the table is formatted, you can begin to enter your table data. For the purpose of this tutorial, you will acquire 1.25 days of vacation for each month worked (for a total of 15 vacation days a year). To enter the table data 1 In cell B2, type the value 0. 2 In each of cells C2 to C13, type the value In each of cells D2 to D13, type the value 0. 4 Select cells D2 to D13. 5 Click Format Selection properties. 6 Click the Fill/Pattern tab. 7 Open the Pattern color picker, and click a light color. 8 Click OK. The cells requiring input after the table is complete are highlighted. Step 4: Entering the table formulas Formulas will be used to complete your rows of data. Once the formulas have been entered, changes made to the data in the highlighted column will be reflected throughout the table. To enter the table formulas 1 In cell E2, type the formula =B2+C2-D2. This formula calculates the amount of vacation days remaining at the end of January. 2 In cell B3, type the formula =E2. This formula calculates the amount of vacation days available at the start of February. 3 Select cell E2. 90 Creating a vacation tracking table

95 4 Click Edit Copy. 5 Select cells E3 to E13. 6 Click Edit Paste. If the Cell reference checker dialog box displays, click Close. This message displays because some of the formula cells do not contain a value. This will be fixed in the next steps. Step 5: Completing the table Finally, you can complete your vacation tracker by adding a totals row to the bottom of the table. To complete the table 1 Select cell B3. 2 Click Edit Copy. 3 Select cells B4 to B13. 4 Click Edit Paste. 5 In cell A14, type the label Year Total. 6 In cell B14, type the formula =B2. 7 In cell C14, type the formula =Sum(C2..C13). 8 In cell D14, type the formula =Sum(D2..D13). 9 In cell E14, type the formula =B14+C14-D Select cells A14 to E14, and click the Bold button on the property bar. From here... Congratulations! You used Quattro Pro to create a vacation tracking table. You can explore Quattro Pro further on your own, or you can become productive quickly by completing some of the other Quattro Pro tutorials. For more Quattro Pro tutorials, see Quattro Pro tutorials on page 55. For more information about the topics and tools presented in this tutorial, please see the main Quattro Pro Help. Quattro Pro tutorials 91

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97 Presentations tutorials Presentations is an application used to create high-quality slide shows and drawings that can include text, data charts, and graphic objects. Please choose a tutorial from the following list. Presentations workspace tour on page 95 introduces you to the basic tools of Presentations Creating a customized slide show on page 99 create a blank slide-show file and then import an outline Designing a slide show master on page 107 teaches you how to create a slide show master Creating a certificate of achievement on page 115 teaches you how to create a certificate of achievement Creating an organization chart on page 125 teaches you how to create an organization chart. Animating bullets on page 131 teaches you how to create animated bullets Creating a birthday banner on page 137 teaches you how to create a banner for a birthday party Creating a For Sale flyer on page 143 teaches you how to create a For Sale flyer For additional tutorials, please visit us on the Web at Presentations tutorials 93

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99 Presentations workspace tour Presentations is designed to help you create high-quality slide shows and drawings. In this tutorial You will be familiarized with the workspace tools used the most in Presentations. The steps will lead you in the creation of a basic slide show. Step 1: Using the Standard toolbar to set the layout for a slide show Step 2: Using the property bar to edit the slide text Step 3: Using the tool palette to add and edit objects in your slide Step 4: Using the slide show tabs to edit and play slides Step 1: Using the Standard toolbar to set the layout for a slide show The Standard toolbar provides quick, one-click access to basic commands. For example, the Standard toolbar helps you select a master slide, insert new slides, modify a slide's design and add text to your slides. By default, the Standard toolbar is displayed above the Drawing window. In the following procedures, you will learn to create a new slide show by using the Master Gallery and other standard tools. Before proceeding with the tutorial, you need to be in the slide show mode. To choose a master slide 1 On the Standard toolbar, click the Master Gallery button. 2 In the Master Gallery dialog box, choose Color from the Category list box. 3 Click the Chips master on the Selected style palette. 4 Click OK. To insert a new slide into a slide show 1 On the Standard toolbar, click the New slide button. 2 In the New slide dialog box, click the Text layout on the Layout palette. 3 Type 1 in the Number to add box. To add text to a slide show 1 Double-click the Title text box, and type your company's name. 2 Double-click the Subtitle text box, and type Company Overview. 3 Select the 2: tab at the bottom of the main window. 4 Double-click the Title text box, and type your company's name. 5 Double-click the Subtitle text box, and type Mission statement. Presentations tutorials 95

100 6 Double-click the Add text text box, and type the company's mission statement. To save a slide show 1 Click File Save as. 2 Choose the drive and folder where you want to save the file. 3 Type corp_overview in the Filename box. 4 Click Save. Next you will edit the text in your slide by using another Presentations tool: the property bar. Step 2: Using the property bar to edit the slide text The property bar helps you customize the text in a slide show by setting the text attributes. In the following procedures, you will learn how to change the font type and size. You will also learn how to change the font style. To modify the text font type, size and color 1 Select the 1: tab at the bottom of the main window. 2 Select the title text. 3 Select Times New Roman from the Font selection list box on the property bar. 4 Select 60 from the Font size list box on the property bar. To modify the appearance of text 1 Select the subtitle text. 2 Click the Bold button on the property bar. To modify the justification of text 1 Select the 2: tab at the bottom of the main window. 2 Select the paragraph text. 3 Click the Justification flyout on the property bar and click Auto. Next you will add a drawing to your slide show and edit the drawing by using the tool palette. 96 Presentations workspace tour

101 Step 3: Using the tool palette to add and edit objects in your slide The tool palette is a group of flyouts and pickers that help you create objects and text boxes in a slide. For example, you can add a star shape to a slide and change the color of the shape's fill. In the following procedures, you will learn to add a drawing to your slide show and then modify the drawing's properties. To add a shape to a slide 1 Click the 1: tab at the bottom of the main window. 2 Click the Star shapes flyout on the Tool palette. 3 Click the five-point star shape. 4 Click in the slide window. 5 Click on the sizing handles in any corner and drag to enlarge the star. 6 Click and drag the star to the center of the slide. To modify the fill of the shape 1 Select the star. 2 Click the Fill pattern button on the Tool palette, and click a pattern. 3 Click the Foreground Fill Color button and click Yellow. 4 Click the Background Fill Color button and click Light yellow. To modify the border of the shape 1 Click the Line style button, and click the solid line used by default. 2 Click the Line width button, and click a width. Next you will edit and play your slide show using the Slide tabs. Step 4: Using the slide show tabs to edit and play slides The slide show tabs let you toggle from one window view to another. The Slide Outliner tab displays the Slide Outliner view and helps you create a numbered list that includes all the text found in every slide in your slide Presentations tutorials 97

102 show. The Slide Sorter tab displays thumbnail sketches of your slides and helps you change the order of the slides in your show. The QuickPlay tab helps you play your slide show. In the following procedures, you will learn to edit the text in you slide show using the Slide Outliner. You will also learn how to order your slide show and apply a transition using the Slide Sorter. Finally, you will play the slide show using the QuickPlay tab. To edit slide text 1 Click the Slide Outliner tab. 2 Select the word Company from the Subtitle line in slide 1. 3 Type Corporate. To change the order of slides 1 Click the Slide Sorter tab. 2 Click on Slide 2, and drag it to Slide 4. Slide 2 now appears in the slide 3 position. To apply a slide transition to a slide show 1 Click Slide 1. 2 Click Format Slide properties Transition. 3 Choose Lines sweep from the Effects list. 4 Choose Left to right from the Direction list. 5 Enable the Fast option from the Speed area. 6 Enable the Apply to all slides in slide show check box. To play your slide show 1 Click the QuickPlay tab. 2 Click the mouse or space bar to move to the next slide. From here... You are now familiar with the various workspace elements of Presentations and some of its basic tools. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page Presentations workspace tour

103 Creating a customized slide show One way to create a customized slide show with Presentations is to import an outline from a WordPerfect document. In Presentations, an outline is a list that includes the text for every slide in a slide show. The outline provides the data relationship, or map, that Presentations uses to place the content into the slides. When you import an outline from a WordPerfect document, the headings in the WordPerfect document appear in the Presentations file as slide titles, and the corresponding body text appears beneath the slide titles. In this tutorial You ll create a blank slide-show file and then import an outline based on the final real-estate document that is installed with WordPerfect Office. Step 1: Creating a slide-show file Step 2: Importing the outline Step 3: Changing the layout of a slide Step 4: Applying a master to the slide show Step 5: Customizing the master layout layer Step 6: Playing your slide show Step 1: Creating a slide-show file First, you ll need to create a slide-show file. In this tutorial, the method for creating a working file differs from the one you used for the previous tutorials. Instead of opening a preexisting file, you ll start by creating a blank file. To create a slide-show file 1 Click File Save as. 2 In the File name box, type the new filename (for example, My_Slide_Show.shw). 3 Click the Save button. Step 2: Importing the outline Now you re ready to import the WordPerfect outline. The outline that you ll use in this tutorial is an outlined based on the final real-estate document that is installed with Corel WordPerfect Office. To import an outline 1 Click View Slide Outliner. 2 Click Insert File. 3 Browse to the following location (where X is the drive where the operating system is installed): X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\ X6\Tutorial Samples Presentations tutorials 99

104 4 Choose PR_Outline.wpd. 5 Click the Insert button. Each first-level heading in the outline becomes a slide title, and any second-level or third-level headings are converted to slide text. Step 3: Changing the layout of a slide Next, you ll modify the text formatting on a slide by choosing a layout. The layout layer of a slide can consist of titles, subtitles, bulleted lists, data charts, and organization charts. To change the layout of a slide 1 Click View Slide Editor. 2 Click slide 4. 3 Click Format Layout Gallery. 4 On the Appearance page, click the Title layout for the Layout layer. An alternate way to change the layout of a slide is by opening the Select layout picker layout. and clicking a 5 Click the OK button. You can add up to 30 different layouts to a slide show. Step 4: Applying a master to the slide show To simplify the process of creating slide shows, Presentations includes a collection of professionally designed masters. These masters contain slide backgrounds and layouts that include preset objects, such as titles, bulleted lists, and charts. The presets let you concentrate on the content of the slide show, rather than on the format. 100 Creating a customized slide show

105 The masters in the Master Gallery are grouped into categories. You can use a master provided with Presentations in the Master Gallery. To apply a master to the slide show 1 Click Format Master Gallery. 2 Choose Design from the Category list box. 3 Choose the Blue Chevrons master from the master list. An alternate way of choosing a master is by clicking the Master gallery button on the toolbar. 4 Click the OK button. Step 5: Customizing the master layout layer The layout layer of your master includes placeholders for objects such as titles, subtitles, bulleted lists, text, data charts, and organization charts. Objects on the layout layer appear on top of objects on the background layer. You can customize the layout layer by adding, modifying, and removing objects. To customize the master layout layer 1 Click Edit Layout layer. 2 On the Title layout slide, click the first title box to select it. 3 Click Format Font. 4 Choose the 54 from the Size list. 5 Click the OK button. 6 Click the second title box to select it. 7 Click Edit Delete. 8 On the Bulleted List slide, click the bulleted list. 9 Click Format Bulleted List Properties, and click the Bullets tab. 10 Select the first-level bullet, and change the Foreground color to white. Repeat this step for the second-level and third-level bullets. Presentations tutorials 101

106 11 Click Edit Slide Layer. Step 6: Playing your slide show Now that you ve created your slide show, you can check its appearance by playing it manually. When you play a slide show manually, you can control the display of each slide. To play a slide show 1 Click View Play slide show. 2 Choose a slide from the Beginning slide list box. If you want to play the slide show continuously, enable the Repeat slide show until you press Esc check box. 3 Click the Play button. 4 Click in the slide-show window to advance to the next slide or animation. If you want to return to the previous slide or animation, right-click the slide show window, and click Previous slide. You can also... The background layer determines the overall color and size of a slide. You can easily change the appearance of a slide show by modifying the background layer. This example shows you how to add a date to the background layer. Now that you have modified both the layout and background layers, you can save the changes as a Presentations master and make it accessible from the Master Gallery. You can edit the outline in the Slide Outliner by typing content for slide titles, subtitles, text slides, bulleted list slides, and combination slides. Next, try enhancing your slide show by inserting images, such as photos or clipart objects from the Scrapbook. Now, try adding images to your slide show from files that you ve saved on your computer. You can improve the print quality of an image by improving its resolution, a process known as resampling. Resampling lets you reduce the file size and memory requirements of your images when you edit, print, or save documents. To modify the master background layer 1 Click Edit Background layer. 2 Click Insert Text Box. 3 Drag in the lower-right corner of the background to define a text box. 4 Position the cursor in the text box. 5 On the property bar, type 20 in the Font Sizes box. 6 Click Insert Date/Time. 102 Creating a customized slide show

107 7 Choose a time format from the Date/Time formats list. 8 Click the Insert button. The date appears in the lower-right corner of each slide in the slide show. To save a customized master 1 Click File Save As. 2 Choose Presentations Master 7-X6 from the File type list box. 3 Click the Save in list box. 4 Browse to X:\Program Files\Corel\WordPerfect Office X6\Languages\EN\Masters, where X represents the drive where the operating system is installed. 5 Click File New Folder. 6 Type My designs in the new folder name box. 7 Double-click the My designs folder. 8 Type My_master in the File name box. 9 Click the Save button. The next time that you create a slide show, your customized master will appear in the Master Gallery under the My designs category. To edit an outline 1 Click View Slide Outliner. 2 Type a title in the slide show, and press Enter. 3 Type a subtitle in the slide show, and press Enter. 4 Type any text in the slide show. 5 Click Insert New slide. 6 In the New slide dialog box, click a slide layout on the Layout palette. If you delete text, you can restore it by clicking the Undelete button on the property bar and then clicking Restore. To move an outline up or down one level, click the Previous level button or the Next level button on the property bar. To insert an image from the Scrapbook 1 Click Insert Graphics/Pictures Clipart. The Scrapbook window appears. Presentations tutorials 103

108 The Scrapbook window 2 Click one of the following tabs: Clipart vector graphics Photos bitmap images 3 Choose a category from the list. 4 Click a graphic on the palette. 5 Click the Insert button. 6 Click the Close button. You can use the Scrapbook to insert clipart from a media disc. Just insert the disc into the disc drive, and choose your clipart. To insert a graphic from a file 1 Click Insert Graphics/Pictures From file. 2 Choose the drive and folder where the file is stored. 3 Choose a file. 4 Click the Insert button. To resample an image 1 Click an image. 2 Drag the handles to resize the image. 3 Click Tools Resample bitmap. 4 Click the Resample button. 104 Creating a customized slide show

109 From here... You have successfully created a customized slide show from your WordPerfect document. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 105

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111 Designing a slide show master Welcome to Presentations, a presentations application that lets you design Web-ready slide shows, multimedia presentations, and interactive demonstrations. In this tutorial You will design a slide show master, a template that you can apply to various slide shows. Designing a slide show master allows you to design both the background and the layout that will be used by all the slides in the slide show. Using a master allows you to keep slide design separate from slide content; therefore, you can apply the master to multiple slide shows. Step 1: Creating a slide show master Step 2: Designing the background layer Step 3: Creating an alternate background Step 4: Deleting layouts Step 5: Creating the Vintage city title slide layout Step 6: Adding lines to the Vintage city title slide layout Step 7: Creating the Vintage city text slide layout Step 8: Saving the slide show master Step 1: Creating a slide show master First, you will create a slide show master that you can use as the template for a slide show. To create a slide show master 1 Click File New from project. 2 Click the Create new tab. 3 From the first list box, choose Presentations. 4 From the list box, choose Presentations Master. 5 Click Create. Step 2: Designing the background layer When you create a slide show master, you are designing two slide layers: the background and the layout. To the background layer, you can add color and graphics; and to the layout layer, you can add placeholders for text, bulleted lists, and charts. In this tutorial, you will be using a background supplied with Presentations. You will be changing the background color, modifying the graphic, and naming the background. If you did not choose the Custom all installation when installing Presentations, you will not have access to the Theme category that we used in this tutorial. Presentations tutorials 107

112 To apply a background to a master 1 Click Edit Background layer. 2 Click Format Background gallery. 3 From the Category list box, choose Theme. 4 On the Background palette, click the cityscape image. 5 Click OK. To fill the background with color 1 In the background window, click the background object to select it. Selection handles display around the object when it is selected. 2 Right-click the object, and click Object properties. 3 Click the Fill tab. 4 Open the Foreground picker, and click the black color swatch. 5 Open the Background picker, and click the black color swatch. 6 Click OK. To convert the cityscape image to grayscale 1 Click the cityscape image to select it. 2 Click Tools Image tools Grayscale. To rename the background 1 Click the Edit Rename background. 2 In the Name box, type Vintage city 1. 3 Click OK. This is what the background should look like when it is completed. 108 Designing a slide show master

113 Step 3: Creating an alternate background Here, you will create an alternate version of the vintage city background that you just created, and you will choose which background to apply. You will also be changing the location of the cityscape image. To create a new background 1 Click Insert New background. 2 In the Name box, type Vintage city 2. 3 Click OK. To choose a background 1 Click Format Background gallery. 2 On the background palette, click Vintage city 1. 3 Click OK. To realign the cityscape image 1 Click the cityscape image to select it. 2 Right-click the image, and click Align Center both. This is what the alternate background should look like when it is completed. Step 4: Deleting layouts When you create a master, you are given a set of predesigned layouts to work with. However, in this tutorial, you are going to delete the default layouts and create new layouts. To delete a layout 1 Click Edit Layout layer. 2 From the Layout list box in the bottom-right corner of the design window, choose Title. Presentations tutorials 109

114 3 Click Edit Delete layout. 4 Click Yes. 5 Repeat steps 2, 3, and 4 to delete the following layouts: Bulleted list Text Org chart Data chart Combination chart Step 5: Creating the Vintage city title slide layout Next, you will design a title slide layout layer. A title slide is the first slide that appears in your slide show. You will add a background to the layout and add a text box. In addition, you will specify the way the text is displayed by choosing the text font, size, color, and position. In this example, changing the text color is very important because you are working with a black background and the default text color is also black. Therefore, you will need to change the color to display the text. To create the Vintage city title slide layout 1 Click Insert New layout. 2 In the Name box, type Vintage title. 3 Click OK. To add a background to the layout 1 Click Format Assign background. 2 From the Available backgrounds list box, choose Vintage city 2. 3 Click OK. To add a text box 1 Click Insert Text box. 2 Drag the Text box tool to create a text box. 3 In the text box, type Title. 4 Right-click the text box, and click Justification Center. 5 Click outside of the text box. To change the text font, size, and color 1 Right-click the text box, and click Font. 2 From the Face list, choose CopprplGoth Bd BT. 3 In the Size box, type Open the color picker, and click the white color swatch. 110 Designing a slide show master

115 5 Click OK. To reposition the text box 1 Click View Ruler. 2 Click View Grid/guides/snap Display guides. 3 Drag the horizontal guide to the 5 inch line on the ruler. 4 Drag the text box to align the top of the text box with the horizontal guide. To align the text box Right-click the text box, and click Align Center left/right. Here is the title layout. Step 6: Adding lines to the Vintage city title slide layout Next, you will modify the layout's design by adding colored lines and positioning the lines. You will create one line and copy it to create a second line. The lines are used to visually enhance the title text. To add a line to the title slide layout 1 Click Insert Shape Line shapes Line. 2 Drag the Line shapes tool to create a 2"1/2 inch horizontal line. 3 Right-click the line, and click Object properties. 4 In the Outline style area, open the Color picker, and click the yellow color swatch. 5 Open the Line style picker, and click the Solid line swatch. 6 In the Width box, type To position the line 1 Drag the line to the left of the cityscape image in the design window. Presentations tutorials 111

116 2 Align the line with the 5 ½ inch mark on the vertical ruler. 3 Place the line between the 1 and 3 ½ inch marks on the horizontal ruler. To copy the line 1 Click the line to select it. 2 Click Edit Copy. 3 Click Edit Paste. To position the copy of the line 1 Drag the copy of the line to the right of the cityscape image in the design window. 2 Align the line with the 5 ½ inch mark on the vertical ruler. 3 Place the line between the 7 and 9 ½ inch marks on the horizontal ruler. This is what the title slide should look like once you add the lines. Step 7: Creating the Vintage city text slide layout Next, you will create a text slide layout. To create the layout, you will add a background to the slide and a text box to the layout. You will also specify the font, size, and color of text that will display in the text box. You will then reposition the text box. To create the Vintage text slide layout 1 Click Insert New layout. 2 In the Name box, type Vintage text. 3 Click OK. To add a background to the layout 1 Click Format Assign background. 112 Designing a slide show master

117 2 From the Available backgrounds list box, choose Vintage city 1. 3 Click OK. To add a text box 1 Click Insert Text box. 2 Drag the Text box tool to create a 6.5 inch wide text box. 3 In the text box, type Text. 4 Right-click the text box, and click Justification Left. 5 Click outside the text box. To change the text font, size, and color 1 Right-click the text box, and click Font. 2 From the Face list, choose CopprplGoth Bd BT. 3 Type Size box, type Open the Color picker, and click the white color swatch. 5 Click OK. To reposition the text box 1 Click View Ruler. 2 Click View Grid/guides/snap Display guides. 3 Drag a horizontal guide from the horizontal ruler to the 3 inch line on the ruler. 4 Drag the text box to align the bottom of the text box with the horizontal guide. 5 Drag the text box in between the 9.5 inch and 3 inch lines on the ruler. This is what the layout looks like. Presentations tutorials 113

118 Step 8: Saving the slide show master You added slide layouts to the slide show master. Next, you will save the master and use it to create a slide show. To save the slide show master 1 Click File Save. 2 From the Save in list box, where X represents the drive on which Presentations is stored, choose X:\Program Files\Corel\WordPerfect Office X6\Languages\EN\Masters. 3 Double-click one of the following master category folders: 35mm Color Design KMT Printout Theme 4 From the File type list box, choose Presentations Master 7 - X6. 5 In the Filename box, type vintage city. 6 Click Save. From here... In this tutorial, you learned how to design a slide show master. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page Designing a slide show master

119 Creating a certificate of achievement You can use Presentations to create a certificate that rewards a job well done, shows appreciation, or recognizes an achievement. In this tutorial You will create a certificate of achievement. Step 1: Starting a certificate Step 2: Displaying rulers Step 3: Adding text to the certificate Step 4: Changing the font style Step 5: Adding lines to the certificate Step 6: Adding text below the lines Step 7: Adding a seal graphic and changing its color Step 8: Adding and formatting seal text Step 9: Saving and printing the certificate This is what the final certificate will look like. Step 1: Starting a certificate Presentations drawings can contain data charts, bitmapped images, clipart and drawn objects. Drawings, unlike Presentations slide shows, cannot contain transitions, animation, sound files, or movie files. Certificates can be used to reward a job well done, show appreciation or to reward an achievement. In the procedure below, you will learn how to start the certificate. Presentations tutorials 115

120 To start the certificate 1 Click File New from project. 2 Click the Create new tab. 3 From the top list box, choose Presentations. 4 From the bottom list box, choose Presentations drawing. 5 Click Create. Step 2: Displaying rulers Rulers can be used to help you place objects on your drawings more accurately. In the procedure below, you will learn how to display the rulers. To display the rulers Click View Ruler. A horizontal and a vertical ruler are displayed. Step 3: Adding text to the certificate In the procedure below, you will learn how to add text to the certificate. To add text 1 On the Slide show/drawing tool palette, click the Create a text box button. 2 Line up the pointer with the vertical ruler's 1-inch mark and the 1-inch horizontal mark, and drag it to the horizontal ruler's 10.2-inch mark. 3 Type Certificate of Achievement in the text box. Click outside of the text box. 4 On the Slide show/drawing tool palette, click the Create a text box button. 5 Line up the pointer with the vertical ruler's 2.5-inch mark and the 2.5-inch horizontal mark, and drag it to the horizontal ruler's 8.5-inch mark. 6 Type This is to certify that in the second text box. Click outside of the text box. 7 On the Slide show/drawing tool palette, click the Create a text box button. 8 Line up the pointer with the vertical ruler's 5-inch mark and the 1.5-inch horizontal mark, and drag it to the horizontal ruler's 9.5-inch mark. 9 Type Has successfully completed this tutorial in the third text box. Click outside of the text box. This is what your certificate should now look like. 116 Creating a certificate of achievement

121 Step 4: Changing the font style In the procedures below, you will learn how to change the text justification, font, color, and size. To change the text justification 1 Click Edit Select all. 2 Click Format Justification Center. To change the text font and color 1 Click Edit Select all. 2 Click Format Font. 3 Click the Font tab. 4 Choose Dauphin from the Face list. 5 Open the Color picker, and click the blue color swatch. 6 Click OK. To change text size 1 Select the Certificate of Achievement text box. You will know that the text box has been selected when handles display around the box. 2 Click Format Font. 3 Click the Font tab. 4 Choose 66 from the Size list box. 5 Click OK. This is what your certificate should now look like. Presentations tutorials 117

122 Step 5: Adding lines to the certificate In the procedure below, you will add three lines to the certificate. To add lines 1 On the Slide show/drawing tool palette, open the Line shapes flyout, and click the Draw a line tool. 2 Line up the pointer with the vertical ruler's 4-inch mark and the 3.5-inch horizontal mark, and drag it to the horizontal ruler's 7.5-inch mark. 3 On the Slide show/drawing tool palette, click the Draw a line tool. 4 Line up the pointer with the vertical ruler's 6.5-inch mark and the 1-inch horizontal mark, and drag it to the horizontal ruler's 4-inch mark. 5 On the Slide show/drawing tool palette, click the Draw a line tool. 6 Line up the pointer with the vertical ruler's 7-inch mark, and the 1-inch horizontal mark and drag it to the horizontal ruler's 4-inch mark. This is what your certificate should now look like. 118 Creating a certificate of achievement

123 Step 6: Adding text below the lines In the procedure below, you will add text below the lines on the certificate, center it and then resize it. To add text below the lines 1 On the Slide show/drawing tool palette, click the Create a text box button. 2 Line up the pointer with the vertical ruler's 4-inch mark and the 4-inch horizontal mark, and drag it to the horizontal ruler's 7-inch mark. 3 Type Print your name here in the text box. Click outside of the text box. 4 On the Slide show/drawing tool palette, click the Create a text box button. 5 Line up the pointer with the vertical ruler's 6.5-inch mark and the 1-inch horizontal mark, and drag it to the horizontal ruler's 4-inch mark. 6 Type Signature in the second text box. Click outside of the text box. 7 On the Slide show/drawing tool palette, click the Create a text box button. 8 Line up the pointer with vertical ruler's 7-inch vertical mark and the 1-inch horizontal mark, and drag it to the horizontal ruler's 4-inch mark. 9 Type Date in the third text box. Click outside of the text box. The text will be quite large and off center, but this will be fixed in the next step. To format the text below the lines 1 Resize and center the text. 2 Hold down CTRL, and select the three text boxes that you just inserted. 3 Click Format Justification Center. Presentations tutorials 119

124 4 Click Format Font. 5 Choose Dauphin from the Face list. 6 Choose 12 from the Size list box. 7 Click OK. This is what your certificate should now look like. Step 7: Adding a seal graphic and changing its color In the procedures below, you will learn how to add a seal graphic to the certificate and how to change its color. To add a seal graphic 1 On the Slide show/drawing tool palette, open the Star shapes flyout, and click the Insert a 24-point star tool. 2 Line up the pointer with the vertical ruler's 6-inch mark and the 8-inch horizontal mark, and drag it to the horizontal ruler's 10.2-inch mark and then and drag it down until you get to the 8-inch vertical mark. To change the seal color 1 Select the seal graphic. You will know that the graphic has been selected when handles display around the box. 2 Click Format Object properties Fill. 120 Creating a certificate of achievement

125 3 Click the Fill tab. 4 Click the Pattern button. 5 Open the Foreground picker, and click the yellow color swatch. 6 Click OK. This is what your certificate should now look like. Step 8: Adding and formatting seal text In the procedures below, you will learn how to add text to the seal and then you will format the text. To add text to the seal 1 On the Slide show/drawing tool palette, click the Create a text box button. 2 Line up the pointer with the vertical ruler's 6.9-inch mark and the 8-inch horizontal mark, and drag it to the horizontal ruler's 10.2-inch mark. 3 Type Congratulations! in the text box. The text will be quite large and off center, but this will be fixed in the next step. To change the text justification 1 Click Format Justification Center. 2 Click outside of the text box. To change the text font, and color 1 Select the Congratulations! text box. 2 You will know that the graphic has been selected when handles display around the box. 3 Click Format Font. 4 Click the Font tab. Presentations tutorials 121

126 5 Choose Dauphin from the Face list. 6 Choose 22 from the Size list box. 7 Open the Color picker, and click the blue color swatch. 8 In the Appearance area, enable the Bold check box. 9 Click OK. This is what the finished certificate should look like. Step 9: Saving and printing the certificate In the procedures below, you will learn how to save and print the certificate. To save the certificate 1 Click File Save. 2 Choose the drive and folder where you want to save the file. 3 Type a filename for the certificate in the Filename box. 4 Click Save. To print the certificate 1 Click File Print. 2 In the Destination area, choose a printer from the Name list box. 3 Click Print. 122 Creating a certificate of achievement

127 From here... In this tutorial, you have learned some basic techniques for creating a certificate to reward a job well done, show appreciation, or recognize an achievement. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 123

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129 Creating an organization chart Welcome to Presentations, an application used to create high-quality slide shows and drawings that can include text, data charts, and graphic objects. In this tutorial You will create an organization chart that will display the chain of command for a fictitious company. Step 1: Starting an organization chart Step 2: Adding text to the organization chart boxes Step 3: Adding another level to the chart Step 4: Changing the font of the box text Step 5: Changing the appearance of the boxes Step 6: Changing the size of a box Step 7: Saving and printing an organization chart This is what the final organization chart will look like. Step 1: Starting an organization chart Organization charts can be used to show the structure of an organization or the relationships between people and positions. They can be used to display a chain of command, diagram a process, or illustrate a workflow. Organization charts can also be used to create a family tree. Organization charts can be used within, or independent of, a slide show. In the procedure below, you will learn how to start an organization chart that is independent of a slide show. To start a drawing 1 Click File New from project. 2 Click the Create new tab. 3 Choose Presentations from the top list box. 4 Choose Presentations drawing from the bottom list box. 5 Click Create. To insert an organization chart 1 Click Insert Organization chart. 2 Hold down the left mouse button, and drag the icon over the work area to define how large you would like the chart to be. Presentations tutorials 125

130 3 In the Single row, click the left-most chart button. 4 Click OK. Step 2: Adding text to the organization chart boxes In the procedure below, you will learn how to add text to the individual boxes in the organization chart. To add text to organization chart boxes 1 Double-click Name in the highest box on the chart, and enter May Bea. 2 Double-click Title in the highest box on the chart, and enter President/CEO. 3 Repeat the preceding steps for the rest of the boxes, adding your own text. This is what your chart should look like once all of the text is inserted. Step 3: Adding another level to the chart In the procedure below, you will learn how to add another level to the chart. To add another level to the organization chart 1 Select a box on the third level (bottom level) of the chart. You will know that the box is selected when handles appear around it. 2 Click Insert Subordinates. 3 Type 2 in the Number of subordinates to insert box. 4 Click OK. 5 Enter a name and a title in each of the subordinate boxes. This is what your chart should look like once the extra level is added. 126 Creating an organization chart

131 Step 4: Changing the font of the box text In the procedure below, you will learn how to change the font of the box text. To change the font of the box text 1 Click Edit Select All. 2 Click Format Font. 3 Choose Comic Sans MS from the Face list. 4 Choose 24 from the Size list box. 5 Click OK. This is what your chart should look like once the text has been changed. Step 5: Changing the appearance of the boxes In the procedures below, you will learn how to change the appearance of box frames and how to give each level a different color. To change the box frame 1 Click Edit Select All. 2 Click Format Box properties. 3 Click the Shadowed octagon button. 4 Click OK. To change the box color 1 Click the highest box in the chart (the box on level one). 2 Click Format Box properties. 3 Click the Border color button, and choose Red. 4 Click OK. 5 Click Edit Select Levels. 6 Type 2 in the Starting level box. 7 Click OK. 8 Click Format Box properties. 9 Click the Border color button and choose Blue. Presentations tutorials 127

132 10 Click OK. 11 Repeat steps for levels 3 and 4. This is what your chart should look like once the frames and colors have been changed. Step 6: Changing the size of a box In the procedure below, you will learn how to change the size of a box. To change the box size 1 Click Edit Select Levels. 2 Type 1 in the Starting level box. 3 Click OK. 4 Click Format Box properties. 5 Click the Box size tab. 6 In the Autosize to area, enable the Largest box in chart option. 7 Click OK. This is what your chart should now look like once the box has been resized. Step 7: Saving and printing an organization chart In the procedures below, you will learn how to save and print an organization chart. To save an organization chart 1 Click File Save. 2 In the Save area, enable the Entire file option. 3 Click OK. 4 Choose the drive and folder where you want to save the file. 5 Type a file name for the organization chart in the File name box. 128 Creating an organization chart

133 6 Click Save. To print an organization chart 1 Click File Print. 2 In the Destination area, choose a printer from the Name list box. 3 Click Print. From here... In this tutorial, you have learned some basic techniques that you can use to create an organization chart that is independent of a slide show. Organization charts can be used to display a chain of command, diagram a process, illustrate a workflow, or create a family tree. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 129

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135 Animating bullets Welcome to Presentations, an application used to create high-quality slide shows and drawings that can include text, data charts, and graphic objects. In this tutorial You will create and animate bullets, and you will apply sound to a bulleted animation. Step 1: Adding bullets Step 2: Creating a level within a bulleted list Step 3: Animating a bulleted list Step 4: Modifying animation for a bulleted list Step 5: Applying sound to a bulleted list Step 1: Adding bullets You can create bulleted lists in slide shows and drawings, and levels can be created within these bulleted lists. A bulleted list expresses a single idea on each line. In the procedure below, you will learn how to add bullets to a slide show. To add bullets to a slide show 1 Click File New from project. 2 Click the Create new tab. 3 From the top list box, choose Presentations. 4 From the bottom list box, choose Presentations slide show. 5 Click Create. 6 In the bottom-right corner of the screen, click the adjoining arrow on the Insert a new slide after the current slide button, and click Insert bulleted list slide. 7 Double-click in the To add title box, and type Benefits of Organization. 8 Double-click in the To add subtitle box, and type Integrating information. 9 Double-click in the To add text box. 10 Type Promotes flexibility on the first bulleted line, and press ENTER. 11 Type Enables productive development on the second bulleted line, and press ENTER. 12 Type Maximizes time distribution on the third bulleted line. 13 Click outside the bulleted list to return to the slide show. This is what your bullets should look like. Presentations tutorials 131

136 Step 2: Creating a level within a bulleted list Once you have added bullets to your slide show, you can create secondary bullets to reinforce the primary bullets in your presentation. In the procedure below, you will learn how to create a level of bullets beneath your primary bullets. To create a level within a bulleted list 1 Double-click in the bulleted list. 2 Click at the end of the Promotes flexibility item, and press ENTER. 3 Press TAB. 4 Type Provides multitasking opportunities. 5 Click at the end of the Maximizes time distribution, item press ENTER. 6 Press TAB. 7 Type Optimizes deadline management. This is what the bullets should look like. 132 Animating bullets

137 Step 3: Animating a bulleted list Once you have added bullets to your slide show, you can use animation as a special effect to capture the attention of your audience and reinforce the points in your presentation. When animating list items, you can choose from a wide variety of options, such as animation type, effect, direction, and speed. In the procedure below, you will learn how to animate a bulleted list and how to play the animated list in your slide show. To animate a bulleted list 1 Click Format Bulleted list properties. If you do not see this command in the Format menu, it can be accessed by double-clicking your bulleted list and right-clicking. 2 Click the Object animation tab. 3 In the Animation type area, enable the Animate object across screen option. If you are publishing the slide show using Macromedia Flash, enable the Show only Flash enabled transitions check box. 4 From the Effects list, choose the Fly in and bounce animation effect. 5 From the Direction list, choose the Right to left animation direction. 6 In the Speed area, enable the Medium option. 7 Enable the Display one at a time check box. This option displays main level list items and subordinate level list items one at a time during a slide show. 8 Click OK. 9 Click outside the bulleted list to return to the slide show. To play a slide show automatically 1 Click Format Slide properties Display sequence. 2 Click the Display sequence tab. 3 In the Display next slide area, enable the After a delay option. 4 In the Seconds box, type 2. 5 Enable the Apply to all slides in slide show check box. 6 Click OK. 7 Click the QuickPlay tab on the right side of your screen. Step 4: Modifying animation for a bulleted list You can modify your slide show by applying different animated effects to your bulleted list. You can change the animation type, effect, direction, or speed. In the procedure below, you will learn various options for animating a bulleted list that will enable you to communicate sequential ideas both effectively and creatively. Presentations tutorials 133

138 To modify animation for a bulleted list 1 Double-click in the bulleted list. 2 Click Format Bulleted list properties. 3 Click the Object animation tab. 4 In the Animation type area, enable the Animate object in place option. If you are publishing the slide show using Macromedia Flash, enable the Show only Flash enabled transitions check box. 5 From the Effects list, choose the Burst in animation effect. 6 From the Direction list, choose the Bottom to top animation direction. 7 In the Speed area, enable the Slow option. 8 Enable the Highlight current bullet check box. This setting selects one list item at a time and greys all other items on the slide. 9 Click OK. 10 Click outside the bulleted list to return to the slide show. 11 Click the QuickPlay tab on the right side of your screen. Step 5: Applying sound to a bulleted list Once you have animated the bulleted list, you can apply sound to the list. Applying sound to a slide show helps capture the attention of your audience. In the procedures below, you will learn how to apply sound to a bulleted list, and save the file. To apply sound to a bulleted list 1 Double-click the bulleted list. 2 Click Format Bulleted list properties. 3 Click the Object animation tab. 4 In the Sound area, click the Browse button. 5 In the Open file dialog box, choose the drive and folder where the sound file is stored. For example, C:\Program Files\My Documents. 6 In the Filename box, type a filename. 7 Click Open. 8 On the Bullet animation page, move the slider to adjust the volume of the sound file. 9 Click OK. To save your file Now that you have finished adding and animating bullets, and applying sound to a bulleted list, you can save the file. 1 Click File Save. 134 Animating bullets

139 2 From the Save in list box, choose the drive and folder where you want to save the file. 3 In the Filename box, type a filename. 4 Click Save. From here... In this tutorial, you have learned how to add and animate bullets, and how to apply sound to a bulleted list. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 135

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141 Creating a birthday banner Welcome to Presentations, an application used to create high-quality slide shows and drawings that can include text, data charts, and graphic objects. In this tutorial You will create a birthday banner for a party. Step 1: Starting a drawing Step 2: Setting the banner size Step 3: Adding and modifying text Step 4: Adding and resizing a graphic Step 5: Saving your banner This is what the final banner will look like. Step 1: Starting a drawing Presentations drawings can contain data charts, bitmapped images, clipart and drawn objects. Drawings, unlike Presentations slide shows, cannot contain transitions, animations, sound files, or movie files. In the procedure below, you will learn how to start the drawing. To start the drawing 1 Click File New from project. 2 Click the Create new tab. 3 Choose Presentations from the top list box. 4 Choose Presentations drawing from the bottom list box. 5 Click Create. Step 2: Setting the banner size In the procedure below, you will learn how to set the size for your banner. To set the banner size 1 Click File Page setup. Presentations tutorials 137

142 2 Click the Poster tab. 3 Click the Poster size button. 4 Drag to select 4x2. 5 Each square in the Poster size table represents one 8 1/2 by 11 inch page. 6 Click OK. Step 3: Adding and modifying text In the procedures below, you will learn how to add text to the banner and apply special effects to the text. To add text to the banner 1 Open the Text object tools flyout, and click the Create text with special effects tool. 2 In the Type here box, type Happy Birthday. 3 Click Close. 4 Drag the handles to expand the drawing to fit exactly over the page. To add special effects to the text 1 Right-click the text, and choose TextArt document object Edit. 2 Click the More button, and click the horseshoe shape. 3 Choose Benguiat Bk BT from the Font list box. 4 Choose Bold from the Font style list box. 5 Choose Center from the Justification picker. 6 Choose Normal from the Smoothness list box. 7 Enable the 3D mode check box. 8 Click Close. This is what your banner text should now look like. To apply 3-D effects to text 1 Right-click the text, choose TextArt document object Edit. 2 Click the 3D Options tab. 3 In the Lighting 1 area, click the Primary text color picker, and click this shade of pink. 138 Creating a birthday banner

143 4 In the Lighting 1 area, click the Direction of Primary light picker, and click this direction. 5 In the Lighting 2 area, click the Additional text color picker, and click this shade of blue. 6 In the Lighting 2 area, click the Direction of additional light picker, and click this direction. 7 Click the Bevel picker, and click this bevel. 8 Click Close. This is what your banner text should now look like. Presentations tutorials 139

144 . Step 4: Adding and resizing a graphic In the procedures below, you will add a graphic with a birthday theme to the banner; for example, a cake or party hat. You will then resize the graphic. To add a graphic to the banner 1 Click Insert File. 2 From the File type list box, choose Presentations ("*.shw" "*.wpg"). 3 Choose the drive and folder where the graphic you want to insert is stored. 4 Click the filename, and click the Insert button. After inserting the graphic, this is what the banner should now look like To resize the graphic 1 Click the top center handle and drag it down. 2 Click the left middle handle and drag it right. 3 Click the right center handle and drag it left. Experiment with these three handles until the graphic is centered properly and is not overlapping any text. After resizing the banner, this is the position that the graphic should now be in. 140 Creating a birthday banner

145 Step 5: Saving your banner Now that you have finished creating the banner, you can save the file. To save the file 1 Click File Save. 2 From the Save in list box, choose the drive and folder where you want to save the file. 3 In the File name box, type a filename. 4 Click Save. From here... In this tutorial, you have learned some basic techniques that you can use to create a banner for any occasion. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 141

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147 Creating a For Sale flyer Welcome to Presentations, an application used to create high-quality slide shows and drawings that can include text, data charts, and graphic objects. In this tutorial You will create a flyer advertising a car that is for sale. Step 1: Creating a drawing Step 2: Changing page orientation Step 3: Displaying the rulers Step 4: Adding text to the flyer Step 5: Editing the text Step 6: Adding a graphic to the flyer Step 7: Positioning the graphic Step 8: Saving and printing the flyer To print the flyer This is what your final banner will look like. Presentations tutorials 143

148 Step 1: Creating a drawing Presentations drawings can contain data charts, bitmapped images, clipart and drawn objects. Drawings, unlike Presentations slide shows, cannot contain animation, sound files, or movie files. Flyers can be used for posting or distributing information. You can also use flyers for advertising, which is the purpose of the flyer you will be creating in this tutorial. In the procedure below, you will start the flyer. To create a drawing 1 Click File New from project. 2 Click the Create new tab. 3 From the top list box, choose Presentations. 4 From the bottom list box, choose Presentations drawing. 5 Click Create. Step 2: Changing page orientation In the procedure below, you will learn how to change the page orientation. Pages can be oriented in either the landscape or the portrait positions. To change the page orientation 1 Click File Page setup. 2 In the Orientation area, enable the Portrait option. 3 Click OK. Step 3: Displaying the rulers Rulers can be used to help you position objects on your drawings more accurately. In the procedure below, you will learn how to display the rulers. To display the rulers Click View Ruler. Horizontal and vertical rulers display. Step 4: Adding text to the flyer In the procedure below, you will add text to the flyer. To add text to the flyer 1 On the Slide show/drawing tool palette, click the Create a text box button. 144 Creating a For Sale flyer

149 2 Line up the pointer with the vertical ruler's 0.5-inch mark and the 0.5-inch horizontal mark, and drag it to the horizontal ruler's 8-inch mark. 3 In the text box, type Car for sale. 4 Click outside of the text box. 5 On the Slide show/drawing tool palette, click the Create a text box button. 6 Line up the pointer with the vertical ruler's 7-inch mark and the 2-inch horizontal mark, and drag it to the horizontal ruler's 6.5-inch mark. 7 Type For more information, call May Bea at in the second text box. This is what your flyer should now look like. Step 5: Editing the text In the procedures below, you will learn how to change the text justification, font, and size. To change the text justification 1 Click Edit Select All. 2 Click Format Justification Center. To change the text font 1 Click Edit Select All. 2 Click Format Font. Presentations tutorials 145

150 3 Click the Font tab. 4 Choose Arial from the Face list. 5 In the Appearance area, enable the Bold check box. 6 Click OK. To change text size 1 Select the Car for sale text box. 2 You will know that the text box has been selected when handles display around the box. 3 Click Format Font. 4 Click the Font tab. 5 Choose 84 from the Size list box. 6 Click OK. 7 Select the For more information... text box. 8 Click Format Font. 9 Click the Font tab. 10 Choose 54 from the Size list box. 11 Click OK. This is what your flyer should now look like. 146 Creating a For Sale flyer

151 Step 6: Adding a graphic to the flyer In the procedure below, you will add a graphic to the flyer. To add a graphic to the flyer 1 Click Insert Graphics From file. 2 Choose the drive and folder in which the graphic you want to insert is stored. 3 Click the file. 4 Click the Insert button. This is what the flyer should now look like. Step 7: Positioning the graphic In the procedure below, you will change the position of the graphic. To position the graphic 1 Select the graphic. You will know that the graphic has been selected when handles display around the box. 2 Drag the graphic until the upper-left corner of the graphic is at the 2.5-inch vertical mark and the upperright corner is at the 6.5-inch horizontal mark. This is what the finished flyer should look like. Presentations tutorials 147

152 Step 8: Saving and printing the flyer In the procedures below, you will save and print the flyer. To save the flyer 1 Click File Save. 2 Choose the drive and folder where you want to save the file. 3 Type a file name for the flyer in the Filename box. 4 Click Save. To print the flyer 1 Click File Print. 2 In the Destination area, choose a printer from the Name list box. 3 Click Print. 148 Creating a For Sale flyer

153 From here... In this tutorial, you have learned some basic techniques that you can use to create a flyer that can be used for posting, distributing, or advertising many types of information. For more information about the topics and tools discussed in this tutorial, please see the main Presentations Help. For more Presentations tutorials, see Presentations tutorials on page 93. Presentations tutorials 149

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155 WordPerfect Lightning tutorial WordPerfect Lightning makes it easier than ever to capture, use, and reuse ideas, information, and images. WordPerfect Lightning has three basic components the Navigator, the Viewer, and the Notes window. In this tutorial You ll use these components to gather and store content, and then send the content to WordPerfect to create a polished document. Step 1: Creating a folder Step 2: Creating a note Step 3: Changing the background color of your note Step 4: Adding a background image to your note Step 5: Adding a snapshot to your note Step 6: Closing and renaming your note Step 7: Sending your note to WordPerfect Step 8: Sending the contents of your folder to WordPerfect Step 1: Creating a folder The Navigator in WordPerfect Lightning has a familiar tree structure, which makes project management a snap. The Navigator lets you create folders to store and organize content, such as documents and notes. To create a folder From the Navigator, click the New Folder button. By default, new folders are created at the root level. Step 2: Creating a note Now, you re ready to create a note. WordPerfect Lightning lets you create notes for a variety of purposes. Notes can serve as building blocks for a document or as aids to project organization. For example, you can use notes to create lists, task reminders, or comments about a document or Web page. To create a note From the Navigator, click the New Note button. Step 3: Changing the background color of your note Now, you re ready to alter the appearance of the note. One way to do this is to change its background color. WordPerfect Lightning tutorial 151

156 To change the background color of a note 1 In the Notes window, click the Note Properties button. 2 In the Note Properties dialog box, click the Background color picker. 3 In the Colors dialog box, choose a color from the Basic colors area, and click OK. 4 In the Note Properties dialog box, click OK. Step 4: Adding a background image to your note You can also change the appearance of the note by adding a background image. To add a background image to a note 1 In the Notes window, click the Note Properties button. 2 In the Note Properties dialog box, click the button next to the Background image box. 3 In the Open dialog box, browse for an image file, select it, and click Open. 4 In the Note Properties dialog box, click OK. 152 WordPerfect Lightning tutorial

157 Step 5: Adding a snapshot to your note Now, you re ready to learn how to gather content with WordPerfect Lightning. You can quickly add content to a note by pasting text or images copied from another source, such as a document, a Web page, or another note. In this example, you ll add a snapshot to the note. To add a snapshot to a note 1 In the Notes window, click the arrow next to the Snapshot button, and choose Take Snapshot to This Note. Notice that the pointer is replaced by crosshairs. 2 Make a selection by dragging around the area that you would like to include in the image. The selected area appears in the Notes window. Step 6: Closing and renaming your note Now, you re ready to close and rename your note. When closed, notes are saved automatically in a root folder in the Navigator; however, you can move notes to other folders in the Navigator. To close and rename your note 1 Click the Close button in the upper-right corner of the Notes window. When you close the Notes window, WordPerfect Lightning automatically saves your notes in the Navigator. 2 From the Navigator, right-click the <untitled note> item, and choose Rename. 3 Type a name for your note. WordPerfect Lightning tutorial 153

158 Step 7: Sending your note to WordPerfect Now, you re ready to send a note to WordPerfect to create a formal document. The tools in a word processor let you apply additional formatting, control page layout, check grammar and spelling, and use other features to refine your document. To send a note to WordPerfect 1 From the Navigator, select a note. 2 Click the arrow next to the Send to button, and choose Send to Word Processor. The Send to button lets you send notes to a word processor, an application, or a blog. 3 In the Choose Word Processor dialog box, enable the WordPerfect option. 4 Click OK. The note content appears in a new document window within WordPerfect. You can also send a note to WordPerfect from within the Notes window by clicking the Send to button and choosing Send to Word Processor. Step 8: Sending the contents of your folder to WordPerfect If you ve created a folder with multiple notes, you can send the contents of that folder to WordPerfect. To send the contents of a folder to a word processor 1 In the Navigator, right-click a folder, and choose Send to Word Processor. 2 In the Choose Word Processor dialog box, enable the WordPerfect option. 3 Click OK. 154 WordPerfect Lightning tutorial