Project Extranet User Guide

Transcription

1 Prject Extranet User Guide Drafted by: Francisc Galleg - UA Pedr Caselles - UA Raul Pamplega - UA 1

2 Table f cntents: 1. EXTRANET USER GUIDE 3 2. INTRODUCTION 4 3. LATEST DOCUMENTS IN ACTIVITIES 6 4. LATEST DOCUMENTS IN DOWNLOAD AREA 7 5. CALENDAR 8 6. MESSAGES 9 7. WORK PLAN DOWLOAD AREA WEBSITE FORUM BOARD DIRECTORY 20 2

3 1. EXTRANET USER GUIDE This is a manual fr the Prject Extranet platfrm users. Why an Extranet Platfrm? An Extranet platfrm is a central repsitry f shared data made accessible via the web nly t authrized members f particular wrk grup. The particular purpse f this platfrm is aimed at the fllwing bjectives: T imprve cmmunicatin amng partners; T reduce the number f s and thus a mre dynamic wrk; T easily share dcuments (aviding prblems due t full bxes); and T emply the frum fr general questins. 1.1.Structure Its structure is schematic, s as t be as mre clear as pssible, but at the same time cmplete in rder t slve any dubt r questin. Each sectin f the guide explains a specific part f the Extranet. In each part yu will find sme key wrds: : explains hw t reach a sectin; WHAT: illustrates the functin f the sectin; and HOW: explains hw t d sme actins. 3

4 2. INTRODUCTION Yu can access the Extranet thrugh the Prject website using a link n the tp right f the page under the text 'Extranet. This link is usually frm by the website URL fllw by /yukngen. Fr instance: By clicking n it yu enter a 'lg-in' page as fllws: Please click n 'frgt yur passwrd?' t get a passwrd reminder. Yu will be invited t intrduce yur address (the ne we registered), then click n 'submit'; and yu will receive an autmatic ntificatin with yur passwrd. When yu lg in yu will access t the hme page 1 : As yu can see, there are many sectins. 1 Nte: never use the buttn back f the explrer. 4

5 At the tp f the page there is the tlbx cntaining six bttms: WORK PLAN; DOWNLOAD AREA; WEB SITE; FORUM BOARD; and DIRECTORY. Mrever, in the centre f the page yu can see fur tables: LATEST DOCUMENTS IN ACTIVITIES; LATEST DOCUMENTS IN DOWNLOAD AREA; CALENDAR; and MESSAGES. 5

6 3. LATEST DOCUMENTS IN ACTIVITIES Yu can find this sectin in the hme page. WHAT This is a table frm which yu can access t the mst recent dcuments upladed by the different partners. Yu can see the name f the dcument, when it has been upladed, the authr and the WP framewrk. HOW Yu can dwnlad the dcuments yu are interested in, just clicking n the name f the file and it will be dwnladed in yur cmputer. 6

7 4. LATEST DOCUMENTS IN DOWNLOAD AREA Yu can find this sectin in the hme page. WHAT This table cntains all the mst recent dcuments, but they are nt related with a specific task, they can be f varius nature. A we saw in the previus sectin, yu can find the name f the dcument, when it has been upladed and the authr. HOW Yu can dwnlad the dcuments yu are interested in just clicking n the name f the file and it will be dwnladed in yur cmputer. 7

8 5. CALENDAR Yu can find this sectin in the hme page. WHAT This table cntains yu mnths with yur meetings and deadlines. 8

9 6. MESSAGES Yu can find this sectin in the hme page. WHAT This bx cntains the mst recent messages yu receive. They can be frm the frum, the nrmal messages, and als the administratr s ntificatins. HOW Yu have t click in the message yu want t read and a page will display with the with the message cntent. 9

10 7. WORK PLAN Yu can access t this sectin frm the menu bar in the hmepage WHAT Yu can find a table with 4 clumns. The first ne indicates the WP related t the activity and the secnd clumn its name. The leader f the WP is in clumn number three and in the last clumn yu can find he number f the reprts and dcuments upladed in each WP. HOW If yu want t access t a particular WP yu have t click n its name. Let s chse WP 1, fr example. 10

11 We enter in the WP1 This is the main page f the WP1. The page is rganized in tw sectins. The first ne is the left clumn that is the index, while the central page shws the cntent f the ptin yu selected in the index. The wrk plan is the default ptin when yu enter int the WP. Then yu have prperties, reprts and deliverables, wrk dcs, and finally meeting dcs. Let s enter int each sectin. 11

12 7.1 WORKPLAN If yu enter in the wrk plan yu will see the different tasks and milestnes f this WP with their numbers and names. HOW Yu click in the task yu are interested in and anther page pens. 12

13 Frm this sectin yu can dwnlad all the dcuments yu need. 7.2 PROPERTIES If yu click int prperties, yu will see the fllwing page: WHAT This sectin is dedicated t explain the bjective and the purpse f the WP selected. 13

14 7.3 REPORTS AND DELIVERABLES If yu click int reprts and deliverables, yu will see the fllwing page: WHAT In this sectin yu can find all the reprts and deliverables f the WP yu are selecting. 7.4 WORK DOCS In this sectin yu can find all the reprts and deliverables f the WP yu are selecting. 14

15 WHAT In this sectin yu can find all the wrk dcuments f the WP yu are selecting. 7.5 MEETING DOCS In this sectin yu can find all the reprts and deliverables f the WP yu are selecting. 15

16 WHAT In this sectin yu can find all the meeting dcuments f the WP yu are selecting. 16

17 8. DOWLOAD AREA If yu click in dwnlad area in the tlbx WHAT This is a page where yu can dwnlad all kind f material. They are nt presented in a special rder, hwever they have a transparent name and in this way yu can understand the main cntent f each ne f them. means this dcument is private. means this is a public dcument and thus a link t prject web site will appear. t edit the dcument. 17

18 t delete the dcument 9. WEBSITE If yu click in website in the tlbx WHAT In this sectin f the Extranet yu can select a web site t mdify. Yu have t select the web site and then edit ptins will appear. 18

19 10. FORUM BOARD Yu can access t this sectin selecting frum bard in the tlbx. WHAT This sectin is dedicated t the frum. This is a precius resurce that must be explited. Apparently, it has nthing special, but if yu use it daily, it will help yu with yur questins r dubts. On the ne hand it is an imprtant tl fr the prject crdinatr that answers nce t a questin, aviding repeating the answer in case that sme partners ask abut the same subject. On the ther hand, it is precius fr all the partners because they can enter and read psts abut a wide range f tpics, cmparing their experience and prblems with the rest f the cnsrtium and lking fr the answer required. Thus, it is imprtant t start t use it much mre in rder t take many tasks f the prject mre dynamic. Finally, it is als a tl fr the interactin with ther partners and as a cnsequence a way t keep in tuch in an infrmal way with the cnsrtium. It is divided int blcks and each f them is dedicated t a tpic f discussin. Mrever, yu can find the authr, the number f replies, the date and the hur. 19

20 11. DIRECTORY In rder t access t this page yu have t select the directry ptin in the tlbx. WHAT In the directry yu will find all the members f the cnsrtium (pht, telephne number, and the Skype cntact). The cntacts are rdered alphabetically. 20